Attachment 1 PWS-Air Boss 24 April 2025.pdf

JOINT BASE ANDREWS

AIR BOSS

PERFORMANCE WORK STATEMENT

24 April 2025

Contents

1.0 Background

2.0 Scope

3.0 Performance Requirement

3.1 Air Boss / Open House Control Point

3.1.1 Air Boss Services, Education, Certification and Experience Requirements:

3.1.2 Air Boss Services Scope of Responsibilities:

4.0 General Requirement

4.1 Service Summary

4.2 Deliverables

4.3 Insurance

4.4 Government Furnished Property and Services

4.4.1 Lodging

4.4.2 Rental Vehicles

4.5 Health and Safety

5.0 Base Access

5.1 In order to gain access to JBA, the contractor shall do the following:

6.0 Compensation and Cancellation

7.0 Deposits

8.0 Donations

JOINT BASE ANDREWS AIR BOSS

PERFORMANCE WORK STATEMENT

24 April 2025

1.0 Background

The Federal Aviation Administration (FAA) control point is a specified location where the event organizer, or a designated representative or an “Air Boss” manages the aviation event. The control point must have a communications system with the capability necessary to control the aviation event and invited assembly of persons. In order to meet the control point requirement, the contractor shall provide all the necessary personnel, supervision and any other items necessary to provide services as the Air Boss and run an Open House Control Point at the Joint Base Andrews (JBA) Open House, 12-14 September 2025.

2.0 Scope

The contractor shall provide all the necessary personnel, equipment, tools, materials, supervision and any other items and services necessary to provide an Open House Control Point for an Open House, and air boss services for JBA Open House & Air Show, 12-14 September 2025. The Air Boss be the subject matter expert of 1) vendor coordination; 2) operational planning and management; 3) ground and air space safety; and 4) all event scheduling and coordination plans.

3.0 Performance Requirement

3.1 Air Boss / Open House Control Point.

The Contractor shall provide all the necessary personnel, equipment, tools, materials, supervision and any other items and services necessary to provide and serve as the Air Boss on matters that will ensure successful, seamless, safe Air Show/Open House. The Air Boss will be responsible for:

• Coordinating with all air show vendors, ensuring compliance with regulations and safety protocols;

• Developing and executing a comprehensive operational plan encompassing aircraft movements, ground operations, emergency procedures, and communication protocols, specifically addressing JBA's unique airfield layout and facilities;

• Conducting a thorough safety assessment of JBA's airfield and airspace,

• Identifying potential hazards and developing mitigation strategies in accordance with FAA regulations and JBA safety directives; and

• Developing and managing the air show schedule, coordinating with performers, vendors, and JBA personnel to ensure seamless integration with other Open House events. The Air Boss shall be responsible for developing, preparing, finalizing and shall have oversight of the Open House rehearsal schedule and final Open House Schedule. This includes, but is not limited to, coordinating arrival/departure schedules, managing air and ground traffic, coordinating with air traffic control, enforcing safety procedures, monitoring airspace activity, developing detailed timelines, and coordinating rehearsals.

The Air Boss shall provide all above services at JBA, provided weather and site conditions permit. The Air Boss shall attend either in person or virtually all required Air Show meetings with JBA Open House staff. All in person meetings shall occur at no additional cost to the Government. The cost of designated site visit(s) for the Open House shall be factored into the overall cost of the contractor’s price proposal. At a minimum, meetings will be held monthly.

The Air Boss may be required to attend additional meetings outside of the monthly meetings and may do so virtually. The Air Boss shall be on site for the Open House event from 12-14 September 2025. Additionally, the Air Boss shall be on site the week of the Air Show/Open House for local promotions and media support of the JBA 2025 Open House. Specific event times for all dates are to be determined by the Government and will be coordinated with the Air Boss.

