Attachment 1_PWS.pdf

AUG 22

Performance Work Statement (Includes associated Performance Requirement Summary (PRS)

PERFORMANCE WORK STATEMENT (PWS)

Civilian Catholic Clergy Support Services

FY 25

at

Fort Sill, OK

1 October 2024

TABLE OF CONTENTS

1.0 Description of Services…………………………………………………………….… 4

1.1 Background…………………………………………………………………………….. 4

1.2 Objectives……………………………………………………………………………

2.0 Requirements…………………………………………………………………………. 4

2.1 Scope………………………………………………………………………………… 4

2.1.2 Period of Performance …………………………………………………………….. 4

2.1.3 Quality Control Plan (QCP)………………………………………………………… 4

2.1.4 Quality Assurance……………………………………………………………………. 6

2.1.5 Recognized Holidays ……………………………………………………………….. 6

2.1.6 U.S. Holidays…………………………………………………………………………. 6

2.1.7 Operating Hours……………………………………………………………………… 7

2.1.8 Government Facility Office Hours…………………………………………………… 7

2.1.9 Government Facility Operating Hours ……………………………………………… 7

2.1.10 Contractor Support Hours …………………………………………………………. 7

2.1.11 Contractor Work Plan ……………………………………………………………….. 7

2.1.12 Place of Performance ……………………………………………………………….. 7

2.2 Special Requirements………………………………………………………………... 8

2.2.1 Security Requirements………………………………………………………………… 8

2.2.2 Installation Access ……………………………………………………………………… 8

2.2.3 Forms of Access Documentation ……………………………………………………. 9

2.2.4 Required Documents for access …………………………………………………….. 9

2.2.5 Individual Termination or Expiration of Employment ……………………………… 9

2.2.6 Contract Termination or Cancellation……………………………………………….. 10

2.2.7 Background Checks………………………………………………………………….. 10

2.2.8 Physical Security……………………………………………………………………… 11

2.2.9 Operations Security (OPSEC) Requirements…………………………………….. 11

2.2.10 Key Control…………………………………………………………………………… 12

2.2.11 Post Award Conference/Periodic Progress Meetings…………………………… 12

2.2.12 Contracting Officer’s Representative (COR)……………………………………… 12

2.2.13 Key Personnel………………………………………………………………………… 12

2.2.14 Identification of Contractor Employees…………………………………………….. 12

2.2.15 Contractor Identification Badges……………………………………………………. 13

2.2.16 Contractor Personnel Conduct……………………………………………………… 13

2.2.17 Data Rights……………………………………………………………………………. 13

2.2.18 Non-Disclosure Requirements………………………………………………………. 14

2.2.19 Protection of Government and Contract Information……………………………… 14

2.2.20 Safety……………………………………………………………………………………. 14

2.3 Required Training……………………………………………………………………… 14

2.3.1 OPSEC Training………………………………………………………………………. 14

2.3.2 Personally Identifiable Information (PII)…………………………………………….. 14

2.3.3 Sexual Harassment/Assault Prevention Training………………………………….. 14

3.0 DEFINITIONS & ACRONYMS……………………………………………………… 15

3.1 Definitions……………………………………………………………………………… 15

3.2 Acronyms………………………………………………………………………………. 17

4.0 SERVICES………………………………………………………………………………. 19

4.1 Services …………………………………………………………………

4.2 Facilities………………………………………………………………………………... 19

4.3 Utilities………………………………………………………………………………….. 19

4.4 Background Checks…………………………………………………………………… 19

5.0 SPECIFIC TASKS…………………………………………………………………….. 20

5.1 Basic Services…………………………………………………………………………. 20

5.2 Tasks……………………………………………………………………………………. 20

5.3 Sacraments…………………………………………………………………………….. 21

6.0 APPLICABLE PUBLICATIONS……………………………………………………… 21

7.0 ATTACHMENT AND TECHNICAL EXHIBIT LISTING……………………………. 23

7.1 TECHNICAL EXHIBIT A: Performance Requirements Summary (PRS)…………. 24

7.2 Technical Exhibit B: Deliverables Schedule…………………………………………. 28

Part 1 General Information

1. General:

1.0 Description of Services: The Catholic services include two (2) Masses and two (2) Confessions one Sunday a month. The Contractor shall provide an ordained Catholic Priest (with an active endorsement from the Archdiocese of the Military Services, USA) to provide mass and sacraments for the Installation. As such, this element falls under the responsibility of the Garrison Chaplain as defined in the Command Master Religious Plan (CMRP). The contractor shall perform to the standards in this contract.

1.1 Background: IMCOM Chaplain Services provide worldwide services to Army personnel and their Families. This support enables IMCOM to meet their mission to synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army through contracted supported services. There are many functions that compromise the Chaplain Services program, some of which are provided through active-duty military, civilian, volunteers, and contracted support services.

1.2 Objectives: The objective of this contract is to provide for Elements of Religious Services

[EERS] to include mass and sacramental rites for all assigned Soldiers, civilians, and Family members at the Installation. IMCOM will synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army.

Part 2

Requirements

2.1 Scope: The Contractor shall perform Chaplain services in accordance with this PWS.

During performance of the contract the Government reserves the right to add or delete facilities and / or the level of services required. A modification to the contract will be executed to incorporate these changes.

2.1.2 Period of Performance: The period of performance is a 12-month Base period with two

– one (1) Year Option periods.

Full Performance: October 1_2024_____ to ___September 30_2027____ Base Year: October 1_2024_____ to __ September 30_2025____ Option Year 1: October 1_2025_____ to __ September 30_2026____ Option Year 2: October 1_2026 to September 30_2027____

2.1.3 Quality Control Plan (QCP): Quality Control (QC) is the responsibility of the Contractor.

The Contractor is responsible for the delivery of quality services / supplies to the Government.

The Contractor shall establish and maintain and effective QC system in compliance with the solicitation and contract requirements. The Contractor’s Quality Control Plan (QCP) shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements and covers all aspects of the PWS as it relates to the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QC program is the means by which the Contractor assures itself that its work complies with the requirements of the contract.

The Contractor shall implement and maintain a documented QC system that identifies and results in correction of potential and actual problem areas throughout the entire scope of this contract. The Contractor shall maintain records of all Contractor QC checks and corrective actions. These files shall be maintained by the Contractor throughout the period of performance of this contract and shall be made available to the Contracting Officer (KO) or Contracting Officer’s Representative (COR) upon request.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 30 days after date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have 30 days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control);

(f) How the Contractor will inventory and track maintenance of all Government Provided

Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

2.1.3.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within 5 days upon completion of each option period or Task Order.

2.1.3.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 24 hours of identifying those issues. Verbal reports shall be followed up by written reports within 5 business days.

2.1.4 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

2.1.5 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

2.1.6 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th

Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

2.1.7 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

2.1.8 Government Facility Office Hours: The Government facility office hours are 0730 - 1600 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.1.9 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730-1600 Monday through Friday. The Government facility is an US Army Installation which operates on normal business hours from 0730-1600, Monday through Friday, except for Federal Holidays. Federal Holiday’s observance and Contractor working schedule shall be in accordance with published worship schedule for the local installation. The Contractor is responsible for conducting services on Sunday. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

2.1.10 Contractor Support Hours: The Contractor shall provide support for the two Sunday Catholic Masses on Fort Sill per month. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

2.1.11 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work to include Worship Services (including 2 masses; monthly and special Holy Days of Obligation), Sacraments (Baptism, Marriage, Eucharist), and providing qualified personnel (including back-up personnel)The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within 7 days prior to commencement of required service after date of contract award.

The Government will review and either accept or return their comments to the Contractor within ten (10) days. The Contractor shall then have three (3) days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

2.1.12 Place of Performance: The work to be performed under this contract will be performed at Grierson Hill Chapel and Cache Creek Chapel on Fort Sill.

2.2 Special Requirements

2.2.1 Security Requirements: The Contractor shall ensure that all assigned personnel understand applicable Security policies and directives. Personnel who knowingly violate security policies or directives may be subject to immediate removal from Government facilities and loss of access to controlled information relating to this contract. The following information is provided on security related matters.

2.2.2 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings, and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Fort Sill has initiated a system which provides three forms of access documentation based upon the duration of required access and DoD Network requirements. The two forms, described below, are as follows: (1) Long Term Unescorted Access Pass or Military ID; or an (2) Individual Temporary Pass.

