Attachment 1 - PWS Laundry and Rug Services 17 June 2025.pdf

PERFORMANCE WORK STATEMENT

FOR

LAUNDRY & RUG SERVICES

BGS / HCOS / LRS

ELLSWORTH AIR FORCE BASE

SOUTH DAKOTA

17 June 2025

REVIEWED

TABLE OF CONTENTS

Paragraph Subparagraph Title Page

1 DESCRIPTION OF SERVICES 3

1.1. Scope of Work 3

1.2. Pickup and Delivery 3

1.3. Workmanship and Sanitation 3

1.4. Packaging Requirements 3

1.5. Missing and Damaged Articles 3

1.6. Repairs 3

1.7. Re-performance of Service 3

1.8. Provide and Replace Items 3

2 GENERAL INFORMATION 4

2.1. Invoices & Wide Area Workflow 4

2.2. Quality Control Plan 4

2.3. Recognized Holidays 4

2.4. Security Requirements 4

2.5. Pass and Identification Items 4

3 GOV FURNISHED PROPERTY 4

APPENDIX A PICKUP/DELIVERY SCHEDULE 5

APPENDIX B DEFINITIONS/ACRONYMS 6

APPENDIX C MEDICAL TREATMENT FACILITY

WORKLOAD ESTIMATE

APPENDIX D LRS BASEWIDE FACILITY

WORKLOAD ESTIMATE

APPENDIX E BGS BASEWIDE FACILITY

WORKLOAD ESTIMATE

PERFORMANCE WORK STATEMENT

LAUNDRY AND RUG SERVICE

1. DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK. The contractor shall provide all personnel, equipment, transportation, and supplies, except as specified herein as government-furnished property, to provide laundry and rug service including pickup and delivery for several organizations at Ellsworth AFB.

1.2. PICK-UP AND DELIVERY. The pick-up and delivery schedule is listed in Appendix A. The contractor and the government representative shall reconcile the amount /weight of articles at the time of pickup and delivery.

Any discrepancies concerning cleanliness and serviceability shall be addressed at the time of delivery. The government shall identify any items that are damaged or stained to the contractor prior to pick up. The contractor shall be responsible for all items after the pickup until the items are returned.

1.3. WORKMANSHIP AND SANITATION. The Contractor shall comply with federal, state and local Department of Health regulations. Delivered articles shall conform to the generally accepted industry standards of quality of cleanliness, finish, and appearance. All work performed shall be done under sanitary conditions. The items shall be clean, free of soil, bacteria, fungi, and other microorganisms, including pathogens or disease-producing organisms.

1.4. PACKAGING REQUIREMENTS. All cook whites and clean linen (with the exception of bathmats) shall be wrapped in plastic to prevent soiling while being transported or stored. The packaging will be as indicated in Appendix C and D, “Identification, Standard Packaging, and Method of Finish.”

1.5. MISSING AND/OR DAMAGED ARTICLES.

1.5.1. Contractor Missing Articles. The quantity of articles picked up shall equal the quantity of articles that are delivered. Items not delivered shall be considered shortages. The contractor shall deliver any shortages in the next regularly scheduled delivery at no cost to the government. Any articles missing for seven (7) calendar days shall be considered lost and the contractor shall reimburse the government with the same quantity, color and quality as the missing items.

1.5.2. Contractor Damaged Articles. The contractor shall repair or replace any articles damaged during pick up, delivery, or cleaning process. The customer and base contracting office will determine both actions taken.

1.6. REPAIRS. Except for unserviceable articles, the contractor shall repair all government identified minor (less than four inches) rips, tears, open seams, holes, and missing buttons with materials and supplies of the same color, similar appearance and quality. All such repairs shall be performed at no additional cost to the government. Articles requiring replacement of zippers, and snaps shall be identified by the government at the time of pickup. The contractor shall be paid in accordance with the applicable line item as listed in the Bid Schedule. The Contractor shall return all unserviceable articles in a separately marked bundle, to the Government, after laundering the articles.

1.7. RE-PERFORMANCE OF SERVICES. Articles found to have been unsatisfactorily cleaned shall be re cleaned and packaged separately at no additional cost to the government.

1.8. PROVIDE AND REPLACE ITEMS. Provide and replace items IAW with attached price list at the request of the Government.

2. GENERAL INFORMATION

2.1. Invoices and Government Purchase Card (GPC). The contractor shall provide receipts for pickups and deliveries which will be used to validate their monthly invoice. The receipts shall be supported by itemized lists of services provided. This shall include the item and number of items. The contractor shall maintain original pickup and delivery tickets and any other documents that shall support the payment of services rendered. All of the contractor’s laundry and dry-cleaning documents shall be made available for Contracting Officer review and audit.

