Attachment 1 - PWS FY26 OSI SECAF_CSAF Vehicle lease.pdf

Atch 1

Performance Work Statement

For

Executive Vehicle Lease

PERFORMANCE WORK STATEMENT

AFOSI

POC: Roderick Silvers Date: 21 January 2026

1. SCOPE OF CONTRACT

1.1. The Contractor shall provide two (2) identical Class IV, Four Wheel Drive (4x4) Extended Large SUVs for a period of one (1) base year, three (3) option years, and one (1) six-month optional extension.

1.2 The vehicles must be manufactured in accordance with all District of Columbia, the United States Department of Transportation, Interstate Commerce Commission Regulations and Federal Motor Vehicle Safety Standards.

1.2.1. The vehicles required under this contract shall be authorized in accordance with AFI 24- 302, Vehicle Management and be listed in the Federal Vehicle Standards.

1.2.2. The Contractor will deliver No Later Than (NLT) 60 days of the award date and arrange to pick up the leased vehicles in Washington, DC upon termination or contract expiration.

1.2.3. The Contractor shall provide monthly invoices between the first and fifth of each month computed at a flat monthly rate.

1.2.4. The Contractor will notify the Government pertaining to continuation of services as it pertains to this contract NLT sixty (60) workdays prior to contract expiration.

1.2.5. Any correspondence pertaining to this contract between the Government and Contractor will be conducted with the utmost professionalism and courtesy by all parties at all times.

2. VEHICLE REQUIREMENTS

2.1. One Black (1) Class IV 8 passenger 4x4 Extended Large SUV equivalent to current year or one year older GMC Yukon Denali XL or Chevy Suburban High-Country trims meeting all specifications both interior and exterior.

2.2. Specific Requirements

2.2.1. The Contractor shall provide for lease two (2) total vehicles being either GMC Yukon Denali XL or Chevy Suburban High Country Four Wheel Drive (4WD) SUVs, with an upgraded brake system, keyless start push button, daytime running lights, leather seats, 35 percent tinted front windows, Legal front windshield strip, limo tinted 2nd and 3rd row windows, Navigation system with OnStar disconnected, skid plate, active noise cancellation, LED rear interior reading lights, keyless entry system, heated steering wheel, and heated and cooled seats. Provide five (5) keys with fobs. Also include routine maintenance (oil changes/tire rotations/wiper blades, etc.,), taxes, title and registration for life of vehicle lease. Less than 15,000 miles driven per year.

2.2.2. Additional Class IV 4WD Extended Large SUV Special Requirements:

• Trim: High Country or XL Denali

• Exterior Color: Black

• Interior Color: Jet Black, Perforated Leather-appointed Seat Trim

• Interior Trim: Black

• Seats (Front): Bucket, leather-appointed seats, heated/cooled

• Seats (Rear): 2nd Row Bucket, leather-appointed seats, heated, power release, Passenger Adjustable Lumbar

• Seats (Rear): 3rd Row 60/40 Split Bench, power folding seatback

• Wheels: 22” bright Machined Aluminum/Chrome Wheels

• Engine: 6.2L EcoTec3 V8

• Transmission: 10-speed Automatic Transmission

• Suspension: Magnetic Ride Control

• Rear Vision Camera System

• Rear Camera Mirror

• Body Color Mirror Caps

• Heads Up Display

• Forward Collision Alert sensor indicator

• Rear Cross-Traffic Alert sensor indicator

Packages:

• Enhanced Driver Package - Includes forward collision alert, safety alert driver seat, and lane keep assist

• All-weather floor mats and cargo mats

• Security/Theft Protection - Includes theft deterrent system, self-powered horn, interior movement and vehicle inclination sensors, door and lift-gate lock shields, glass break sensors in rear quarter glass and lift-gate window

• Convenience Package - Includes inside auto-dimming rearview mirror, power-adjustable pedals, power lift-gate

2.2.3. Any emblems or logos identifying a dealership must be removed.

2.3. INSTALLATION OF SPECIAL EQUIPMENT OR MARKINGS

2.3.1. The Government may install additional special equipment (i.e. siren, light bar, radio, etc.)

required by the using activity. The Government shall use portable or non-fixed radios/lights when feasible unless provided by contractor.

