Attachment 1 PWS KMRD Fire Cove.pdf

KMRD Fire Cove Road Maintenance Performance Work Statement (PWS) Page 1 of 8

General Information

1.0 Purpose and Location

Purpose:

This is a non-personal services contract for road maintenance located along the Fire Cove road sys-tem. All the work is in Neets Bay which is a remote location roughly 25 miles north of Ketchikan Alaska. Access is by boat or floatplane.

The Government will not exercise any supervision or control over the contract service providers per-forming the services herein. Such contract service providers shall be accountable solely to the Con-tractor who, in turn, is responsible to the Government.

Background:

The Ketchikan Ranger District is a part of the Tongass National Forest located in Southeast Alaska.

This forest encompasses approximately 17 million acres spread out over the vast archipelago is-lands of Alaska’s panhandle. Tongass National Forest Engineering Roads Program which manages over 4,000 miles of logging access roads, many of which are located on remote islands. This pro-gram of work is tasked with developing and maintaining a network of low volume roads in support of commercial timber harvest and mining activities, along with providing access and safe use for the general public.

1.1 Outline of Services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS).

1.2 Project Location: The project area location is on the Fire Cove Road system within the

Tongass National Forest. See Appendix Maps for service locations. All the work is in Neets Bay which is a remote location roughly 25 miles north of Ketchikan Alaska.

Ketchikan is assessable by commercial airflight, state operated ferry and commercial barg-ing services. Neets Bay is assessable via charter aircraft and boat only.

1.3 Period of Performance:

Base Items shall be: Award through October 31, 2023.

Option item 1 shall be: Award through October 31, 2023.

Option item 2 shall be: Award through October 31, 2023.

1.4 Government Regular Working Hours: The Government's regular working hours are from 0700 to 1700, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

1.5 Federal Observed Holidays: The government observes the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

Performance Work Statement (PWS) Page 2 of 8

1.6 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency breakdown the Contractor shall notify the CO and COR as soon as practicable.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract admin-istration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the contractor to review the contractor's per-formance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve out-standing issues.

1.8 Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular work-ing hours and shall be available on-site within one hour after the Government's regular working hours.

1.9 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be au-thorized to perform the following functions: Assure that the Contractor performs the tech-nical requirements of the contract; perform inspections necessary in connection with con-tract performance; maintain written and oral communication with the Contractor concern-ing technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings de-signs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any task order.

Contractor Requirements

2.0 Technical Requirements / Tasks

2.1 Contractor shall provide a work schedule to the COR two (2) working days prior to commencement of work. The contractor shall notify the COR as soon as possible about any work schedule deviations

2.2 Contractor Furnished Equipment: All contractor furnished equipment and vehicles to be used at the job site shall be cleaned and free of invasive species (noxious weeds), seeds, external grease and oil and shall be inspected prior to entrance onto Federal lands. The re-striction shall include equipment and vehicles intended for off-road use, whether they are owned, leased, or borrowed by the Contractor or Subcontractor.

a) Provide a list of all equipment to be used ten (10) days prior to the start of perfor-mance of work under this contract.

b) All protective plating and armoring shall be intact and properly functioning on the equipment to reduce the potential for damaging hydraulic hoses or the undercar-riage.

Performance Work Statement (PWS) Page 3 of 8

c) Spill kit approved by OSHA for petroleum product leaks shall be on site at all times.

2.3 Use of Premises:

a) Contractor shall obtain and abide by Forest Service Land Access Permit, see Appendix 1, a copy shall be provided to the CO/COR at the pre-work meeting for each project.

b) Wildlife may be encountered are potentially dangerous.

1. The work areas may be frequented by black and/or brown bears, which may become habituated to humans and may be attracted by activity and food.

c) Sanitation Facilities: Unless provided otherwise, the Contractor shall provide and maintain the following facilities:

1. Potable water supplies for drinking, washing, and cooking shall meet the State of Alaska drinking water regulations 18 AAC 80.