After the invoice is validated by the using organization, payment will be made via GPC by an authorized caller from LRS, AMXS or HCOS for monthly invoices up to $25,000. Invoices over $25,000 shall be paid using a centralized call and invoice using Wide Area Workflow.

2.2. Reserved

2.3. RECOGNIZED HOLIDAYS. If a scheduled pick-up or delivery falls on an observed federal holiday, service will be performed on the next workday, (i.e., if a holiday falls on Thursday, service will be performed on Friday).

The only exception is Thanksgiving, in which case pick-up and delivery will occur on the preceding Wednesday.

The following federal legal holidays are observed by this base:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans’ Day Thanksgiving Day Christmas Day

2.4. SECURITY REQUIREMENTS.

2.4.1. Pass And Identification Items. The contractor shall ensure the pass and identification items required for performance are obtained for employees and non-government owned vehicles.

2.4.2. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the agreement expires, and turn in all that is retrieved to the Vehicle Control Center, Security Forces, immediately, e.g. terminated for cause, retirement, etc.

2.4.3. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

2.4.4. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Ellsworth AFB.

2.4.5. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

2.4.6. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES. The Government will provide laundry carts for each facility. The carts will be swapped out when the contractor brings in a cart with clean linen and removes the cart with dirty linen. A scale will be provided at the hospital for weighing incoming and outgoing bulk linen.

1 January Third Monday in January Third Monday in February Last Monday in May 19 June 4 July First Monday in September Second Monday in October 11 November Fourth Thursday in November 25 December

APPENDIX A

PICKUP/DELIVERY SCHEDULE

MEDICAL TREATMENT FACILITY (BLDG 6000, DOCK) (Arrival Time NLT 10:00 a.m.)

PICKUP/DELIVERY SCHEDULE. The contractor’s arrival time shall be Monday’s and Thursday’s and Friday’s between 8:00 a.m. and 8:30 a.m. at the back dock of Bldg. 6000, 2900 Doolittle Dr., Ellsworth AFB SD 57706. The following is the pickup/delivery schedule:

Items picked up on: Shall be returned on:

Monday Thursday Thursday Monday

LRS (BLDG 102 & 104) (Arrival Time NLT 12:00 pm )

PICKUP/DELIVERY SCHEDULE. The contractor’s arrival time shall as required NLT 12:00 p.m. at Bldg. 102, 1520 Bergstrom Drive, Ellsworth AFB, SD 57706 and Bldg. 104, 1500 Bergstrom Drive, Ellsworth AFB, SD 57706. The following is the pickup schedule.

Items picked up on: Shall be returned on:

As required As required

LRS (BLDG 7510) (Arrival Time NLT 12:00 pm.)

PICKUP/DELIVERY SCHEDULE. The contractor’s arrival time shall be Thursday’s and Monday’s NLT 12:00 p.m.

at Bldg. 7510, 1629 Bergstrom Drive, Ellsworth AFB, SD 57706. The following is the pickup schedule. The contractor’s arrival time for as required pick up is NLT 12:00 p.m. at Bldg. 7510, 1629 Bergstrom Drive, Ellsworth AFB, SD 57706

Thursday Monday As required As required

37 BGS (Bldg. 7270) (Arrival Time NLT 12:00 p.m.)

PICKUP/DELIVERY SCHEDULE. The contractor’s arrival time shall be Tuesday between 10:00 a.m. and 12:00 p.m.

at 37th Bomber Generation Squadron, 2037 Bergstrom Dr. Ellsworth AFB, SD 57706. A government representative will provide a contractor escort inside rm 136.

Tuesday Tuesday

APPENDIX B

DEFINITIONS/ACRONYMS

Defect- A service that does not meet the standard specified in the agreement for that service.

Performance Objective- The desired outcome of the service provided.

Laundering. The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action in appropriate temperature water with solutions of detergents and other additives. These additives include repellent treating, bleaching, bluing, rinsing, chemical rinse (sour, fabric softener, and any other agent for controlling the growth of microorganisms, such as molds and bacteria), starching, ironing, and pressing. The appropriate products and procedures are to be determined by the contractor for the various types of fabric and nature of soil.

Clean. Finished articles are dry and free of visible soil, lint, and objectionable odors. Spots and stains are removed without damaging the fabric.

Unserviceable Articles. Those articles no longer usable for the purpose intended.

Repairable Items. Those articles with minor rips, tears (less than four inches), open seams, holes, missing buttons, and broken zippers.

Medical Treatment Facility (MTF). Those activities providing outpatient and/or inpatient health care services for authorized personnel.

Contaminated Linens. The linens, originating in isolation rooms or other areas of the MTF, which are soiled and contaminated with infectious microorganisms

APPENDIX C

MEDICAL TREATMENT FACILITY

WORKLOAD ESTIMATE AND REQUIRED PACKAGING

Laundry Method of Finish Symbol

W- Wash D - Tumble dry B - return in plastic garment bag F - Fold P – Press OH - return finished work on hangers Wp- Wrap finished work in plastic H - Hang in plastic

Estimated Annual Workload 27,000 lbs.

