Attachment 1 - PWS Catholic Religious Education Coordinator 2024.pdf

Performance Work Statement Catholic Religious Education Coordinator

1. Contract Position Title. Catholic Religious Education Coordinator 06 May 6, 2024

2. Scope of Responsibilities.

2.1. The services furnished by the contractor are in support of, or in coordination with the appropriate Catholic services, rites and observances that are governed by the Catholic ecclesiastical regulations. The non-personal services furnished by the contractor are also in support of developing, implementing, coordinating and evaluating the Religious Education programs that are governed by the Archdiocese for the Military Services (AMS) guidelines.

2.2. The maximum time that may be expended to complete all duties in this PWS is 80 hours per month.

2.3. From here on the Catholic Religious Education Coordinator will be referred to as Contractor.

3. Qualification, Education, Experience and Requirements. The contractor must:

3.1. Have the ability to maintain healthy, functional interpersonal relationships with personnel including chapel staff, contractors and parishioners. There will be zero tolerance for disrespect, harassment, or any other behavior toward a staff member that might adversely affect the Air Force by eroding morale, good order, discipline, and respect for authority, unit cohesion, or mission accomplishment.

3.2. Provide the services in accordance with Catholic ecclesiastical, canonical, and liturgical norms and practices as prescribed by the National Conference of Catholic Bishops.

3.3 Be familiar with the requirements and basic expectations of the AMS and the willingness to abide by them.

3.4 Must be an AMS certified Catechist and possess or be in pursuit of an advanced certificate in Catechesis.

3.5 Certify appropriate professional competence by providing evidence of Catholic ecclesial.

Certification and academic training. Due to inherent educational duties such as curriculum development and teacher training, contractor must possess an associate degree at a minimum. A bachelor’s or master’s degree is preferred.

3.6 Must be Roman Catholic and familiar with the practices and basic tenants of the Roman Catholic faith; and be active and in good standing with the Roman Catholic Church.

3.7 Successfully complete a DOD background check for working in the Chapel community. In accordance with Dept. Of Defense Instruction (DODI) 1402.5, each individual working with children under the age of 18 in conjunction with this contract must successfully complete the criminal history background check. Failure to complete the criminal history background check shall result in termination of the contract. (Background check will be completed at government expense and will be accomplished after award of the contract.)

3.8. Provide services in a pluralistic and multi-faith chapel setting.

3.9. Be an innovative self-starter who is skilled at problem solving.

3.10. Have prior experience working with children, ages infant to 18 years old, in a group setting.

3.11. Obtain, within 90 days of this contract, Red Cross First Aid Training, CPR Training, and Infant CPR Training at no cost to the Little Rock AFB Chapel. The Contractor must provide a copy of their Red Cross Card to the Chapel Primary POC for their file.

3.12. Be proficient at using computers and software programs including Microsoft Windows and Microsoft Office, to include Microsoft Word, Microsoft PowerPoint, Microsoft Excel, and Microsoft Publisher, or obtain training/proficiency within 90 days of this contract on own time and at no cost to the Little Rock AFB Chapel.

4. General Responsibilities.

4.1. The contractor’s responsibilities encompass the establishing, budgeting, planning, coordinating, advertising, and monitoring of various Catholic Religious Education (RE) requirements. This includes, but is not limited to, assisting in the evaluation of the Catholic RE Program and its processes, coordinating volunteer support for any RE related programs, and planning and implementing improvements for program development with the approval of the Chapel Primary POC.

4.2. Responsible for coordinating all facility, publicity, supply, and transportation requests with applicable outside agencies in support of a Catholic RE program. Ensures that volunteers are available for RE support and that the facility is set up and returned to its previous state and ensures area(s) used are clean prior to departure.

4.3. No government-owned equipment should be removed from base chapel without prior approval of the Chapel Primary POC. The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

4.4. Coordinate with the Chapel Primary POC to establish and post a limited amount of office hours at the chapel within normal duty hours (7:30 a.m. – 4:30 p.m.) and on Sunday during services/activities for the purpose of coordinating activities with the chapel staff and lay leadership. If hours must be changed due to special events, etc. a notice should be posted.

4.5. Wear appropriate attire consistent with a professional appearance.

4.6. Comply with all Federal, State, and Local Laws and requirements, Air Force Instructions and Operating Instruction which are found to apply to this position.

4.7. Comply with mandatory training required for all contractors and maintain current training records.

4.8. Comply with all Air Force computer and information security requirements.

4.9. The Government will provide the shared use of telephones for the transmission of official Government information only. The Contractor shall not use Government telephones to transact personal business. The Government is not responsible for charges for collect calls accepted by contractor employees. The use of Government phones by the Contractor constitutes consent to monitoring, in accordance with Department of Defense Directive (DoDD) 4640.6, Communications Security Telephone Monitoring and Recording.

4.10. Most services will be conducted in Base Chapel (Bldg 950) unless notified otherwise.

4.11. The Contractor will refrain from smoking on the chapel premises as it is a smoke and tobacco free property. This also includes smokeless and chewing tobacco also including vape pens of any kind.

5. Specific Responsibilities. The Contractor will:

5.1. Develop, schedule, recruit volunteers for, and implement all annual Catholic RE programs and activities. These activities may include, but are not limited to: Children’s RE, Bible Studies, Vacation Bible School (VBS), RE Kickoff Picnic, and other programs as directed by the Wing Chaplain or designee.

