Attachment 1 - PWS.pdf

4/9/2020

PERFORMANCE WORK STATEMENT

Engineering Study of Mod 3/4A Consolidation for

Schriever Air Force Base

Version 1.3

PERFORMANCE WORK STATEMENT – (PWS)

PERFORMANCE WORK STATEMENT – (PWS)

Mod 3/4A Consolidation - Schriever AFB, CO

1.0. PURPOSE

1.1. Scope. This Performance Based Work Statement (PWS) provides for study efforts to consolidate equipment in Mod 3/4A, Bldg 400 at Schriever AFB, CO. This includes physical space, power requirements, cooling requirements changes, cable conveyance changes, and ceiling grid and lighting.

Modifications to this PWS will be as authorized by the Contracting Officer. Authorized modifications shall be integrated into the project by the Contractor. Change Orders must be approved by the Contracting Officer prior to implementing any changes or additions.

1.2 Objective. The objective of this PWS is for the Contractor to survey and engineer options regarding efforts to consolidate cabinet and rack mounted equipment from all of Mod 3/4A into the north side of Mod 3/4A in Building 400 on Schriever AFB, CO. The ultimate goal is to achieve efficiencies in space, power, and cooling, provide for uniformity in cabinet types, and have a coherent thermal management plan while also providing automated monitoring of power, temperature/humidity, and monitoring/control over who has access to each cabinet.

The key items required at completion include:

1.2.1 Above floor plan showing layout of cabinets, floor grid, floor vents, penetrations, and lights.

1.2.2 Below floor plan of power distribution, cabinet support, cable conveyances and consolidation points, and sensors.

1.2.3 Above ceiling plan showing ceiling grid, lights, HVAC, sensors, and fire suppression.

1.2.4 Automated control and monitoring system plan for environmental factors (temperature and humidity), in cabinet power use and distribution, and cabinet access.

1.2.5 Cost and time estimates to physically complete the entirety of the effort.

2. BACKGROUND

2.1 Background: Mod 3/4A is an approximation 11,500 sq ft area containing over 150 communications data racks and cabinets. The Mod is divided into a north and a south side by a hallways made from two non-structural walls. While there are SECRET classification level systems in Mod 3/4A, as well as encryption devices, the cabinet/rack mounted equipment and cable conveyances are considered UNCLASSIFIED for most purposes.

2.1.1 The racks and cabinets in Mod 3/4A are scattered about in an inefficient use of floor space, and come in a variety of shapes, sizes, types, and colors from a variety of manufacturers. Many of the cabinets are not deep enough to hold modern data or communications equipment. The majority of the cabinets are standard 19” rail width; however, there are a couple racks which are 23” rail width.

2.1.2 The racks and cabinets have no coherent thermal management plan, resulting in brute force cooling of the entire Mod in order to keep equipment cool. There is no way to tell if a particular cabinet has equipment that is running hot.

2.1.3 The actual power use of the equipment, racks and cabinets is unknown and can only be ascertained by the use of clamp on meters. Power use is estimated using equipment data plates.

2.1.4 There are only a few cabinets which are truly lockable to restrict access to authorized personnel and while a couple racks may be alarmed, there is no automated system to track who got into a cabinet and when.

2.1.5 Mod 3/4A has an underfloor Signal Reference Grid/Equal Potential Ground Plane (SRG/EPGP) which can be assumed is adequate for grounding purposes. New cabinets and conveyances will attach to the existing SRG/EPGP IAW 50SWI 17-101.

3. GENERAL REQUIRMENTS

3.1. Survey: The Contractor shall survey Mod 3/4A to determine current floor plan, and specifically for the north side of the Mod, cooling, power distribution, cable conveyances, lighting, sensors, and fire suppression. The government owned PHOENIX configuration management database may be used as a starting point, but will need verification for currency and accuracy.

