Attachment 1 - PWS - SIRA Activities at Site MSET0129 (08.11.25).pdf

PERFORMANCE WORK STATEMENT

SUPPLEMENTARY INVESTIGATIONS AND

RISK ASSESSMENT ACTIVITIES AT SITE MSET0129

LOCATED AT RAF LAKENHEATH, UNITED KINGDOM

Project Number: MSET247051

11 August 2025

1. DESCRIPTION OF SERVICES

1.1. BACKGROUND

1.1.1. This Performance Work Statement (PWS) defines requirements for the Contractor to perform supplementary investigations and risk assessment activities. Place of performance shall be at remediation site MSET0129 located at RAF Lakenheath, United Kingdom.

1.1.2. The Contractor shall furnish the personnel, services, equipment, materials, facilities, and other requirements necessary for, and incidental to, the performance of work set forth herein. Primary technical services shall be performed by individuals who are credentialed members of science and engineering professions.

1.1.3. For this PWS, the Contractor shall provide engineering expertise to perform supplementary investigations and risk assessment activities at site MSET0129. The project numbers associated with this PWS is MSET247051 (Remedial Investigation Site MSET0129).

1.2. SCOPE

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that supplementary investigations and risk assessment activities are performed at RAF Lakenheath in a manner that result in delineating the extent and assessing the risk of the contamination to all relevant receptors. The Contractor shall perform services in adherence to the requirements of this Performance Work Statement (PWS). The Contracting Officer (CO) and Contracting Officer Representative (COR) will evaluate Contractor performance based on the results required by the Services Summary (SS) and not the frequency or method of performance. It is at the Contractor’s discretion to determine the appropriate frequencies to attain the required level of service unless otherwise stated in this PWS. The Contractor shall comply with applicable federal, regional, and local laws and commercial standards.

1.2.1. Non-Personal Services.

This requirement is a non-personal services contract, defined by Federal Acquisition Regulation (FAR) as a “contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.”

1.2.2. The Government will not supervise or otherwise direct Contractor employees. The Contractor shall not supervise or otherwise direct Government employees, nor shall the Contractor supervise employees of other Contractors outside the Contractors’ own subcontracting/teaming arrangements.

1.3. SPECIFIC SUPPORT SERVICES

The scope of this PWS includes support to the Air Force Civil Engineer Center (AFCEC) and United States Air Force in Europe (USAFE) missions of environmental remediation. The major activities supported include supplementary investigations and risk assessment.

• Engineering expertise will be required to perform supplementary investigations and risk assessment activities at site MSET0129.

• The Contractor shall delineate the existing groundwater contamination and provide a final evaluation of the overall risk to all relevant receptors at site MSET0129. The Contractor shall prepare an investigation / risk assessment report.

• The contractor shall be capable of addressing and interpreting all aspects of environmental laws and regulations. Some tasks may require planning and logistical support at various meetings and conferences worldwide.

• The Contractor shall provide management, planning, performance measurement and cost status reporting pertinent to the performance of the requirements identified in this contract and PWS.

• The Contractor shall comply with all applicable (1) federal, host nation, and local environmental statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments), and (2) Presidential Executive Orders (EOs) in effect on the date of issuance of this contract and PWS. The Contractor shall also comply with all applicable host nation statutes and agreements, including the Final Governing Standards for the United Kingdom (FGS-UK).

• In addition, the Contractor shall refer to the AFCEC Technical Services Quality Assurance Program, Guidance for Contract Deliverables (GCD), current version, unless otherwise specified.

This GCD is a reference document to be used in the generation of contract deliverables. The Contractor shall also complete project requirements in accordance with the following identified regulations:

• DOD 4715.08

• DAFI 32-7091

• DAFI 32-7001

• EUCOM Directive 80-2

• Final Governing Standards for the United Kingdom (FGS-UK) 2024

• The Contractor shall be responsible for identifying and complying with all applicable requirements as they pertain to the individual project requirements.

1.4. DELIVERABLES

The Contractor shall plan project activities, including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities, and progress toward accomplishing project objectives. The Contractor shall document, for government review and approval, the results of the project efforts under this PWS.

1.4.1 Cost and Status Reporting

The Contractor shall provide progress reports, as specified below.

1.4.1.1 Contractor’s Progress, Status, and Management Report

The Contractor shall prepare and submit via email a monthly Contractor’s Progress, Status, and Management Report (CPSMR) to the CO, the COR and the installation POC. The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas.

