Attachment 1- PWS-Station Alerting System.doc

PERFORMANCE WORK STATEMENT

Equipment and Installation for 2900 – Station Alerting System

PROJECT NO. JLWS212115

1. LOCATION: Delaware Air National Guard (DANG) Base, New Castle, DE 19720-1615. Arrangements for entrance onto the Base must be made between the hours of 7:00 a.m. and 4:30 p.m., Monday through Friday.

2. PURPOSE: The purpose of this specification is to replace the existing Alerting system in Building 2900 with a new properly sized Alerting System with Tone Alert Backup and Receiver for Fire Department to ensure members will receive immediate and clear notification to respond to emergencies on and off base regardless of location or activity in and around the fire department. The Government requires a solution that is durable, reliable and economical that meets all requirements of the Department of Defense (DOD), Air Force (AF) and National Guard Bureau.

3. SCOPE OF WORK: The work covered by this Performance Work Statement (PWS) consists of furnishing all design, project management, labor, equipment, tools, materials, travel, lifts, licenses, and permits required to perform the work described herein.

4. WORK SUMMARY:

a. Overall Objectives

· The contractor shall provide a properly sized Alerting system with Tone Alert Backup and Receiver for Fire Department.

· The contractor shall provide on-site verification of all electrical requirements and site requirements prior to bid.

· The contractor shall provide the following components as required to ensure system functionality:

· Tone Detector

· Control Box

· Battery Back Up (min. 1000VA) with surge protector, AVR and Uninterruptible Power Supply

· Zone controller including alerting zones and garage door opening

· Network switch and router to provide standalone protected network for system including switch, router, server rack and wall mounted enclosure

· Power supply for system control devices

· Audio amplifier

· Station Radio interface to all speakers

· (12) drop in ceiling speakers

· (2) 35-Watt speakers, transformer and associated mounting hardware for Engine Bay area

· (20) multi-color indicator lights

· Wiring diagrams for installation

· Audio and low voltage wire including approximately

· 2000ft 18/10

· 2000ft 18/2

· 1000ft CAT6

· 1500ft COAX

· (2) Manual Activation Button

· Wall mounted activation button in Dispatch Room

· Medical emergency in gym

· (3) Outdoor “horn” style speakers

· (4) Phone detectors that detect phone line ringing and projects audio of Crash Line

· (1) HDMI over Coax Streamer for Chief Display Boards

· The contractor shall provide initial startup and testing to verify loading and necessary voltage settings.

· The contractor shall provide document initial inspection and startup procedures.

· The contractor shall provide O&M Manuals and Training.

b. Referenced Publications and Forms

· The contractor shall provide a system that meets the below standards:

· NFPA 1221 Standard for the Installation, Maintenance, and Use of Emergency Services Communications Systems

· NFPA 1710 Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments

· NFPA 1720 Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Volunteer Fire Departments

5. SPECIFICATIONS:

a. Submittals:

· The contractor shall submit samples of all materials prior to commencing work on site; submittals shall be on an AF Form 3000. Upon approval, the COR will return to the contractor an endorsed copy of the submittal request.

· Prior to starting work submit the C&D Debris Diversion Plan – this plan describes how the contractor will recycle (or dispose) of scrap metal, concrete, wood, green waste, asphalt or products. The contractor shall report the weight in tons of any materials that are recycled and disposed.

· The contractor shall submit a waste management plan prior to starting work describing how waste will be stored and managed on site. The installation’s dumpsters cannot be used by the contractor. The contractor shall report in tons the weight of any wastes shipped off site for disposal and where the waste was taken.

b. Utilities:

· Contractors shall when removing and installing equipment use lock out tag out with all local utilities.

