KMRD Hyder Seasonal Housing Facility (APR 2026) Page 1

Performance Work Statement KMRD Hyder Seasonal Housing Facility (Rental Services)

General Requirements

This is a non-personal services contract to provide a housing facility for the Forest Service Ketchikan-Misty Fjords Ranger District (KMRD), Tongass National Forest (TNF), Alaska. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.0 Background and Purpose

KMRD owns and operates the Fish Creek Wildlife Observation Site in Hyder, Alaska. Hyder is a remote Southeast Alaska community with approximately 50–100 residents, located about 75 air miles from Ketchikan, Alaska, and 2 miles from Stewart, British Columbia. KMRD staffs the Fish Creek Wildlife Observation Site annually from July through September.

During this operational season, KMRD employees must reside in Hyder; however, KMRD currently does not have adequate facilities to house these employees and therefore requires the rental of suitable seasonal housing.

2.0 Requirement Description

The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide a housing facility in Hyder, Alaska, for use by employees of the Forest Service Ketchikan–Misty Fjords Ranger District. The contractor shall provide services in accordance with (IAW) this Work Statement (WS), and all applicable federal, state and local laws and regulations.

3.0 Place of Performance

The housing facility shall be located in Hyder, AK 99923.

4.0 Period of Performance

The period of performance (POP) shall be for 1 Base Period of 12-months and 4 Option Periods of 12-months each.

Below is the estimated POP.

Period Start Date End Date Base Period 15 May 2026 14 May 2027 Option Period 1 (12-Month Option Period) 15 May 2027 14 May 2028 Option Period 2 (12-Month Option Period) 15 May 2028 14 May 2029 Option Period 3 (12-Month Option Period) 15 May 2029 14 May 2030 Option Period 4 (12-Month Option Period) 15 May 2030 14 May 2031

5.0 Contract Type

The Government will award a Firm-Fixed Price (FFP), Requirements, Non-Personal Services Contract with up to a 5-Year Ordering Period. Performance shall be made only as authorized by Task Orders issued IAW the Ordering Clause. Subject to any limitations in the Order Limitations Clause or elsewhere in this contract, the contractor shall furnish to the Government all services specified in the Schedule of Items and called for by orders issued IAW the Ordering Clause.

6.0 Government Regular Working Hours

The Government's regular working hours are Monday through Friday from 0700 to 1700, except federal holidays or when the government installation is closed due to local or national emergencies, administrative closings, or similar government directed closings.

7.0 Federal Observed Holidays

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When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Juneteenth Day (June) Veteran’s Day (November) Martin Luther King Jr’s Birthday (January) Independence Day (July) Thanksgiving Day (November) President’s Day (February) Labor Day (September) Christmas Day (December) Memorial Day (May) Columbus Day (October)

8.0 Contractor Key Personnel

Contract Manager: The contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the contractor on all contract matters relating to this contract.

9.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to enter into, administer, and or terminate contracts;

make related determinations and findings on behalf of the government; and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor contractor's performance and notify both the CO and contractor of deficiencies; and provide site entry of contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any resulting task orders.

10.0 Post-Award Conference and Periodic Meetings

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The CO and/or COR shall meet periodically with the contractor to review the contractor's compliance with the terms and conditions of the contract. At these meetings the CO will apprise the contractor of how the Government views the contractor's compliance with the contract and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

11.0 Changes

The quantities specified in the Schedule of Items are estimates only and are not guaranteed quantities. The government reserves the right to add, remove, or change the items and quantities to be serviced under this contract, as required. Price adjustments for these changes shall be based on the rates specified in the Schedule of Items for identical or similar items.

Changes will only be authorized by a warranted CO.

12.0 Travel

The contractor is responsible for all travel to and from the designated work site locations.

13.0 Inspection and Acceptance

Any inspection and acceptance will be at the location specified in the contract. The designated COR will act as the representative of the CO for purposes of inspection and acceptance of services to ensure compliance with the terms, conditions, and specifications of the subject contract. The COR has no authority to make any changes to the terms and conditions of the contract.

14.0 Invoicing and Payment

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All contractor invoices shall be submitted via the Invoice Processing Platform (www.ipp.gov) using contract line item numbers (CLINs). The contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through IPP. Invoices not submitted via IPP shall not be accepted or paid.

15.0 Safety

Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on Government operations and members of the public. Contractor shall comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS.

16.0 Service Interruptions

If any services must be interrupted (even temporarily) due to maintenance of contract work, the contractor shall notify the CO and COR at least 5 business days in advance. If the service is due to an emergency breakdown, the contractor shall notify the CO and COR as soon as practicable.

Technical Requirements

The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide a housing facility in Hyder, Alaska, for use by employees of the Forest Service Ketchikan–Misty Fjords Ranger District.

17.0 Task 1 – Hyder Seasonal Housing Facility (Rental Services)

Availability: The contractor shall make the housing facility available from 1 July through 30 September (92 days) each year.

Provisions: The facility shall provide the following throughout the duration of the rental period:

Restroom The restroom shall have hot and cold running water and be equipped with a working shower, toilet, and sink.

Kitchen The kitchen shall have hot and cold running potable water with standard appliances for meal preparation including refrigerator, range, and sink. The unit shall include sufficient pots, pans, dishes, and utensils for basic meal preparation.

3 Utilities Garbage, electricity, and heating shall be provided.

Safety Combination smoke detectors and fire alarms less than 10 years old and in proper working order must be installed in all sleeping areas, in all corridors or areas adjoining sleeping areas, in the kitchen and at least one on every story of the house including basements.