2.2.3 Forms of Access Documentation:

1. Long Term, Unescorted Access Pass: This pass is required for Contractors, Sub-contractors and Vendors requiring physical access to the installation on a recurring basis (greater than 24 hours) and who do not require access to a DoD computer network. The expiration date of the access will be the end of the contract period of performance or 365 days whichever comes first. Sub-contractors shall be bound by this same requirement. Prime Contractors are responsible for obtaining timely sub-contractor documents necessary to secure required access documents. Contractors and their employees shall pass a National Crime Information Center (NCIC) Interstate Identification Index check in order to secure this pass.

Military ID: Military ID cards for retirees, reservists and dependents are acceptable for unescorted access onto Fort Sill.

In order to avoid delays in gaining access to the installation, contractors are encouraged to contact the assigned COR to begin the process of securing long term passes as soon as possible.

2. Individual Temporary Pass: All contractors and sub-contractors who do not possess a CAC, a valid Military ID, or a current long term unescorted pass shall report to the Visitors Control Center located near Sheridan gate to obtain an Individual temporary pass. A temporary pass will ONLY be issued to persons who produce a valid current federal or state issued ID with a picture and must pass a NCIC Interstate Identification Index check and local exclusion roster.

2.2.3.1 Acceptable forms of ID are:

1. REAL ID Act-compliant State-issued Photo ID that is for driving or for identification.

2. Valid current Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

3. Valid current Employment Authorization Document (Card) that contains a photograph

(Form I-766)

4. Passport (Foreign Passports must show point of entry stamp).

For additional information, see:

• http://sill-www.army.mil/vcc

• http://sill-www.army.mil/USAG/forms.html

• Fort Sill unescorted access regulation (to be published).

• Army Regulation (AR) 190-13, the Army Physical Security Program located at http://armypubs.army.mil/epubs/190_Series_Collection_1.html

2.2.4 Required Documents for access:

FS 118 – Request for Unescorted Installation Contract Access to Fort Sill

A fillable form is located at: http://sill-www.army.mil/USAG/forms.html

Contract information is directed to the VCC or coordinate with VCC to verify correct process.

Failure to receive a Long-Term Unescorted Access Pass or Individual Temporary Pass will result in the contractor personnel being denied admission to the installation. Failure to receive required access shall not relieve the Contractor from execution of Contract Requirements.

Denial of a request can be appealed by completing FS 117 and submitting to the designated COR/POC for action. Submission of an appeal shall not relieve the Contractor from execution of Contract Requirements.

Required Documentation for Appeal:

FS 117 Fort Sill Access Control Denial Wavier Application

A fillable form is located at: http://sill-www.army.mil/USAG/forms.html

2.2.5 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 5 business days.

2.2.6 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 5 business days.

2.2.7 Background Checks: Each employee (direct employee and subcontractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and Contractors. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

The following is a list of the required screenings per the Army Directive 2014-23.

1.3(a) REGULAR / RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament, and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

iii) CNACI – Childcare National Agency Check and Inquiries (Proponent:

Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison Commander, a Contractor can start working under Line-Of-Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii)). If LOSS is not feasible, favorable CNACI (1.3(a)(iii)) results are required BEFORE the Contractor can start working under this contract.

1.3(b) SHORT TERM / OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament, and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii)) BEFORE working under this contract.

No person, regardless of circumstances, will be approved to provide childcare services if the individual has been convicted of a sexual offense, a drug felony, a violent crime, or a criminal offense involving a child.

If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time, a Contractor can decide not to proceed with the PRB process.

Additional information on the background check process can be found at:

http://www.opm.gov/investigations/background-investigations.

2.2.8 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

2.2.9 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

2.2.10 Key Control: The Contractor will be responsible for the safekeeping of all keys issued to the Contractor by the Government. Contractor will assure unauthorized persons do not use the keys. Any loss of keys shall be reported to the COR immediately. All keys issued the Contractor during the performance of the contract will be returned to the Garrison Chaplain’s Office at the end of the contract period. Keys will not be duplicated. The Contractor is responsible for any cost of replacement of door locks for lost keys.

2.2.11 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

2.2.11.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

2.2.12 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

2.2.13 Key Personnel: The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the KO no later than no later than five (5) days after contract award or during the post-award meeting. Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

2.2.14 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.2.14.1 Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting, or attending meetings, seminars, and working in any other situation where their Contractor status is not obvious to third parties. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

2.2.15 Contractor Identification Badges: Contractor personnel shall have in their possession a Government issued photo identification card (e.g., a valid driver’s license, Common Access Card (CAC), Military Identification or passport).