The CPSMR shall include the project title, the contract number, the contractor name, the award date, the period of performance end date, the award cost, the percent complete to date ($ and work), the amount remaining to be invoiced, a summary of the events that occurred during the reporting period, a summary of work planned for the next reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. (Contract Data Requirements List [CDRL] B004)

1.4.2 Meeting and Conference Services

1.4.2.1 Meeting/Teleconference Support

Within two (2) weeks after the issuance of this contract the Contractor shall attend a post-award teleconference with the Contracting Officer’s Representative (COR), and Base representative(s). The purpose of the post-award meeting is to discuss the installation-specific technical or regulatory issues with the appropriate installation personnel and to discuss the execution of the tasks, roles and responsibilities, performance objectives and standards, etc.

The Contractor shall also organize and participate in up to two (2) additional meetings via teleconference with the customer and/or government representative(s) as necessary. The purpose of the meetings include, but are not limited to, contract discussions, progress reviews, project status, and the general exchange of information concerning current and future activities. The Contractor shall prepare and submit an agenda (CDRL B008), meeting minutes (CDRL B009), and applicable presentation materials (CDRL B007) for all meetings attended.

1.4.3 Regulatory/Professional Interface

The Contractor shall assist with oral/written interaction with interested parties related to the project; assist in project technical review, analysis, and discussions to integrate comments from interested parties on programs and related data and studies; assist with the review and interpretation of new statutory and regulatory requirements; and make recommendations for policy integration as it applies to the assigned projects.

1.4.4 Notification Requirements

The Contractor is required to notify the COR of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks and changes in critical personnel. On critical issues, oral notification should be made immediately, followed by written notification as soon as practical.

The Contractor shall make no public announcements or disclosures relative to information contained or developed in this Contract, except as authorized by the CO. This also applies to U.S. Government-owned information made available to the Contractor.

1.4.5 Work Site Coordination

The Contractor shall coordinate work site activities to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions.

If access for foreign nationals is requested, the provisions of USAREUR Regulation 604-1 and applicable local Command standard operating procedures (SOP) shall be followed. The Contractor will not request access to USAFE and USAREUR-controlled installations and facilities for foreign nationals with passports from countries designated by USAREUR as Specified Country Citizens (SCC). Until access to the installation is granted, the contractor personnel will be signed in and escorted by base personnel.

The Contractor shall comply with all relevant UK and US health and safety legislation, statutory regulations, ACOP and MOD publications, including MOD (JSP 375, Volume 3) Safe Systems of Work and the CDM Regulations 2015.

The Contractor shall obtain and complete an AF Form 103, Base Civil Engineer (BCE) Work Clearance Request, for all contracts and modifications. Digging permits (AF 103) shall be coordinated through the COR and the relevant Installations Civil Engineer Squadron for approval. When processed through the approval system the completed form will be returned to the Contractor.

The Contractor shall provide equipment specifications and method statements necessary to comply with any Airfield Construction Waiver application associated to the scheme of works.

Access to project sites within the flight line area shall require the Contractor to attend and complete the Base flight line driver’s course at no additional cost to the Government.

1.4.6 Quality Management

The Contractor shall organize, document, prepare procedures for, and implement a management-driven system to provide maximum assurance that products and services conform to specified requirements. All work accomplished by the Contractor shall be of sufficient quality and level of acceptance. The Contractor is responsible for:

(1) producing a quality product on time and in compliance with the terms of the contract;

(2) establishing and using a quality control program of the scope and character necessary to achieve the quality outlined in the contract; and

(3) producing and maintaining acceptable records of its quality control activities.

At a minimum, quality control shall include the proposed internal (in-house) review of all submittals by the Contractor prior to submittal to the Government. It is expected that all submittals will be run through a computer-driven spell and grammar check program. Any substandard documents will be rejected by the Government and resubmitted at no additional cost to the Government.

Additionally, the government reserves the right to perform inspections, verifications, and other quality evaluations to ensure the requirements of the PWS are being met.

1.4.7 Management of Chemistry Services

The Contractor shall be responsible for the quality of all required chemistry services performed.

All laboratory services shall be conducted in accordance with host nation standards, certifications, and accreditations.

1.4.8 Analytical Data Recordkeeping

The contractor shall create and maintain, in one location, written and electronic records sufficient to recreate each sampling, testing, analyzing and monitoring event. The contractor shall make these records available to the appropriate service component upon request. The contractor shall also retain written calculations using information obtained from sampling, analysis monitoring, and testing activities to include all raw data.

The contractor shall be responsible for the accuracy and completeness of all data submitted and shall ensure it corresponds exactly with the data recorded in the original laboratory reports and other documents associated with sampling and laboratory tasks.

