Attachment 1 - PWS 2025 Fuel_Oil_Smoke.pdf

Performance Work Statement 100LL Aviation Fuel, Aviation Oil, and Smoke Oil Requirements for

Nellis AFB Open House 4-6 April 2025

Section 1: Description of Service:

General Requirements: Contractor shall provide all tools, materials, equipment, personnel, transportation, storage and any related items and logistics necessary to supply various Aircraft Oil, Smoke Oil, and 100 Low Lead Aviation fuel during the Nellis Air Force Base Air Show (Organizer), from 4-6 April 2025.

Contractor Requirements: The Contractor shall furnish, deliver, store, and deliver to planes the fuel necessary for performers during the 2025 Nellis Aviation Nation Air Show. Within three business days of contract award, the contractor shall set a meeting with the government Director of Ground Ops, Director of Air Operations, and the Air Show Director to conduct a coordination meeting to pinpoint and clarify locations and set up the requirements in this contract. Additionally, the contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the requirements listed below, and the Contractor shall meet any/all applicable industry safety standards. The Contractor is responsible for the handling of unused fuel at show’s end, with cost reduced to the Organizer to account for remaining fuel.

MATERIALS:

The following shall be provided by Fuel Supplier (Contractor:)

a. 3,500 Gallons of 100LL Aviation Fuel, based on an all-inclusive per gallon for Thursday, 4 April 2025 through Sunday, 6 April 2025.

a. Any excess or unused 100LL fuel shall be returned to the contractor and the cost of the contract reduced to reflect the amount used only.

b. 250 Gallons of Paraffin-based (ex. Canopus) Smoke Oil.

c. Aircraft Oil in the following quantities (all in gallons.)

a. AeroShell W100: 3 gals

b. AeroShell W100+: 9 gals

c. AeroShell W120: 36 gals

d. Phillips 20-50W: 5 gals

e. Turbo Oil 2380: 4 gals

d. Trucks to transport fuel and personnel to refuel aircraft throughout all days, from

Friday, 4 April 2025 through Sunday, 6 April 2025, at Nellis AFB, NV.

The following shall be provided by the Organizer:

e. Nellis AFB will pay the per-gallon price (government rate) for 3,500 gallons of 100LL Aviation Fuel.

f. The location to park the fuel truck on an airfield ramp will be covered by either the Director of Air Operations or his designated representative upon the contractor’s arrival at Nellis AFB.

Location: Nellis Air Force Base, approximately nine miles north of Las Vegas, Nevada, on US Highway 15. The Contractor will primarily operate on the flight line during the air show.

Period of Performance: The Contractor shall arrive at Nellis Air Force Base by 1700 PST on Thursday, 3 April 2025. The Contractor shall not depart Nellis Air Force Base prior to 1730 PST on Sunday, 6 April 2025, and if staying until Monday, will plan on departing NET 1000 PST on 7 April 2025.

Cleanup: The Contractor is responsible for returning all work sites to the condition they were found. Failure to do so may result in delays to contract pay out.

Section 2: Government Furnished Property/Services:

Deposits. The Organizer will not pay any deposits. All costs will be inclusive and will be paid in one lump sum. Payment will be made within 30 days of acceptance of a proper invoice.

Please see DFARS clause 252.232-7006 for invoicing requirements.

Lodging. The Contractor pays lodging costs (if necessary) up front, however this will be reimbursed by the Organizer at contract payment. When submitting their quote, the Contractor will include a lodging fee of $119.00 per day for double occupancy rooms; list lodging fees as a separate line item. The Organizer may adjust lodging prices to the current rate if the actual cost differs from the contract performance. The lodging location is Nellis AFB Lodging; all rooms are non-smoking rooms. The Contractor will submit the number of rooms required in their official bid for calculation into the overall cost of the act. The Contractor and all individuals/Sub- Contractors assisting the Contractor in executing this PWS and accompanying the Contractor under the terms of this PWS will be responsible for paying for all sundry items consumed. A credit card for each room provided will be required upon check-in to cover any sundry item costs.

Transportation. Rental car costs will be paid by the Contractor upfront; however, the Organizer will reimburse this upon contract payment. The Contractor shall be responsible for securing their own rental car reservation and rental agreement in the performance of this contract. Include the cost of the Contractor’s rental car in the total contract value. The Contractor will provide the Organizer with a receipt from the rental car agency with the total cost of the rental car. The Organizer has established group reservation codes with local rental car companies for your convenience, allowing the vehicles to be pre-positioned on Nellis AFB. While the Contractor is not required to utilize this offering, it is designed to make your arrangements easier. The Organizer will not reimburse more than the lowest government rate offered. The cost associated with the Contractor’s rental car needs will be included in the total contract value. The Contractor must provide the Organizer with a receipt from the rental car agency with the total cost of the rental car.

Contract Cancellation: The Contracting Officer (in concert with the Aviation Nation Open House Director) is the Sole Authority to cancel the agreement. Cancellation of the agreement by the Contracting Officer due to weather, natural disaster, Force Protection issues, or military contingency will not constitute breach of contract or subject the Sponsor to any liability for damages, if cancelled before scheduled arrival date of Supplier.

Section 3: Additional Information:

Installation Access: Upon being awarded the contract, the Contractor will provide the Organizer with the following information NLT 14 March 2025:

Full Name:

Date of Birth:

Country of Birth:

Social Security Number Driver’s License Number and State of Issue

Once the above information is provided, the Organizer will perform the required background checks and coordinate installation access for contractor employees. Contractor employees are subject to background investigations and may be denied access to Nellis AFB if negative information is present in the background investigation.

Environmental Compliance: The Supplier shall be responsible for compliance with all Federal, State and local statutes and policies regarding transport, fueling operations and clean-up of any fuel spill resulting from transport or fueling operations.

Report of Damage, Destruction, Injury, or Death:

(1) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this paragraph, the term “property” includes equipment, freight, or property of any type, whether Government-owned or not, and the term “Contractor” includes the Contractor, its agents, or employees. If incident occurs on base, the 99th Security Forces Squadron (SFS) Law Enforcement Desk at 652-2311 shall be notified within 5 minutes of the occurrence.

(2) The Contractor shall submit the following reports to the Contracting Officer and the Government Representative appointed after the incident:

- A preliminary written report, to include witness statements, as soon as practicable.

- A complete written report within 96 hours of the incident.

Contractor’s Liability Insurance: The Contractor will maintain personal liability insurance with limits of one million dollars ($1,000,000.00) per aircraft/occurrence for bodily injury or property damage. To provide evidence of the above coverage, Civil Aircraft Certificate of Insurance (DD Form 2400) will be provided under this agreement before arrival at Nellis AFB.

Civil Aircraft Landing Permit (DD Form 2401) and Civil Aircraft Hold Harmless Agreement (DD Form 2402) will also be required prior to arrival.

END OF PERFORMANCE WORK STATEMENT