Attachment 1 PWS 21T5014 Access Control and Monitoring System 8 March 2021.pdf

PERFORMANCE WORK STATEMENT (PWS)

Supply & Maintenance Services for Access Control and Monitoring System With Option Years

Consolidated Equipment Maintenance and Storage Facility

(CEMSF) – Weapons Pool

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Supply and Maintenance Service at the CEMSF – Weapons Pool. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Maintenance Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Access Control and Monitoring System was installed in the CEMSF-Weapons Pool almost seven years ago. The server, remote PC, and software is obsolete. The warranties have expired and is no longer covered in the event of system failure. The Government Purchase Card cannot be used to pay for services and the purchase of cameras without having a current contract approved and in place. Therefore, there is no phase-in or any prior contractor as no prior contract exits.

1.3 Objectives: The basic service objective is to have contractor, provide, installed, and reconfigure the following surveillance equipment and services: One new Network Video Recorder (NVR) with license consisting of a least 4TB hard drive, 470Mbps recording, 90 day record time storage, 25 IP licenses, new surveillance software network license (Video Management Software) reconfigure with existing 25 IP camera system, must be compatible with Axis, Vivotek, and Panasonic cameras dating back to 2006. One new windows 10 PC with 8 GB Ram, i7 processor, HDMI and VGA output. Programming in order to reset 25 existing cameras. Passwords are not available for all of the IP cameras. The surveillance system is a stand-a-lone system and must not require internet connectivity.

Must have user friendly guide. Must include 886 certification for buy American Act.

Also to have maintenance service contract in place to cover all equipment repair parts and labor cost. Repair parts and labor cost will cover the Access Control and Monitoring System consists of an outdoor-rated, ADA compliant hands free information/Access keypad phone, a 1.3 Mega Pixel CCTV camera at the gate entrance for the CEMSF-Weapons Pool building at Fort Jackson, 25 interior/exterior cameras, one server and one computer client, 2 Monitors, and talk-a-phone hardware. The

Access Control and Monitoring System allow customers to alert staff of their presence at the gate awaiting identification checks to enter the compound. Cameras monitor activity inside and outside the facility and perimeter in restricted areas and currently records a period of thirty-on days.

1.4 Scope: The Contractor shall provide all necessary management, supervision, personnel, labor, materials, supplies, transportation, general and specialized equipment and clothing required to perform all work in connection with maintenance services on equipment. Maintenance services will be performed on existing cameras and new NVR and remote client PC. All security system components specific to the security cameras and talk-a-phone hardware operations will be repaired with costs covered under the service contract. There will be scheduled preventative maintenance checks annual or semi-annual. Software will be supported and upgraded as upgrades become available during period of the contract.

1.5 Period of Performance: The period of performance shall be for one (1) Base

Year of 12 months and four (4) option years. The Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

Option Year III

Option Year IV

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective

Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The

Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to perform services on Federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 07:30 a.m. – 4:30 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Consolidated Equipment Maintenance and Storage Facility (CEMSF), Building 2605 Lee Road, Fort Jackson, SC 29207.

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CCE and the customer).

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 14 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. The contractor must have the required Facility Clearance specified in the attached DD254 at time of proposal submission, and must maintain the required Facility Clearance level for the life of the contract. The security requirements are in accordance with the attached. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal http://jko.jten.mil/ identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control (Not applicable).

1.6.8 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (AT) Level I professional certification during the execution of this contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: Not applicable

1.6.12 Identification of Contractor Employees: Not applicable

1.6.13 Contractor Travel: Not applicable

1.6.14 Other Direct Cost: Not applicable

1.6.15 Data Rights: Not applicable

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not applicable

1.6.18 Installation Access

Based on recent guidance from the Secretary of the Army and COS Army, Senior Commanders and supporting garrison leadership are not authorized to grant unescorted installation access without the required identity proofing and vetting using the National Crime Information Center Interstate Identification Index (NCIC-

III).