Field activity for projects with groundwater sampling normally includes recording and reporting field parameters and groundwater levels applicable to the sampling event. Chemistry data shall include the appropriate laboratory QC data to include sufficient lab blanks and blank spikes per analytical batch.

1.4.9 Environmental Services Scope

The contractor shall perform all services in compliance with applicable US and Host nation laws, international agreements, UCC policy, OEBGD or FGS (whichever applies in the country in question) and appropriate service component guidance. The contractor shall conduct asset condition evaluations based on field observations using appropriate service component validated standards. Contractor personnel shall possess appropriate certifications and training to accomplish the required services.

The primary emphasis of this PWS is to perform services for environmental restoration activities necessary to support Air Force, AFCEC, and RAF Lakenheath environmental mission requirements. The Contractor shall perform supplementary investigations and risk assessment activities at site MSET0129 located at RAF Lakenheath, United Kingdom.

For environmental services, all on-site workers (contractor and subcontractor) performing hazardous operations, including working with hazardous materials, must have completed the OSHA 1910.120 Hazardous Waste Operations and Emergency Response (HAZWOPER) training and/or other applicable training as appropriate to RAF Lakenheath, plus annual refresher courses. The Contractor shall maintain documentation supporting training records.

1.4.9.1 Supplementary Investigations

The Contractor shall conduct supplementary soil and groundwater investigations and risk assessment activities at site MSET0129 located at RAF Lakenheath, United Kingdom. This shall include the delineation of the existing groundwater contamination and a final evaluation of the overall risk to all relevant receptors at the site. The supplementary investigation shall, at a minimum, include the following:

• Groundwater Monitoring Wells o The Contractor shall perform drilling/installation of two (2) groundwater monitoring wells, acting as sentinel wells, between Site MSET0129 and drinking water well ABH01. These wells should be similar in design as already established wells North of ABH01 (i.e. BX- MW9) and should be screened in the same depth interval like drinking water well ABH01 (ABH01 has a total depth of 76 m; steel casing: 0-30 m below ground surface (BGS);

unlined casing: 30-76 m bgs; pumped from approx. 43 m bgs).

o Wells shall be developed within sixty (60) days of award so the groundwater monitoring campaign can be successfully achieved during the period of performance.

o The Contractor shall contain drill cuttings in drums or bulk and properly dispose of via truck at off-site facility.

o The Contractor shall conduct a topographic survey of the groundwater monitoring wells by a licensed surveyor. The wells shall be surveyed as to their exact location (required accuracy: +/- 1m). The well heads (top of open casing), as well as the ground elevation levels, shall be surveyed as to their exact elevation by conventional leveling (required accuracy: +/- 1cm; meters above sea level).

• Water Level Measurements/Contour Mapping o The Contractor shall collect water level measurements from at least three (3) existing groundwater monitoring well locations and the two (2) new groundwater monitoring wells.

o The measurements shall occur concurrent to the regular sampling events.

o The results shall be used to develop groundwater contour maps for the upper groundwater aquifer.

• Groundwater Sampling and Chemical Analysis o The Contractor shall perform four (4) groundwater sampling campaigns over a 12-month period. Sampling events shall be evenly spaced throughout the performance period, and a minimum of sixty (60) calendar days shall occur between events.

o The Contractor shall perform a 12-month groundwater monitoring program. The Contractor shall collect quarterly samples from the two newly established wells, ABH01, BX-MW9, BX MW8, and BX-MW3. Quarterly sampling from these six wells shall include the following sampling data:

Total Petroleum Hydrocarbons Benzene, Toluene, Ethylene Benzene, and Xylene (BTEX)

Volatile Organic Compounds (VOC) Polycyclic Aromatic Hydrocarbons (PAH) Natural Attenuation parameters Field parameters (e.g., temperature, redox potential, pH-value, oxygen content) o The collected samples shall be taken, analyzed and tested via accredited methods in accordance with host nation regulations/requirements.

o The Contractor shall contain purge water in drums or bulk and properly dispose of via truck at off-site facility.

