Attachment 1-PWS-03182026.pdf

PERFORMANCE WORK STATEMENT

FOR

WATER TESTING AND ANALYSIS

18 March 2026

1. Introduction

The 711th Human Performance Wing (HPW), United States Air Force School of Aerospace Medicine (USAFSAM), Occupational Health Analytical Services (OEA) provides occupational and environmental program support to the United States Air Force (USAF) Major Commands (MAJCOMs). These requirements are received from the USAF and Department of Defense (DoD) installations within the Continental United States (CONUS) and Outside the Continental United States (OCONUS). This effort will assist USAFSAM/OEA in reporting data to support occupational and environmental health risk assessments relevant to the Occupational Safety and Health Act (OSHA) of 1970, Environmental Protection Agencies (EPA) Safe Drinking Water Act (SDWA), Clean Water Act (CWA), Resource Conservation and Recovery Act (RCRA) and other Federal, State or Local Government requirements.

2. Description of Services

2.1. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform the tasks defined in the Performance Work Statement

(PWS).

2.2. The Contractor shall provide required reports of analytical testing of drinking water or raw water samples for organic, inorganic, conventional, general chemical and radio-analytical laboratory services. Any order placed under this resulting WPS for Analytical Testing shall encompass the following: receiving, storage, analysis and disposal; Quality Control (QC); implementation and maintenance of Chain-of-Custody (COC), and submission of an analytical report that adheres to the requirements of ISO17025:2017 section 7.8. Any report not adhering to the noted guidelines will be rejected and an amended report conforming to requirements will be required.

2.3. Samples may be collected by the USAF from various world-wide locations in and around existing USAF and DoD installations. The Contractor must be able to provide analyses congruent with EPAs Safe Drinking Water Act (SDWA), Clean Water Act (CWA), and/or Resource Conservation and Recovery Act (RCRA) performing the majority of analysis in-house. When unable to perform the analysis in-house, the Contractor must obtain prior approval from USAFSAM to sub-contract analyses. Test codes can be added or removed by updates to the price list, no formal agreement modification will be issued for price list updates.

2.4. The Contractor shall receive samples from USAF and DoD installations both CONUS and OCONUS. Samples may be shipped directly from any DoD installation or may be shipped to USAFSAM first for forwarding to the Contractor. All shipments initiated by USAFSAM/OEA to the Contractor, regardless of origination, will be coordinated through USAFSAM/OEA Authorized Caller.

2.5. The Contractor shall provide all appropriate sample containers, shipping containers, packing materials, ice/refrigerants, preservatives, labels, proper markings/identification, custody seals, and chain-of-custody forms for all samples to be analyzed. The vast majority of samples are shipped in non-returnable containers. In the event a USAF owned cooler is used to ship samples, it is the responsibility of the Contractor to return ship AF owned coolers to USAFSAM/OEA, 2510 Fifth St., WPAFB, OH 45433.

2.6. The Contractor shall supply all United States Department of Transportation (DoT) shipping labels and other labels designed to meet all regulatory shipping requirements.

Sample containers shall meet all applicable international, federal, state, and local laws.

Samples shall be packed for shipment following the recommendations of the EPA Office of Analytical Services and Quality Assurance (OASQA) Sample Submission Procedures, Section 8.2.

2.7. The Contractor shall be responsible for all outbound shipments including the expedited shipment of sample supplies when necessary, and the return shipment of USAF owned equipment to DoD locations. The Contractor shall comply with 49 CFR regulations or International Air Transport Association (IATA) Dangerous Goods Regulations Manual.

All inbound shipping charges will be the responsibility of the USAF. The Contractor shall sign a Chain-of-Custody form upon receipt of samples.

2.8. The Contractor shall contact USAFSAM/OEA for service and submission-related matters that are covered by the agreement. Contact of this nature with individuals from USAF and DoD installations is prohibited without the consent of USAFSAM/OEA. All contact originating from these sources should be reported to USAFSAM/OEA.