2. Domestic sewage shall meet the State of Alaska wastewater disposal regulations 18

AAC 72.

3. Solid waste shall be removed and disposed of in an approved location.

4. Fuel storage shall meet the requirements of 40 CFR 112 (Oil Pollution Prevention).

d) Transportation, Access and Equipment: Do not allow helicopters to sling loads directly over persons hiking or otherwise recreating on the ground at any location.

e) If there are known eagle nest trees in the vicinity of the project area, the contractor shall be notified by the COR. If such trees are discovered, or designated by COR, no disturbance shall be allowed within 330 feet of the trees and additional mitigation measures may be ap-plied.

f) The contractor is not permitted to leave any of their property on forest service land when a project is completed without written permission from the CO and District Ranger. Violation shall be reported to Law Enforcement and handled according to current judicial procedures.

2.4 Camping Plan: Provide a plan for camp development, occupation and clean-up and obtain approval prior to any camp development activities. All camps must conform with the requirements of OSHA 1910.142 - Temporary labor camps: CFR 1910 Subpart J Standard Number 1910.142 and the requirements listed in Appendix Campsites Campground. The plan shall contain the following infor-mation, if relevant:

o Layout and location of the proposed camp.

o Number of users and dates of occupancy.

o Sewage and waste disposal systems.

o Layout of cooking, sleeping and common areas.

o Camp trails layout.

o Equipment and fuel storage area and Spill Prevention Control and Countermeasure

(SPCC) plan.

o Fire prevention and control plan.

o Site Restoration plan.

o Mobilization plan.

The Government shall review the Contractor's plan as submitted. Proposed modifications of Con-tractor's plans will be discussed with the Contractor prior to acceptance.

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.142

Performance Work Statement (PWS) Page 4 of 8

2.5 BASE ITEM TASKS: Fire Cove Road Maintenance -

2.5.1 Mobilization (151): Note: There is a dock and equipment access ramp at Fire Cove, Base Items and Option Items 1 are accessible from Fire Cove. There is only an equipment access ramp at SW Neets. SW Neets is Option Item 2.

Contractor shall move personnel, equipment, material, and incidentals to and from the project and performing work necessary before beginning work at the project site. This work also in-cludes obtaining permits, insurance, and bonds. Any remobilization required to meet the con-tract performance requirements as a result of Contractor demobilizing prior to inspection by the Government will be done at the Contractor's expense.

• Any remobilization required to meet the contract performance requirements as a result of Contractor demobilizing prior to inspection by the Government will be done at the Contractor's expense.

• The contractor is responsible for accounting for costs appropriately and for maintaining rec-ords, including supporting documentation, adequate to demonstrate that costs claimed have been incurred, are allocable to the contract, and comply with applicable cost principles in FAR subpart 31.2 and agency supplements. The contracting officer may disallow all or part of a claimed cost that is inadequately supported.

2.5.2 Road Reconditioning (303) and Roadside Brushing (Typical Brushing Appendix 4):

Contractor shall recondition shoulders, roadbeds, and aggregate surfaces. Recondition road-bed includes removal of vegetation on 7.4 miles of road.

2.5.3 Unclassified Borrow Excavation (204): 465 cubic yards (CY) of material to repair road washout.

2.5.4 Roadway Drainage Maintenance (834): Contractor shall clean and recondition road-way drainage systems including culverts, ditches, inlet and outlet channels, catch basins, and appurtenances on 1 mile of road as marked and one 60 inch culvert at MP 2.1 on 8000000.

2.6 TASKS OPTION ITEMS 1: Fire Cove Road Maintenance -

2.6.1 Road Reconditioning (303) and Roadside Brushing (Typical Brushing Appendix 4): Con-tractor shall recondition shoulders, roadbeds, and aggregate surfaces, of the 9.89 miles of road. Re-condition roadbed includes removal of vegetation on 9.89 miles of road.