Civilian personnel requesting access must have a valid reason to be on the federal installation, be sponsored by a DoD Civilian/military card holder, and be favorably vetted against the FBI's database. Once these conditions have been met, we will issue credentials in the form of either a pass or DOD identification card from the DBIDS System that we currently have in place. (Defense Biometric Identification System).

Personnel not affiliated with DoD and/or not vetted against NCIC-III or for a short term visit, must escorted while on the installation.

National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) Criteria for Denial.

Army Senior Commanders will, in the absence of an approved waiver, deny un-cleared individual’s unescorted access to the installation based on the results of the NCIC-III and TSDB checks that contain credible derogatory information indicating that the individual may present a threat to the good order, discipline, or health and safety on the installation. Such derogatory information includes, but is not limited to, the following:

1. The NCIC-III contains criminal arrest information about the individual that causes the senior commander to determine that the individual presents a potential threat to the good order, discipline, or health and safety on the installation.

2. The installation is unable to verify the individuals claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

3. The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

4. The individual is currently barred from entry or access to a federal installation or facility.

5. The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking humans, drug possession with the intent to sell or drug distribution.

6. The individual has a U.S. conviction for espionage, sabotage, treason, terrorism or murder.

7. The individual is a registered sex offender.

8. The individual has a felony conviction within the last 10 years, regardless of the offense or violation.

9. The individual has been convicted of a felony firearms or explosives violation.

10. The individual has engaged in acts or activities designed to overthrow the U.S.

Government by force.

11. The individual is identified in the TSDB as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. When this capability becomes available to DoD, installation access control personnel will strictly follow the Federal Bureau of Investigations published engagement protocols.

*Only Government officials whom the senior commander designates will perform fitness determinations. Designations will be in writing by duty position and codified in local guidance.

DBIDS information required to issue passes/cards.

Stateside license, Personal data Ht/Wt/, Who the sponsor is, finger print/photo.

Before issuing ID cards to new employees or contractors, the standard requires agencies to conduct a background investigation of employees and contractors "who require long-term access to federally controlled facilities and/or information systems." This investigation would include agency initiation of the National Agency Check with Written Inquiries (NACI) or a similar type of national security investigation. In the event credentials are issued without a completed NACI, the ID must be electronically distinguishable from those issued to individuals for whom the investigation has been completed. The Contractor is responsible for meeting Antiterrorism/Operations Security Requirements. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete all mandatory training to include Antiterrorism (AT) and Operations Security (OPSEC) training required by government employees and directed by the command.

The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The COR is the Point of Contact for all required OPSEC and iWatch training requirements identified in the contract.

See Technical Exhibit 4 for the Fort Jackson Vetting Policy/Documents.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the

Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor

provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CMR Contractor Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services (Not applicable):

3.2 Facilities: The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, and other items necessary for installation and maintenance.

3.3 Utilities: The Government will provide necessary utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices.

The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment (Not applicable):

3.5 Materials (Not applicable):

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance Not applicable:

4.3. Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish all equipment and materials to meet the requirements under this PWS.

Part 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services. The contractor shall provide, install and reconfigure: One new Network Video Recorder (NVR) with license, consisting of at least 4TB hard drive, 470Mbpds, capable of 90 day record time storage, 25 IP licenses, new surveillance software network licenses (Video Management Software), reconfigure with existing

25 IP camera system, must be compatible with Axis, Vivotek, and Panasonic cameras dating back to 2006. One new windows 10 PC with 8 GB Ram, i7 processor, HDMI and VGA output. Programming to reset 25 existing cameras. Passwords are not available for all of the IP cameras. The surveillance system is a stand-a-lone system and must not require internet connectivity. Must have user friendly guide.