2.3.2 Vehicles should be delivered equipped with an aftermarket installed emergency lighting and warning system with 360 degrees of visibility. Exposed lighting (not behind glass) should appear smoked, thus hard to distinguish from a regular vehicle when not in-use. Must include the following minimum requirements. (End user will provide lighting layout upon awarding of contract)

2.3.2.1. One (1) Handheld Combination Microphone and Controller, with Progressive

Light/Siren switching, with Six (6) accessory Push-Buttons, a Siren control button with Two (2) momentary Siren Controls and a 15 inch Microphone Extension Cable with low frequency output operable from the driver’s seat.

2.3.2.2. Six (6) stealth Tri color silicone, red, white and blue led lights in front grill recessed

2.3.2.3. One (1) Red/white, blue/white dual color front interior visor lights

2.3.2.4. One (1) 8-module Red and blue led interior light bar, horizontally mounted in rear window, with vehicle specific brackets and shroud.

2.3.2.5. Eight (8) stealth red/white and Eight (8) stealth blue/white six-inch silicone modules the length of running boards (three per side), capable of ground illumination when door is ajar.

2.3.2.6. One (1) 100-watt PA/siren speaker

2.3.2.7. One (1) 200-watt Low frequency siren, similar to Aftershock or Rumbler with only one speaker.

2.3.2.8. Two (2) dual side by side deck lights, Approx 9.5 inch tri color led modules for 3rd row passenger side windows (two per side, offset one high, one low)

2.3.2.9. Two (2) 18 LED under-mirror lights with 180° illumination of red, white and blue

(one per side)

2.3.2.10. Two (2) four-inch silicon lights, downward facing above license plate, red and blue Low-profile.

2.3.2.11. Two (2) stealth four-inch silicone module with black single bezel, tri color for improved corner and intersection visibility

2.3.2.12. Link/Sync Modules

2.3.3. Installation of Angel Armor, Ballistic Door Panels, Level IIIA on all four passenger doors.

2.3.4. The Government may place non-permanent markings or decals, identifying the using activity, on each side, and or on the front and rear bumpers, of any motor vehicle leased under this contact. The Government shall use markings or decals that are removable without damage to the vehicle.

2.3.5. The Contractor may use placards for temporary identification of vehicles except that the placards may not contain any reference to the Contract that may be construed as advertising or endorsement by the Government of the Contractor.

2.3.6. The Government may install an upgraded vehicle suspension under this contract.

Installation and removal will be at the Governments expense and will be returned to the original suspension system at the time of delivery prior to the end of the contract period.

3. TAGS AND TITLE

3.1. The vehicle leased under this contract will operate on District of Columbia license plates.

The Contractor shall complete all actions to acquire and pay for the tags/registration for the duration of the contract as well as provide the Government documentation (title of certification) necessary to validate acquisition of such tags.

3.2. Mailing address will be provided by Government to Contractor after contract has been awarded.

4. INSURANCE COVERAGE

4.1. The Air Force is self-insured in accordance with all federal, state, and local laws.

5. MAINTENANCE

5.1. The Contractor shall provide all maintenance on all vehicles leased under this contract. The cost for all maintenance or inspections shall be included in the unit prices in solicitation. All vehicles shall be maintained at the facilities identified in the Contractor’s proposal. Maintenance services shall be performed at facilities located no greater than twenty (20) miles outside of Washington, DC. The Contractor shall provide a list of approved maintenance/repair facilities to the Government within ten (10) working days of contract award.

5.1.2. The Contractor shall submit a written preventative maintenance inspection schedule within ten (10) working days of contract award. The schedule shall be IAW manufacturer’s mileage intervals.

5.1.3. The Contractor shall utilize above mentioned facilities to repair any defects, and replace consumed oils, parts, and components. This includes, but is not limited to, tires and batteries.

5.2. The Contractor shall repair any defects on the leased vehicle caused by vehicle malfunction(s) at no additional cost to the Government, within five (5) working days of notification.