· Contractor shall be responsible for injury to water pipes, gas pipes, oil pipes, electrical wires, conduits, drains, sewers, buildings and other structures that may be set within prosecution of the work, owned by individuals, firms, corporations or by the municipality. Contractor shall be liable for damages to public or private property resulting there from.

c. Materials:

· The contractor shall submit a list of all chemicals that will be used on this project. The materials shall conform to specifications, applicable industry codes and standards and the manufacturer's recommendations, whichever is more stringent. Certificates of compliance and Technical Data Sheets are required for all materials supplied. Materials delivered to the site shall be in the manufacturer’s original unopened containers, packaging or wrapping, bearing the manufacturer’s brand, name and description of contents. The contractor will have someone on site to accept delivered materials. The government will not accept delivery of contractor’s materials.

d. Execution:

· Pre-construction meeting with the Facility Manager, Fire Chief, Base Safety, Contracting Official, Security, Communications, Environmental and Base Civil Engineer.

e. Close Out:

· Joint close out inspection will be conducted by the Contractor Project Manager and the COR to insure all work is accomplished in accordance with this contract. Failure to conduct this inspection will delay payment processing, until the joint inspection is completed.

6.

BASE ACCESS: The contractor shall provide a list of names, DOB, full SSN, Driver’s License number and state of issue of all employees who will be requesting base access to the PM, at least 2 weeks prior to the start of work. All employees will have a background check conducted by Security Forces prior to being granted base access. Once vetted the employees will go to the Security Forces Squadron to get issued a DBIDS badge. Each person must wear the badge in a prominent location. Access to the Base is limited to travel from the Main Gate to the Civil Engineering Office, Bldg. 2803. All other areas are off limits. All Contractor vehicles on Base must have proof of Insurance and operator must have a valid driver’s license. Violations of these security requirements will revoke any or all passes. The government reserves the right to deny access to any person, with no consequence to the contract.

7.

SAFETY:

a. The Contractor shall conduct his operation in accordance with all Federal, State and Local regulations and/or standards pertinent to "Safe Practices". Base Safety personnel shall inspect the job site to insure safety standards are met. Base Safety, through the PM, shall issue warnings or stop work not in compliance. All contract workers must wear proper personal protection equipment per OSHA requirements (i.e. ear plugs, safety goggles, welding helmet, improper Lockout Tag out).

b. Contractor shall not allow their employees, subcontractors, material, employees to enter or remain upon or allow any plant or materials to be brought or to remain upon any part of the Airport, which in the opinion of the PM would be a hazardous location. Equipment not actually in operation shall be kept clear of aircraft operating areas.

c. The Contractor shall furnish, erect, and maintain all barricades, warning signs, “rope offs”, detours, markings and other protection for hazards. When used during periods of darkness, the protection provided shall be suitably illuminated. Contractor shall place said protection prior to commencing work until their dismantling is directed by the Contracting Officer or his designated representative.

d. Radio Transmitter Restrictions. To preclude accidental actuation of sensitive electronic equipment transmitters shall not be used without prior approval. Cell phones greater than 4 watts, and any cell phone within the munitions compound, shall not be powered on.

8. FIRE PREVENTION AND PROTECTION: The Contractor shall comply with all fire protection measures prescribed by the base policies and practice. A written fire permit shall be obtained from the Base Fire Department each day for use of open flame devices, such as blowtorches, portable furnaces, tar kettles or gas and electric welding and cutting equipment. The Contractor shall be liable for any fire loss to Government property attributable to negligence on his part of the Contractor, including failure to comply with fire prevention measures prescribed by terms of this contract. The request for the Burn Permit shall be initiated three (3) days prior to work commencement. The contractor may not proceed with burning operations until the Burn Permit has cleared. Keep all waste and rags in metal containers, tightly covered and remove waste from site daily. The contractor will be responsible for cleaning up any spills on the work site and reporting them to the Base Fire Department at 302-323-3450. Contractor shall take all precautions to avoid fire.

