Attachment 1 - PWS IPE Maint Program Draft.pdf

PERFORMANCE WORK STATEMENT (PWS) PREVENTIVE MAINTENANCE, CORRECTIVE

MAINTENANCE AND CALIBRATION ANALYSIS OF INDUSTRIAL PLANT EQUIPMENT

1. INTRODUCTION

Norfolk Naval Shipyard (NNSY) currently requires a Firm Fixed Price (FFP) Single Award IDIQ Contract to establish and manage an Industrial Plant Equipment (IPE) maintenance program.

2. SCOPE/ OBJECTIVE

The objective of this contract is to establish and manage a maintenance program for NNSY that includes the planning and scheduling of all preventive maintenance, corrective maintenance, and calibration analysis for up to

600 pieces of industrial machinery located within the Controlled Industrial Area (CIA)

3. PLACE OF PERFORMANCE

All services shall be accomplished inside buildings located within the CIA at NNSY, Portsmouth, VA 23709). All buildings are less than one mile apart and shall include but not be limited to the following:

3.1. Bldg. 163

3.2. Bldg. 171

3.3. Bldg. 172

3.4. Bldg. 202

3.5. Bldg. 234

3.6. Bldg. 369

3.7. Bldg. 510

3.8. Bldg. 1499

3.9. Bldg. 1505

3.10. Bldg. 1512

4. PERIOD OF PERFORMANCE

The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of

Performance reads as follow:

4.1. Base Year: TBD

4.2. Option Year One: TBD

4.3. Option Year Two: TBD

4.4. Option Year Three: TBD

4.5. Option Year Four: TBD

5. COVERED EQUIPMENT LIST

All Industrial Plant Equipment (IPE) covered under this contract shall be designated by manufacturer’s name, model, serial numbers and locations and is provided in a separate inventory list attached to this Performance

Work Statement (see Appendix A). During the term of this contract, the government may remove or replace obsolete or unrepairable equipment or add additional IPE (of similar type and manufacturer) not to exceed 600 pieces. The inventory list will be updated to address any added or replaced equipment and will be provided to the contractor via contract modification. Pricing adjustments, if any, will be addressed at time of modification to ensure all equipment to be serviced has full coverage under the contract. Equipment to be maintained shall include equipment from the following Federal Supply Class (FSC):

5.1. FSC 3405 – Saws and Filing Machines

5.2. FSC 3408 – Machining Centers & Way Type Machines

5.3. FSC 3410 – Electric and Ultrasonic Erosion Machines

5.4. FSC 3413 – Drilling and Tapping Machines

5.5. FSC 3414 – Gear Cutting and Finishing Machines

5.6. FSC 3415 – Grinding Machines

5.7. FSC 3416 – Lathes

5.8. FSC 3417 – Milling Machines

5.9. FSC 3424 – Metal Heat Treating and Non-Thermal Treating Equipment

5.10. FSC 3433 – Gas Welding, Heat Cutting, and Metalizing Equipment

5.11. FSC 3441 – Bending and Forming Machines

5.12. FSC 3443 – Mechanical Presses, Power Driven Machine

5.13. FSC 3444 – Manual Presses

5.14. FSC 3445 – Punching and Shearing Machines

5.15. FSC 3446 – Forging Machinery and Hammer

5.16. FSC 3210 – Sawmill and Planing Mill Machines

5.17. FSC 3220 – Woodworking Machines

5.18. FSC 4410 – Industrial Boilers

Note: All inspections and repairs on Boilers and Pressure Vessels shall be accomplished IAW ASME Boiler and

Pressure Vessel Code (BPVC) Sections, I, IV, VIII, X, and/or XII.

6. DESCRIPTION OF SERVICES

The contractor shall be responsible for the planning and scheduling of all preventive maintenance, reactive maintenance and calibration analysis of all identified pieces of equipment listed in Appendix A. The contractor shall coordinate all maintenance and calibration services and ensure they are completed by trained personnel in accordance with industry standards and Original Equipment Manufacturer (OEM) requirements. Coordination will include providing transportation, equipment, parts, tools, materials, supervision, data entry, training and all other items and services necessary to maintain up to 600 pieces IPE identified in Appendix A of this PWS. All travel and any applicable material shipping costs shall be included in the fixed price to conduct maintenance and calibration analysis and shall not be billed separately. The contractor shall be responsible for the operational status of all equipment and mitigation of problems in a method that minimizes machine down time. The contractor shall ensure that any and all residue generated during services shall be removed and the work site cleaned at the completion of each task.