2.9. In addition to the test methods listed in the Test List, the Contractor may include on their approved price list any additional industrial hygiene, environmental, or radioanalytical in-house or published methods that may aid in conducting a health risk assessment

3. Quality Requirements

3.1. The Contractor shall use EPA approved methods, apparatus, and equipment, to analyze samples. The Contractor shall perform analyses using whenever possible the most recently published methods and be aware of the current methods and accountable for knowing regulations.

3.2. Where the published method has preservation, temperature and/or hold time requirements, the Contractor will verify these requirements are met before beginning analysis. If the requirements are not met, the Contractor will consult with USAFSAM to determine whether to reject the sample(s) or to perform a qualified analysis. If the analysis is performed, the data must be reported with qualifiers explaining the potential impact on the data. If the samples do not meet preservation threshold requirements and USAFSAM requests testing on a new sample kit, the contractor shall process a new testing requirement to include shipping new collection kits and verification of the new sample preservation before analysis, at no additional costs.

3.3. The Contractor shall provide Level II/III QA/QC data packages upon request. Level II packages consist of Data + Associated Quality Control. Level III packages will include Level II requirements + Instrument Print Out (post run processed data).

3.4. Laboratories shall be EPA certified for each applicable drinking water method, which may also include state EPA specific certifications as necessary. At the discretion of some state’s certifying authority, the National Environmental Laboratory Accreditation Program (NELAP) may be accepted in lieu of drinking water certification for compliance monitoring purposes. The contractor must demonstrate successful participation in Performance Testing (PT) programs per each certifying or accreditation agency requirement.

3.5. In addition to EPA certification, it is preferable the vendor also be accredited by a recognized certifying body that meets the internationally recognized standard ISO/IEC17025 for Testing and Calibration Laboratories. Examples of acceptable certifying bodies include: EPA and/or State Environmental Agencies/Departments.

Examples of acceptable accreditation bodies include 3rd party accreditation programs that are internationally recognized and based on globally accepted criteria as determined through signatory status with one or more of the following international recognition arrangements; International Laboratory Accreditation Cooperation (ILAC) Mutual Recognition Arrangement (MRA), International Accreditation Forum (IAF) Multilateral Recognition Arrangement (MLA), Asia Pacific Accreditation Cooperation (APAC) MLA, or Inter-American Accreditation Cooperation (IAAC) MLA.

3.6. Routine analyses shall be accomplished on a non-emergency/routine basis less frequently on a rush basis. All routine/non-emergency sample analyses shall be performed within 15 working days from receipt of the Official BPA Call.

3.7. Rush analyses may be requested. The Contractor shall provide emergency rush services only when requested by a USAFSAM/OEA Authorized Caller or Contracting Officer.

3.8. If a subcontract lab is utilized the contractor is responsible for that burden. Work will only occur after an Official Call Order is provided by an individual on the Authorized Callers list or the Contracting Officer. USAFSAM/OEA shall maintain the right to deny authorization to begin work for any/all samples received by the contract lab; the Contractor shall be liable for any work completed prior to receiving an Official Call Order.

3.9. Any samples received by the Contractor that are not utilized for analyses are the responsibility of the Contractor for disposal at no cost to the Government.

4. Period of Performance. The Period of Performance (PoP) shall be Five (5) years from award of agreement.

5. Contract Deliverables.

5.1. BPA Call Requirements. The Contractor shall provide call sheet paperwork within 2 working days of sample receipt. At a minimum, this paperwork shall include the work order number, BPA number, date of sample receipt, turnaround time, sample identification number, date and time sampled, sample site description - if provided, sample source, sample condition (temperature, damage, leaks, loss, etc.), test code/analytical method, requested analytes, QC report level, individual test price, total work order cost, and chain of custody (CoC). If USAFSAM/OEA concurs with the call sheet, an Official BPA Call will be submitted to the Contractor.

5.2. Reporting Requirements. For routine analyses, the Contractor shall provide

USAFSAM/OEA with final laboratory reports within 15 working days following receipt of an Official Call Order from USAFSAM/OEA or Contracting Officer. Final reports for rush analyses shall be received within the agreed upon turnaround time. At a minimum, the Contractor’s report shall adhere to ISO/IEC17025:2017 reporting requirements to include; clear identification of the type of analysis required, preservatives used, sample source, date and time sampled, name of sampler, sample identification number, and date of reporting. If sample analysis is sub-contracted, there must be a clear identification of which results are from external providers.

5.3. Electronic Data Deliverables (EDDs). The Contractor shall utilize electronic data management system capabilities to minimize the potential for transcription errors. The EDD should be comprehensive and generated from the Laboratory Information Management System (LIMS) as the laboratory reports. EDDs are required as a component of the analytical reports and must be delivered within 15 working days following the receipt of an Official Call Order from USAFSAM/OEA or Contracting Officer. The specific format and values required are shown in Appendix 1.

5.4. Revised Reports and EDDs. The Contractor shall provide an amended analytical report and/or EDD, if required, at no additional cost if the original is found to be inaccurate during the USAFSAM/OEA quality control review. A revised report shall be provided to USAFSAM/OEA within ten working days and shall be in accordance with ISO/IEC17025 amended reporting guidance to include a distinguished AMENDED REPORT marking as well as indicate the source/type of amendment, a reference to the original reporting date and ensure the amended report reflects the new modified report date.

APPENDIX 1 - Electronic Data Deliverable Format

Excel File Format – the Preferred Formatting Method

The excel file format contains no record numbers and no optional records. All fields must have an entry. For instance, if there are no comments on this analysis, the comments field must have a space entered in it. If the analysis does have comments, the space is replaced with the comment. The fields must be in the order they appear in the example below.

NOTE: Row 1 in the example below is included for clarity only. The EDD that is sent by the contract would not include this header row.

Column Description

A USAFSAM/OEA Sample ID (identified on ship list as AFIOH/SDC Sample Number; always starts with “R” or “W”); 12 characters

B Test Code/Prep Code (found on ship list)

C Analysis Date in format of MM/DD/YYYY HH:MM

D Prep Date in format of MM/DD/YYYY HH:MM (use analysis date if the test code does not have a prep)

E Sample Type (SAMP for an actual customer sample or for the front section of an air sampling tube or passive dosimeter, or FRAC for the back portion of an air sampling tube or passive dosimeter)

F Dilution Factor (1 is an undiluted sample. Numbers > 1 represent a diluted sample. Numbers < 1 and > 0 represent a concentrated sample.

The dilution factor is multiplied by the Raw Value/Result to give the actual concentration of the analyte in the sample).

G Conversion Factor (1 is the default value; conversion factor from instrument units to final reporting units)

H Analyte Name (multiple analytes may be listed for a single sample)

I Raw Value/Result (results of the analysis for the analyte (uncorrected for dilution) in the units of our test code)

J Raw MDL (minimum detection limit for the analyte: Normally, this will be the same as the one in the test code. If the sample size is unusual, the Raw MDL will be different than the one supplied in the test code.

The Raw MDL is multiplied by the DF to yield the reported MDL for the analyte).

K Raw PQL (practical quantitation limit for the analyte: Normally, this will be the same as the one in the test code. If the sample size is unusual, the Raw PQL will be different than the one supplied in the test code.

The Raw PQL is multiplied by the DF to yield the reported PQL for the analyte).

L Comment (If applicable); if no comment is added, insert a space

APPENDIX 2:

Reference List:

SOW Section Ref

Publication Name Retrievable at

2.2, 3.5, 5.2, 5.4 ISO/IEC17025:2017

International Standard for Testing and Calibration Laboratories https://www.iso.org/ISO-IEC-17025-testing-and-calibration-laboratories.html

2.6 EPA Office of

Analytical Services and Quality Assurance (OASQA) Sample Submission Procedures https://www.epa.gov/sites/production/files/2015- 07/documents/sample-submission-procedures-rev13.pdf

2.7 International Air

Transport Association (IATA) Dangerous Goods Regulations Manual https://www.iata.org/en/publications/dgr/