Attachment _1_ PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Roadway Paving Improvements Project

Gatlinburg, TN

Great Smoky Mountains National Park

Chimneys Picnic Area

1. General Information

The Great Smoky Mountains National Park (GRSM) is located in Tennessee and North Carolina and consists of nearly 521,000 acres. The park was established by Congress on June 15, 1934.

The Park’s mission is to protect, preserve, and interpret the natural, cultural, and historical resources for the benefit and inspiration of present and future generations. There are over 9 million visitors annually.

2. Facility Background

The Chimneys Picnic Area is located on Highway 441 (Newfound Gap Road) approximately 3 miles southeast of the Sugarland’s Visitors Center in Gatlinburg, Tennessee. The Picnic Area was originally used as a campground; however, at some point it was converted to a daily use picnic area. The Picnic Area consists of three (3) Comfort Stations serviced by both sewer and water, along with a looped road system through the area. The roads will be more completely described in the following section:

ROADWAYS

There is a one-way loop road extending from one end of the picnic area to the other end. There is a second shorter loop road that extends off of the outbound lane of the primary loop road. For the purposes of this project the roads are identified as follows:

Road A – The inbound segment of the primary loop road, which extends back to the water tank.

Road B – The outbound segment of the primary loop road.

Road C – The short loop road that extends off of Road B.

Road D – The short connector from Road A to Road B close to the entrance of the Picnic Area.

Road E – The short connector from Road A to Road B, approximately half-way to the end of the primary loop road.

Road F – The short connector from Road A to Road B at the end of the primary loop road.

3. Scope of Work

The scope of work is as follows:

ROADWAYS

The proposed waterline installation will significantly impact the majority of Road A. The proposed sewer line work will impact the first 300 feet of Road B. These roadway areas are to be addressed in the base bid for the proposed paving project. The balance of the picnic area roads are also in need of repairs; therefore, they have been included as options to the proposed base bid.

The work items associated with the proposed paving project include the following items:

1. Roadway milling

2. Roadway paving with separate binder and surface courses.

3. Paved drainage swale installation as illustrated on the Construction Plans.

4. Shoulder rehabilitation as illustrated on the Construction Plans.

5. Drainage structure and pipe installation as illustrated on the Construction Plans.

4. Contractor Responsibilities

Contractor Shall Provide the Following Materials and Services:

(All materials and installations shall be in accordance with the Tennessee Department of

Transportation standards and specifications)

• ROADWAY MILLLING:

Mill 3-inches of the existing pavement as illustrated on the plans.

• ROADWAY PAVING:

Following milling operations, overlay the roadway area with 2-inches of Bituminous

Concrete Binder Course and 1-inch of Bituminous Concrete Surface Course. Placement of Prime Coat and Tack Coat are included with this work.

• PAVED SWALE INSTALLATION:

Paved swale installation will include shaping of the swale area, removal of rocks/boulders as necessary (boulders can simply be moved out of the route of the proposed swale), and placement of an asphalt swale at least 3-inches in thickness..

• SHOULDER REHABILITATION:

Roadway shoulder areas that have eroded or settled shall be rehabilitated with an aggregate/soil mixture and seeded.

• DRAINAGE IMPROVEMENTS:

Furnish and install drainage structures and pipe where so noted on the Construction

Plans.

The goal is to perform the subject work while the picnic area is closed. Depending upon the completion date of the proposed utility improvements and the weather, the work may be done after the picnic area has opened. Traffic control materials and practices will be required for any work done after the picnic area opens for the season.

5. Government Furnished Property, Materials & Supplies

The GSMNP will not be providing any property, materials or supplies for the subject project.

6. Business Hours

The contractor shall typically complete on-site work or delivery, including unloading, during normal business hours of 7:30 am to 4:30 pm, Monday through Friday excluding weekends and

Federal holidays. However, upon coordination with the COR, the contractor may work earlier or later as required. The contractor may also work weekends if necessary upon coordination with the COR. The contractor shall coordinate specific on-site work schedule with the Contracting

Officer and COR five days prior to performance start date. While on site, the COR may be reached by mobile phone during normal business hours.

7. Management During Normal Working Hours

The contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure safety of the public and on-time completion of this contract.

8. Maintenance of Traffic

It is anticipated that the Picnic Area will be closed during the course of the proposed work;

therefore, Traffic Control is expected to be minimal during the course of the work. The contractor shall follow the Manual of Uniform Traffic Control Devices (MUTCD) for any traffic control that might be required at the entrance to the Picnic Area off of Highway 441. Contractor shall use appropriate traffic control devices needed for this work and for protecting workers and visitors. One lane closures are allowed, traffic shall be controlled with flaggers and appropriate signage. Contractor shall provide advance notice to COR if the closure is expected to exceed 10 minutes.

9. Safety & Environmental Compliance

• The contractor shall comply with pertinent provisions of the Occupational Safety and

Health Act (OSHA), and state, local, safety, laws.

• The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

• Contractor must be a licensed contractor in the State of Tennessee.

• The GRSM safety officer has the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten Government, contractor employees and visitors or damage to Government property.

• The contractor shall immediately report to the Contracting Officer, COR and GRSM safety officer all accidents resulting in employee injury or death or damage any property while performing this contract.