3.2. Engineering: The Contractor shall develop options for consolidating space in the north side of Mod 3/4A to provide a realistic maximum of cabinets of suitable size to contain modern data equipment such as servers; provide a coherent thermal management approach; provide automated monitoring of cabinet environmental conditions (temperature and humidity); provide automated monitoring of and control of access thru cabinet doors; provide for automated monitoring of individual power outlets and over-all power use of power distribution units/strips as well as the optional ability to remotely shut off individual outlets. These options shall contain recommended items/equipment, cost estimate, and time estimate to install. The Contractor shall consider any required changes to underfloor power distribution, cabinet support, cable conveyances, and sensors; any required changes to the ceiling grid, lighting, fire suppression, and cooling system including ducting, and document what those changes will be in plans detailing the recommended items, cost estimate, and time estimate to install.

3.2.1 Realistic design must take into account fire/safety egress requirements, the ability to remove or add cabinets, the ability to move equipment down aisles, and the ability to front load deep items such as servers into cabinets.

3.3. Schedule Delays: Delays associated with working on an active military installation are at the Contractor's risk.

3.3.1. The Contractor shall provide notification to Government within 3 days of any project impact delay or deviation.

3.3.2. The Government may authorize and accept limited slips in the schedule.

3.4. Security: Escorts will be provided as required. The contractor shall provide the names, social security numbers, driver’s license numbers, and state of issue, and birth date of the personnel who will be performing on this Task Order to the base POC two weeks in advance of arrival. The contractor’s workers are required to be U.S. Citizens with no felony convictions.

This information is required to grant access on Schriever AFB, CO.

3.4.1 Security Clearance: All contracted personnel shall comply with established security procedures in the Schriever AFB Installation Security Requirements and Information document for entering the installation and its facilities, including special security procedures for entry to restricted or controlled areas. The Contractor shall obtain necessary badges or documents required for entry to restricted or controlled areas, if applicable, to meet the requirements of this PWS. The Contractor shall coordinate with the Site POC to obtain and return temporary badges and vehicle registrations. FAR Clause 5352.242-9000 takes precedence over any conflicting security requirements. Contractor personnel requiring access to Government systems have the appropriate clearance. The Contractor shall provide the COR with information required by the Notification of Government Security Activity and Visitor Group Security Agreements Clause, Air Force Federal Acquisition Regulation Supplement 5352.204-9000 for completion of the DD Form 254, to be sent to the Servicing Security Activity address, listed in Block 13 of the DD Form 254, at least 30 days prior to beginning operations.

3.5. Safety: Contractor shall comply with all local safety regulations and procedures while on-site. No personnel presenting potential threats to the health, safety, security, general wellbeing, or operational mission of the installation and its population shall be employed by the Contractor during the execution of this task order. Compliance with AFI 91-202, Air Force Mishap Prevention Program is mandatory. The Contractor must develop a Safety and Health Plan (Contractor’s Standard Operating Procedures, including accident/incident reporting, D001). Accident/Incident Reports will be provided to 50 CONS, government POC, and PM 10 days after a safety accident/incident occurs (Safety) as outlined within the site-specific safety and health plan.

3.6. Allied Support: Contractor shall clearly identify expected Government labor, Government furnished equipment (GFE) and allied support required to implement a fully functional solution.

The Government will provide information from the PHOENIX configuration management database as required. However, no foreseeable GFE is identified.

3.7. Contractor Furnished (CF) Materials: The contractor shall furnish all equipment, tools, and materials required.

3.7.2. Equipment Handling: The Contractor shall be responsible for staging and deployment of any equipment and materials provided as part of this requirement, unless otherwise mutually agreed upon by the Contractor and the Government. The Contractor shall coordinate with the Site POC prior to any shipment of materials or equipment. Every effort shall be made to schedule shipments as close to installation date as possible. If removal of equipment and/or material is necessary, the Contractor shall be responsible for the removal and disposal of only items installed/replaced under this installation and shall comply with all applicable industry rules and regulations. Any equipment removal and/or disposal shall be coordinated with a designated official at the host base communications squadron and disposition thereof shall be in accordance with the host base communications squadron’s instructions.

3.8. Privacy Act: Standard clarification and requirements applicable to this PWS in accordance with (IAW) the Privacy Act of 1974, and shall comply with all applicable safeguarding and handling requirements associated with Privacy Act information.

