ATTACHMENT 1 - PWS Propane.docx

SCOPE OF WORK

Propane Delivery

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide propane delivery to various buildings and activities located on U.S. Army Yuma Proving Ground (USAYPG), Arizona. The goal is to support mission accomplishment by providing propane to locations specified on the schedule under this contract. To meet this goal, close coordination is required between the Contractor and Contracting Officer’s representative (COR) to efficiently deliver propane while minimizing disruptions to operations within the facilities and meeting security requirements. Current listings of facilities and schedules for tasks performed are in Technical Exhibit (TE) 3. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to deliver propane as defined in this Performance Work Statement (PWS), Part 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The location of USAYPG is 25 miles from the City of Yuma in Yuma County, Arizona. The area is low desert, with extreme temperatures that may exceed 115°F during summer and mild climate during the winter months. The majority of the buildings are located within a 20 mile radius from the intersection of U.S. Highway 95 and Martinez Lake Road, but it is possible that delivery may be required at locations 20 miles from that point. Travel on unimproved roads may be required in the performance of this contract.

1.3 Objectives: Delivery of propane historically has been once per month to food service facilities. Contact shall be made to the designated point of contact prior to delivery. Delivery of liquid propane to the required buildings is accomplished and arranged through a Service Order on as-needed basis. It is expected that 2 days notice will be given to the Contractor for this requirement. All Contractor deliveries shall be made by Service Orders executed by the COR.

1.4 Scope: The primary objective of this effort is to deliver liquid propane to approximately 15 buildings on an as-needed basis. The liquid propane’s primary function is for cooking and heating. Delivery is arranged through a Service Order submitted to the Contractor by the COR. Additionally, annual inspection, preventative maintenance, and certification of the liquid propane tanks, and ancillary service relating to emergency bleed-off procedures may also be required.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12 month option years as follows:

1.6 General Information

1.6.1 Federal Observed Holidays: The Contractor shall submit to the COR an alternate schedule for those buildings that will be affected by federally observed holidays not later than ten (10) work days prior to the holiday. The schedule shall include dates for make-up of all buildings affected by the holiday.

Juneteenth National Independence Day

1.6.2 Hours of Operation: The Contractor is responsible for providing services between the hours of 6:30 am to 4:30 pm Monday through Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted delivery defined within this PWS when the Government facility is not closed for the above reasons.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at USAYPG.

1.6.4 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. QCP is to be delivered, i.e., within 30 days after contract award. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP.

The QCP shall include but is not limited to the following:

· The name of the Project Manager

· An inspection system covering all the services listed on the Performance Requirements Summary. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis, and the individual who will perform the inspection.

· The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

· On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.7 Security Requirements: All contractor employees, sub-contractor employees, or any representative of a contractor performing work under this contract on YPG must have a current and valid National Background Investigation (NACI) at time of the contract start date, and must maintain the level of security required for the life of the contract. All reports and findings will be submitted to the KO prior to the contract award start date. All personnel changes shall be reported immediately in writing to the KO and COR. All contract personnel and sub-contract personnel working on YPG will be citizens of the United States of America, whether native born or naturalized. Contractor and Sub contractor employees shall be English speaking. All contractors, sub-contractors, or any representative of a contractor, who will be working on YPG, shall abide by all security regulations and shall be subject to security checks and inspections. Personnel and property shall be subject to search and seizure IAW AR 190-22, upon entering the confines of YPG and leaving the confines of the installation.

1.6.7.1 PHYSICAL Security: The Contractor shall safeguard all government equipment, information

1.6.7.2 Key Control: Not Applicable

1.6.7.3 Lock Combinations: Not Applicable

1.6.8 Special Qualifications: Not Applicable

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10 Contracting Officer’s Representative (COR): Use of the COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: Not Applicable

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Not Applicable

1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the USAR Facilities.