9. EMERGENCIES: Should tornado, hurricane, gale or heavy wind warnings be issued, take every practicable precaution to minimize danger to persons, to the work and to the adjacent property. Any damage caused by a failure to take every practicable precaution, shall be rectified or replaced to the complete satisfaction of the Contracting Officer and at no expense to the Owner. Injury to personnel, or damage to adjacent property because of the work shall be the complete responsibility of the Contractor, and he accepts exclusive liability for the same. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

10. CLEAN-UP: Clean-up and remove debris generated by this contract to an approved off-base location. Debris shall be trucked off site in an enclosed truck to prevent accidental loss of debris. Two (2) copies of the receiving (tipping or dumping) tickets, with a cover letter from the Prime Contractor stating the full name and address of the location to which debris was taken. Contractor shall keep work area clean at the end of each working day and clean-up entire locations at the completion of contract.

11. GOVERNMENT RESOURCES: No Government resources shall be made available to the contractor beyond the use of restrooms and drinking water for contractor personnel, unless otherwise stated in this Performance Work Statement. The contractor shall provide for all necessary resources to provide a complete and usable facility or systems as described in the contract documents. The contractor shall not obligate Government resources in any manner. The Government shall seek remedy for any obligation or encumbrance imposed by the contractor’s actions. Government resources include, but are not limited to, government owned materials, equipment, tools, vehicles, personnel and facilities. Contractor shall provide all material handling equipment, properly sized to move all equipment to accomplish the work.

a. Use of the site: Confine operations at the site to the areas permitted under the Contract. Portions of the site beyond areas on which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction.

· Keep existing driveways and entrances serving the premises clear and available to the Owner and his employees at all times. Do not use these areas for parking or storage of materials.

· Do not unreasonably encumber the site with materials or equipment. Confine stockpiling of materials and location of storage sheds to the areas indicated. If additional storage is necessary, obtain and pay for such storage off-site.

· Lock automotive type vehicles, such as passenger cars and trucks, and other mechanized and motorized construction equipment when parked and unattended, so as to prevent unauthorized use. Do not leave such vehicles or equipment unattended with the motor running or the ignition key in place.

a. Use of the Existing Buildings: Maintain the existing buildings in a safe and weather tight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building and its occupants during the construction period.

· Keep public areas, such as hallways, vestibules and toilet rooms free from accumulation of waste material, rubbish or construction debris.

· Smoking or open fires will not be permitted within the building enclosure or on the premises.

· If contractor discovers existing damage, written notice with photographs must be given before any work is started in the area.

· Storage is the Contractor’s responsibility. The Government shall not provide any facility, or space within a facility, for storage of materials and equipment.

12. GOVERNMENT OCCUPANCY: The government will occupy the site during the entire period of construction. Coordinate with the COR and cooperate fully with the occupant(s) during construction operations to minimize conflicts and to facilitate government usage. Perform the work so as not to interfere with the government’s operations. Immediately report any issues/conflicts to the Contracting Officer or COR.

13. WORK SCHEDULE: Contractor shall submit for review and approval all work schedules with the Contracting Officer or his representative prior to beginning any work. Any deviations are to be submitted, in writing, to the Contracting Officer or his representative for approval.

a. Delays: Unavoidable minor delays during construction caused by essential defense activities (alerts, security checks, fire suppression practices, terrorist alerts, etc.) may occur due to mission requirements. These occur at the rate of about four (4) hours per month during the work day.

b. Construct work in stages to accommodate the Government’s use of the premises during the construction period.

c. There may other contractors working on site or in the in this area. Coordinate the construction schedule and operations with all other Contractors and Subcontractors performing work on the project, on site, or in the area.

d. No work shall be done other than during normal 8-hour, 5-day workweek without 48 hours advance notice to the Contracting Officer.

14. OCCUPIED BUILDINGS. The Contractor will be working in and around existing buildings which are occupied. Do not enter the buildings without prior approval of the Contracting Officer or his representative. Leave fixed equipment in place and protect against damage or temporarily disconnect, relocate, protect, and reinstall at completion of work. The Government will remove and relocate other Government property in the areas of the buildings scheduled to receive work.

15. AT LEVEL I TRAINING. Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (AFI 31‐101 and AFI 10‐245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the PM or Antiterrorism Representative. AT Level I awareness training is available at the following website: http://jko.jten.mil.