1.4.9.1.1 Environmental Resources Program Information Management System

The contractor shall comply with the ERPIMS (Environmental Resources Program Information Management System) data deliverable requirements for all field-derived data/information supported by ERPIMS data structure including, but not limited to, sampling data, relevant QA/QC data, lithology, groundwater, monitoring well location, well construction, well maintenance, and/or abandonment information. After receipt of the contract, the contractor shall submit an ERPIMS Data Submission Schedule within thirty (30) days of award to establish the projected framework for ERPIMS data submissions. The contractor shall record and enter field and laboratory data and submit this data as specified in the latest ERPIMS Data Loading Handbook (DLH) using the latest version of the ERPIMS software utility (ERPTools). ERPIMS data submissions are required within ninety (90) days of sample collection unless a written waiver or extension is obtained from the CO in coordination with AFCEC/CZ. The AFCEC website (address provided under separate cover) offers the latest DLH, ERPTools client software, ERPIMS policy, ERPIMS Help Desk contact info, data submission requirements, ERPTools training schedules, and more. Data submissions shall be error-free, pass all validation checks and fully comply with the ERPIMS DLH. The contractor shall ensure that any required corrections are accomplished within both the contract POP and before funding expiration. The preferred procedure is for laboratories to use ERPTools to input/submit chemistry data for initial validation, import, and submission by the Prime Contractor.

ERPTools training is available to prime and laboratory contractors. All ORC milestones that include analytical sampling shall include successful ERPIMS loading of all relevant ERPMIS data elements into the production database as a minimum acceptance criterion. (CDRL A001A)

1.4.9.2 Risk Assessment

The contractor shall conduct a risk assessment based on the results of the supplementary investigation and the data available from previous investigations at or near site MSET0129. 48 CES/CEIE will provide, if necessary, previous investigation reports.

Interim laboratory certificates shall be forwarded by the Contractor to 48 CES/CEIE no later than ten (10) working days after receipt. The results of the supplementary investigations and risk assessment activities shall be documented in an investigation / risk assessment report that fully documents the project and the results of the work performed, as specified in this PWS. The report shall also contain a comparison of the sampling results with the sampling results of previous projects to identify trends of the existing contamination with regards to their extent (plume size), their concentration distribution over time, their chemistry (which parameters are predominant), their degradation, etc. In addition, the report shall contain maps that depict the groundwater flow direction (contour map); the extent of the contamination plume; and the analytical results of all sampled groundwater monitoring wells for each chemical parameter and for every sampling campaign. The report shall also contain all sampling data sheets and chemical analysis report sheets. (CDRLA001)

Table 1: Contract Data Requirements List (CDRL)

DATA

Item Number

PWS Paragraph Title Delivery Date/Description

A001 1.4.9.2 Scientific and Technical Reports Within thirty (30) calendar days after completion of the project activities, which is seven (7) weeks before the end of the PoP.

A001A 1.4.9.1 Analytical Data - ERPIMS Data Deliverable Requirements

All analytical data shall be entered into ERPIMS within 90 days of field collection.

B004 1.4.1.1 Contractor's Progress, Status and Management Report

First submittal is due no later than thirty (30) calendar days after award of the contract.

Subsequent submittals shall be monthly.

B007 1.4.2 Presentation Materials Submit draft seven (7) calendar days prior to the scheduled meeting.

B008 1.4.1 Conference Agenda Submit draft seven (7) calendar days prior to the scheduled meeting.

B009 1.4.1 Meeting Minutes Draft meeting minutes shall be prepared and submitted no later than five (5) calendar days after the scheduled meeting

2. SERVICES SUMMARY

The Services Summary (SS) is a tool for identifying the major performance objectives of the contract, where they can be found in the PWS, and the performance threshold describing the minimally acceptable levels of service required for each performance objective. Government inspection is not limited to SS objectives.

Services Summary (SS) Performance

Objective

PWS

Para Performance Threshold Remedy Related CPAR

Category(s)

SS-1:

Responsiveness During Project Coordination and Execution

1.4.1.1 1.4.2

Performance is acceptable when not more than one (1) COR submitted and CO validated / issued complaint per quarter for program / project disruption

AND

2) the mission is not impacted due to program/project disruption.

Document non-conformances, to include negative impact to mission, via email to CO and PM.

• Management

• Schedule

SS-2:

Timeliness of Management, Planning, and Reporting Requirements

1.4.1.1 1.4.4

Performance is acceptable when all documentation is submitted to the Government on or before the contractual due date

AND

there are no content or substantive errors

AND

there are no more than three administrative errors per deliverable.

Errors are corrected within three days of notification by the Government, provided the Government notified the Contractor of all errors prior to final acceptance of the materials.

• Schedule

• Quality

SS-3: Quality Performance of Environmental Services and Environmental Construction

1.3 1.4.6

Performance is acceptable when:

1) Not more than one (1) COR submitted and CO validated and issued complaint per quarter

AND

2) there is no mission impact.

Document non-conformances, to include negative impact to mission, via email to CO and PM.