3.9. Performance of Services during Crisis: Performance of Services during a Crisis Declared by the National Command Authority. Services covered by this task are determined to be non-mission essential for performance during crises according to DoDI 3020.37. However, in the event of a crisis, or a significant emergency is declared, the Contracting Officer shall contact the Contractor to notify them of the situation and any possible changes to responsibilities. Upon notification, the Contractor shall perform special event services due to contingencies, natural disasters, including facility operation on an extended basis up to 24 hours per day, etc., as required. In the event of verbal notification, written confirmation of such notification shall be provided within five (5) calendar days. If additional costs are incurred under this paragraph the Contractor shall have up to thirty (30) calendar days to request equitable contract price adjustment.

3.10. International Organization of Standards (ISO). The Contractor shall have and maintain ISO 9001; 2008 or equivalent certification.

3.11. Government applicable documents and standards: The following documents are hereby incorporated by reference. The Contractor shall comply with these documents (or latest version) as applicable during the performance of this PWS.

1. Federal Information Processing Standards (FIPS).

United States Department of Commerce National Technical Information Service 5285 Port Royal Road Springfield, VA 22161 http://www.itl.nist.gov/fipspubs/

2. Military Standards, Specifications, and Regulations (MIL-STDs, DoD-STDs).

Standardization Document Order Desk Bldg. 4, Sec. D, 700 Robbins Ave. Philadelphia, PA 19111-

3. National Computer Security Center (NCSC) Documents.

Office of Standards and Products National Computer Security Center Fort Meade, MD 20755-http://www.radium.ncsc.mil/

4. National Institute for Standards and Technology (NIST) (formerly National Bureau of Standards, NBS) Documents.

National Institute for Standards and Technology US Department of Commerce Washington, DC 20234 http://www.nist.gov/

5. Code of Federal Regulations (CFRs).

Superintendent of Documents US Government Printing Office Washington, DC 20402 http://www.access.gpo.gov/nara/cfr/

6. American National Standards Institute (ANSI) Documents.

American National Standards Institute 11 West 42nd Street New York NY 10036 http://www.ansi.org/ http://www.radium.ncsc.mil/ http://www.radium.ncsc.mil/ http://www.nist.gov/ http://www.access.gpo.gov/nara/cfr/ http://www.access.gpo.gov/nara/cfr/ http://www.ansi.org/

7. Electronic Industries Association (EIA) Standards.

Electronic Industries Association (Alliance) 2001 Pennsylvania Avenue NW Washington DC 20006

(202) 457-4942 http://www.eia.org/

8. Institute of Electrical and Electronics Engineers (IEEE) Standards.

Institute of Electrical and Electronics Engineers 445 Hoes Lane PO Box 1331 Piscataway NJ 08855-1331 http://www.ieee.org/

9. International Standards Organization (ISO) Documents.

American National Standards Institute 1430 Broadway New York, NY 10018 http://www.iso.ch/iso/en/ISOOnline.openerpage

10. Data Interchange Standards Community (E- Business)

Data Interchange Standards Community 333 John Carlyle Street Suite 600

Alexandria, VA 22314 http://www.disa.org/

11. International Committee for Information Technology Standards

INCITS Secretariat c/o Information Technology Industry Council 1250 Eye Street NW Suite 200 Washington D.C. 20005 http://www.ncits.org/

12. International Telecommunications Union

ITU

Place des Nations CH-1211 Geneva 20 Switzerland http://www.itu.int/home/

13. Unified Facilities Criteria (UFC) UFC-3-580-01 22 June 2007 Telecommunications Building Cabling System Planning, Design and Estimating

Whole Building Design Guide http://www.wbdg.org/references/docs_refs.php

14. Telecommunications Industry Association

(TIA)