Must include 886 certification for buy American Act. Also to have maintenance service contract in place to cover all equipment repair parts and labor cost. All security system components specific to the security cameras and talk-a-phone hardware operations will be repaired with costs, to include replacement parts covered under the service contract. Software will be supported and upgraded as upgrades become available. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5.2 Task Heading. Not Applicable

5.3 CONTRACTOR MANPOWER REPORTING (CMR) :

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract Access Control and Monitoring System Supply and Maintenance Services via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contract services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub- contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Product Service Code (PSC)/Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant PSC/FSC for each sub-contractor if different);

http://www.ecmra.mil/

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Supported Activity (the Army Supported Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor, and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.”

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

NUMBER TITLE

AR 190-13 The Army Physical Security Program

30 SEP 1993

FJ Supplement The Army Physical Security Program

AR 190-13 1 MAY 2005

AR 190-51 Security of Unclassified Army Property (sensitive and Non-Sensitive)

AR 200-1 Environmental Protection and Enhancement

28 Aug 2007 AR 210-7 Commercial Solicitation on Army Installations

4 APR 1982

FJ Supplement 1 Commercial Solicitation on Army Installations

AR 210-7 1 JUN 2005

AR 380-5 Department of the Army Information Security Program

29 SEP 00

AR 385-10 The Army Safety Program

29 FEB 00

AR 385-40 Accident Reporting and Records

11 JAN 94

AR 385-55 PREVENTION OF MOTOR VEHICLE ACCIDENTS

12 MAR 1987

AR 420-49 Utility Services

AR 711-7 Supply Chain Management

AR 420-22 Preventive Maintenance and Self-Help Programs

6 JUL 76

AR 420-90 Fire and Emergency Services

10 SEP 97

FJ Supplement 1 Fire Prevention and Protective Services

AR 420-90 1 JUN 2005

AR 710-2 Inventory Management Supply Policy Below Wholesale Level.

AR 600-55 THE ARMY DRIVER AND OPERATOR STANDARDIZATION

31 DEC 1993 PROGRAM (SELECTION, TRAINING, TESTING, AND

LICENSING)

FJ Reg Safety and Occupational Health Program.

385-10 3 APR 2006

FJ Reg Motor Vehicle Safety

385–55 13 FEB 2005

6.2 Policy Letters.

6-21 Addressing Initial Entry Training (lET) Soldiers

6-1 Sexual Harassment and Misconduct

6.3 Field Manuals (FM) and Technical Manuals (TM).

TM 38-410 Storage and Handling of Hazardous Material.

6.4 Supply Bulletins (SB), Technical Bulletins (TB), and DA Pamphlets (DA PAM).

DA PAM 200-1 Environmental Protection and Enhancement 17 Jan 2002

DA PAM 735-5 Financial Liability Officer’s Guide (Property Accountability) 7 July 2006

6.5. Other Publications.

DOD 4140.1 Material Management Policy

DOD 5500.7-R Joint Ethics Regulation

DODI 4715.4 Pollution Prevention

DODI 6050.05 DOD Hazard Communication (HAZCOM) Program

EO 12873 Federal Acquisition, Recycling, and Waste Prevention

40 CFR 1910 Occupational Safety and Health Administration, Department of Labor

ANSI/ASQCZ1.4 American National Standard Sampling Procedures

And Tables for Inspection by Attributes 1993

EM 385-1-1 Safety and Health Requirements Manual 15 Sep 08 http://www.usace.army.mil/CESO/Pages/Electronic%20Library.aspx

ISO 14001 (also known as ANSI/ISO 14001–2004) Environmental Management System Requirements www.webstore.ansi.org

OSHA 3071 Job Hazard Analysis 2002 http://www.osha.gov/Publications/osha3071.pdf

Executive Order 12088 Federal compliance with pollution control standards

33 U.S.C. 1251 ET SEQ Federal Water Pollution Control Act

16 U.S.C. Sec 1531, ET SEQ Clean Air Act as amended

15 U.S.C. Sec 2601, ET SEQ Toxic Substances Control Act, as amended http://www.usace.army.mil/CESO/Pages/Electronic%20Library.aspx http://www.webstore.ansi.org/ http://www.osha.gov/Publications/osha3071.pdf