• Quality

2.1. QUALITY CONTROL

2.1.1. Contractor Quality Control.

The Contractor shall develop and implement procedures to identify and prevent recurrences of defective services. The Contractor shall ensure quality service is maintained throughout the life of the contract, and shall prepare and implement a written quality control plan (QCP), which includes identification of the practices and procedures used. The QCP shall reflect the Contractor’s overall approach to quality and internal controls, and procedures for evaluating each of the major service areas (who, method, how often), reporting to the government, resolving deficiencies, identifying potential improvements, documenting quality control inspections, corrective actions taken, and maintaining quality control documentation. The written QCP shall be submitted to the Contracting Officer for review, feedback, and approval no later than the pre-performance conference.

2.2. QUALITY ASSURANCE

2.2.1. Government Quality Assurance.

The Government may inspect and evaluate to ensure that the Contractor’s performance is in accordance with requirements set forth in this contract. When Contractor performance does not meet the performance threshold, the CO or COR may initiate a Performance Assessment Report (PAR) or Corrective Action Report (CAR) to the Contractor. The Contractor shall respond IAW the instructions provided and return it to the CO on or before the due date.

2.3. PERFORMANCE ASSESSMENT

2.3.1. Surveillance.

The COR may inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Results of the surveillance inspection become the official Air Force record of the Contractor’s performance. shall be recorded, and the Contractor shall re-perform any unsatisfactory inspection result (defect) IAW the SS remedy timelines. Failing to meet the performance threshold as outlined in the SS for any performance objectives in any 1-month period may result in a warning or letter of concern from the CO or a reduction in the applicable CLIN price. Failing to meet the performance threshold as outlined in the SS of these performance objectives, in any combination for any two or more consecutive or non-consecutive months during a contract period, may result in an immediate Progress Meeting with the Multi-functional Team.

2.3.2. Periodic Progress Meetings

The CO, COR, COR Supervisor, other Government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. Discussion may include the following issues:

opportunities to improve the contract, proposed contract modifications, unsatisfactory inspections, trends in relation to performance objectives, positive performance, and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into identified trends. The Contracting Office may draft the meeting minutes, acquire signatures as deemed appropriate, and distribute to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT PROVIDED SERVICES

Not applicable.

3.1.1. Government Furnished Training

3.1.1.1. Level 1 Anti-terrorism Training: Contractor employees performing under this contract shall complete Level 1 Anti-terrorism training located at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf and present certificates upon request by the COR.

3.1.1.2. Operational Security (OPSEC) Training: All on-site Contractor employees shall complete Center for the Development of Security Excellence OPSEC Awareness, Unauthorized Disclosure of Classified Information for DoD and Industry, Insider Threat Awareness, and Introduction to Information Security courses or authorized DoD Component equivalents. Training will be provided by the host unit and shall be completed by the Contractor within 30 days of contract award, and for each new Contractor employee thereafter.

3.1.2. Logistical Support

Logistical support is not provided.

3.1.3. Facilities.

The Government will not provide facilities for the Contractor.

3.1.4. Utilities.

Not applicable.

3.1.5. Materials.

The Government will not obligated to provide materials to the Contractor.

3.1.6. Equipment.

There is no Government provided equipment.

4. GENERAL INFORMATION

4.1. CONTRACTOR KNOWLEDGE, SKILLS, AND ABILITIES (KSA)/CERTIFICATIONS

4.1.1. The contractor shall provide the technical knowledge possessed by environmental engineers and scientists.

4.1.2. Contract Manager.

The Contractor shall provide a contract manager who shall direct contract performance and an alternate who shall act for the Contractor when the manager is absent. The contractor shall designate these individuals in writing to the CO. The contract manager and alternate shall have full authority to act for the Contractor on all matters relating to daily operation of this contract. The contract manager and alternate shall be available during business hours, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

4.1.3. Key Personnel.

Not applicable.

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

4.1.4. Phase-In/Phase-Out (Transition) Period.

Phase-In/Phase-Out period is not required.

4.2. PERIOD OF PERFORMANCE

The period of performance is twelve (12) months.

4.3. PLACE OF PERFORMANCE

RAF Lakenheath, Site MSET0129.

4.4. TRAVEL AND OTHER DIRECT COSTS

Travel and other direct costs are not reimbursed by the Government.

4.5. HOURS OF OPERATION

4.5.1. Continuity of Operations.

The Contractor shall ensure continuity of operations during periods of personnel turnover and long-term absences. Long-term absences are considered those longer than two weeks duration.

4.5.2. Normal Base Hours.

Base hours of operation are 07:30 – 16:30. The Contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the Government.