1.6.15 Other Direct Costs: Not Applicable

1.6.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase In/Phase Out: Not Applicable

1.6.19 Antiterrorism and Operations Security

1.6.19.1 AT Level I Training: AT Level I Training. This provision and/or contract text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract award date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 14 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

1.6.19.2 Access and General Protection/Security Policy and Procedures: This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations

1.6.19.3 AT Awareness Training for Contractor Personnel Traveling Overseas: Not Applicable.

1.6.19.4 iWATCH Training: . The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.19.5 Contractor Employees Who Require Access to Government Information Systems: Not Applicable

1.6.19.6 Contracts that Require an OPSEC Standing Operating Procedure/Plan: Not Applicable

1.6.19.7 Contracts that Require OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.19.8 Information Assurance (IA)/Information Technology (IT) Training: Not Applicable

1.6.19.9 Information Assurance (IA)/Information Technology (IT) Certification: Not Applicable

1.6.19.10 Contractors Authorized to Accompany the Force: Not Applicable

1.6.19.11 Contractors Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US: Not Applicable

1.6.19.12 Contracts That Require Handling or Access to Classified Information: Not Applicable

1.6.19.13. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12. N/A

1.6.20 Emergency Services

1.6.20.1 U.S. Army Yuma Proving Ground (USAYPG) Fire Department Emergency Medical Services (EMS) personnel will respond to and treat injuries. The determination to transport will be made by the USAYPG Fire Department EMS personnel. Depending on the location and severity of the injury, transportation to a medical facility may be by air or ground. Air and ground transportation will be provided by a civilian medical service provider, which may incur a cost for service. USAYPG shall not be held liable for any costs associated with the injury. USAYPG Fire Department EMS may make a determination to transport directly to the nearest medical provider for life threatening injuries.

NOTE: Use of Cell Phone is authorized to dial 911 for emergency services while on Yuma Proving Ground (YPG).

1.6.21 Contractor Vehicle Requirements: Every contractor vehicle must be visibly identified with the company name. Each vehicle must be appropriately equipped for its function and in the best possible operating condition when present on USAYPG. Motor vehicles entering the boundaries of USAYPG shall have, and maintain, a valid license, state registration, and appropriate vehicle insurance. All vehicles shall be issued a pass at one of the entrances to USAYPG. The driver must present his valid driver’s license, state vehicle registration, appropriate proof of vehicle insurance, and all employees must present official contractor identification. Contractor personnel operating motor vehicles on the installation shall have a valid driver's license for the category of vehicle being operated and shall comply with posted signs on the installation.

1.6.22 Contractor Employees

1.6.22.1 Contractor’s employees must possess the skill, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing under this award shall remain employees of the contractor and will not be considered employees of the Government. Employees must speak and understand English.

1.6.22.2 Any change in personnel information (e.g. new hire, termination, or change in personnel information already on file) that occurs during the performance of the contract shall be reported immediately in writing to the Government.

1.6.22.3 The contractor shall provide a method of official identification (i.e. badge) for each employee performing services under this award. Employee’s name and picture, and the name of the contractor, must be prominently displayed on the identification. Official identification shall be worn in plain sight and above the waist.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by t04he Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:—

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.25 Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.16 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.17 Property: All tangible property, both real and personal.

2.1.18 Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.19 Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.20 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.23 Real Property: See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.24 Sensitive Property: Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.26 Unit Acquisition Cost:

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.27 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.28 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29 Work Week: Monday through Thursday, unless specified otherwise.

2.2 Acronyms:

CAP Contractor Acquired Property

GFP Government-Furnished Property

PA Property Administrator

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not Applicable

3.2 Facilities: Not Applicable

3.3 Utilities: Not Applicable

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable

4.3 Materials: Contractor shall provide gauges, valves, gaskets and materials needed to repair pin holes.

4.4 Equipment: The Contractor shall provide delivery equipment in order to meet the requirements under this PWS.

4.5 Contractor Liability: The Contractor shall be liable for any damage to, or loss of, privately-owned property as a result of negligence on the part of the Contractor or his employees during accomplishment of work required under this contract. The Government will not affect repairs to privately owned property under terms of this contract. Consequently, any repair made to privately owned property by the Contractor shall be at the Contractor’s risk and at the Contractor’s expense and will not be a liability to the Government.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 Basic Services: The Contractor shall provide delivery of propane to designated locations on an as needed basis and provide annual tank certifications.

5.1.1 Notification: Contractor shall notify point of contact and provide a specific date and time of delivery in order for coordination and access point of contact shall be designated by DPW and may not necessarily be the COR.