At least one Type ABC current inspected and approved fire extinguisher must be in an accessible location within the unit. Fire Evacuation Plan must be provided and displayed. Carbon Monoxide detectors must be installed in sleeping areas and entrances to garage or workspace.

Sleeping Arrangements

The unit shall provide 3 bedrooms with a minimum of 1 bed in each bedroom. Each bed provided shall include a mattress, pillow, sheets, and blankets.

Cleaning Supplies

A vacuum, mop, bucket, and broom shall be provided.

Laundry A working washer and dryer shall be provided.

Floors, Porches, and Indoor Stairways

Openings in floors, porches, and abrupt edges where a fall hazard of four feet or greater exists shall be guarded with guardrails, mid-rails, and toe boards. Stairways with four or more risers shall be equipped with standard stair railings or handrails. Walkways and roof areas over entries shall be kept free from accumulation of ice, snow, and leaves.

Cleaning: The contractor shall only be responsible for pre-occupancy and post-occupancy cleaning. Occupants will be responsible for routine cleaning during the rental period.

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Inventory: A pre-occupancy and post-occupancy inventory shall be coordinated with the COR.

Restocking of Consumable Items: The contractor shall not be responsible for restocking any consumable items during the rental period (period of occupancy).

Maintenance: Occupants will notify the COR as soon as they become aware of any maintenance issue. Upon notification, the COR will inform the Contractor and the CO as quickly as possible, and the Contractor will respond accordingly.

Maintenance response should occur as soon as possible within a reasonable timeframe after the issue has been reported to the Contractor.

Access to Facility During Government Occupancy: Contractor personnel, or any representative entering the rented housing facility, shall provide occupants with a minimum of 12 hours’ advance notice and coordinate with the COR to have a Government employee present when possible.

Safety Compliance: The Contractor shall ensure the housing facility complies with all applicable safety requirements of the current International Building Code (IBC) for the specific dwelling type.

Deliverables Schedule

18.0 Key Deliverables

The contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language. Below is a list of all deliverables outlining each objective and due date.

Item # Deliverable Objective Due 1 List of Contractor

Personnel The contractor shall provide a list of all contractor personnel assigned to this contract and their point of contact.

The contractor shall submit an electronic copy to the CO and COR NLT 10 business days after contract award. An updated copy shall be provided to the CO and COR as changes occur.

2 Invoices The contractor shall submit all invoices via the Invoice Processing Platform (IPP) using Contract Line Item Numbers (CLINs). Invoices not submitted via IPP shall not be accepted or paid.

The contractor shall submit all invoices in IPP NLT 10 business days after work completion.

Performance Requirements Measures

19.0 Contractor’s Performance

The government expects the contractor to work at an acceptable performance level throughout the life of the contract, and the contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and/or awards.

20.0 Acceptable Performance

Acceptable performance is achieved if 98% of the requirement is successfully satisfied. The contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

21.0 Unacceptable Performance

Unacceptable performance is achieved if less than 98% of the requirement is satisfied (e.g., contract-specified work is incomplete or not performed IAW the PWS, any resulting task order, or applicable manufacturer specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the contractor shall be reported to the contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the contractor. If the contractor disputes the

KMRD Hyder Seasonal Housing Facility (APR 2026) Page 5 results of surveillance, the COR must refer the contractor to the CO for resolution. The contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

22.0 Performance Requirements Summary

Item

Objective Standard Threshold Surveillance Method Remedy

1 Hyder Seasonal Housing Facility (Rental Services)

Services shall be performed IAW Section 17.0 of this PWS, the terms and conditions of the contract and any resulting task order, and all applicable federal, state, and local standards, laws, and regulations.

98% of the requirement satisfied.

Periodic and/or random inspections conducted by the COR and/or Government Technical Representative (GTM). The government reserves the right to change or modify inspection methods at its discretion.

Rework at no cost to government for defective services.

Full invoice payment upon successful completion and acceptance.

Government-Furnished Property and Utilities

23.0 Government-Furnished Property

The Government will not provide Government-Furnished Property under this contract.

24.0 Government-Furnished Utilities

The Government will not provide Government-Furnished Utilities under this contract.

Definitions

25.0 Definitions

Acceptance: The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approves specific services rendered as partial or complete performance of the contract.

Business Day: Refers to any day in which government normal business operations are conducted. For this contract, a business day will be IAW PWS Paragraph 6.0, Government Regular Working Hours.

Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. "Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts. "Termination Contracting Officer (TCO)" refers to a Contracting Officer who is settling terminated contracts. A single Contracting Officer may be responsible for duties in any or all of these areas.

Contracting Officer’s Representative (COR): An individual, including a Contracting Officer’s Technical Representative (COTR), designated, and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor: A supplier or service provider that enters into a contract with the Government to provide specific supplies or services to the Government. The term in this contract refers to the prime.

Day: Unless otherwise specified, it means a calendar day.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

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Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility: An establishment, structure, or assembly of equipment designated for a specific function; something designed, built, installed, etc., to serve a specific function affording a convenience or service.

Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice: A contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Line Item: the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.

Line Item Number (LIN): Either a numeric or alphanumeric format to identify a line item.

Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Quality Assurance (QA): Refers to the various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Control (QC): Refers to the various functions performed by the contractor to control and improve the quality of goods and services provided.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable; clean and in good condition; usable for its intended purpose.