Note: All work shall be scheduled to be performed between the hours of 7:20 a.m. and 3:50 p.m., Monday through Friday, excluding federal holidays. Alternate work schedules (nights and/or weekends) may be used to support NNSY’s production schedule

6.1. Kick-Off Meeting: The contractor shall host a joint Government/Contractor kickoff meeting within 30 days after contract award. The meeting will be held at NNSY Building M-32, 3rd floor conference room.

Teleconferencing will be available. The anticipated meeting objectives shall include a meeting between government and contractor personnel, team introduction, and discussion of contractual terms and conditions.

The contractor shall document meeting minutes for Government review and approval within 10 calendar days from the completion of the meeting (CDRL A001).

6.2. On-Site Contractor Requirements:

6.2.1. On-Site Project Management: Contractor shall provide on-site project management that will be responsible for the following (minimum):

6.2.1.1. Management shall communicate daily with NNSY maintenance work center to ensure records are electronically captured.

6.2.1.2. Management shall file and organize electronic service reports in the approved format to be referenced in the future (CDRL A002).

6.2.1.3. Management shall coordinate with service providers to receive parts / materials for contract service work. Management shall coordinate with NNSY maintenance work center or technical point of contact (TPOC) to facilitate receipt of parts and material.

6.2.1.4. Management shall coordinate with the production shops, TPOC, and subcontractors (if any) to schedule IPE downtime for services.

6.2.1.5. Management shall coordinate reactive work / repair services with subcontractors, NNSY maintenance work center, TPOC, and Contracting Officer Representative (COR).

6.2.1.6. Management shall coordinate with NNSY personnel to ensure access into the CIA for technicians performing services including electronic diagnostic equipment.

6.2.1.7. Management shall coordinate with NNSY personnel IAW section 21.5 of this PWS to ensure electronic equipment including laptops, tablets, etc. has been approved by NNSY IT department prior to entrance into the CIA.

6.2.2. On-site Subject Matter Expert(s) (SME): Contractor shall provide one on-site Mechanical SME and one on-site Electronic SME with the following knowledge and responsibilities (minimum):

6.2.2.1. SME shall have extensive knowledge on the following:

6.2.2.1.1. Programmable Logic Controls (PLC)

6.2.2.1.2. Computer Numerical Controls (CNC)

6.2.2.1.3. Electronic Controls

6.2.2.1.4. Hydraulic Controls

6.2.2.1.5. Pneumatic Controls

6.2.2.1.6. Reading and interpreting mechanical drawings and schematics

6.2.2.1.7. Servicing and maintaining equipment including motors, hydraulic systems, transmission systems, and production-related equipment

6.2.2.1.8. Inspecting and assessing the functionality of production machines

6.2.2.1.9. Troubleshooting mechanical, electrical, and electronic breakdowns

6.2.2.1.10. Adjusting mechanical parts using hand and machine tools

6.2.2.1.11. Conducting routine maintenance and safety checks

6.2.2.1.12. Mechanical and electrical systems maintenance

6.2.2.1.13. Parametric and industrial control systems

6.2.2.2. SME shall be responsible for on-site daily technical support for all IPE listed in

Appendix A. Responsibilities shall include but are not limited to the following:

6.2.2.2.1. SME shall be responsible for providing technical oversight for NNSY personnel to trouble shoot and repair IPE

6.2.2.2.2. SME shall provide on-the-job training to NNSY maintenance personnel when conducting trouble shooting and corrective maintenance on IPE

6.2.2.2.3. SME shall be responsible for tracking his/her man hours per job when providing technical oversight / on-the-job training to NNSY maintenance personnel.

6.2.2.3. SME shall file and organize electronic service reports in the approved format to be referenced in the future (CDRL A002).