16 U.S.C. Sec 469, ET SEQ Solid Waste Disposal Act, as amended

42 U.S.C. 11011, ET.SEC Emergency Planning and Community Right-to-Know Act

Ft. Jackson SPCCP Fort Jackson Spill Prevention Control and Countermeasures Plan

Ft. Jackson HSMP Fort Jackson Hazardous Substance Management Plan

NEPA National Environmental Policy Act

AR 200-2 / 32 CFR Part 651 Environmental Analysis of Army Actions

6.6. Forms. Related forms are listed below.

DA 285 US Army Accident Investigation Report

DA 2062 Hand Receipt/Annex Number

DA 2405 Maintenance Request Register

DA 2823 Sworn Statement

DA 3161 Request for Issue or Turn-In

DD 200 Financial Liability Investigation of Property Loss

DD 1662 DOD Property in the Custody of Contractors

DA 1687 Delegation of Authority

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 - Deliverables

7.4 Attachment 3/Technical Exhibit 3 – Fort Jackson Contractor Vetting Policy

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement) Standard Performance

Threshold

(This is the maximum error rate. It could possibly be “Zero deviation from

Method of Surveillance

% Deduction from monthly invoice for not meeting Performance

Standards

1. Combating Trafficking in Persons FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States Government's zero tolerance policy described in paragraph

(b) of this clause The actions that will be taken against employees for violations of this policy.

Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment

100%

Compliance

100%

Inspection, COR

Validation

Example;

5% of total monthly price will be deducted

Technical Exhibit 1

PRS # 1.

The Contractor shall Provide

a. One new Network Video Recorder (NVR) with license, consisting of at least 4TB hard drive, 470Mpds, capable of 90 day record time storage,

b. 25 IP licenses,

c. new surveillance software network licenses

(Video Management Software), reconfigure existing 25 IP camera system, must be compatible with Axis, Vivotek, and panasonic cameras dating back to 2006.

The contractor shall install and program

a. One new NVR with new surveillance software to existing IP cameras.

Reset 25 existing cameras.

b. One new Windows 10 PC with 8gb Ram, i7 processor, HDMI and VGA output.

Less than 1% deviation from the standard

Random Sampling

5% of CLINS total monthly price will be deducted

d. One new windows 10 PC with 8gb Ram, i7 processor, HDMI and VGA output

e. Programming to reset 25 existing cameras.

Passwords are not availale for all of the IP cameras. The surveillance system is a stand-a-lone system and must not require internet connectivity. Must have user friendly guide. Must include 886 certification for buy American Act. Also to have maintenance service contract in place to cover all equipment repair parts and labor cost.

f. The surveillance system is a stand-a-lone system and must not require internet connectivity

PRS # 2.

The Contractor shall provide 5 year service plan to include full equipment warranty, annual or semi-annual preventive maintenance service, and

The Contract shall perform Preventative Maintenance Services annually or semi-annually. Update the video management software and devices license to newest version as updates occur.

Less than 1% deviation from the standard

Random Sampling

5% of CLINS total monthly price will be

TECHNICAL EXHIBIT 1 CONTINUED

PRS # 3

Contractor shall provide at no cost, 5 years complete parts and labor on the installed and pre-existing equipment

The Contract shall perform installation of repair parts on all surveillance equipment including cameras.