5.2. In consultation with the Wing Chaplain or designee, develop an annual calendar of events, Chapel Tithes and Offering Fund (CTOF) budget, appropriated fund budget, and core religious education curriculum. The budgets will include anticipated funds required for equipment, supplies, etc. This information is submitted as required by local Chaplain Corps operating procedures.

5.3. Coordinate with Catholic program leaders, Chaplain advisors, and the Wing Chaplain or designee, during the creation of the annual calendar of events. Collaborate with other faith groups as required for ecumenical activities, facility sharing needs, etc.

5.4. Recruit volunteers to be RE teachers, helpers, bible study leaders, project officers, event setup crew, or any other duty required for the Catholic RE program and activities. Provide for their training including all necessary training materials, for example: literature, training forms, and supplies. Maintain a current (review quarterly) list of volunteers containing any positions held, training accomplished and dates of training. Ensure and secure volunteer substitutes for all Catholic program activities.

5.5. Ensure all adults (over the age of 18) who are working with minors have a current favorable background check in accordance with Chaplain Corps operating procedures. Ensure volunteers prepare the proper background check forms, and that those forms are provided to the appropriate Chapel staff for processing.

5.6. Coordinate and assist Catholic volunteers with the planning and carrying out of programs including the preparation and submission of facility use forms and CTOF request forms in accordance with chapel procedures; assist program leaders and laity in ordering goods and services in support of Catholic RE programs. Accepts or designate a representative to receive all product and food deliveries including weekends.

5.7. Ensure that RE volunteers receive recognition and support for their work and keep proper records of attendance, volunteer worker’s time, and financial expenditures. Assist in organizing an annual Volunteer Appreciation Event as (Volunteer Appreciation Picnic, etc.) as directed by the Wing Chaplain or designee.

5.8. Attend staff meetings, off-site meetings, monthly/quarterly Catholic Parish Advisory Council and Financial Working Group meetings, team building activities, and other meetings if determined necessary by the Wing Chaplain or designee to report on programs.

5.9. Draft publicity for programs as directed by the Wing Chaplain or designee. Prepare and submit information pertaining to the Catholic community to base paper, base marquees, and other communication channels. Assist in the preparation of weekly parish bulletins for Chapel Primary POC coordination, approval and publication. Prepare RE Power Point slide announcements for the Catholic worship services.

5.10. Submit after-action reports on special events/programs as required.

5.11. Will serve as or appoint volunteer CTOF Project Officers for all RE program purchases.

Submit AF Form 4356, CTOF Purchase Request to Account Manager no later than five duty days prior to the date the money is required for purchase. The AF Form 4362, Project Officer Report and all receipts shall be submitted to the Account Manager no later than 10 days following the conclusion of the event or program supported.

5.12. Provide statistical program data when requested (i.e. attendance, demographics). Maintain any documents used or developed for Chapel programs in a shared location (i.e. network drive or prescribed file location) for future reference by the staff or contractors.

5.13. Be accountable for opening and securing the Chapel facility and other facilities used in conjunction with their programs.

5.14. Coordinates with Chapel Primary POC to provide weekly/monthly sacrament classes as required. As a minimum, classes will be held for the following sacraments: First Communion, First Reconciliation, and Confirmation. Prepare all forms for the Archdiocese for the Military Services for sacramental records.

5.15. Remain current of all catechist trends by reading, attending workshops offered within the local area, and/or participating in continuing education. Funding will be available as applicable by Air Force Instruction.

5.16. Facilitate catechist certification process with AMS for program’s catechists.

5.17. Coordinate sacramental preparation programs to include Baptism, First Reconciliation, First Holy Eucharist and Confirmation. These duties include recruiting catechists and setting time and place for parent-teacher meetings.

5.18. Coordinate liturgical format for First Reconciliation, First Holy Eucharist, Confirmation and class liturgies, through Catholic Liturgical Coordinator before they are reproduced for congregational use.

5.19. Supply all necessary records to the AMS after the sacraments have been received.

6. Chapel Primary Point of Contact.

6.1. The Chapel Primary Point of Contact (POC) for this requirement will be the Contracting Officer Representative (COR).

6.2. The COR shall monitor and inspect the Contractor’s performance in accordance with this Performance Work Statement. Chapel COR shall document discrepancies and contact the Contracting Squadron Contracting Officer for resolution.

7. Approximate Time, Location and Method of Payment:

7.1. Weekend Mass schedule is Sundays at the Chapel at 0900 or as directed by Wing Chaplain.

7.2. Special liturgies and services are determined by the Wing Chaplain or designee.

7.3. Contractor will maintain a schedule of approximately 20 hours per week, to include hours worked on weekends, not to exceed 80 hours per month. A schedule of weekday/weekend office hours will be provided and posted for informational purposes. The schedule will be posted at the Chapel. Work from home is not authorized unless coordinated with the Contractor, COR, and approved by the Contracting Officer.

8. Equipment Provided:

8.1. The Chapel will provide contractor with an office space with desk, chair, telephone, computer, monitor, and printer.

9. Subcontracting:

9.1. The contractor will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Catholic chaplain. Submit the names and qualifications of proposed subcontractors to the chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Statement of Work (SOW). Contractor is responsible for payment of substitute.