4.5.3. Holidays.

4.5.3.1. U.S. Federal Holidays. The Contractor is not required to work the following United States federal holidays: New Years’ Day, Martin Luther King Jr Day, President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day.

4.5.3.2. U.K. Bank Holidays. The Contractor is not required to work the following U.K. bank holidays:

New Year’s Day, Good Friday, Easter Monday, Early May Bank Holiday, Spring Bank Holiday, Summer Bank Holiday, Christmas Day, Boxing Day. If a bank holiday is on a weekend, a ‘substitute’ weekday becomes a bank holiday, normally the following Monday.

4.5.4. Mission Essential

No elements of this PWS are Mission Essential.

4.6. SECURITY REQUIREMENTS

The content and details of security documentation developed and maintained under this contract is and shall remain the property of the U.S. Government.

4.7. BASE ACCESS

4.7.1. Base Pass Requirements

The Contractor shall submit a roster of all employees requiring access to the installation within 5 days of issuance of an agreement/award. The roster shall include the full name, current address, and date of birth of all contract personnel that will require access. Additionally, Contractor employees shall submit their United States Social Security Number (SSN) and passport number, or two other documents (i.e. driver’s license and national insurance number) with corresponding issue and expiration dates. Please note that unescorted base passes take an estimated 90 calendar days to process (see para 3.3.3.).

4.7.2. Host Agency Check (HAC) Vetting

All local national Contractor employees must undergo Host Agency Check (HAC) vetting prior to accessing RAF installations. The Contractor shall relay all employee information to the requiring activity’s HAC manager for processing. The Contractor shall complete the required documents and return them to the HAC Manager/COR within five (5) days. Documents include but are not limited to the following: NAC Cover Sheet; AF Form 2583, Request for Personnel Security Action; USAFE IMT 19, Residency Check for Employment with the United States Air Forces in Europe; Basic Check Verification Record (BCVR); and Ministry of Defense Liaison Office (MODLO) Proforma Packet for Security Clearance. If MODLO Proforma Packet is required (for foreign nationals), Contractor personnel will receive an online application link via the personal email address provided. Contractor employees shall complete the online application for background check within five (5) calendar days of receipt. If Contractor employees do not receive the email within seven (7) days, they shall notify the HAC manager. This process may take up to eight (8) weeks. During processing of the background check, the Defense Vetting Agency (DVA) may contact the employee via email, phone or post to request further information. Contractor employees are responsible to stay abreast of DVA email communications, (to include monitoring of personal inboxes and junk mail folders) in order to respond to the DVA in a timely manner. Approved security clearance is valid for five

(5) years. The Government will not accept any employee with a federal conviction (or host nation equivalent) in their background check. Contractor employees who are U.S. citizens shall complete all required documents except MODLO Proforma Packet. Security clearance will be processed with requiring activity’s Security Manager.

4.7.3. Processing.

The HAC manager is the initial approval authority who forwards the paperwork to the 48th Security Forces Squadron (SFS) for processing. The HAC manager will receive an email confirmation when 48 SFS submits the documents to MODLO. At that time, the employee may receive a “Red Top” escorted temporary installation pass. Upon completion of MODLO checks, the employee may receive a “Green Top” unescorted installation pass.

4.7.4. Base Pass Return.

The Contractor shall return all employee base passes to the CO, COR, or HAC manager if employees are terminated or no longer employed for this contract. If the Contractor cannot return the base pass, the Contractor must report the First and Last Name, Date of Birth, and the reason they are no longer employed to the CO, COR, and HAC manager within three (3) calendar days of termination or leave of absence.

4.8. OPERATIONAL SECURITY (OPSEC)

4.8.1. The Contractor shall adhere to the following minimum requirements in support of this requirement:

4.8.2. Contractor personnel shall not discuss Government operations in public or over unprotected or unencrypted communications. The Contractor shall only transmit Controlled Unclassified Information (CUI) as directed in this PWS.

4.8.3. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive Government operations, personnel, equipment, CUI or classified information. When in doubt, the Contractor shall coordinate company press releases related to this contract through the COR and CO.

4.8.4. Because observation of events, operations, physical changes, etc. may reveal National Security Information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including social networking sites) any images, data/information, or observed events that reveal sensitive Government operations, personnel, and/or equipment, including, but not limited to:

4.8.4.1. Tactics, techniques, and procedures; production or work schedules; any visible or concealed modifications, upgrades, additions to vessels, aircraft, weapons or equipment; increases, changes, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements;

specialized equipment orders, deliveries, shipments, etc.

4.8.4.2. The Contractor shall report unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract to the COR and CO.

4.8.5. The Contractor shall remove Government-issued badges, and identification and/or conceal from plain sight when off base. The Contractor shall not leave Government-issued identification in vehicles or unprotected areas. The Contractor shall not duplicate, copy, or loan badges and passes to others. The Contractor shall immediately report lost or stolen identification badges, vehicle passes etc. to the COR, CO, and Installation Security Office.

4.8.6. The Contractor shall practice OPSEC and implement countermeasures to protect critical information (CI) and other sensitive unclassified information, if applicable. Protection of CI shall include the adherence to and execution of countermeasures which the Contractor initiates or as provided by the COR and/or CO, for CI on or related to this PWS. The Contractor shall utilize the Wing OPSEC Policy and Critical Information and Indicators List (CIIL) per 48 FW, 100ARW and 352 SOW directive(s) as applicable, to protect critical but unclassified information.

4.8.7. If Contractor will have access to on-base facilities or other government facilities for 30 days or longer, such as embedded contractors or participates in operations, the Contractor must complete applicable training and awareness familiarization.

4.8.7.1. Initial training may be provided by computer-based training, live training, or a combination of both. Live training may be accomplished by an OPSEC coordinator, Wing OPSEC Signature Manager, or POC from the unit requesting the contract. Online training may be accomplished at https://www.cdse.edu/Training/eLearning/GS130/.

4.8.7.2. The Contractor shall ensure all employees with 30 days or longer access to on-base facilities complete OPSEC training before starting performance on this contract.

4.8.7.3. The Contractor must maintain individual training records for compliance purposes and provide training records to the COR and/or CO when requested.

4.9. SECURITY CLEARANCES

Not applicable.

4.9.1. Subcontractor Credentials.

Contractor employees and subcontractor employees shall possess the proper credentials to work in the United Kingdom. Persons later found to be undocumented, or illegal aliens will be remanded to the proper authorities. The Contractor shall not receive compensation for delays or expenses incurred in order to comply with the provisions of this clause. Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.

4.9.2. Badges.

The Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. Badges shall identify the individual’s name, company name, and the clear, distinct marking “Contractor.” Size, color, style, etc. are to be mutually agreed to by Contractor and Government. The Contractor’s identification badge shall not be used as a requirement for installation entry, or for entry into Government-designated controlled or restricted areas.

4.9.3. Property Protection.

Property protection for the Government-owned facility where the Contractor’s primary work center is located is the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, The Air Force Installation Security Program and command/local directives. The Contractor shall safeguard all Government-owned equipment and materials in his/her possession or use.

4.9.4. Safeguarding Classified or Unclassified Information.

The Contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, the Contractor shall surrender all resources (e.g. maps, publications, instructions, photos) provided by the Government to assist the Contractor in the performance of this contract upon termination of employment, termination of the contract, or the end of the contract performance period.

4.9.5. Non-Disclosure Agreements.

To safeguard information, non-disclosure agreements may be required for all Contractor personnel performing on this contract.

4.9.6. Privacy Act.

Performance on this contract may require access to Privacy Information. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

4.10. PHYSICAL SECURITY

The Contractor shall safeguard all Government-owned facilities, equipment, and materials in the Contractor’s possession or used in the day-to-day performance of the contract.

4.11. SERVICE CONTRACT REPORTING

Service contract reporting is not required.

4.12. ENVIRONMENTAL, HEALTH, AND SAFETY

The Contractor shall provide their employees with the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), and local UK laws. The Contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

4.13. ENERGY CONSERVATION

The Contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

5. BIOENVIRONMENTAL ENGINEERING/HAZMAT REQUIREMENTS

5.1. POLLUTION PREVENTION.

Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution Prevention Act of 1990, 42 U.S.C. §§ 13101-13109. Contractor’s obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the Contractor to conduct activities not otherwise required by the program.

5.2. IONIZING AND NON-IONIZING RADIATION

Contractors shall obtain authorization from Bioenvironmental Engineering (BE) prior to bringing on site ionizing or non-ionizing sources/equipment onto the installation. Contractors must provide list of items and description of how they will be used to BE at 01638528047 or 48amds.sgpb@us.af.mil at least ten (10) days prior to the date required to bring them on base.