6. UNSCHEDULED MAINTENANCE

6.1. The Government is responsible for all incidental (non-accident) damage while the vehicles are within their possession.

6.1.2. The Contractor shall accomplish all unscheduled maintenance for vehicles leased under this contract for maintenance items covered/not covered by the manufacturer’s warranty at a facility of the contractor’s choice no greater than twenty (20) miles outside of Washington, DC.

6.1.3. The Contractor is responsible for all towing and towing cost to/from the maintenance facility if the leased vehicle is inoperable due to mechanical malfunctions/failure. The Contractor shall provide an after-hours contact phone number in case of emergencies and/or provide a list of approved tow companies to provide 24-hour service.

6.1.4. The Contractor shall provide a replacement vehicle of equal size, style and color for any automobile leased hereunder that requires maintenance or repairs for which the Contractor is responsible when such maintenance or repairs cannot be completed within forty-eight (48) hours.

The replacement vehicle shall be provided at no additional charge to the Government; however, the Contractor will not be required to provide a replacement for a vehicle out of service less than forty-eight

(48) hours, or of the first forty-eight (48) hours of a longer out of service period, at no additional charge.

The Government will follow all instructions by the Contractor in the event of a notification of safety, emissions, or other inspection or recall campaign.

7. ACCIDENT DAMAGES

7.1. In case of an accident where the cost of repair is less than the cost of replacing the vehicle and requires the repair of the leased vehicle, the Government representative shall notify the Contractor and Contracting Officer of the accident.

7.1.2. The Government shall obtain repair costs from at least three (3) repair facilities approved by the Contractor. The Government will only select repair facilities authorized by the contractor to make the repairs. The Contractor agrees to accept repairs made by an authorized repair facility as complete and agrees to release any demand or claim from the Government on all repairs made when the leased vehicle is returned to the contractor upon expiration of the contract.

7.1.3. The Contractor shall provide to the Government an invoice of all parts, costs and labor hours required to complete repairs on the damaged vehicle.

7.1.4. In case of need for towing service, the Government shall contact 24-hour support towing services provided by the Contractor. When the vehicle is located in a secure/controlled area, the Government shall tow the vehicle to the nearest accessible area for pickup by the vendor.

7.1.5. In case of an accident where the cost of repair is greater than the cost of replacing the damaged vehicle, the Government may terminate the contract for the convenience of the Government. Compensation for the value of the damaged vehicle will be paid to the Contractor for the purchase price of the vehicle less the depreciated value during the lapsed contract period.

7.1.6. The Contractor shall provide a replacement vehicle of equal size, style and color for any automobile leased hereunder that requires repairs due to accident damage for which the Government is not held liable and repairs cannot be completed within forty-eight (48) hours.

The replacement vehicle shall be provided at no additional charge to the Government; however, the Contractor will not be required to provide a replacement for a vehicle out of service less than forty-eight (48) hours, or of the first forty-eight (48) hours of a longer out of service period, at no additional charge.

8. GOVERNMENT FURNISHED MATERIALS/TOOLS

8.1. The Government shall provide standard operator care, limited operator maintenance (check fluids, lights) and interior/exterior cleaning of the vehicles.

8.2. The Government shall furnish fuel for the normal daily operations of the vehicles.

9. QUALITY CONTROL

9.1. The Government shall employ quality control program/procedures to identify, prevent and ensure non-recurrence of defective services. Through implementation of the Government’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract.

10. QUALITY ASSURANCE

10.1. The Government shall periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government shall also receive and investigate complaints from various customers located on the installation. The Government representative shall evaluate the contractor’s performance through intermittent onsite inspections of the Contractor’s quality control program and receipt of complaints from other government parties. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

11. PERFORMANCE OBJECTIVE SUMMARY

11.1. The Contractor service requirements are summarized into performance objectives that directly relate to essential items. The performance thresholds briefly describe the minimum acceptance levels of service required for each requirement. These thresholds are critical to Contractor’s success.

