Attachment 1 - PWS - 18 APR 24.pdf

PERFORMANCE-BASED WORK STATEMENT

FOR PROTESTANT WORSHIP SERVICE MUSICIAN

AT GEILENKIRCHEN NATO AB, GERMANY

18 APR 2024

GEILENKIRCHEN NATO AB, GERMANY

PERFORMANCE-BASED WORK STATEMENT (PWS) FOR

PROTESTANT WORSHIP SERVICE MUSICIAN AT GK NATO AB

Period of Performance: 1 June 24 to 31 May 25

4 Option years to 31 May 2029

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. DESCRIPTION OF SERVICES

1.1.1. Scope of Work:

1.1.1.2. The contractors shall serve as the primary musician for the Protestant Worship Service.

The contractor shall provide piano, or keyboard and/or guitar accompaniment during the worship services, the worship music requirements and expectation of the chaplain assigned to lead the worship service.

1.1.2. Location:

1.1.2.1. Primary facilities, but not limited to for unforeseen reasons or special services, will be Chapel Bldg 3, GK NATO AB, Germany.

1.1.3. Workmanship:

1.1.3.1. All work shall be accomplished within the guidelines of the assigned Protestant Worship Service Chaplain, Air Force Instructions, and the Installation Chaplain’s Policy Statements.

1.1.4. Work to be Accomplished:

1.1.4.1. Coordinate all music support requirements for the Protestant Worship programs with the assigned Protestant Worship chaplain or designated representative. The Protestant Worship chaplain or designated representative (Protestant Community Coordinator) will provide the musician with the necessary information relative for the various chapel services and activities.

1.1.4.2. Coordinate with the assigned Protestant Worship Service Chaplain for special services (including but not limited to “Unity” or “Ecumenical” Services). Contractor shall be given a 30-day notice before performing for special services. (exception: unplanned emergencies such as a memorial or funeral services)

1.1.4.3. The musician will ensure that the weekly worship music lyrics are uploaded onto the appropriate software and ready for the audio/visual tech volunteer to project for the attendees.

1.1.4.4. Coordinate with the respective music team volunteers on their availability for rehearsals and services. They will have a 1-3 month plan for worship music and volunteers for the worship service. This will be done through an online app.

1.1.4.5. Arrive 30 minutes prior to the start of the service. Be in place with appropriate instrument(s) and ready to begin on time with appropriate praise, worship and/or hymn music for the worship service in coordination with lead vocals and/or lead guitar, or other specified volunteer worship leader.

1.1.4.6. Setup and take down all necessary items for rehearsals and worship services. Ensure the areas used will be properly secured upon completion of rehearsals and worship services (This includes being responsible for enforcing the proper care and storage of contract related chapel music equipment and supplies).

1.1.4.7. Properly mark and utilize all music that is copyright protected with the Chapel's Christian Copyright License International (CCLI) number to be located on all sides of documents, presentations, or media. Utilize CCLI/Song Select’s top 100 Christian songs to pick from, as well as, but not limited to one hymn per Sunday worship service.

1.1.5. Competency of Contracted Personnel:

1.1.5.1. The contractor must be able to speak, read and write English fluently.

1.1.5.2. Be willing to work in an interfaith environment.

1.1.5.3. Proficiently play the keyboard and/or guitar. The contractor must provide a recorded example (via YouTube) to ensure proficiency in various music styles, including contemporary praise worship and hymns.

1.1.5.4. Demonstrate both competence and capability to perform required services for which they are engaged and the ability to skillfully sight read and play music with little or no advanced preparation.

1.1.5.5. Contractor must be able to provide Protestant Worship music, all of which will be tailored to meet the worship needs of the service wherein assigned. Contractor must possess a working knowledge of the church calendar to be able to anticipate musical needs for presentations during the special seasons of the year.

1.1.5.6. The contractor shall be fully qualified to perform the required services without any supervision or direction by Government personnel.

1.1.5.7. In accordance with DODI 1402.5, a Criminal History Background Check and/or Local Files Check must be accomplished for all individuals working with children. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the Government. In the event that a criminal history is found, the contract will be terminated at no further cost to the Government.

1.1.5.8. The contractor must furnish a resume including academic and work-related references.

Preferred to have experience playing in religious worship services but not required.

1.1.6. Contractor Points of Contact:

1.1.6.1. The contractor shall provide the Contracting Officer and the Protestant Worship Chaplain with any changes to his current address, telephone numbers, and email address. They will also provide the names of a primary and alternate point of contact with telephone numbers, in case of emergency.

1.1.7. Performance:

1.1.7.1. The contractor shall arrive at the chapel a minimum of 15 minutes before the start of the practice and the worship service. Rehearsals will last at least one (1) hour, but no more than two (2) hours. Rehearsals are scheduled per the guidance of the Protestant Worship Service Chaplain, and a consensus of the lead volunteers and of the majority of the worship music team. Performances will last least one (1) hour, but no more than two (2) hours. Rehearsals will not exceed 52 units per year.

Performances shall include a minimum 10-minute warm-up session before each service.

Performances are scheduled on Sundays at 1115 hrs but are subject to change with needs of community. Performances will not exceed 52 units per year.

1.1.7.2. Other special performances, such as holy days, may be required during weekdays. Special rehearsals and performances will not exceed 16 units per year.

1.2. GENERAL INFORMATION

1.2.1. Contractor Responsibility:

1.2.1.1. The contractor is solely responsible for all tax liabilities. No provisions are implied or provided in this contract for any benefits such as medical care, retirement, or worker’s compensation. This is a Non-Personal Service Contract.

1.2.1.2. The contractor shall provide a qualified substitute in the event the contractor cannot meet any obligation of this contract. A “qualified substitute” is defined as an individual who meets the qualifications outlined in paragraph 1.1.5 of this PWS. This substitute must meet the same qualifications as the contractor and be approved by the Contracting Officer Representative or Senior Installation Chaplain in advance. The substitute will not be another current chapel contractor unless approved in writing by the Contracting Officer Representative for rare or extenuating circumstances. If substitute is another current chapel contractor, contractor and substitute will work closely with Contracting Officer Representative to develop a schedule that will fulfill both Statements of Work; any requirements such as hours or events must be met independently of any other existing chapel contract position. The Contractor is responsible for payment of substitute.

1.2.1.3. The contractor shall present a neat, well-groomed appearance appropriate for chapel worship services during all times while he is performing services under this contract.

1.2.1.4. The contractor shall furnish his own transportation to and from Geilenkirchen NATO AB, Germany.

1.2.1.5. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.

1.2.2. Administration:

1.2.2.1. The contractor shall document work performed and will present it to the Protestant Worship Chaplain upon request. The contractor must present an invoice to receive payment for services rendered.

1.2.2.2. If desired, the contractor will be issued a base pass good for 7 day 24 hr entrance to Geilenkirchen NATO AB, Germany.

1.2.3. Personal Property:

1.2.3.1. The contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.

2. GOVERNMENT-FURNISHED PROPERTY AND UTILITIES

2.1. Equipment:

2.1.1. The Government will furnish Government-owned keyboard and/or guitar in the chapel facilities. Requirements for music supplies and internet subscriptions (i.e. scores, song sheets, folders, SongSelect, etc.) will be submitted in writing at least sixty (60) days in advance of the required date and will include: title, number required, cost and suggested source. Government-owned equipment/supplies will not be moved without the permission of the Installation Chaplain.

2.2. Liability:

2.2.1. The contractor shall be liable for loss, damage, or theft of Government property due to the contractor’s carelessness and/or negligence. Negligence will be determined by appropriate Report of Survey findings.