Attachment 1 PWS dated 24 June 2022.pdf

FA527022Q0048

Attachment 1 Performance Work Statement dated 24 June 2022

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

Maintenance and Repair Monitor of Industrial Television System and Local Control Panels, Chimuwan Tank Farm 1, 2, 3, White Beach and Chibana Compound, Okinawa, Japan

U.S. Army Garrison Okinawa, Directorate of Public Works

24 June 2022

PWS Review by: CO/CA/CS _____________________Date:

Final Review : QAPC ______________________ Date:

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 SERVICES SUMMARY 6

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 6

4 GENERAL INFORMATION 7

5 APPENDICES 17

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, labor, manpower, other items and services as necessary to perform preventive maintenance and repair of monitor industrial television (ITV) system.

The services included quarterly inspections and maintenance, intervening repairs calls, emergency repairs calls for the ITV systems at Chimuwan Tank Farm 1, 2, 3, White Beach Tank Farms and Chibana Compound, Okinawa, Japan.

1.1 BASIC SERVICES

1.1.1 Equipment is considered to be in good serviceable condition if equipment is configured to perform all its intended functions and there are no missing parts.

Equipment shall not be rejected on the basis that it needs cleaning, minor repairing, or adjustments. Only equipment in good serviceable condition is to be covered by this contract. Equipment listed in appendix B is covered by work statement.

1.1.2 Within 10 working days after receipt of the written contract, the contractor and the Contracting Officer’s Representative (COR) will coordinate a completion date for examination of equipment tendered for quarterly maintenance. The completion date for the examination shall be no longer than 30 days after receipt of the contract.

Examination of the equipment will be at no additional cost to the Government.

1.1.3 Upon completion of the examination, the contractor must notify the COR, in writing, of any equipment not acceptable for quarterly maintenance. Contractor must state the reasons for the rejections and repairs needed to bring the equipment to an acceptable condition. The COR shall make appropriate disposition for the rejections and repairs if the work are outside or within the scope of this contract requirements, when deemed appropriate, authorizing the contractor to make the required repairs and accepting the equipment on the quarterly maintenance program. There will be no cost to the Government for quarterly maintenance on equipment rejected until such time as accepted by the contractor.

1.1.4 Failure to notify the Contracting Officer (CO) within 7 working days after agreed completion date shall constitute acceptance by the contractor of all equipment listed on the contract. The contractor shall contact the COR by telephone at least 2 days prior to inspection.

1.1.5 Items replaced after the beginning of the quarterly maintenance period listed in the contract will be subject to examination and acceptance by the contractor under the same terms as listed for the equipment listed on the original contract.

1.1.6 Replace or repair defective, excessively worn, inoperative or malfunctioning components and parts. When work is completed all components shall operate or function as was intended when the ITV systems and Local Control Operations Panels were newly manufactured. Contractor will inform the COR when equipment can no longer be repaired and the reason why repairs are no longer possible.

1.1.7 Check Monitor ITV system and Local Control Operations Panels for proper operations and restore to serviceable conditions. When work is completed the systems shall perform their intended purpose in a manner equal to or superior to the manufacturer’s standard of performance.

1.1.8 Schedule. The contractor shall submit a quarterly schedule to the COR prior the start of this project. In the event the schedule requires a change, the following procedures shall be taken;

a. If the change is contractor-caused or due to inclement weather, the contractor shall inform the COR a minimum of 48 hours prior to the requested or revised performance schedule taking effect.

b. If the change is Government-caused, the contractor shall report immediately to the COR on the change. The COR then shall coordinate with the Using Agency to validate the claim and report the results to the CO for necessary actions to be taken thereafter.

1.1.9 Reports. The contractor shall submit accurate and current inspection and repair written reports to the COR within 7 calendar days after the completion of each inspection and maintenance. These reports shall be in English and Japanese version and shall include actual starting date, summary of inspection conducted, completion dates, and the personnel, who performed these work. Maintenance reports shall include all maintenance performed, repaired and replaced parts. The COR will send copies to the contracting administrative (CA) at 18th Contracting Squadron (18CONS).

1.2 SPECIAL REQUIREMENTS.

1.2.1 Work Performance. Work performed shall consist of all service calls required during the term of the contract. Work performed shall be in accordance with manufacturers commercial practice and shall include, but not be limited to, cleaning, oiling, adjusting, replacing of parts, where needed, and keeping the machine in good serviceable condition.

1.2.2 Intervening Repair Calls. Service shall include all intervening repair calls necessary between quarterly inspections. Such service shall be furnished in accordance with paragraph 4.5.1, Normal Hours of Operation, within 24 hours after the Government gives notice. Only repair calls originating from authorized personnel will be honored by the contractor.

1.2.3 Emergency Repair Calls. Services shall include all emergency repair calls necessary between regular quarterly inspections. Emergency repair shall be performed during the duty hours and non-duty hours including weekends and holidays. In the event of an emergency, the contractor shall be notified by the COR or CO. The contractor shall respond within 2 hours after notice is given by the Government for emergency calls.

1.2.4 Approval Parts.

If parts are needed, the contractor must provide a list of parts required and cost estimate to the Government. During non-duty hours the contractor may wait until the next duty day to provide the cost estimate.

1.2.4.1 The contractor shall notify the COR within 3 (three) calendar days of any required repairs. Repair costs shall not exceed 50% of the brand-new component value.

The contractor shall furnish parts specified by the manufacturer or of equal quality.

1.2.4.2 All repairs must have prior COR or CO approval. If the contractor proceeds with work without prior approval from the CO, it shall be at no cost to the government. The approval authority of COR & CO for repairs are as follows:

1.2.4.2.1. Approval of total line item cost estimate lower than micro purchase threshold in accordance with fiscal year yen rate. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs, and method of repair to the COR. All parts shall include shipping cost. No overhead, general and administrative and profit shall be included for reimbursable items. Upon approval of cost estimate by the COR, the contractor shall perform the repair and make it fully operational. The COR shall notify to the CO at 18CONS of the approved cost estimate.

1.2.4.2.2. Approval of total line item cost estimate micro purchase threshold or more in accordance with fiscal year yen rate. The contractor shall provide at least three quotes to the CO thru COR. The contractor shall provide, in writing, a cost proposal to include a description of suggested repairs, parts required, labor costs and method of repair to the CO at 18CONS. Upon approval of cost estimate by the CO, the contractor shall perform the repair and make it fully operational.

1.2.4.3 The contractor will be reimbursed 100% for all replacement part costs. Only new standard parts of the same manufacturer or equal quality shall be used in completing repairs. Parts that have been replaced will become the property of the government. Contractor will return all replaced defective parts to the government representative unless the replaced parts are used for trade-in as authorized by the COR or CO at 18CONS. After Government determines defective parts can be disposed or not, the contractor shall dispose or recycle the detective parts in appropriate ways. The contractor shall submit manifest if it is necessary to dispose these items.

1.2.4.4 The following parts must be available within 24 hours:

*NAME

Halogen Lamp or similar parts Wiper Blade with arm or similar parts

Fan Camera Case or similar parts Camera CCD Color TXD7300 or similar parts

1.2.5 Delivery Ticket. The delivery ticket must be prepared to verify the performance of inspection/service calls. The delivery ticket must include the name of the person performing the services, repairs made to the item serviced or inspected, dated and signed.

2. SERVICES SUMMARY

Performance Objective

PWS

Para

Performance Threshold Surveillance Method

Quarterly Inspection & Maintenance

1.1 90% of quarterly inspection and maintenance shall be executed as it is scheduled through the year.

Periodic Inspection

Submission of Report

1.1.9 100% of reports shall be submitted to the COR within time limited.

Quarterly Inspection

Intervening Repair Calls 1.2.2

95% of each intervening repair calls shall be executed within 24 hours from Government’s call.

Periodic Inspection

Emergency Repair Calls

1.2.3 100% of the emergency calls shall executed within 2 hours from Government’s call.

Periodic Inspection

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GOVERNMENT FURNISHED PROPERTY. (Reserved)

3.2 UTILITY Contractor can use electricity to repair the ITV items. Contractor shall make efforts to conserve electricity.

3.3 RESPONSIBILITY OF CONTRACTOR FOR GOVERNMENT PROPERTY. The contractor assumes full responsibility and shall indemnify the Government for any and all loss or damages resulting in whole or in part from acts of neglect or omissions by contractor, any subcontractor or any employee, agent, or representative of the contractor or subcontractor, to any Government property while in their custody and case for storage, repairs, or services to be performed under the terms of this contract. The COR or CO shall be notified by the contractor prior to the removal of any Government owned property from Defense Logistics Agency Energy Okinawa (DLA-Energy Okinawa). All equipment removed from the installation will be accounted for on a hand receipt with the COR and a copy provided to the CO. Maximum allowable repair time for Government property is 30 days, unless a written extension is obtained from the

COR.

4. GENERAL INFORMATION

4.1 QUALITY CONTROL.

The contractor is required to control the quality of services delivered to the government.

The overall quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.1. The government shall rely on the contractor's existing quality assurance systems as a substitute for government inspection and testing, when contracting for commercial services, unless market research indicates otherwise.

4.1.2 Records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2.1 The COR(s) is the authorized government representative(s) who will perform assessments of the contractor’s performance. Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2 The COR(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) or alternate(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3 Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the COR(s).

4.2.4 The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.3 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1 ID Base Passes. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work. The contractor shall be responsible for all base passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces (Pass Office) may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces (Pass Office) within 24 hours.

4.3.1.1 The contractor shall submit a request for base passes for his/her employees to the 18th Contracting Squadron, Attention: 18CONS/PKB, Kadena Air Base, for recommendation of approval by Security Forces (Pass Office). After approval from 18 CONS/PKB, the contractor shall follow the instructions for acquiring designated base pass for entry into applicable as follows:

Access to Marine and Navy Facilities. The contractor shall follow the guidance provided by Camp Foster Pass Office at Camp Foster, Bldg 456, (building near Legion Gate) at DSN 645-2239/7519 or from off base dial 098-970-2239/7519 and at email address PASSOFFICE.MCBB.FCT@USMC.MIL to enter Camp Lester, Camp Courtney and White Beach.

Access to Army Facilities and DLA Facilities. The contractor shall follow the instructions for acquiring designated base pass for entry into Army Facilities (Torii Station, Naha Port and Defense Logistics Agency (DLA) Facilities=Kuwae Tank Farm #1 (Camp Lester) & 2, Chimuwan Tank Farm #1, 2 & 3, Tengan (Camp Courtney) and White Beach Tank Farm (White Beach)) at Torii Station Pass Office, at temporary building, Bldg 218, Room #112, Torii Station, at DSN 652-4688 and from off base dial directly 098-953-4688 or dial the operator at 098-961-7777 (do not need to talk to the operator) and continuously dial 652-4688 and email address at usarmy.torii.usag.list.usago-pass-office@army.mil

DLA-Energy Okinawa Office Location. Contractor personnel desiring entry into DLA Facilities (Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3, Tengan and

White Beach Tank Farm) must process the application documents through DLA-Energy Okinawa office based on the guidance provided by Torii Station Pass Office. DLA- Energy Okinawa office is located outside of and in front of Kadena Air Base gate 3, Bldg 53135 at DSN 234-0936 or from off base dial the operator at 098-938-1111 (Operator) and after the tone changes, dial 234-0936.

4.4 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1 Operation Security. Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.) Government interests. The contractor shall ensure contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

4.4.1.1 The contractor personnel that will work under this contract shall take Antiterrorism (AT) Level 1 Training and sign the AT Level 1 Compliance sheet within 30 calendar days after contract awarded. DPW COR will provide the training slides which are in English and Japanese, to the contractor after the award of this contract. Once the contractor's training is completed DPW shall file the signed AT Level 1 Compliance sheet in the contract folder.

4.4.1.2 Upon completion of contract, the contractor shall return any photos taken, along with all maps, sketched, other images to the DPW COR.

4.4.1.3 The contractor shall not discuss and provide any information, documents, photos, maps, sketched and other images to any outside agency.

4.4.2 Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day. Failure to do this may result in refusal of key use by the government.

4.4.2.1 The contractor shall immediately report the occurrences of a loss of a duplicate key to the Contracting Officer (CO).

4.4.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.4.2.3 The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

4.4.3 Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.5 HOURS OF OPERATION.

4.5.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730 thru 1630 hrs, Monday thru Friday, except U.S Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1 Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.1.2 Emergency Hours of Operations. The contractor may work besides the normal work hours and holidays only to accomplish the work required in paragraph 1.2.3. The contractor shall coordinate and get prior approval by COR or CO to work during emergency hours of operations.

4.6 CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1 Lights shall be used only in areas where and when work is actually being performed.

4.6.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3 Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4 Government telephones shall be used only for official government business.

4.7 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8 ENVIRONMENTAL CONTROLS.

4.8.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), in appendix D, Department of Defense, prefectural and local environmental laws/ regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.8.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in JEGS appendix 16, Table 16.3 into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the COR. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

Fire Department:

While working at any locations on base:

From On base (Use DSN Phone): 911 From Off base: 098-911-1911 From Cell Phone: 098-911-1911

4.8.3 Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and in Japanese for each item utilized. The contractor shall prepare to obtain the approval through the COR from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day.

4.8.4 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.9 GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and COR, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10 SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.10.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2 Perform work in a safe manner as required by OSHA, General Industry, Occupational Safety and Health Standards (29 CFR 1910) https://www.osha.gov/laws-regs/regulations/standardnumber/1910, Japan Environmental Governing Standards (JEGS), by US Force Japan, appendix D, and “US Army Corps of Engineers, Safety and Health Requirements Manual” (EM 385-1-1, dated 30 November 2014), https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_ 385-1-1.pdf.

4.10.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6 Record and report promptly (within one hour) to the CO or COR all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.10.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.10 Security Police and Fire Protection. Any suspicious or unexpected situations that might threaten or damage the facilities or performance required under this contract, the contractor shall notify Security Police and/or the Fire Department. Ensure the contractor personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Security Police and Fire Department:

While working at any locations on base:

From On base (Use DSN Phone): 911 From Off base: 098-911-1911 From Cell Phone: 098-911-1911

4.10.11 The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards.

Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.10.12 All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.10.13 All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle.

These vehicles are subject to inspection at any time. The vehicles shall have the contractor’s (firm’s) name displayed in English on both sides and shall be readable up to a distance of at least 50 feet away.

4.10.14 All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at DLA Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms). The contractor shall ONLY smoke in designated areas at Torii Station and Naha Port.

4.10.15 Fire & Emergency Services.

The contractor shall be responsible to follow the Fire & Emergency Services Army Regulation 420-1, Chapter 25

(https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ARN15517_R420_1_admin

_FIN AL.pdf)

4.11 TRAINING. (Reserved).

4.12 SPECIAL QUALIFICATIONS (Reserved).

4.13 PARTNERING AGREEMENT (Reserved).

4.14 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS.

IAW DoDI 3020.41, Operational Contract Support, paragraph 2.c, it is determined that Maintenance and Repair of ITV System and Local Control Panels Services at U.S. Army Installations in Okinawa, Japan, has been identified by the Functional Commander/Director as an essential service.

4.15 PHASE OUT.

4.15.1 If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be for 30 days after receipt of a notice from the CO.

During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

4.15.2 The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract.

In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.16 PUBLICATIONS.

4.16.1 Compliance with all publications, regulations and operating instructions provided by the government is required when:

4.16.2 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.16.3 The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.16.4 The contractor is required to acquire and work on the latest version of the publication.

4.17 CONTRACTOR PERSONNEL

4.17.1 Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.17.1.1 The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.17.1.2 The contract manager or alternate shall be available during normal duty hours within two (2) hours to meet on the installation with government personnel (designated by the CO) to discuss problems. After normal duty hours the manager or alternate shall be available within four (4) hours.

4.17.2 Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.17.2.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.17.2.2 The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is a military member, a member of the civilian component, a dependent of a member, or U.S. Official Contractor employee under the United States-Japan Status of Forces Agreement, unless the person seeks and receives approval according to US Forces Japan Instruction 36-1001 and that person’s component for off-duty employment of an approved notification of employment for a dependent.

4.17.2.3 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.17.2.4. Direct and Immediate Removal of Contractor Personnel. The Government reserves the right for direct and immediate removal of permanent or temporary contractor personnel for the following reasons, and not fully inclusive: Security, safety, health, ethical, fraudulent credentials or qualifications, unprofessional or unacceptable behavior in accordance with U.S Army Garrison Okinawa, Directorate of Public Works and United States Air Force (USAF), Department of Defense (DoD), and the Federal Government, IAW governing laws and regulations. The Contracting Officer (CO) will provide a written removal request to the contractor for said contractor personnel to be acted upon immediately. The contractor shall provide qualified replacement personnel within 45-calendar days; at no additional cost to the government.

4.18 CONTRACTOR MANPOWER REPORTING (Reserved).

4.19 JAPANESE ROAD LAWS

4.19.1 The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.19.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.19.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.19.2 The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.20 REQUIRED INSURANCE by JAPANESE LAW

4.20.1 The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

4.20.1.1 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.20.1.2 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.20.2 Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

5. APPENDICES

Appendix A - Acronyms & Abbreviations List

Appendix B - Maintenance and Repair ITV System and Services Requirement

Appendix C - Location Maps and Work Area Layout

Appendix D - Japan Environmental Governing Standards (JEGS)

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AT Antiterrorism

CFR Code Federal Regulation

CA Contracting Administrator

CO Contracting Officer

COR Contracting Officer Representative(s)

DEPT Department

DLA Defense Logistics Agency

DOD Department of Defense

DPW Directorate of Public Works

DSN Defense Switched Network

JCI Japanese Compulsory Insurance

JEGS Japan Environmental Governing Standards

IAW In Accordance With

ITV Industrial Television

OPSEC Operations Security

OSHA Occupational Safety and Health Act

POL Petroleum Oil Lubricant

PWS Performance-Based Work Statement

TCCOR Tropical Cyclone Condition Readiness

SS Services Summary

U.S. United States

USAF U.S. Air Force

POL Petroleum Oil Lubricants

18CONS 18th Contracting Squadron

APPENDIX B

Maintenance and Repair ITV System and Local Control Operation Panel Services Requirement

This appendix describes the equipment and systems to be maintained and repaired by the contractor on the quarterly basis in accordance with performance-based work statement.

Chimuwan Tank Farm 1

Equipment Make/Model QTY TV Camera BOSCH VBC-4075-C21or equivalent spec 9 Zoom Lens Fuji Film Y12X6A-SE2 or equivalent spec 9 Camera Housing BOSCH LTC9380 or equivalent spec 9 Camera PTZ PELCO PT570-24P/PP or equivalent spec 9 Camera Control Box TOSHIBA or equivalent spec 7 Signal Receiver/Driver BOSCH LTC8564/20 or equivalent spec 9 Optical Fiber Transceiver IFS VT1500M or equivalent spec 9 Local Control Panel BOSCH LTC8555/00 or equivalent spec 1 Monitor LCD 19inch or equivalent spec 2 Halogen Lamp with Fixture IWASAKI JAM0 or equivalent spec 18

Chimuwan Tank Farm 2

TV Camera Panasonic WV-X6530NS 5 Camera mounting bracket Panasonic WV-Q122AS 5 Pole mounting bracket Panasonic WV-Q188 5 Camera Control Box TOSHIBA or equivalent spec 5 Optical Fiber Transceiver Dyden DN2800WSG5E or equivalent spec 6 PoE L2 switch Netgear GS305P or equivalent spec 5 LED Lamp with Fixture IWASAKI LDR50N-H/E39W750 or equivalent 10 Local Control PC Dell Vostro3710 or equivalent spec 1 Touch Monitor ASUS VT229H or equivalent spec 2 L2 Switch Netgear GS105 or equivalent spec 1 UPS Omron BY35S or equivalent spec 1

Chimuwan Tank Farm 3 Equipment Make/Model QTY

TV Camera Panasonic WV-X6530NS 3 Camera mounting bracket Panasonic WV-Q122AS 3 Pole mounting bracket Panasonic WV-Q188 3 Camera Control Box TOSHIBA or equivalent spec 3 Optical Fiber Transceiver-CAM Dyden DN2800WSG5E or equivalent spec 3 PoE L2 switch Netgear GS305P or equivalent spec 3 LED Lamp with Fixture IWASAKI LDR50N-H/E39W750 or equivalent 6 Local Control PC Dell Vostro3710 or equivalent spec 3 PC Monitor LCD 24inch Monitor 4 L2 Switch Netgear GS116 or equivalent spec 1 Optical Fiber Transceiver-Moni RM Dyden DN2800WSG3E or equivalent spec 10 UPS Omron BY35S or equivalent spec 1 Signal Receiver/Driver BOSCH LTC8564/20 or equivalent spec 9 Optical Fiber Transceiver IFS VT1500M or equivalent spec 9 Local Control Panel BOSCH LTC8555/00 or equivalent spec 2

White Beach Tank Farm

TV Camera BOSCH VBC-4075-C21or equivalent spec 3 Zoom Lens Fuji Film Y12X6A-SE2 or equivalent spec 3 Camera Housing TOSHIBA or equivalent spec 3 Camera PTZ TOSHIBA or equivalent spec 3 Camera Control Box TOSHIBA or equivalent spec 3 Local Control Panel TOSHIBA or equivalent spec 2 Monitor LCD 19inch or equivalent spec 2 Halogen Lamp with Fixture IWASAKI JAM0 or equivalent spec 12

Chibana Compound

TV Camera BOSCH VBC-4075-C21or equivalent spec 1 Zoom Lens Fuji Film Y12X6A-SE2 or equivalent spec 1 Camera Housing PANASONIC or equivalent spec 1 Camera PTZ PANASONIC or equivalent spec 1 Camera Control Box PANASONIC or equivalent spec 1 Local Control Panel PANASONIC or equivalent spec 1 Halogen Lamp with Fixture IWASAKI LDR50N-H/E39W750 or equivalent 2

APPENDIX C

Location Map and Work Area Layout

(*Note: each drawing is attached and provided separately).

APPENDIX D

Japan Environmental Governing Standards (JEGS)

(*Note: the appendix is accompanied separately.)

{End of the Performance-based Work Statement (PWS)}