1320 N. Courthouse Rd., Suite 200 Arlington, VA 22201 http://www.tiaonline.org

15. National Fire Protection Association (NFPA)

1 Batterymarch Park Quincy, Massachusetts

USA 02169-7471

http://www.nfpa.org/

4. PROGRAM REQUIREMENTS

4.1. Place of Performance

4.1.1 Place of performance: Schriever AFB, CO.

4.1.2. Shipping address: 50 CS/SCX, 301 O’Malley Ave, STE 37 Schriever AFB CO 80912

4.1.3. Government POC: Malcolm Shannon, DSN 560-7437, COMM: 719-567-7437, malcolm.shannon.2@us.af.mil

4.1.4. Project Manager: Marvin McLean, 50 CS/SCXP, DSN 567-6662, COMM: 719-567- 6662, marvin.mclean@us.af.mil

4.2. Integrated Master Schedule (IMS) D002: Contractor to provide preliminary IMS within 30-days after contract award. Following the Contractor’s delivery of the preliminary IMS, the Contractor shall provide a baseline IMS no later than thirty (30) calendar days after preliminary http://www.ieee.org/ http://www.iso.ch/iso/en/ISOOnline.openerpage http://www.iso.ch/iso/en/ISOOnline.openerpage http://www.disa.org/ http://www.ncits.org/ http://www.itu.int/home/ http://www.nfpa.org/

IMS delivery. Subsequent IMS will be delivered, as required by government, based on significant schedule changes 30-days post changes. All interdependencies to include Government interdependencies shall be clearly identified in the IMS to illustrate the contractor’s understanding of the requirement and the period of performance.

4.3. Project Execution

4.3.1. Multi-function Team (MFT): Prior to arrival on Site or any on-Site work, the Contractor shall provide an initial Multi-Function Team (MFT) project coordination call to review all planned efforts and data collection requirements in support of project implementation. The MFT will consist of personnel from Schriever AFB 50 CS, 50 CONS Contracting Officers and Contracting Officer Representative (COR). Thereafter, the Contractor shall conduct weekly Multi-Functional Team (MFT) meetings with providing technical project details (schedules, work break downs, resourcing, etc.) for 50 CS, 50 CONS Contracting Officers and Contracting Officer Representative (COR). The format of these briefings shall be at the discretion of the Contractor. The Contractor shall provide a copy of the briefing at least one business days prior to the MFT for government review. The Contractor shall produce meeting minutes (D003) as an output for all meetings and briefings NLT 5 business days after the meeting/briefing.

4.3.2. Project In-Brief: Upon arrival at the Site, the Contractor shall schedule and host a contract Kick-Off meeting (D004), including any subcontractors, within 30 business days after contract award. The format of this in-brief shall be at the discretion of the Contractor. The Contractor shall provide a copy of the briefing at least five business days prior to the project in-brief. Contractor shall provide meeting minutes within five business days following MFT for PMO review and approval, and send a final copy of the meeting minutes to the Contracting Officer (CO). Contractor shall support and respond to questions regarding issues pertaining to this Task Order.

4.3.3. Provisioning Project Owner: The Contractor shall identify by name a Provisioning Project Owner (PPO) responsible as the single point of contact for the duration of this Task Order. The PPO shall be a prime Contractor employee. The PPO or appointed equivalent representative shall be responsible for supervision of all contract personnel and performance of all Contractor-related functions. The PPO, or nominated equivalent, shall be able to provide escort duties as required, should un-cleared Contractor or sub-Contractor personnel be required to work on Site. The PPO or appointed equivalent representative must have a security clearance cleared to a minimum of the “Secret” level and be available to personally escort un-cleared personnel in the Schriever Restricted Area and Network Control Center for the duration of the Site visit/activity under this contract. The PPO is responsible for scheduling, organizing and leading weekly telecoms to track planning and progress of the project from planning stages through completion and Government acceptance. The Contractor shall submit the first Monthly Status Report NLT Thirty (30) days after contract award and subsequently every month thereafter until all tasks have been completed IAW this PWS and government final acceptance has been completed. Contractor’s Progress, Status and Management Report (Monthly Status Report) D005.

4.3.4. All Contractor personnel identified to EFI&T equipment and solutions for this requirement must be trained and/or certified on the systems involved in the effort. Personnel identified to EFI&T equipment in support this requirement must be able to provide training certification upon

Government request. Project Managers and System Engineers assigned shall be, at minimum, intermediate level experience.

4.3.5. Special Qualifications: At least one person developing/recommending the plans shall hold a BICSI RCDD certification.