Less than 1% deviation from the standard

Random Sampling

5% of CLINS total monthly price will be

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Forma Submit To Quality Control

Program (QCP) per paragraph 1.6.1 of the Performance

Work Statement

(PWS)

Within ten (10) days after contract award

1 Electronic copy Contracting Officer

(KO) and

Contracting

Officer’s

Representative

(COR)

Revised Quality Within five (5) working days after any changes have been made to the

QCP

1 Electronic copy KO and COR

Control Program

(QCP) per paragraph

1.6.1 of the PWS

Safety Plan for Employees per

Within ten (10) days after contract award

1 Electronic copy KO and COR paragraph 1.6.1.1 of the PWS

TECHNICAL EXHIBIT 3

Fort Jackson Contractor Vetting Policy

1. References:

a. DoDI 2000.16 Standard 18. DoD Antiterrorism (AT) Standards.

b. AR 535-13 Antiterrorism, 11 September 2008.

c. Directive-Type Memorandum (DTM) 09-012, “Interim Policy Guidance for DoD Physical Access Control.

d. Immigration and Nationality Act. SEC 274A – Unlawful Employment of Aliens.

2. Purpose: this policy establishes procedures and responsibilities for the standardization vetting program for contractor employees who work on Fort Jackson and who are authorize a DoD Common Access Card (CAC). In accordance with reference 1.a. and 1.b., this policy implements measures to maintain positive control of contractors within the installation.

This policy also ensures contractors are in compliance with reference 1.c. and employ only authorized workers whose identity can be validated.

3. Policy:

a. All contractors on Fort Jackson will be badge under the Contractor Verification System (CVS) program (using a CAC badge) or under the DES Standardized Contractor ID vetting program. Contractors performing work on Fort Jackson for a period 30 days or less, or contractors who have forgotten their badge at home can receive a temporary badge under the DES

Standardized Contractor ID vetting program.

b. All garrison, mission, and tenant government organizations on Fort Jackson.

(1) Provide contract data of prime and subcontractors for any contracts you have to the DES contactor Vetting

Office supervisor using the Excel Spreadsheet sample format (enclosure 1) by e-mail.

(2) All primary and subcontractors should be aware of the Immigration Customs enforcement (ICE) Mutual

Agreement between government and employers (IMAGE) Program (enclosure 2).

c. Fort Jackson Directorate of Emergency Services (DES).

(1) Establish a program to vet contract personnel on Fort Jackson who are not authorized a DoD common access card under the CVS program.

(2) Establish a process to verify contractor employee vital information required to confirm their identity (enclosure

4).

(3) The DES Vetting Office will contact the prime contractor POC as listed on the contract data by e-mail when verification process has been completed to schedule a date and time for badges to be issued. If no e-mail address is listed for the prime contractor, the COR will be notified.

(4) Maintain a current list of all prime and subcontractors currently performing work on Fort Jackson.

(5) Provide a fixed site vetting processing capability located in Bldg 4394.

d. Contractors.

(1) All prime contractors must provide a letter requesting contactor badges (enclosure 3 & 4) signed by a designated representative from the company listing all employees who require access to Fort Jackson. A separate letter will be submitted for each sub contractor. The letters will be provided to the Government Contracting Officer Representative

(COR) of their contract that is responsible for providing this information to the DES Vetting Office. Requested contract data is to be e-mailed _____________________, or faxed to __________________________ with a cover sheet indicating it was sent from the COR. The letter will list the last name, first name, middle initial, social security number of the employee, and have as attachments the E-Verify status and criminal check. Badge request will be kept on file for 90 days from the date the request is received. A new request will be required for any individual that has not received their badge within ninety days.

(2) The contractor is responsible for collecting badges from employees and returning those to the DES Vetting

Office once the employee ceases to work on the contract. The contractor will notify the DES Vetting Office when a badge is lost or cannot be recovered from the employee. In the event a badge is lost, the prime contractor will provide a request for replacement badge (enclosure 5) to the DES Vetting Office by e-mail or fax. It is understood this is difficult, but the contractor will make a best effort to obtain the badge and provide a document of his efforts to the COR and the Vetting

Office.

(3) It is the contractor’s responsibility to provide arm bands or other special means to display ID badge so that the badge would not interfere with safety or the performance of duty.