7. CONDITION ASSESSMENT

7.1. The contractor shall schedule and ensure performance of annual performance maintenance checks and services with the applicable service providers for all IPE listed in Appendix A in accordance with (IAW)

OEM procedures and standards to assure continued uptime and machine reliability. Performance of contracted work (PM checks) shall start within 60 days after contract award. PM checks on IPE listed in

Appendix A shall be conducted annually or per the request of the Contracting Officer Representative

(COR). The contractor shall coordinate with the COR at least 14 working days prior to scheduled maintenance checks to ensure base passes have been established for technicians. Comprehensive checks shall be accomplished on all machines by trained technicians. The contractor shall ensure yearly checks are performed IAW with OEM procedures and standards, to include a minimum of the following checks and services if applicable to equipment.

7.1.1. Way Lube Systems

7.1.2. Pneumatic Systems

7.1.3. Coolant System

7.1.4. Mechanical Systems

7.1.5. Electrical Systems

7.1.6. Gib Adjustment

7.1.7. Ball Bar Calibration

7.1.8. Machine Alignment

7.1.9. Combustion tune-up (applicable to boilers, ovens, furnaces, etc.)

7.1.10. Operational Checks

7.1.11. Safety Device inspection

7.1.12. Repeatability

7.1.13. Excessive Backlash

8. TECHNICAL INFORMATION

8.1. The contractor shall obtain any technical documentation required for preventative and corrective maintenance that is not in possession of NNSY. Such technical documentation shall become the property of

NNSY.

8.2. Any technical information (drawings, manuals, etc.) currently possessed by NNSY that is needed for maintenance may be used upon request. Contractor shall replace any lost technical information owned by

NNSY throughout their possession.

8.3. Any technical information/ documentation used in executing maintenance shall be listed under references on reports (see section 17 of this PWS).

9. PREVENTATIVE MAINTENANCE (PM)

9.1. The contractor shall be responsible for planning, scheduling, and ensuring performance of all PM services required to maintain all equipment identified in Appendix A in the fully operational condition as prescribed by the OEM guidelines.

9.2. The contractor shall schedule and ensure the performance of annual Preventative Maintenance Inspections

(PMI). The initial PMI shall be conducted within 60 days after contract award. The contractor shall coordinate with the COR/TPOC at least 14 working days prior to the PMI scheduled date.

9.3. Each PMI shall include visual and operational checks of all components, lubrication, inspection, adjustment, repair, replacement of electrical components/controls, and cleaning of interior spaces. Contractor shall ensure testing is conducted of IPE for proper operation IAW the OEM procedures. Contractor shall ensure all parts necessary to replace defective parts and materials are provided and ensure IPE functions in proper operating condition. All parts used in the repair of equipment must be OEM components or equivalent. Parts are not required to be replaced only for aesthetic purposes.

9.4. The Contractor shall perform Comprehensive Calibration Analysis and Maintenance where needed to keep the machine(s) IAW OEM specifications.

9.5. Contractor shall ensure all equipment is maintained by trained technicians IAW the manufacturer’s specification. Calibration services shall be performed during annual preventative maintenance IAW industry standards, which shall include a complete visual and operation check of all components. The contractor shall ensure certification of system output which entails inspection and services IAW OEM specifications is completed.

9.6. Should the contractor have recommended modifications, changes or additions to the PM tasks or schedule, the contractor shall notify the COR in writing and identify the proposed changes and justification demonstrating the benefit to NNSY (CDRL A004). The COR will review the recommended modifications, changes or additions to the PM tasks or schedule and will provide the approval or the necessary feedback to the contractor based on the information that was provided in the report within thirty (30) days.

9.7. Once the PM is complete, the contractor shall immediately notify the COR and provide in writing all deficiencies identified during the performance of the PM event IAW CDRL A003. The contractor shall submit a work performed summary consisting of PM performed and description of operational issues identified, replacement parts and services recommended IAW CDRL A003.

9.8. The contractor shall ensure placement of a sticker on each machine that indicates the annual PM has been complete. The sticker shall have the following features:

9.8.1. Shall include the date that the PM was completed

9.8.2. The sticker shall be a different color for each option year

9.8.3. The sticker shall not be colored yellow or magenta

9.8.4. Size shall be within the range 1” × 1” – 2” × 2”

9.8.5. Shall be designed to be resistance from coolants / oils.

10. CERTIFICATION AND CALIBRATION

The contractor shall schedule and ensure performance of calibration analysis inspections. The initial analysis inspection shall be conducted within 60 days after contract award. The contractor shall coordinate with the

COR/TPOC at least 14 working days prior to the scheduled performance of each analysis inspection. All calibration analysis inspections shall be performed IAW OEM specifications and ISO 230-1: 2012.