5.2.1. Non-Ionizing Radiation.

Electromagnetic Frequency (EMF) Radiation and LASERS: The Contractor shall contact BE/Installation Laser Safety Officer (48amds.sgpb@us.af.mil) at least 10 days prior to bringing on site. (Example: LASER Classes: 1M, 2M, 3R, 3B, or 4; Transmitting antennas, radars etc.) Reference: AFI 48-139, LASER and Optical Radiation Protection Program, Paragraph 2.21)

5.2.2. Ionizing Sources.

The Contractor shall contact BE (48amds.sgpb@us.af.mil) at least ten (10) days prior to bringing on site ionizing sources/equipment. For regulated sources, the Contractor shall provide copies of permits or sealed source certifications. (Example: Troxler density gauges, sealed sources in various gauges/devices).

Reference: AFI 48 -148, Ionizing Radiation Protection.

5.3. HAZARDOUS MATERIALS/CHEMICAL MANAGEMENT

Hazardous Materials/Chemical Management: The Contractor shall obtain authorization for hazardous material use prior to bringing the hazardous material on site. "Hazardous material" includes any material for which there is a manufacturer Safety Data Sheet (SDS), such as cleaning supplies, paints, solvents, sealants, lead acid batteries, fuels, herbicides, etc.

5.3.1. Inventory.

The Contractor shall submit an inventory list of ALL chemical products to be used, along with copies of the SDS and COSHH Risk Assessment for each chemical product before bringing any potentially hazardous material onto RAF Lakenheath, RAF Feltwell or RAF Mildenhall using the attached “HazMat Authorization Request Template”. The Contractor shall submit completed inventories, SDS’s, and COSHH Risk Assessment’s to:

• The Contracting Officer;

• CE Environmental [for RAF Lakenheath --athena.kahler.ctr@us.af.mil (01638 523990); for RAF

Mildenhall -- jamie.griffin.6@us.af.mil (01638 545831)]; and

• Bioenvironmental Engineering -- usaf.lakenheath.48-mdg.mbx.sgpb@mail.mil (01638 528047), at least 10 days prior to the date required to bring them on base.

5.3.2. Usage Report.

Once approved, the Contractor shall maintain an inventory of all hazardous materials along with corresponding Safety Data Sheets (SDSs). The Contractor shall track and report actual hazardous material usage during the performance of the contract. Hazardous material usage for any contract that is less than one month in duration shall be reported at the end of the contract period. Hazardous material usage for any contract over a month in duration shall be reported no less than monthly. Hazardous material usage shall be reported using the attached “HazMat Monthly Usage Log Template”.

5.3.3. Hazardous Material Disposal

The Contractor shall not leave excess hazardous materials or empty containers on site following completion of the project. The Contractor shall remove of all unused hazardous materials and properly dispose of all hazardous waste generated. Reference: AFMAN 32-7002, Env Compliance and P2.

5.3.4. Control of Other Hazards.

Controls of other hazards. Contractors shall coordinate with Bioenvironmental Engineering (BE) at 01638528047 or usaf.lakenheath.48-mdg.mbx.sgpb@mail.mil at least ten (10) days prior to start of project, regarding all contracts with potential health impact to personnel (Example: Noise above 85 dBA, activities with potential airborne contaminants or particulates). Hazardous work areas/perimeters shall be established to control exposures and limit access to nearby facilities and personnel. Work shall be performed IAW all applicable occupational health and safety regulations.

5.3.5. Safety Brief.

Contractors shall coordinate with facility managers and receive a safety brief of hazards present within work areas prior to the start of performance.

mailto:usaf.lakenheath.48-mdg.mbx.sgpb@mail.mil

APPENDICES

Appendix 1; MSET247051_CDRL_A001_v001_2024-09-09 Appendix 2; MSET247051_CDRL_A001A_v001_2024-09-09 Appendix 3; MSET247051_CDRL_B004_v001_2024-09-09 Appendix 4; MSET247051_CDRL_B007_v001_2024-09-09 Appendix 5; MSET247051_CDRL_B008_v001_2024-09-09 Appendix 6; MSET247051_CDRL_B009_v001_2024-09-09 Appendix 7; Environmental Executive Agent Remediation Policy Appendix 8; FGS-UK 2024

Appendix A, Standard – Availability of Publications & Documents

DoD 5500.7-R Joint Ethics Regulation AFI31-401 Information Security Program Management (Supplements DOD 5200-1R) AFI 31-601 Industrial Security Program Management (Supplements DOD 5200-22R) AFI 64-106 AF Industrial Labor Relations Activities AFPD 91-3 Occupational Safety and Health AFI 91-301/91-302 Air Force Occupational & Environmental Safety, Fire Prevention & Health

Program AFI 91-202/JS1 The USAF Mishap Prevention Program AFI 91-204 Investigating and Reporting U.S. Air Force Mishaps