(4) Contractors are required to verify all social security numbers for their employees prior to submitting the letter to the government COR. One recommended system for social security number verification is the Social Security

Administration web based system at: http://www.ssa.gov/employer/ssnv/htm. Refer to the step-by-step instructions for registering.

e. Badges.

(1) Can serve as a form of ID while on Fort Jackson for accessing the installation.

(2) Will be issued for the length of the contract, plus any additional time requested by the COR (not to exceed four years). If a contract is extended, the COR will notify the DES Vetting Office of the new contract end date. The prime contractor will be responsible for providing a list of names for all employees both prime and subcontractors whose badges need to be extended to the COR who will forward the information to the DES Vetting Office. The badges will be reissued one week prior to the original expiration date.

(3) Badges will be displayed at all times, and may be attached or worn in any manner on the front torso, the right or left arm, or around the neck on the outer most garment so they are easily visible for inspection.

f. Legal Hiring by Individuals. Section 274A of the Immigration and Nationality Act (enclosure 6) provides detailed procedural requirements employers must follow before hiring any individual. All employers, regardless of the size of their respective business, must verify the identity and work authorization of every new hire, citizen, or alien. This includes reviewing documents which establish the employee’s legal identity and his/her eligibility to be employed in the United

States. If the employee is being hired for three or fewer days, verification must be done immediately when employment commences.

g. Non-compliance. Contractor employees found without badges can be escorted to post boundaries, and referred to the

COR. Violations could form the basis for adverse contract action under the rights and remedies of the contract term and conditions.

4. Proponent: Directorate of Emergency Services, Physical Security, at (803) 751-2005.

http://www.ssa.gov/employer/ssnv/htm

Immigration Customs Enforcement (ICE) Mutual Agreement between Government and

Employer (IMAGE) Program

1. It is highly desired all prime and subcontractors working on Fort Jackson join the Department of Homeland

Security (DHS) ICE Mutual Agreement between Government and Employers (IMAGE) Program and become

IMAGE certified. A known vulnerability on Fort Jackson has been the presence of unauthorized aliens

(undocumented workers) who have secured jobs by fraudulent means, including presentation of false documents, completion of fraudulent benefit applications, and theft of identities. To combat unlawful employment and reduce vulnerabilities that help illegal aliens gain employment, the Department of Homeland security (DHS) recently introduced the ICE Mutual Agreement between the Government and Employers (IMAGE) program. The goal is to assist employers in targeted sectors to develop a more secure and stable workforce and enhance fraudulent documentation awareness through education and training. The website for IMAGE is http:/www.ice.gov/partners/opaimage/

2. Upon enrollment and implementation of the DHS’s best hiring practices program participants will be deemed

“IMAGE Certified”—a distinction DHS believes will become an industry standard.

3. All IMAGE participants gain membership to DHS’s Basic Pilot Employment Verification Program administrated by USCIS. Though this employee authorization verification program, employers can verify newly hired employees are eligible to work in the United States. The internet-based system is available in all 50 states and is currently free to employers. It provides an automated link to the Social Security Administration database and DHS immigration records. To sign up for participation in the Basic Pilot Employment Verification Program, visit the registration Web site http://www.is-dhs.com/EmployerRegistration/

4. For more information on the IMAGE Program, please visit the IMAGE FAQ page. You may request an information packet via the IMAGE Information Packet Request form.

http://www.is-dhs.com/EmployerRegistration/

INA: Act 274A – Unlawful Employment of Aliens

Sec. 274A. [8 U.S.C. 1324a]

(a) Making Employment of Unauthorized Aliens Unlawful.-

(1) In general.-It is unlawful for a person or other entity-

(A) to hire, or to recruit or refer for a fee, for employment in the United States an alien knowing the alien is an unauthorized alien (as defined in subsection (h)(3)) with respect to such employment, or

(B) (i) to hire for employment in the United States an individual without complying with the requirements of subsection (b) or (ii) if the person or entity is an agricultural association, agricultural employer, or farm labor contractor (as defined in section 3 of the Migrant and Seasonal Agricultural Worker Protection Act), to hire, or to recruit or refer for a fee, for employment in the United States an individual without complying with the requirements of subsection (b).