11. CORRECTIVE MAINTENANCE (CM)

11.1. The contractor shall plan, schedule, and ensure the performance of corrective maintenance and repair, for any piece of equipment listed in Appendix A, upon notification from NNSY maintenance work center that the equipment is inoperative. Corrective Maintenance Contracted Line Item Numbers (CLIN) are priced as a not-to-exceed type CLIN to allow flexibility for repairs to be conducted as needed.

Contractor shall ensure the performance of and billing of Corrective maintenance. Upon receiving notification from the COR or TPOC that corrective maintenance is necessary, the contractor shall provide the COR with a repair estimate. Written notice to proceed from the contracting officer (KO) is required and will be provided with in five (5) business days.

11.2. Any corrective maintenance shall be conducted IAW OEM specification. The contractor shall ensure performance of the initial testing, disassembly, cleaning, alignment, troubleshooting and efforts required for the determination of the equipment failure.

11.3. Corrective Maintenance – Level One

Level One corrective maintenance is considered urgent. The contractor shall coordinate on-site response no later than two work days after notification from the COR. Downtime will begin when the COR contacts the contractor’s representative via answering services or e-mail during working hours. The contractor shall establish a service call ticket to include date and time that the service call was received with the name and contact information of the requestor. The contractor shall submit an inspection report IAW CDRL A006.

The contractor shall also submit a Firm-Fixed Price quote IAW CDRL A006 to include the contractor’s best turnaround for repair to the COR.

11.4. Corrective Maintenance – Level Two

Level Two corrective maintenance is considered non-urgent. The contractor shall coordinate on-site response no later than four business days after notification from the COR. Downtime will begin when the

COR contacts the contractor’s representative via answering services or e-mail during business hours. The contractor shall establish a service call ticket to include date and time that the service call was received with the name and contact information of the requestor. The contractor shall submit an inspection report IAW

CDRL A006. The contractor shall also submit a Firm-Fixed Price quote IAW CDRL A006 to include the contractor’s best turnaround for repair to the COR.

11.5. All corrective maintenance and repairs shall carry the standard commercial warranty from the time of repair.

Once corrective maintenance is complete the equipment shall be fully operational and serviceable after completion of each service call. Prior to leaving the area, the contractor shall coordinate demonstration to the COR, TPOC, or designated alternative that the equipment is operational. After maintenance and repairs have been completed, the COR, TPOC, or designated alternate will certify that the equipment performs to

OEM standards and sign the service call ticket. Any disputes regarding satisfactory performance will be immediately referred to the Contracting Officer (KO).

11.6. The contractor shall notify the COR if the repair of a machine will exceed the replacement cost of the same or comparable machine. The contractor shall not be expected to perform the repair in the event that repair costs exceed the cost of replacement.

12. TRAINING/ TECHNICAL OVERSIGHT

12.1. The contractor shall be responsible for coordinating performance of all required maintenance training to

NNSY personnel.

12.2. Maintenance Training (excluding Intellectual Property) shall be conducted as “on-the-job training” and shall include all required preventative and corrective maintenance actions to properly maintain the equipment per

OEM recommendations. Training shall include a review of all PMs, schematics and troubleshooting procedures and techniques associated with corrective maintenance. Maintenance training shall include both mechanical and electrical/electronic maintenance for maintenance department personnel at NNSY.

12.3. Preventive Maintenance Training shall be given twice a year (minimum) on each type of equipment listed in

Appendix A.

12.4. Corrective Maintenance Training shall be given at the shipyard’s discretion whenever corrective maintenance is conducted on any piece of equipment listed in Appendix A.

12.5. During Maintenance Training NNSY personnel will shadow the contractor and whenever practicable be hands on with any preventive and corrective maintenance with the contractor providing technical oversight.