3.1.1 Air Boss Services, Education, Certification and Experience Requirements:

The contractor shall possess the following education, certification, and experience stated herein but not limited to:

3.1.1.1 The contractor shall have no less than five years of Air Boss Experience

3.1.1.2 The contractor shall have performed as the primary Air Boss within the past five years, to include performance and working knowledge of DoD airfield operations

3.1.1.3 The contractor shall have prior DoD Air Boss experience.

3.1.1.4 Experienced with United States Air Force (USAF) & FAA coordination and regulations.

3.1.1.5 Experienced as an airshow coordinator to ensure understanding of the airshow environment.

3.1.1.6 The contractor shall provide proof of all other certifications not stated herein but required by the FAA.

3.1.1.7 The contractor shall be in good standing with the International Council of Air Shows.

3.1.1.8 Provide an Air Boss who holds an FAA recognized and Letter of Authorization (LOA) for the following four types of air bosses:

• Basic Air Boss (BAB).

• Standard Air Boss (SAB).

• Recognized Air Boss (Single Venue) (RAB/SV).

• The contractor shall be Recognized Air Boss (Multiple Venues) (RAB/MV).

3.1.1.9 Have experience in being an Air Boss for Complex Air Show. For purposes related to the ABRP, a complex air show is any air show that has one or more of the following elements: Indicates new/changed information.

3.1.1.10 Participation of U.S. Department of Defense (DOD) or Canadian Department of National Defense (DND) sanctioned military demonstration teams (U.S. Navy Blue Angels, U.S. Air Force Thunderbirds or Royal Canadian Air Force Snowbirds).

3.1.1.11 Participation of U.S. DOD or Canadian DND sanctioned single-ship military tactical demonstrations.

3.1.1.12 Participation of any non-North-American military formation or single- ship demonstration team.

3.1.1.13 A military capability exercise (CAPEX), Marine Air-Ground Task Force (MAGTF) or similar simulated military exercise demonstration involving multiple aircraft in the flying display area at the same time with either contemporary military personnel or civilian re-enactors.

3.1.1.14 Aircraft operation on an additional active runway not dedicated to air show operations at the airport at which the air show is being held.

3.1.2 Air Boss Services Scope of Responsibilities:

As an Air Boss, the contractor shall be responsible for the coordination, creation, oversight, and management of:

3.1.2.1 Act as Open House management's subject-matter-expert for non-standard air operations;

3.1.2.2 Coordinate with Open House staff on creation/submission of Open House waivers;

3.1.2.3 Coordinate with Open House staff on creation/submission of parachute authorization request;

3.1.2.4 Coordinate with Open House staff on creation/submission of Temporary Flight Restriction (T.F.R.) request;

3.1.2.5 Coordinate with Open House staff on creation/dissemination of Notice of Air Missions (NOTAMS);

3.1.2.6 Coordinate with management regarding Open House layout and required markings;

3.1.2.7 Coordinate, as needed, on the generation of all 8900.1 §3-144(C) (4) (b) required documents, and create and submit the required documents prior to the event;

3.1.2.8 Advise management regarding the mixture of civilian and military demonstrations/performers;

3.1.2.9 Coordinate pre-show coordination with Title 14 Code of Federal Regulations (C.F.R.), TRACON/tower, FAA Incident Investigation Commander (IIC), and narrators;

3.1.210 Coordinate pre-show Rules of Engagement (R.O.E.) briefing for incident/ accidents with Open House/base staff;

3.1.2.11 Review aircraft and aircrews in attendance as to capability and compatibility;

3.1.2.12 Prepare or review previously prepared flight sequence schedules with the principal concern of safety as well as the best entertainment presentation sequence;

3.1.2.13 Generate and conduct a detailed Safety and Flight Sequence briefing;

3.1.2.14 Control flying activities and other events forward of the crowd line;

3.1.2.15 Provide all advisory services [e.g., real-time weather] to Open House participants;

3.1.2.16 Coordinate as needed, with Base Operations and Base commanders, as well as any media relations, deemed necessary for the event's execution;

3.1.2.17 Debrief each day's activities;

3.1.2.18 Coordinate with Ground Boss.

3.1.2.19 Responsible to coordinate on matters concerning total Airspace management

4.0 General Requirement

4.1 Service Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement and will be assessed on an “Acceptable” or “Unacceptable” basis. These thresholds are critical to mission success.

Performance Objective PWS Para

Performance Threshold Method of Surveillance

SS – 1 Coordinate with Open House staff to include ground boss, vendors, base operations and commanders on waivers, authorizations, safety protocols, and flight restrictions.