10. Insurance

The Contractor shall be insured in accordance with the Solicitation documents. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

11. Motor Vehicle & Traffic Regulations

Contractor employees operating motor vehicles shall possess an appropriate, valid driver's license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request to COR. Contractor employees shall comply with federal vehicle motor law requiring seat belts be worn at all times.

Contractor employees shall adhere to the posted speed limits. Commercial vehicles are prohibited on Highway 441 without prior notification of the Park – access will be permitted from

Gatlinburg only (not from the North Carolina side of the mountain). Contractor shall contact the

Dispatch Office at 865-436-1294 to notify the Park of an incoming commercial vehicle.

12. Performance Requirements Summary (PRS)

The contractor performance requirements are summarized into required services that relates directly to successful contract completion. The performance standard identifies the minimum acceptable levels of service allowed.

PWS

Section

Required

Service Standard

Monitoring

Method

Incentive/

Disincentive

3, 4

Roadway Milling. 95%

Compliance

40% Inspection Performance

Evaluation

3, 4

Roadway Paving 100%

Compliance

40% Inspection Performance

Evaluation

Acceptance of Work

3, 4

Installation of

Paved Swales

95%

Compliance

40% Inspection Performance

Evaluation

Acceptance of Work

3, 4

Roadway

Shoulder

Rehabilitation

90%

Compliance

40% Inspection Performance

Evaluation

Acceptance of Work

3, 4

Drainage

Structure/Pipe

Installaation

95% compliance

40% Inspection Performance

Evaluation

Acceptance of Work

13. Maintenance of Roadways

Contractor shall show due diligence to ensure that asphalt on adjacent roadways and developed parking areas is protected from damage.

14. Gates

Contractor shall be responsible for ensuring Picnic Area gates are locked at the end of each shift.

1. Contractor shall provide a lock to be used on a joint locking system serving both the Park and the Contractor.

2. Gates shall be closed during the day and at the end of each day.

15. Employee Parking

All contractor employees shall comply with parking procedures published for the GRSM.

16. Replacement of Contractor Employee for Security Reasons

The Government retains the right to request removal of the contractor’s employee(s), regardless of prior clearances.

17. Non-Payment for Additional Work

Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor.

Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

18. Conflict of Interest

The contractor shall not employ off-duty COR’s or other Government employees if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives.

19. Quality Control

The contractor shall establish and maintain a Quality Control Plan (QCP) to ensure the work performed conforms to the contract requirements. The Performance Requirements Summary

(Section 12) establishes performance standards that are the minimum requirements for acceptable performance of required services. The contractor’s QCP shall address methods for remedying poor performance. The Contractor shall develop QCP and submit with proposal package. The Contractor’s QCP includes:

• Required services identified in Performance Requirements Summary

• Contractor’s surveillance methodology

• Method and timeframe for responding to COR or customer complaints

• Progress meetings with Government stakeholders

20. Quality Assurance

The COR will monitor the contractor’s performance under this contract using the quality assurance procedures specified in the Government’s Quality Assurance Surveillance Plan

(QASP). The QASP may be modified after contract award upon review and acceptance of the contractor’s QCP to ensure both plans are mutually supportive. The purpose of the QASP is to ensure that the required services are performed in accordance with the contract requirements.

The plan ensures reliable and continued operation by precluding unnecessary complaints and unacceptable performance. Government’s QASP includes:

• Acceptance of the contractor’s quality control plan

• Random inspection of the contractors work

• Communicating customer complaints

• Progress meetings with the contractor

The implementation of this QASP does not relieve the contractor of its responsibility to implement and abide by the QCP incorporated into this contract, and to provide acceptable performance of all required services listed herein. At the CO’s discretion, the contractor may incur a payment deduction for lack of compliance with the QCP, PWS or PRS.

21. Contractor’s Proposal Package

The Proposal Preparation and Submission Instructions indicated in Section L.6 and further detailed in Section M of the Solicitation are controlling.

22. Inspection.

The Government will conduct inspections during and upon completion of required services.

Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.

23. Schedule

The proposed work is part of a larger project involving sewer line and waterline installation.

Much of the one-way road going into the picnic area will be damaged from the waterline installation. Only the last 300 feet of the outbound road will be disturbed by the sewer line work.

The balance of the roads will not be impacted by the utility work. The paving work on the roads not impacted by the utilities may be done at any time during the term of the contract. The paving on the road sections damaged by the utility work will be the last areas to be paved, and cannot be paved until the utility work is completed. The time frame for completion of the proposed paving work is 16 weeks – Period of Performance 9/01/2020- 5/10/2021 paving commencing on

November 1, 2020 and ending on March 10, 2021. All proposed paving work shall be completed no later than March 10, 2021; which is shortly before the scheduled opening day for the picnic area. Contractor shall review the proposed work and provide a realistic schedule for the completion of the proposed work. If 16 weeks in not sufficient time to complete the project, then the contractor shall notify the Park prior to accepting the project.

24. Referenced Documents

The Paving Plans, Performance Work Statement and Specifications 1 and 2 for the “Proposed

Road Paving as Part of the Utility Improvements Project”.

25. Price Schedule Sheet

See attachment.

NOTE: This project SHALL be completed No Later Than 3/10/2020. NO extensions will be performed under this contract.