4.3.6. Hours of Work: Contractor shall work during normal operating hours (0700-1630 Local Time), Monday through Friday, excluding federal holidays. If performance of work is outside normal duty hours will be required to meet scheduled contract dates, include desired working hours within Contractor’s proposal.

5. Technical Requirements

5.1. Cabinets. The Contractor shall develop a floor plan using cabinets of a type to provide secure access, enough depth for modern data equipment such as servers, and between 44 and 50 rack units of internal capacity. Cabinet rails shall be of a square hole type to allow the use of both clip nuts & screws or tool-less equipment mounting. Each cabinet will contain two pairs of rails. Each cabinet must have a grounding busbar. Each cabinet must be capable of holding at least two vertical power distribution units/strips. Ingress/egress of cables into the cabinet will be from the floor. Each cabinet will include at least one vertical and one horizontal side cable lacing support, with the option to add more if necessary. Government will accept cabinets of two different depths if it aids in maximizing floor space usage. Cabinets will be of a type that compliments the recommended thermal management plan.

5.2. Thermal management: Mod 3/4A consists of a cold air supply plenum under the floor and return through a drop ceiling plenum, with the exception of personal comfort cooling, which is provided by overhead ducts in the drop ceiling providing cold air around the light fixtures. The Contractor shall develop a coherent and consistent cabinet/equipment thermal management plan for the north side of Mod 3/4A with the assumption that no personnel will permanently be seated on that side of the Mod.

5.3. Floor plan: The Contractor shall develop a floor plan designed to realistically maximize space usage. Realistically maximize means the plan must take into account fire/safety egress requirements, the ability to remove or add cabinets, the ability to move equipment down aisles, and the ability to front load deep items such as servers into cabinets. Government will accept cabinets of two different depths if it aids in maximizing floor space usage. The floor plan will consist of the above floor plan, below floor plan, and above ceiling plans as detailed in 1.2.1-3 and 3.1-2.

5.4. Automated environmental monitoring: The Contractor shall provide plan options with and without environmental monitoring. For the inclusive plan, each cabinet must contain one (1) networkable temperature sensor and optionally one (1) humidity sensor. All the sensors must be able to be monitored from at least two (2) workstations – one primary and one alternate. This system may be stand-alone from the base unclassified network.

5.5. Automated access control and monitoring: The Contractor shall provide options with and without automated access control and monitoring. For the inclusive plan, each cabinet must contain door locks which will only open when a technician presents proper credentials or biometrics (examples: HID proxy card reader or fingerprint reader) for that cabinet. If a person tries to gain access into a cabinet which they are not authorized, the system must deny access and log the attempt. A remote override and key override must be included. All authorized openings and closures must also be logged and be traceable to the individual and the cabinet. This system must be able to be monitored from at least two (2) workstations – one primary and one alternate.

This system must be stand-alone from the base unclassified network.

5.6. Automated power monitoring and control. The Contractor shall provide options without power monitoring or control, with just power monitoring, and with both power monitoring and control. For the inclusive plans, each cabinet must contain power distribution units/strips which provide both overall power metering for voltage and amperage as well as voltage and amperage metering per outlet. Other parameters such as kilowatt hours may be included. These parameters must be able to be monitored for all cabinets from at least two (2) workstations – one primary and one alternate. This system may be stand-alone from the base unclassified network. For power control, each power distribution unit/strip must be able to be remotely controlled to turn off/on individual outlets or the entire power distribution unit/strip. This system must be able to be controlled for all cabinets from at least two (2) workstations – one primary and one alternate.

This system must be stand-alone from the base unclassified network.

5.7 Power. Each cabinet should be planned to be fed with a minimum of two 120 VAC/30 Amp power circuits fed from diverse power panels. Power distribution units/strips will provide multiple NEMA 5-20 outlets.

6. DELIVERABLES:

6.1. Contractor format for the deliverables is subject to Government acceptance. All deliverables are subject to Government acceptance. Government personnel will have 10 workdays to review deliverables and provide written acceptance/rejection.

6.2. Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents. An electronic copy of all deliverables shall be provided to the Task Order Manager identified in paragraph 7 below.

6.3. All deliverables shall be produced using recommended software tools/versions as specified or accepted by the Government.

6.4. All test results, documentation, records, software tools acquired, and/or software produced by the contractor under this PWS shall become the property of the U.S. Government, which shall have unlimited rights to all materials and determine the scope of publication and distribution.

6.5. The Contractor shall provide turn-key engineering, planning and installation for the requirements in this PWS.

6.6. The contractor shall deliver electronic copies on CD of all documents, records, as-builts, and software to the Task Order Lead held on vendor proprietary servers (web linked; virtual office) upon termination of the contract services or expiration of the contract period.

Deliverables:

1. Provide a detailed Engineering design (CDRL D006)

2. The contractor shall provide a generic list of all components recommended for installation when this project is implemented. (CDRL D007)

3. While this document has a high degree of accuracy, it only reflects the time slice when the engineering survey was conducted. Cable pathways, rack space, and equipment locations can and do change over time. References are made throughout this document that alert vendors to areas that may require onsite refinement of microdata to ensure a complete and accurate delta is collected, this benefits both the vendor and the customer by eliminating miscommunications and delays processing follow-up questions.

6.0 Deliverables

Report Number Name PWS Para # Due Date Distribution

D001

Site-specific Safety and Health Plan;

Accident/Incident reporting 3.5.

Plan is due 30 Days after contract award;

accident/incident reporting is 10-days after occurrence

50 CONS,

Government

POC, & PM

D002 Integrated Master Schedule 4.2.

Preliminary IMS 30-days after contract award. Following the Contractor’s delivery of the preliminary IMS, the Contractor shall provide a baseline IMS no later than thirty (30) calendar days after preliminary IMS delivery. Subsequent IMS will be delivered, as required by government, based on significant schedule changes 30-days post changes.

50 CONS,

Government

POC, & PM

D003 Multi-function Team (MFT) 4.3.1

Briefs: 2 business days prior to meeting; Minutes: 5 business days following meeting

50 CONS,

Government

POC, & PM

D004 Kick-Off Meeting 4.3.2. 30-days after contract award

50 CONS,

Government

POC, & PM

D005

Contractor’s Progress, Status and Management Report (Weekly Status Report) 4.3.3.

Submit the first Weekly Status Report NLT Thirty (30) days after contract award and subsequently every month

50 CONS,

Government

POC, & PM

thereafter until all tasks have been completed

D006

System Engineering Plan

(SEP) 6.6

Contractor shall provide SEP prior to contract close out

50 CONS,

Government

POC, & PM

D007 Generic Equipment List 6.6

Contractor shall provide a generic list of all equipment required to complete implementation, prior to contract closeout.

50 CONS,

Government

POC, & PM

7.0 PWS SERVICES SUMMARY

8.1. Methods of Surveillance. Any or all of the following methods of surveillance may be used in the administration of the PWS Services Summary and Quality Assurance Surveillance Plan (QASP):

8.1.1. 100% Inspection. Review/Inspection may be accomplished on each CDRL deliverable and on all information provided by the vendor.

Performance Objective PWS Paragraph Performance Threshold Method of

Surveillance

SS-1 Schedule is met with limited slippage

3.3.

3.9.

Schedule is provided and Government is notified within 3 business days on all schedule changes

IAW Paragraph 8.1.1

SS-2 Resources are applied to complete task with no rework.

3.3.

3.9.

Project is completed as scheduled.

IAW Paragraph 8.1.1

SS-3 Government is notified on all anticipated delays or deviations 3.3.

Email notification is provided to Government within 24 hours of any project impact delay or deviation

IAW Paragraph 8.1.1

SS-4 Deliverables received on time with less than 5 data errors per CDRL sub-CLIN submission

(not including grammatical, format or typographical errors)

3.3.

3.5.

4.2.

4.3.1.

4.3.2.

4.3.3.

6.6.

Notification of late submission made 5 working days prior to CDRL sub-CLIN due date.

Inaccurate or incomplete data will not be accepted. Rework of submission shall be accomplished no later than 10 business days after due date.

IAW Paragraph 8.1.1