3.1 Zero safety incidents

and zero FAA Violations

Periodic Surveillance

SS – 2 Attend (Virtual or In- Person) meetings in preparation for the Open House / Air Show.

3.1 Attend at least 90% of

Open House / Air Show meetings from the date of award until 15 September 2025.

100% Surveillance

4.2 Deliverables

The Contractor shall provide deliverable(s) in a format mutually agreed upon by the Government and the Contractor. The following enumerated deliverables are not expected to change. Due Date intervals are not expected to change but actual dates may need to be revised depending on actual contract start date.

DELIVERABLE PWS

PARA DUE DATE DELIVERY

Develop Operational Plan

3.1 10 June 2025 By email to the Government POC in Microsoft Word or pdf format.

Develop Open House/Air Show Schedule

3.1 10 September 2025 By email to the Government POC in Microsoft Word, excel or pdf format.

Safety Assessment 3.1 12 September 2025 By email to the Government POC in Microsoft Word or pdf format.

Monthly Status Report 3.1 1st business day of each month

By email to the Government POC in Microsoft Word format

Mitigation strategy for potential hazards.

3.1 No Later than (NLT)

one (1) business day after identification of hazard.

By email to the Government POC in Microsoft Word or pdf format.

4.3 Insurance.

Contractor's Liability Insurance: The Contractor declares that they will maintain personal liability insurance within the limits of one million dollars ($1,000,000.00) per occurrence for bodily injury or property. A copy of proof of insurance shall be provided to the Contracting Officer no later than 1 July 2025.

4.4 Government Furnished Property and Services

4.4.1 Lodging

The Contractor will not include a fee for Lodging. The Government will provide one (1) double-occupancy, non-smoking room for the Contractor from 11 September to 15 September 2025. The Contractor shall be responsible for paying for all sundry items consumed. Upon check-in, a credit card for each room provided will be required to cover any sundry item costs or damages to the hotel.

4.4.2 Rental Vehicles

The Contractor shall not include a fee for ground transportation. The Government will provide the below from 11 September 2025 to 15 September 2025.

• One (1) Mid-sized sedan or one (1) mini-van

• One (1) golf cart with flatbed

• Suitable secured site to park

4.5 Health and Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91- 596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html. Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the primary Government representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the primary Government representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

http://www.osha.gov/dcsp/vpp/index.html

5.0 Base Access

5.1 In order to gain access to JBA, the contractor shall do the following:

5.1.1 The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

5.1.2 The contractor shall submit a written request on company letterhead to the primary Government representative listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The primary Government representative will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate and complete SF74 to obtain a vehicle pass.

5.1.3 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

5.1.4 When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management, citing the appropriate paragraphs as applicable.

5.1.5 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

5.1.6 Failure to comply with these requirements may result in withholding of final payment.

6.0 Compensation and Cancellation

Should the 2025 JB Andrews Open House be postponed, abandoned, canceled, or otherwise prevented from occurring due to conditions outside the control of either party, including, but not limited to, national or military emergency, disaster, terrorism, or an act of God/force majeure, pandemic and or epidemic neither parties hereto shall be liable to the other for any expense incurred at the time of cancellation. If the Contractor has incurred costs at the time of cancellation, the Contractor shall be entitled to a compensation amount that is commensurate with the amount of work performed. The Contractor shall therefore provide substantiating documents to support costs incurred when invoicing.

Negligence, equipment failure, sickness, and loss of employees/subcontractors do not create conditions outside the party's control and do not excuse performance. If the Contractor is on-site and ready to perform on the day of the event but cannot due to circumstances outside of the

Contractor's control, the Contractor will be paid 100% of the performance fee. If the Contractor fails to perform for any reason other than those stated above, the Contractor shall not be entitled to compensation of any type; to include 100% of the performance fee or a percentage thereof that is commensurate with the amount of non-performance.

7.0 Deposits

The Government will not pay any deposits. All costs will be inclusive and will be paid in one lump sum at the end of the performance. Payment will be made within 30 days of receipt of invoice, material inspection, and receiving report.

8.0 Donations

Air Force shows are free to the public and charge no admission. The Contractor shall not solicit donations as additional compensation from the public. The Contractor may not display or present any signage or charge for an admission fee in any way, shape, or form to tour an aircraft or display. See AFM 10-1004 for further guidance.