2.6.2 Unclassified Borrow Excavation (204): 130 cubic yards (CY) of material for road repair as marked.

2.6.3 Install Government furnished culvert (602): Contractor shall install One 36” x 40 ft Govern-ment furnished drainage structure.

Performance Work Statement (PWS) Page 5 of 8

2.7 TASKS OPTION ITEMS 2: SW Neets Bay -

2.7.1 Road Reconditioning (303) and Roadside Brushing (Typical Brushing Appendix 4): Con-tractor shall recondition shoulders, roadbeds, and aggregate surfaces, on 7.97 miles of road. Recon-dition roadbed includes removal of vegetation on 7.97 miles of road.

2.7.2 Unclassified borrow excavation (204): 160 cubic yards (CY) of material for road repair as marked.

2.7.3 Install Government furnished culvert (602): Contractor shall install one 36” x 40 LF of Gov-ernment furnished drainage structure.

2.7.4 Load, Haul, and Place Materials (832): Contractor shall sidecast 400 cy of slide material at designated sites.

Requirements mapped to Mile Post

BASE ITEM - FIRE COVE

Rd No. MP Description

8000000 (A)

33.03 - 30.93

(2.1 Mi.) Road reconditioning includes brushing

As Marked Haul and place borrow excavation to repair road slumps as marked Est. 100 cy)

2.1 Plugged 60" culvert and road washout. Clean culvert in-let and repair road

20'd x 14' w x 35' l (365 cy) Borrow excavation 8060000 0.00 -5.3 Road Reconditioning includes brushing

OPTION 1 - FIRE COVE

Rd No. MP Description

8000000 (B)

30.93 - 30.20

(0.73 Mi.) Road Reconditioning includes brushing

8000000 (C)

33.03 - 34.10

(1.07 Mi.) Road Reconditioning includes brushing

As Marked Existing waterbars 6 ea. Remove add 60 cy borrow ex-cavation

8000600 0.47 Road Reconditioning includes brushing 8050000 1.824 Road Reconditioning includes brushing

1.808 Existing 80 ft bridge

Haul and place borrow excavation to repair road slumps as marked Est. 40 cy

8050200 0.429 Road Reconditioning includes brushing

0.281 Existing 90 ft bridge

8060000 0.22 Install Government furnished 36" x 40' culvert 30 cy bor-row excavation

8060200 3.07 Road Reconditioning includes brushing

Performance Work Statement (PWS) Page 6 of 8

8060210 0.6 Road Reconditioning includes brushing 8060220 1.35 Road Reconditioning includes brushing

Sortyard/LTF 0.35 Road Reconditioning includes brushing

OPTION 2 - SW NEETS

8060500 0.00 -5.0 Road Reconditioning includes brushing

Place Borrow Excavation as marked (70 cy) Replace existing 36" culvert, 20 cy borrow excavation MP 3.9 Sidecast slide approximately 400 cy sidecast material

8060540 0.00 - 1.70 Road Reconditioning includes brushing As marked Remove 18 waterbars Place 70 cy borrow excavation

8060550 0.00 - 1.27 Road Reconditioning includes brushing

3.0 Applicable Laws, Regulations, Specifications and Guidance

1) Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-

14) which can be downloaded here: https://highways.dot.gov/federal-lands/specs

2) Attached are Special Project Specifications and Forest Service Supplemental Specifications (FSSS) to the FP-14 that shall be followed for performance of this

3) BEST MANAGEMENT PRACTICES BMP’S Soil and Water Conservation Handbook FSH

2509.22 The BMP Soil and Water Conservation Handbook, FSH 2509.22 can be found at:

http://www.fs.fed.us/biology/resources/pubs/watershed/FS_National_Core_BMPs_April2012.pdf

4) Manual on Uniform Traffic Control Devices (MUTCD): https://mutcd.fhwa.dot.gov/

5) The above is a list of major specifications applicable to this requirement. Other specifications re-ferred to within these specifications (even though not specifically listed here) are also fully appli-cable.

4.0 Deliverable/Schedule

The Contractor shall submit all deliverables for this PWS IAW within listed timelines outlined above.

Below is a list of all deliverables outlining each objective and due date.

Item No. Deliverable Objective Due

2.1 Work

Schedule To notify the government of when the con-tractor shall be on site performing work.

5 working days prior to commencement of work

2.2 Equipment

List

For government situational awareness and to ensure all equipment is inspected.

10 working days prior to start of performance.

2.3 AND 2.4 Camp Plan Submits plan for onsite camps 2 weeks prior to mobiliza-tion

2.3 AND 2.2 Fuel tanks Submits plan outlining fuel storage

planned and planned fuel containment/ permits

2 weeks prior to mobiliza-tion https://highways.dot.gov/federal-lands/specs http://www.fs.fed.us/biology/resources/pubs/watershed/FS_National_Core_BMPs_April2012.pdf https://mutcd.fhwa.dot.gov/

Performance Work Statement (PWS) Page 7 of 8

5.0 Performance Requirement Measures

5.1 The Government will visually inspect the services for compliance prior to ac-ceptance and issuing any payments. Inspections will consist of direct observations and measured in place quantities.

Performance Objective

PWS

Paragraph

Measurement Method Allowable Performance Devia-tion

Remedy or Corrective Action

Road Recondi-tioning

2.5.2 Periodic Inspection by

COR

Per FP-14 303 Spec

Contractor shall rework prior to payment for performance.

Unclassified Borrow excava-tion, Contractor- Furnished

2.5.3 Periodic surveillance by

COR; Cubic Yard meas-ured in its final position as “In Place Quantity”

Per FP-14 204 Spec

Contractor shall rework prior to payment for performance.

Roadway Drain-age mainte-nance

2.5.4 Visual inspection

Measured by each

Per PBSC 834 Spec

Contractor shall rework prior to payment for performance.

Load, Haul, place Materials

2.7.3 Periodic surveillance by

COR

Per PBSC 832 Spec

Contractor shall rework prior to payment for performance.

Install Culverts 2.7.4 Visual inspection Measured by L.F.

Per FP-14 602 Spec

Contractor shall rework prior to payment for performance.

Notes: Performance Standard: The Government will visually inspect the services for compliance prior to acceptance and issuing any payments. Inspections will consist of direct observations and meas-ured in place quantities. Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to com-municate a complaint. The COR will substantiate any complaint.

6.0 Government Furnished: Government furnished culvert is located on the LTF (Log Transfer Facil-ity) at Fire Cove.

7.0 Definitions, Acronyms, and Applicable Publications

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (CO): a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain author-ized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

Contracting Officer’s Representative (COR): means an individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Performance Work Statement (PWS) Page 8 of 8

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonex-pendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use.

Equipment does not include material, real property, special test equipment or special tooling.

Government Furnished Property: Property in the possession of, or directly acquired by, the Gov-ernment and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, mainte-nance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Non-Personal Services: The personnel rendering the services are not subject, either by the con-tract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are au-thorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan: An organized document written by the government specify-ing the surveillance methodology used for surveillance of contractor performance.

Workday: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Monday through Friday, unless specified otherwise.

8.0 APPENDIXS:

• APPENDIX #1: Forest Service Supplemental Specifications (FSSS)

• APPENDIX #2: Typical Culvert Installation Drawing

• APPENDIX #3: Typical Overlay Section Drawing

• APPENDIX #4: Typical Roadside Brushing Drawing

• APPENDIX #5: Work Log

• APPENDIX #6: Fire Cove Location Map

• APPENDIX #7: SW Neets Location Map

• APPENDIX #8: Fire Cove photos

• APPENDIX #9: Campsites Campgrounds

• APPENDIX #10: PBS 800-861