Performance Objectives Reference Performance Standard

Provide a replacement vehicle within forty-eight (48) hours

IAW para 6.1.4, 7.1.6 100%

Customer Service Relations IAW para 1.2.5. 100% Provide monthly invoices between the first and fifth of each month

IAW para 1.2.3. 100%

12. GOVERNMENT REMEDIES

12.1. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions Commercial Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

13. SECURITY REQUIREMENTS

13.1. The Contractor’s employees shall conform to all local, state, and federal regulations/directives pertaining to security, traffic and fire while fulfilling this contract.

13.2. The Contractor shall be responsible for the actions of any of his subcontractors and employees when on government property.

14. ACCESS PASSES

14.1. Should the Contractor and/or subcontractors need an approved U.S Government issued identification card or visitors pass, each employee must always have possession of his/her pass while working on this contract. Contract employees will not enter any restricted areas. No security clearance is required, but the Contractor shall provide, on company letterhead, the names of each employee with the following information: Social Security Number, date of birth, vehicle description to include tag number, and home address not later than five (5) business days prior if access is needed to the installation. The Contractor shall be responsible for the return of passes issued to employees who separate from the contract before the expiration date of each contract period including any extensions to the contract. Lost or stolen passes shall be reported immediately to the Contracting Officer with a written follow-up to the Contracting Officer within seventy-two (72) hours.

15. HOURS OF OPERATION

15.1. The Contractor shall provide the Government with a local or toll-free phone number.

15.2. During normal duty hours: 0700 - 1545 hours Monday - Friday, the Contractor shall provide a cell phone and/or pager number, in addition to providing an emergency number for after normal duty hours. This information shall be given to the Contracting Officer and the 11th Logistics Readiness Squadron (11 LRS) Contracting Officer Representative within ten

(10) working days of contract award.

15.3. Services call system: The Government requires that the Contractor submit a plan to accomplish service calls and requests. This plan shall be included in the Contractor’s quality control plan.

16. APPLICABLE PUBLICATIONS AND FORMS

16.1. The Contractor will provide operator manuals and troubleshooting guides.

17. GENERAL INFORMATION

17.1. The Government will, at its own expense, provide all gas, washing, parking, storage, and tolls for automobiles leased here under. The Contractor shall, at its own expense, provide all other maintenance services not specified in this paragraph at any authorized contractor approved facility.

17.2. If repairs are needed for which the Contractor is responsible, but, due to time, distance, emergency, or other constraints, performing the repairs at a facility identified in the Contractors’ proposal is not practicable, the Government reserves the right to have the repairs performed at a facility of its choosing at customary and reasonable rates for which the Contractor is liable. In all such cases, the Contractor shall be responsible for the payment of highway road services and towing fees.

17.3. The Government will pay all fines on the vehicle or on the use of operation thereof (excluding only net income or gross receipts taxes payable on or measured by rentals paid hereunder and registration and license fees), and shall indemnify and hold the Contractor harmless from and against any and all such fines, assessments, fees, charges, and all expenses, penalties, and forfeitures incurred in connection therewith.

17.4. The Government is responsible for any damage incurred to the vehicles due to the addition of equipment in/on the vehicles for where fault cannot be assessed through the contract terminate date.

17.5. The Government will not have or acquire any right, title, or interest in, or to, any automobile included in this lease except the right to use and operate it as provided in this contract.

17.6. State, Local, Personal Property Taxes; Emission, Inspections, State, Safety Inspections and vehicle registration fees (State Tags) are the responsibility of the Contractor.

18. CONTRACTOR REPRESENTATIVE

18.1. The Contractor’s representative is to be contacted for all contract administration matters. The representative’s name, address, telephone, fax and email shall be provided with the Contractor’s proposal.

18.2. The Contractor’s representative shall be responsible for all contract administration issues and shall act as the central point of contact with the Government for all such issues.

The representative shall have full authority to act for the Contractor in all contractual matters.

The representative shall be able to fluently read, write, and speak the English language.

19. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

COMMANDER OF THE 11th WING

19.1. In the event the Contractor is unable to provide his services due to peacetime emergency and/or wartime contingency disturbances, etc. neither the Government nor the Contractor shall take action for non-compliance with contact requirements.