REQUIRED PACKAGING

EST DRY WEIGHT METHOD

ITEM IN LBS PER ITEM PACKAGING SIZE OF FINISH

Bag, Laundry 4.00 1 FB Blanket, Cotton 2.44 1 WDFWp Sheet, Cotton 1.31 10 WDPFWp Pillowcase .28 50 WDPFWp Towel, Bath .50 10 WDFWp Towel, Hand .19 20 WDFWp Eye Sheet .29 5 WDFWp Gown, Infant .06 5 WDFWp Gown, Patient .06 20 WDFWp Shirt, Scrubs Colored .53 10 WDFWp Pants, Scrubs Colored .44 10 WDFWp Cover Gown, Colored .52 10 WDFWp Jacket, Colored .41 10 WDFWp Wrapper, 36 X 36 .28 30 WDFWp Cubicle Curtains 5.00 1 WDFH Cloth Mask .01 10 WDWp

Item Room#/Location Rug Size Quantity

1 1P07/HCOS 3'x10' 3

2 1P07/ HCOS 3'x5' 1

3 1PQ14/HCOS 4'x6' 1

4 1J10/HCOS 4'x6' 2

5 1TT8/HCOS 4'x6' 1

6 1T21/HCOS 3'x5' 3

7 1T25/HCOS 4'x6' 1

8 1M27/HCOS 4'x6' 1

9 1D35/HCOS 3'x10' 3

10 1D35/HCOS 4'x8' 1

11 1D35/HCOS 4'x6' 5

12 1P02/HCOS 4'x6' 1

13 Maintenance Exit/HCOS 4'x6' 1

Rug service for Healthcare Operations Squadron (HCOS)

Rugs to be exchanged once per week, replace dirty rugs with clean. All rugs shall be dark blue in color and in good condition with no noticeable defects (tears, bare spots, fading, snags, etc). All rugs will be of a design consistent with industry standards for a business entryway.

APPENDIX D

28TH LOGISTICS READINESS SQUADRON

WORKLOAD ESTIMATE AND REQUIRED PACKAGING

Laundry Method of Finish Symbol

W- Wash D - Tumble dry B - return in plastic garment bag F - Fold P – Press OH - return finished work on hangers Wp- Wrap finished work in plastic H - Hang in plastic

Estimated Annual Workload 570 lbs.

Rugs/Mops/Coveralls to be exchanged once per week (as required), replace dirty items with clean. All coveralls shall be in good condition with no noticeable defects (rips, broken zippers, etc.). All rugs shall be Freestyle Chocolate in color and in good condition with no noticeable defects (tears, bare spots, fading, snags, etc.). All rugs will be of a design consistent with industry standards for a business entryway.

Estimated Annual Workload 70,000 lbs.

Coats, trousers, and gloves are issued to trainees on a weekly basis for training purposes. These items must be laundered prior to each reissue. All clothing must be maintained in good condition, free from any noticeable defects, such as rips or broken zippers. Sleeping bags are issued to deployers and laundered (as required) upon return, before being reissued to the next user.

A-bags are issued to all customers and laundered only when soiled (as required)

LAUNDERED EST ANNUAL METHOD

ITEM QUANTITY OF FINISH PACKAGING SIZE

PT60NV - Pants 350 WDOH 1

SP14NV - Long Sleeve 117 WDOH 1

SP24NV - Short Sleeve 233 WDOH 1

LAUNDERED EST ANNUAL METHOD

ITEM QUANTITY OF FINISH PACKAGING SIZE FREQUENCY

CBRN Trouser 1800 WDF 1 Weekly

CBRN Coat 1800 WDF 1 Weekly

CBRN insert glove 1800 (pairs) WD 1 Weekly

Sleeping bag 100 WDF 1 As required

A-Bag 1500 WD 1 As required

APPENDIX E

37TH BOMBER GENERATION SQUADRON WORKLOAD ESTIMATE

Item Room #/Location Rug Size Quantity

1 136/7270, Tool Room 3’X5’ Ultra 2

2 136/7270, Tool Room 3’x10’ 2

3 136/7270, Tool Room 3’X5’ 1

4 West Hallway/7270, 37th AMU 4’X’8’ 1

5 West Hallway/7270, 37th AMU 3’X10’ 1

6 East Hallway/7270, 37th AMU 4’X6’ 1

7 119/7270, 37th AMU 3’X10’ 2

Rug service for Bomber Generation Squadron

Rugs to be exchanged once per week, replace dirty rugs with clean. All rugs shall be dark blue in color and in good condition with no noticeable defects (tears, bare spots, fading, snags, etc). All rugs will be of a design consistent with industry standards for a business entryway.