5.1.2 Delivery: Delivery of propane to the required buildings is accomplished and arranged through a service order on an as needed basis. It is expected that a two day notice will be given to the contractor for this requirement. All contractor deliveries shall be made in accordance with service orders executed by the COR. The attached Schedule A – Liquid Propane Delivery Locations, lists specific tank locations that require liquid propane re-fills. It lists estimated quantities by percentage left in the tanks and shall be used in conjunction with the Service Order. Government reserves the right to change the Schedule ‘on-the-spot’ (if the Point of contact (POC) or representative, advises the COR of the change) should it become necessary. However the Government does not anticipate changing the Schedule more than 1 times per year. In the event that an ‘on-the-spot’ deviation occurs a determination will be made at this time whether it is to be temporary or permanent, indicating a change to the schedule. Deliveries shall be made in a timely to prevent any delays.

5.1.3 Delivery Tickets: Contractor shall provide delivery tickets to the Government Representative at the time tanks are filled. The COR, POC, or other authorized Government representative will sign for each delivery. If circumstances do not permit a timely signature, the Contractor shall immediately contact the COR to notify of the delivery.

5.1.4 Service Order: COR will submit a service order via email to contractor within two days prior to requested delivery. There maybe times where Monday is a holiday and there may be a day notice for the delivery due to COR receiving tank levels either Tuesday or Wednesday. In the event the contractor needs to change delivery date or time COR shall be contacted as soon as possible to re-schedule. Contractor shall fill out service order with signature, date and amount of gallons delivered.

5.1.5 Emergency Service: Emergency bleed off procedures of the liquid propane tanks may be required as necessary. If possible, a two day notice will be given to the contractor. The propane that is removed from the tank during the bleed off procedure will be offloaded into another tank that needs propane fill or placed back into original tank after the bleed off.

5.1.6 Inspection, Preventative Maintenance and Certification: Inspection, preventative maintenance, repair of essential part and certification of the propane tanks will be performed annually and results submitted to the COR. Essential parts consists of gauges, valves, gaskets and repairing pin holes. Visually inspect tank for holes, corrosion, leaks, proper signage, filled at proper levels and any other tank deficiencies. The contractor shall schedule at a minimum of one month in advance for the annual requirement with the COR.

5.1.7 Proposal: Any element of this document may be waived at the option of the Government if the Government determines that the contractor has a superior proposal or in implementation process, if found to be in the best interest of the Government.

5.1.8 Invoicing: Contractor shall submit invoice on a monthly basis. Emailed invoice shall be submitted to COR for review by the 5th of each month and once reviewed contractor can then submit into Wide Area Workflow System.

5.1.9 Safety Plan: Prior to commencing work, the contractor shall submit an Accident Prevention Plan to the Government. The contractor shall comply with all OSHA, U.S. Army, USAYPG, State, and other applicable industry safety standards. The contractor shall report all accidents and occupational illnesses immediately to the Safety Office through the COR.

5.7 Contractor

5.2 Contractor Manpower Reporting

5.2.1 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall supply all the information in the format using the following web address: https://Contractormanpower.army.pentagon.mil . The required information includes: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

NUMBER DATED DESCRIPTION MANDATORY/ ADVISORY

AR 11-27 Jun 01 Army Energy Program X

AR 385-10 Feb 00 Army Safety Program X

DA PAM 385-10 Jan 10 Army Safety Program X

YPG REG 385-1 May 14 YPG Safety Program X

AR 190-5 Jan 06 Motor Vehicles Traffic X Supervision

29 CFR 1910.110 Mar 90 General Industry's OSHA X

NFPA 58 2014 Petroleum Gas Code X

36-1624.01 Storage and Handling X

PART 7

TECHNICAL EXHIBIT LISTING

7. TECHNICAL EXHIBIT LIST:

7.1 Technical Exhibit 1 – Performance Requirements Summary

7.2 Technical Exhibit 2 – Deliverables Schedule

7.3 Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

Deduction

# 1.

The contractor shall deliver propane as required per section 5.1.1, 5.1.2, 5.1.3, 5.1.4 The contractor provided delivery – 20% notified –20% tickets-20% completed service order-20% Timely-20%

# 2 The contractor shall annually inspect tanks section 5.1.6 Inspect tanks make minor repairs, submit report to COR

# 3 Contract Manpower Reporting Section 5.2.1

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

E-mail

1-COR

1-KO

1-KO

1-KO

Safety Plan section 5.1.9

1-KO

https://Contractormanpower.army.pentagon.mil

1-COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY