Attachment 1 PWS Chapel Praise Team Leader.pdf

PERFORMANCE WORK STATEMENT

PROTESTANT PRAISE TEAM AND WORSHIP LEADER

FAIRCHILD AIR FORCE BASE CHAPEL

12 June 2020

1. SCOPE OF WORK

1.1. General: The Protestant Praise Team and Worship Leader will provide choral direction and leadership for the Protestant worship service, Holy Day services, funerals, and all Protestant Praise Team rehearsals.

1.2. Equal Opportunity Exemption

1.2.1. IAW FAR 22.807(b) (7), this contract is exempt through contract or subcontract.

Contracts with religious entities. Pursuant to E.O. 13279, Section 202 of E.O. 11246, shall not apply to a Government contractor or subcontractor that is a religious corporation, association, educational institution, or society, with respect to the employment of individuals of a particular religion to perform work connected with the carrying on by such corporation, association, educational institution, or society of its activities. Such contractors and subcontractors are not exempted or excused from complying with the other requirements contained in the order.

1.3. Environment: The Fairchild AFB Chaplain Corps Mission is to provide for the diverse religious and spiritual needs of Air Force personnel and their families, support individual rights under the First Amendment of the US Constitution and provide an opportunity for assigned personnel and their dependents to freely exercise their religious beliefs.

1.4. The position will be paid based on a maximum of 14 hours (units) per month. Each hour will constitute one unit of pay; 168 units maximum annually.

2. QUALIFICATIONS, SKILLS, AND KNOWLEDGE REQUIREMENTS

2.1. General: The Protestant Praise Team and Worship Leader must be able to provide choral direction and leadership throughout a broad range of musical genres, creating a worshipful environment for worship in a contemporary Protestant context. The Protestant Praise Team and Worship Leader must possess the ability to lead congregational, Praise Team, Traditional and ensemble singing. The Protestant Praise Team and Worship Leader will also understand the military chaplaincy and will train and supervise volunteers to work with chaplains and musicians as necessary.

2.2. Experience: The Protestant Praise Team and Worship Leader (contractor) will possess at least four years of experience as a worship musician. The applicant shall provide evidence demonstrating his or her depth of experience (employment history with detail of duties performed, education, etc.). The contractor will give demonstrated ability of their experience and ability to perform in a worship setting.

The Government will evaluate the information and determine whether the proposed candidate meets the requirements.

2.3. The Protestant Praise Team and Worship Leader must be familiar with multiple denominational worship styles and music and be able to plan an inclusive musical program sensitive to the chapel’s pluralistic environment. The Protestant Praise Team and Worship Leader must have knowledge of Protestant hymnody, contemporary worship music, and a general knowledge of liturgical principles and dynamics.

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Attachment 1 PWS

2.4. The director must be familiar with the liturgical church calendar and be able to select music appropriate to the season and conduct the Praise Team in the performance of appropriate seasonal music as directed by the lead chaplain of the Protestant congregation.

2.5. The Protestant Praise Team and Worship Leader will consult and coordinate with the lead chaplain of the Protestant congregation or designee.

2.6. The Protestant Praise Team and Worship Leader must be able to clearly communicate in English and conduct administrative requirements with verbal and written clarity.

2.7. The Protestant Praise Team and Worship Leader must maintain healthy, functional interpersonal relationships with staff and parishioners in a pluralistic environment.

2.8. The Protestant Praise Team and Worship Leader must maintain professional standards of conduct and public decorum, including but not limited to dress and grooming.

2.9. Background Check: The Protestant Praise Team and Worship Leader must be able to pass a security background investigation in accordance with Public Law 101-647, Section 231 (Crime Control Act of 1990 and DODI 1402.5, Criminal History Background Checks on Individuals in Child Care Services Positions) and/or provide documentation of current background investigation.

3. PROTESTANT PRAISE TEAM AND WORSHIP LEADER RESPONSIBILITIES

3.1. The Protestant Praise Team and Worship Leader will coordinate music selections and requirements with the Pastor of the Protestant congregation or designee.

3.2. The Protestant Praise Team and Worship Leader will prepare for and direct all rehearsals at the Fairchild AFB Chapel in support of the Protestant worship service as established by the lead chaplain of the Protestant congregation or designee. The Worship Leader will arrive at least 30 minutes prior to the start of the rehearsal to ensure all equipment is set up and all preparations made for choir needs.

3.2.1. Rehearsals will average one hour to one-and-a-half hours in length.

3.2.2. The lead chaplain of the Protestant congregation or designee and the Protestant Praise Team and Worship Leader will determine the time, location, and quantity of rehearsals and performances for the Protestant congregation.

3.2.3. Additional rehearsals beyond the weekly rehearsal must be coordinated and approved in advance by government POC and the lead chaplain of the Protestant congregation or designee.

3.2.4. The Protestant Praise Team and Worship Leader will prepare for and direct Praise Team and ensemble music at the Fairchild AFB Chapel for the weekly Protestant worship service and special services as established by the lead chaplain of the Protestant congregation or designee. The Worship Leader will arrive at least 30 minutes prior to the start of the rehearsal to ensure all equipment is set up and all preparations made for choir needs. Performances shall include a 15-minute warm up session before each service begins. Worship services will last an average of an hour to an hour and a half. Warm up sessions will cease within ten minutes prior to the worship service beginning.

3.3. The Protestant Praise Team Leader will prepare or provide PowerPoint slides or similar visual software with appropriate background graphics. Presentations must include CCLI information.

Additionally, lyrics of songs used during worship services and any announcements that are to be projected, to the lead chaplain of the Protestant congregation no later than noon, three days before the day of the service (e.g., Thursday noon for Sunday worship).

3.4. The Protestant Praise Team and Worship Leader must be willing to work flexible hours due to possible variances of rehearsals, worship services or special service/activities times.

3.5. The Protestant Praise Team and Worship Leader will be responsible for setting up and securing musical scores, lead sheets, lyric sheets, and hymnals, and all other necessary equipment (other than instruments) involved with any rehearsal/performance.

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3.6. The Protestant Praise Team and Worship Leader will recruit musicians as necessary to enhance the worship experience of the congregation.

3.7. The Protestant Praise Team and Worship Leader will regularly advise the lead chaplain of the Protestant congregation concerning budgetary needs for the Protestant congregation music program.

3.8. The Protestant Praise Team and Worship Leader will coordinate rehearsal times and music with the Protestant Musical Accompanist.

3.9. The Protestant Praise Team and Worship Leader is accountable for security and cleanliness of all facilities utilized in conjunction with his or her program.

3.10. The Protestant Praise Team and Worship Leader will ensure that a minimum of two adults are present when children age 18 and under are participating in any religious program and that line-of-sight supervision of all adults is maintained at all times. Ensure all volunteers working with youth below 18 years of age receive a background check as outlined in DoDI 1402.5 and 92 Air Refueling Wing Chapel Operating Instructions regarding background checks.

3.11. Meet regularly with the lead chaplain of the Protestant congregation or his designee to discuss/review the status of the Protestant music program and exchange feedback during the contract period.

3.12. Meet routinely, quarterly at a minimum, with the government POC on matters relating to the contract. Additional meetings with the government POC may be scheduled to discuss any issues that may arise in regards to the contract and services provided.

3.13. Adhere to all Chapel Operation Instructions and Air Force policies.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1. The government will furnish all utilities in the areas of performance. These utilities include heating, fuels, gas, electricity, water, sewer, phone services (local calls only unless required in performance of work), mail distribution, refuse collection, fire and police protection.

4.2. The Government will provide the following equipment, supplies, and services below for services performed inside government facilities.

4.2.1. Equipment/Office Furniture. The Protestant Praise Team and Worship Leader will be provided space and equipment for performing services required by the contract.

4.2.2. Forms. The Chapel will provide required Government forms, either hard copy or computer- generated used in the performance of duties.

4.2.3. Supplies. The Chapel will provide supplies commonly used in the facility for administrative tasks.

4.2.4. Computer Equipment. The Chapel will provide computer equipment, software and peripherals as required.

5. SECURITY REQUIREMENTS:

5.1. The Protestant Praise Team and Worship leader (contractor) shall ensure that all issued US Government keys are not lost, misplaced, or used by unauthorized persons. No keys issued to the contractor shall be duplicated. The contractor shall immediately report any occurrences of lost or duplicated keys to the NCOIC, Chapel Operations or designee. The contractor will ensure that all facilities are properly secured upon departure following an event.

5.2. Security Training. The Protestant Praise Team and Worship Leader shall receive initial and recurring security education training from the chapel security manager. Training must

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be conducted in accordance with DoDM 5200.01, Vol 1-3, DoD Information Security Program, and AFI 16-1404, Information Security Program Management.

5.3. For Official Use Only (FOUO): The Protestant Praise Team and Worship Leader shall comply with DoD 5400.7-R, Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the Protestant Praise Team and Worship Leader or volunteers shall not be retained by the Protestant Praise Team and Worship Leader and will be surrendered immediately to an appropriate Government authority.

5.4. Reporting Requirements. The Protestant Praise Team and Worship Leader shall immediately report to an appropriate government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, resources, and classified or unclassified defense information.

5.5. Physical Security. The Protestant Praise Team and Worship Leader shall be responsible for safeguarding all government property. At the end of each work period, all government facilities, equipment, and materials shall be secured.

6. GENERAL INFORMATION

6.1. The Protestant Praise Team and Worship Leader is responsible for withholding and paying all applicable federal, state, and local taxes relating to his income.

6.2. QUALITY ASSURANCE

6.2.1. The Protestant Musical Accompanist will submit pay invoices to the Contracting Officer or designee on a monthly basis.

6.2.2. The government representative will monitor and inspect the contractor's performance.

The Protestant Musical Accompanist will be notified in writing of all noncompliance. The Protestant Musical Accompanist will be given an opportunity to correct, if possible, nonconforming work and will be given an opportunity to respond in writing to any notice of noncompliance.

6.2.3. The position will be paid based on a maximum of 14 hours (units) per month. Each hour will constitute one unit of pay, 168 units maximum annually.

6.3. Absences: The Protestant Praise Team and Worship Leader will personally perform the services described or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the lead chaplain of the Protestant congregation or designee. The Protestant Praise Team and Worship Leader is required to submit the name(s) and qualifications of proposed substitute of the Protestant Praise Team and Worship Leader to the government POC, Wing Chaplain or designee for approval at least 14 days prior to the proposed absence. Alternate or substitute Protestant Praise Team and Worship Leaders must meet the requirements for the position as outlined in the Statement Of Work (SOW). The Protestant Praise Team and Worship Leader is responsible for payment of a substitute. (AFI 52-105V4 Att. 2 para. 5.21).

6.3.1. Scheduled absences will be identified at least 14 days in advance and mutually agreed upon by the government POC and the Pastor of the Protestant congregation or designee. Scheduled absences include vacation, continuing education, planned hospitalization, spiritual retreat, and other foreseeable events.

6.3.2. Scheduled absences planned to last 14 days or more require the contractor to arrange qualified replacements to perform the contractor’s duties while the Protestant Praise Team and Leader is absent. The replacement must meet the requirements for the position as outlined in the Statement Of Work (SOW).

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6.3.3. Unexpected, shorter-term absences will not require that the contractor provide notification in writing. Coordination with the Protestant worship service chaplain and government POC is required. The contractor will provide a replacement for the duration of the absence as needed. The Government will only pay for scheduled hours worked.

6.4. Criminal Background Check Requirement.

6.4.1. The government will conduct criminal background checks on individuals providing services under this contract, using the procedures set forth in Department of Defense Instruction 1402.5, Criminal History Background Checks on Individuals in Child Care Services. Background checks will be based on fingerprints of individuals obtained by a Government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

6.4.2. With the consent of the Contracting Officer, the contractor may provide contract services prior to the completion of background checks. At all times, when children are in the care of the contractor, the contractor shall be within sight and continuous supervision of a staff person, with a completed background check, a chaperone, or parent/guardian IAW DoDI 1402.5.

6.4.3. The prospective Protestant Praise Team and Worship Leader who has previously received a background check shall provide to the Chapel proof of the check or obtain a new one.

6.5. Access to Base Network: access to the Base IT network is not required for this position.

7. CONTINUATION OF ESSENTIAL DODO CONTRACTOR SERVICES DURING

CRISIS.

7.1.1. IAW DoDI 3020.42 (Continuation of Essential DoD Contractor Services During a Crisis), and applicable Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that Protestant Praise Team and Worship Leader services are not essential for performance during a crisis. Coordination with the government POC and the Wing Chaplain will be required during declared times of crisis in order to maintain a continuity of ministry presence for Air Force members and families. Contract modifications may be needed in order to continue fulfilment of the contract.

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