(2) Continuing employment.-It is unlawful for a person or other entity, after hiring an alien for employment in accordance with paragraph (1), to continue to employ the alien in the United States knowing the alien is (or has become) an unauthorized alien with respect to such employment.

(3) Defense.-A person or entity that establishes that it has complied in good faith with the requirements of subsection (b) with respect to the hiring, recruiting, or referral for employment of an alien in the United States has established an affirmative defense that the person or entity has not violated paragraph (1)(A) with respect to such hiring, recruiting, or referral.

(4) Use of labor through contract.-For purposes of this section, a person or other entity who uses a contract, subcontract, or exchange, entered into, renegotiated, or extended after the date of the enactment of this section, to obtain the labor of an alien in the United States knowing that the alien is an unauthorized alien (as defined in subsection (h)(3)) with respect to performing such labor, shall be considered to have hired the alien for employment in the United States in violation of paragraph (1)(A).

(5) Use of state employment agency documentation.-For purposes of paragraphs (1)(B) and (3), a person or entity shall be deemed to have complied with the requirements of subsection (b) with respect to the hiring of an individual who was referred for such employment by a State employment agency (as defined by the Attorney

General), if the person or entity has and retains (for the period and in the manner described in subsection (b)(3)) appropriate documentation of such referral by that agency, which documentation certifies that the agency has complied with the procedures specified in subsection (b) with respect to the individual's referral.

(6) 1/ Treatment of documentation for certain employees.-

(A) In general. - For purposes of this section, if-

(i) an individual is a member of a collective-bargaining unit and is employed, under a collective bargaining agreement entered into between one or more employee organizations and an association of two or more employers, by an employer that is a member of such association, and

(ii) within the period specified in subparagraph (B), another employer that is a member of the association

(or an agent of such association on behalf of the employer) has complied with the requirements of subsection (b) with respect to the employment of the individual, the subsequent employer shall be deemed to have complied with the requirements of subsection (b) with respect to the hiring of the employee and shall not be liable for civil penalties described in subsection (e)(5).

(B) Period.-The period described in this subparagraph is 3 years, or, if less, the period of time that the individual is authorized to be employed in the United States.

(C) Liability.-

(i) In general.-If any employer that is a member of an association hires for employment in the United

States an individual and relies upon the provisions of subparagraph (A) to comply with the requirements of subsection (b) and the individual is an alien not authorized to work in the United States, then for the purposes of paragraph (1)(A), subject to clause (ii), the employer shall be presumed to have known at the time of hiring or afterward that the individual was an alien not authorized to work in the United States.

(ii) Rebuttal of presumption.-The presumption established by clause (i) may be rebutted by the employer only through the presentation of clear and convincing evidence that the employer did not know (and could not reasonably have known) that the individual at the time of hiring or afterward was an alien not authorized to work in the United States.

(iii) Exception.-Clause (i) shall not apply in any prosecution under subsection (f)(1).

(7) 2/ Application to Federal Government._ For purposes of this section, the term "entity" includes an entity in any branch of the Federal Government.

(b) Employment Verification System.-The requirements referred to in paragraphs (1)(B) and (3) of subsection (a) are, in the case of a person or other entity hiring, recruiting, or referring an individual for employment in the

United States, the requirements specified in the following three paragraphs:

(1) Attestation after examination of documentation.-

(A) In general.-The person or entity must attest, under penalty of perjury and on a form designated or(A) In general.-The person or entity must attest, under penalty of perjury and on a form designated or established by the

Attorney General by regulation, that it has verified that the individual is not an unauthorized alien by examining-

(i) a document described in subparagraph (B), or

(ii) a document described in subparagraph (C) and a document described in subparagraph (D).

Such attestation may be manifested by either a hand-written or an electronic signature.