13. CONSUMABLES

13.1. The contractor shall ensure maintenance consumables for all relevant equipment is provided on an as-needed basis and as part of corrective and preventive maintenance. Maintenance consumables shall be provided within 10 days of the contractor receiving the request. Maintenance consumables include, but are not limited to, deionized water, filters, gear & spindle oil, way lube, grease, tooling, 3D printer build plates, and 3D printer cartridges. The TPOC is responsible for determining equipment and material that qualifies as a maintenance consumable. The contractor shall provide containers to store maintenance consumables, such as 5-gallon buckets and 55-gallon drums. The contractor is not responsible for disposal of waste consumables. NNSY has a local process for disposal of consumables which is completed IAW

NAVSHIPYDORNST P5090.2 Ch.II-51, Section 4, Paragraph 4.3.1.

The Consumables CLIN is priced as a not-to-exceed type CLIN to allow the flexibility for maintenance consumables to be acquired. Ensuring consumables are procured is the responsibility of the contractor. The contractor shall provide the COR with a consumables estimate prior to acquisition of consumables. Written notice to proceed from the KO is required and will be provided within five (5) business days.

14. REPLACEMENT PARTS AND MATERIALS

14.1. The contractor shall ensure the use OEM parts or when unavailable and with written notice, parts of equal quality may be used in making repairs.

14.2. Replacement of Spare Parts: The contractor shall coordinate the provision of all materials needed to accomplish maintenance and repairs on all machines in support of scheduled annual maintenance.

14.3. Disposal of Replaced Parts: Non-consumable parts that have been removed from the equipment and replaced are the property of the Government. The contractor shall ensure disposal of non-consumable parts removed from the equipment after receiving approval for disposal from the COR. The contractor shall ensure disposal of consumable parts, such as gaskets and filters, IAW applicable Municipal, State, and

Federal Regulations.

14.4. Storage or replacement parts/ consumables: The contractor shall provide an offsite warehouse facility local to NNSY for receiving and staging parts, consumables, and mobilizing maintenance and repair services.

15. EXCLUSIONS

Maintenance Service under this contract shall not include electrical work or utility changes external to the equipment disconnect switch.

16. WARRANTY OF PARTS

All maintenance and repairs shall carry the standard commercial warranty from the time of repair. All parts shall be warranted against any defects in material and workmanship for 12 months after the date of installation.

17. REPORTS

At the end of each maintenance or repair visit, the contractor shall provide the COR with a written report detailing services rendered. Report shall be available in electronic forms (PDF) and contain the following.

17.1. PM Reports: The contractor shall complete and submit a preventive maintenance and comprehensive diagnostic report for all of the equipment listed in Appendix A (CDRL A003). The PM report shall be submitted within 30 days after PM completion and the comprehensive diagnostic report shall be required within 30 days of the completion of the condition assessment. The contractor shall immediately notify the

COR verbally and provide in writing within 10 calendar days of the event, all deficiencies identified during the performance of a PM event. The contractor shall submit a work performed summary consisting of PM performed and description of operational issues identified, replacement parts and services recommended.

17.2. Certification and Calibration (C&C) Report: The contractor shall submit a comprehensive detailed

Certification and Calibration report (CDRL A005) to the COR for all of the equipment listed in Appendix

A within 30 calendar days after each PM service and yearly thereafter.

17.3. CM Repair Report: The contractor shall submit a comprehensive, detailed Corrective Maintenance

Repair report (CDRL A006) within 10 calendar days after each event for all unscheduled minor and major adjustments, repairs, emergency repairs, non-emergency repairs and repair resolution services conducted on any equipment listed in Appendix A. Unscheduled repair reports shall include a description of repairs completed, cost breakdowns of parts and labor, and all applicable information regarding tests, calibrations and/or measurements taken to verify repair and operation of the machine.

17.4. Contractor shall maintain electronic records of all PM, C&C, and CM Reports to be referenced in the future. The contractor shall provide all reports to NNSY upon request.