2.2.16 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner.

The Contractor shall remove from the job site any employee for reasons of misconduct or security. Contractor employees are prohibited from disclosing sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C §423 relative to release of acquisition-related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the Army Installation.

2.2.17 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.2.18 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

2.2.19 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

2.2.20 Safety: The following provides information pertaining to Safety and Accident Prevention: Contractor shall comply with all applicable federal, state, and local codes and safety standards, including Army Regulation 385-10 – The Army Safety Program and FS 385- 10 Safety Regulation. Contractor shall protect all Government property within the contract work area. Contractor shall report and investigate all mishaps (including near mishaps) and submit a written report on every mishap to the COR within five (5) working days of mishap.

Contractor shall ensure that subcontractors comply with Safety and Occupational Health (SOH) requirements and are informed of all SOH hazards, precautions, and procedures.

2.3 Required Training: The following provides information on training requirements.

2.3.1 OPSEC Training: The Contractor shall not disclose information concerning this agreement or his activities on the Installation unless approved by the Contracting Officer.

2.3.2 Personally Identifiable Information (PII): Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall provide the COR a copy of the training certificates for its employees no later than five (5) days after completion. Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.html

2.3.3 Sexual Harassment/Assault Prevention and Response Plan:

• Reference TRADOC Reg. 350-6

• Reference AR 600-20

The Army’s SHARP policies apply without regard to a person’s rank, age, gender, and sexual orientation neutral. A person’s sexual orientation is a personal and private matter.

Sexual harassment is unacceptable conduct and will not be tolerated. Sexual harassment involves unwelcome sexual advances, requests for sexual favors, and deliberate or repeated offensive comments or gestures of a sexual nature. It is a prohibited personnel practice and a form of unlawful discrimination punishable under specific authorities. Sexual assault is a criminal offense that has no place in the Army. It is incompatible with Army values and is punishable under Federal and local civilian laws. Sexual assault is a crime. The Department of Defense defines sexual assault as: Intentional sexual contact characterized by the use of force, threats, intimidation, or abuse of authority or when the victim does not or cannot consent. Sexual harassment and Sexual Assault policies shall apply to Contractor employees performing duties or job-related activities on government property. The policy shall also apply after working hours if there is a nexus between the conduct and the efficiency of supporting federal services.

The Contractor shall provide and maintain a sexual harassment/assault prevention and response plan during the entire performance of this task order. The plan shall complement and support the Army’s policy on such behavior. As a minimum, the Contractor shall provide a plan which addresses resources available to contractor employees, the company’s roles, and responsibilities for addressing both the victim and the alleged offender. The Contractor shall address the sequence of events following notification of an allegation, the investigation process and the company’s plan to support contract services during the investigative process.

The Contractor shall outline the company’s course of action if the allegations are substantiated. Finally, the Contractor shall address how the plan will be implemented at the subcontractor level.

PART 3

DEFINITIONS & ACRONYMS

3. Definitions and Acronyms

3.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

3.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AMS Archdiocese of Military Services, USA AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DISS Defense Information System for Security

DMDC Defense Manpower Data Center DoD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation FCoE Fires Center of Excellence GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office IAW In Accordance With ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer NACI National Agency Check with Inquiries NCIC National Crime Information Center OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact POI Program of Instruction PPE Personal Protective Equipment PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TASS Trusted Associate Sponsorship System TE Technical Exhibit TRAP Training Resources Arbitration Panel TRADOC Training and Doctrine Command USAG United States Army Garrison UOM Unit of Measure

PART 4

SERVICES

4.1 Services: The Contractor shall celebrate 2 weekly mass(es) in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government Catholic Priest or Government POC.

4.1.1 General: The Contractor shall conduct two (2) monthly Sunday masses lasting at least one hour as scheduled by the Government POC or Government Catholic Priest and in accordance with the General Instruction of the Roman Missal (GIRM). for a total quantity of twenty-four (24) masses. The two masses shall start at 0800 and 1000 respectively and shall include a homily.

4.1.2 “The Contractor shall hold Sacrament of Reconciliation (confession) at least fifteen (15) minutes after each individual monthly Sunday mass as scheduled by the Government Catholic Priest or Government POC and last at least one (1) hour, for a total of twenty-four (24) confessionals.”

4.2 Facilities: The Government will provide Chapel facilities for use during sacraments, masses, and confessionals.

4.3 Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities

4.4. Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: Contract Priests, although having no military authority, will nonetheless serve as the authoritative subject matter experts (SMEs) delegated by the AMS in all Catholic matters when they are the only Priest on an installation or post. The Contractor shall ensure that the following services are performed by experienced personnel who are fully qualified to perform the required services without any supervision or direction by Government personnel:

5.2 Tasks: Tasks consist of the following:

5.2.1 The Contractor shall ensure that the following services are performed by experienced personnel who are fully qualified to perform the required services without any supervision or direction by Government personnel.

5.2.1.1 All services under this contract are to be performed by an ordained Priest of the Catholic Church who is endorsed by the AMS, with faculties accepted or granted by the AMS Archbishop and in cooperation with the Government Catholic Priest or Government POC. In the absence of a Government Catholic Priest, the Contractor shall coordinate with the Catholic Parish Council and advise the Government POC as the Catholic subject matter expert.

5.2.1.2 In the absence of a Government Catholic Priest, the Contractor shall serve as the SME on Catholic religious instruction, overseeing catechesis in compliance with the conformity listing maintained by the United States Conference of Catholic Bishops (USCCB).

5.2.1.3 Timely Arrival for Services. The Contractor shall be on location prior to scheduled services to ensure proper preparation for successful performance, at least 15 minutes prior to the services being performed.

5.2.1.4 Mass and Sacramental Rites. The Contractor shall provide the following mass and sacramental rites:

(a) Worship Services (including 2 masses; monthly and special Holy Days of Obligation)

(b) Sacrament of Reconciliation (confession)

(c) Providing qualified personnel (including back-up personnel)

5.2.1.5 The Contractor shall celebrate weekly mass(es) in accordance with the General Instruction of the Roman Missal (GIRM) normally lasting one hour and including a homily, as scheduled by the Government Catholic Priest or Government POC.

5.2.1.6 The Contractor shall celebrate 2 mass(es) for special events and/or religious holidays (to include but not be limited to Lent and Advent) in accordance with the General Instruction of the Roman Missal (GIRM), as scheduled by the Government Catholic Priest or Government

POC.

5.3 Sacraments: The Contractor shall provide the sacraments as stated below:

5.3.1 The Contractor shall be available for Sacrament of Reconciliation (confession) as scheduled by the Government Catholic Priest or Government POC, with scheduled times separated from mass(es) by at least 15 minutes.

5.3.2 The Contractor shall be available for Emergency Anointing of the Sick as needed, in coordination with Government Catholic Priest or Government POC.

5.3.3 The Contractor shall be available for Sacrament of Baptism and Sacrament of Matrimony as scheduled by the Government Catholic Priest or Government POC.

5.3.4 The Contractor shall have the ability to communicate effectively in English for coordination with the congregation/parish and for satisfactory completion of administrative tasks.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 10 USC § 1789 – Chaplain-Led Programs: Authorized Support

6.1.2 10 USC § 3073 – Chaplains

6.1.3 10 USC § 3547 – Duties: Chaplains; Assistance Required of Commanding Officers

6.1.4 AR 165-1 – Army Chaplain Corps Activities

6.1.5 Army Directive 2014-23 (Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs)

6.1.6 FMR (Federal Management Regulation) 7000.14R: – 2013 edition

6.1.7 Department of Defense Directive 5400.11-R, DoD Privacy Program

6.1.8 DOD 5500.7-R - Joint Ethics Regulation

6.1.9 DoD Instruction 1402.5, Criminal History Background Checks on Individuals in Childcare Services

6.1.10 FAR (Federal Acquisition Regulation) Parts 37 and 52

6.1.11 Joint Travel Regulations (Vol I and II now combined)

6.1.12 Policies and Procedures for Property Accountability (AR 735-5)

6.1.13 Installation Access Control (AE Reg 190-16)

6.2.2 Applicable Publications. The Contractor must comply with all applicable regulations, publications, manuals, and local policies and procedures.

6.2.2.1 Army in Europe Regulation 715-9, Contractor Personnel in Germany—Technical Expert, Troop Care, and Analytical Support Personnel

6.2.2.2 Army Regulation 27-20, Claims

6.2.2.3 Army Regulation 608-10, Child Development Services

6.2.2.4 Defense Federal Acquisition Regulation…