18. QUALITY ASSURANCE (QA)

The Government shall evaluate the contractor’s performance under this contract IAW “Appendix B” Quality

Assurance Surveillance Plan (QASP). This QASP is primarily focused on what the Government must do to ensure that the contractor has performed IAW performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

18.1. Quality Management System (QMS): The Contractor shall establish and maintain a complete Quality

Management System (QMS) program IAW provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The QMS program shall address:

18.1.1. Accurate documentation of work processes, procedures, and output measures.

18.1.2. A systematic procedure for assessing compliance with OEM specifications.

18.1.3. Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

18.1.4. Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

18.2. Quality Management (QM) Plan: The Contractor shall develop and submit a QM Plan (CDRL A007) per the QASP within 60 calendar days after award and within 7 calendar days of any changes. The QM Plan shall describe the QMS methodology and approaches used under this contract. Any changes are made during the period of performance must be submitted to the COR. The COR will forward the revised QM

Plan to the KO for acceptance. The Contractor’s QM Plan shall include, at a minimum, the following:

18.2.1. Policy and objectives of the QMS

18.2.2. Quality organization

18.2.2.1. List of personnel

18.2.2.2. Responsibilities & lines of authority

18.2.2.3. Training and qualifications

18.2.3. Approach to assuring quality of services provided and conformance with OEM specifications

18.2.4. Methods and procedures for effective planning, operation and control of processes and performance of work

18.2.5. Procedures for inspection and surveillance of services

18.2.5.1. Scheduling and performance of inspection and surveillance

18.2.5.2. Measurement, data collection and analysis

18.2.5.3. Corrective action, preventive action, and continuous improvement

18.2.5.4. Oversight of subcontracted work

18.2.6. Documentation and records management

18.2.7. Communication with Government (customers)

18.3. Quality Inspection and Surveillance:

18.3.1. The Contractor shall establish and maintain an inspection and surveillance system IAW FAR

Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to contract requirements. The Contractor shall document and maintain the following:

18.3.1.1. All scheduled and performed inspections and surveillances

18.3.1.2. Inspection and surveillance results

18.3.1.3. Dates and details of corrective and preventive actions.

18.3.2. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. This file shall be turned over to the

KO within five calendar days of contract termination.

18.4. Quality Inspection and Surveillance Report:

18.4.1. The Contractor shall submit a monthly copy of the Contractor Quality Inspection and

Surveillance Report (CDRL A008) per the QASP. This report shall include a summary of the following during the previous month:

18.4.1.1. Results of the quality inspection

18.4.1.2. Surveillance events performed

18.4.1.3. Assessment-driven corrective actions

18.4.1.4. Process adjustments

18.4.2. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

18.5. Quality Assurance Provisions:

18.5.1. Equipment shall be operational and serviceable after completion of each service call. Prior to leaving the area, the contractor shall demonstrate to the COR, TPOC, or designated alternate that the equipment is operational and shall provide a Certificate of Completion (COC) (CDRL A009) attesting that the work completed meets all technical requirements. The COR, TPOC, or designated alternate will certify that the equipment performs to OEM standards and sign the service call ticket.

18.5.2. All documentation, i.e. reports, certifications, schedules, operation manuals, maintenance manuals, programming manuals, drawings, vendor literature, laminated note cards, metal name and service plates, service bulletins, upgrade bulletins, and all associated charts/graphs, shall be written in the English language and grammatically correct.

18.5.3. Disputes: Any disputes between the maintenance technician and the COR, TPOC, or designated alternate regarding satisfactory performance will be immediately referred to the Contracting

Officer (KO).

18.5.4. Repair vs Replacement: The contractor shall notify the COR if repair of a machine will exceed the replacement cost of the same or comparable machine. The contractor shall not be expected to coordinate a repair if repair costs exceed the cost of replacement.

19. SHIPYARD RESPONSIBILITIES

The shipyard will be responsible for the following:

19.1. All Lifting and Handling work involving the use of a crane, forklift, etc.

19.2. Disposal of oil waste and hazardous material as needed.

19.3. Ensure on-site service personnel are US citizens.

19.4. Ensure all service personnel have access to NNSY CIA.

19.5. Provide environmental monitoring as needed.

19.6. Provide access to place of performance.

19.7. Provide a work area (desk or place to put a desk or lay down areas/real-estate for conex box etc.).

20. CERTIFICATION OF WORK REQUIREMENTS

The COR will verify that quality of services are accomplished IAW Section 18 and Appendix B (QASP) of this

PWS after each service is complete.

21. SAFETY / SECURITY

21.1. Safety:

Contractor will need CIA access and Personal Protective Equipment (PPE). Per FAR 22.102-1(a) entitled

"Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk

Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract."

21.2. Initial Entry:

21.2.1 30 days before arrival, contractor shall provide SECNAV 5512 data on all personnel expected to visit NNSY to the TPOC. This shall include list of all personnel expected to visit, identifying those that require SECNAV 5512 forms & those with existing valid base passes. All personnel expected to visit NNSY shall be US citizens. The TPOC shall provide SECNAV 5512 forms upon request. The TPOC will endorse the SECNAV 5512 form and forward to the NNSY

Pass Office. Personnel having existing valid base passes will be exempt from this requirement.

Existing base passes must be valid for the duration of the expected visit.

21.2.2 Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base. The Contractor is responsible for insuring the badges are returned within three (3) calendar days of employee termination or contract completion.

21.3. Vehicle Entry:

The company name shall be displayed on each door of the Contractor’s vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle

Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration. Insurance and registration must be in the company’s name. Passes will be issued for vehicles to enter the shipyard. A separate pass is required for entering the

CIA.

21.4. Requests For Base Access:

21.4.1 Defense Biometric Identification System (DBIDS):

21.4.1.1 Any new contractor, vendor or supplier requesting base access AFTER 31 May

2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

21.4.1.2 Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

21.4.1.3 Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

21.4.2 NCACS Card Holders

21.4.2.1 If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

21.4.2.1.1 Present your NCACS Card and a completed copy of the SECNAV

FORM 5512/1 to the base Visitor Control Center representative.

21.4.2.1.2 The VCC will pull up your information in the computer, ensuring all information is current and correct.

21.4.2.1.3 Once your information is validated, a temporary DBIDS credential is provided.

21.4.2.1.4 Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential

(~ 90 days).

21.4.2.1.5 For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

21.4.2.1.6 The representative will enter base access authorization and then you may proceed to work.

21.4.3 Non-NCACS Card Holders

21.4.3.1 If you do NOT have an NCACS Card, the following is required to obtain a

DBIDS credential:

21.4.3.1.1 Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

21.4.3.1.2 Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

21.4.3.1.3 Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

21.4.3.1.4 Upon completion of the background check, the Visitor Control

Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

21.4.3.1.5 You may now proceed to work.

21.4.4 Non-Participants

21.4.4.1 One-Day Passes: Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

21.4.4.2 For additional questions about obtaining a DBIDS card, contact your local base visitor control center. Information is also provided at: www.cnic.navy.mil/om/dbids.html

21.5. Portable Electronic Device (PED):

In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electron Devices

(PEDs) while in or on Department of Navy Controlled Industrial Areas are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images e.g.: cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches. Non-camera cell phones are acceptable (feature phones). Where a laptop computer is required for trouble-shooting and machine programming purposes, contractor must inform TPOC no later than two (2) weeks prior to visit to allow time to schedule inspections and vetting from NNSY IT department.

21.6. Laptops For Service Work:

Laptops may be allowed into the CIA if first approved by NNSY Information Technology department

C109. For asset authorization please follow the steps below.

21.6.1. Contact on-site project management and submit a written and signed request on company letterhead to the attention of the Information Assurance Manager (ISSM) (TBD, C109) including a list of all laptops to be used inside the CIA; each computer must be associated with a single user. Since this is a joint authorization with C1120/C109, the request must be submitted at least seven (7) calendar days prior to the start date to allow enough time for routing/approval/forwarding of the authorization letter.

21.6.2. Fill out section 1 of the NNSY Asset Authorization form provided by NNSY maintenance work center and review section 3. Submit complete Asset Authorization form to on-site project management.

22. CRITICAL TIME CONSTRAINTS

The maintenance program shall be performed during working days between the hours of 7:20 AM and 3:50 PM http://www.cnic.navy.mil/om/dbids.html excluding any federal holidays.

22.1. Schedule Services:

The contractor shall schedule and ensure performance of maintenance Checks and Comprehensive

Calibration Analysis. The initial maintenance Checks and Comprehensive Calibration Analysis shall be conducted within 60 days after contract award. The contractor shall coordinate with the COR at least 14 working days prior to PMI.

23. TRAVEL CHARGE

Travel shall consist only of contractors and subcontractors traveling to and from NNSY for any necessary emergency reactive and/or corrective maintenance not able to be performed under the normal daily operation of the contract terms.

24. TECHNICAL POC: TBD

Name: Phone: Email:

25. Contracting Officer Representative (COR): TBD

Name: Phone: Email: