Attachment 1 Proposed Scope of work -- Supplement B 619-24-103.pdf

REPLACE FLOORING AND REPAIR

WALLS IN BUILDING 1

Project No. 619-24-103

Veterans Health Administration

Central Alabama Veterans Health Care System

West Campus

215 Perry Hill Rd, Montgomery, AL 36109

The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design:

Schematics, Design Development, Construction Documents, or a combination of these. This document does not relieve the A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents.

SUPPLEMENT B

Project Title: 619-24-103, Replace Flooring and Repair Walls in Building 1

I. A/E SCOPE OF SERVICES:

1. The AE Design firm shall prepare documents, drawings, specifications for this project. This project will occur on the ground floor, first floor, and second floor on the A-wing of the building #1, main hospital. The contract documents shall cover all activities for the replacement of flooring in the hallways, repair/paint the walls in the hallways, remove/replace the cove base, remove/install corner guards, remove/install bumper guards, repair/paint the door trims, and paint fire/smoke doors. This project shall replace missing handrails, corner guards, and bumper guards. and replace the handrails within the work areas. The design shall include phasing because the hospital must remain in operation. The AE documents must contain provisions for interim life safety measures and infection control. Weekend and after hour work shall be used to the greatest extent possible.

2. General. The Veterans Affairs employee shall not exercise any supervision or control over the

Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the Veterans Affairs.

3. Existing Conditions. This project will replace the aged and deteriorating floors; replace, repair & paint walls in the hallways; remove and replace damaged and failing cove base; and paint chipped door trims in the halls. The presence of asbestos in the floor tile or adhesive and lead in paint has not been determines.

4. Scope of Work. The Contractor shall furnish all management, engineering, supervision, labor, assemblies, transportation, equipment, and supplies needed to complete the following:

5. Building #1, Ground Floor, 1st Floor, and 2nd Floor -A Wing - This project will occur on the ground floor, first floor, and second floor on the A-wing of the building #1, main hospital. The contractor shall replace the flooring in the hallways, repair/paint the walls in the hallways, remove/replace the cove base, remove/install corner guards, remove/install bumper guards, repair/paint the door trims, and paint fire/smoke doors. This project shall replace missing handrails, corner guards, and bumper guards. and replace the handrails within the work areas. Contractor shall report to the COR the presence of asbestos upon which the appropriate corrective actions shall be completed as per the specifications outlined in Section 02 82 11 Traditional Asbestos Abatement.

6. Hours of Operations. The Surgical Wing (M2A) hours of operations are Monday-Friday: 07:30 -

16:00. Regular hospital hours are from Monday- Friday: 08:00 -16:30.

7. Phasing. The schedule work for this project will be planned to permit continual occupancy of the building without cancelling services. The scheduling of repair and construction services must be continually coordinated with the COR. Any floor closures must be submitted 14 days in advance for

VA approval. This work shall be scheduled for afterhours and weekends.

8. Period of Performance. The required period of performance will be 210 days from the date of contract award or notice to proceed.

9. Location. Main Hospital Building #1 at Central Alabama Veterans Health Care System, 215 Perry Hill

Road, Montgomery, AL, 36109.

10. Professional (PE) Architect/Engineer services to include phasing recommendations, planning, consultation and visits, investigation visits before design, design work, preparation of contract drawings and specifications for construction bidding, constructability reviews at each design review, design for accessibility for maintenance and operation of all systems, perform energy savings review and analysis, preparation of cost estimates including contractor bid analysis and recommendations, and participation in any pre-construction conferences. In addition, provide construction period services for demolition, construction, inspection, and commissioning services of all work for this project.

11. The phasing must allow a significant portion of each floor to remain in operation during construction.

As necessary, the A/E shall design temporary HVAC system(s) to accommodate such phasing.

12. All designs will be done according to VA specifications, Design Guides, VA HVAC Design Manual for

New, Replacement, Addition, and Renovation of Existing VA Facilities, Infection Control guidelines and all applicable codes. The design will be structured to require minimum interruption of space function during construction. All work shall meet the most current edition of NFPA/Life Safety Code and comply with all applicable building codes.

13. Removal/containment of any hazardous materials will be addressed in the design documents. Any hazardous material work will be reviewed by CAVHCS Industrial Hygienist.

14. Work performed involving environmental aspects must be done in compliance with laws, policies, and guidelines in accordance with CAVHCS Green Environmental Management Systems (GEMS)

Program, Waste Management, VA Directive 2004-069 and the Federal Pollution Prevention Act.

15. Life safety and infection control will be considered during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment and infection control risk assessment will be completed and included in project submissions.

16. Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Items to be addressed may include timing of entrance and exit of the facilities, road closures, limited lane closures, working after normal working hours, temporary HVAC system(s), and limited parking closures, etc. Plan construction to include impacts on the medical center such as providing alternate facilities entrance and exit, parking or temporary access points.

17. The project design shall be completed in accordance with this Supplement B and all appropriate

Department of Veterans Affairs (VA) standards, specifications, and other Criteria. The A/E shall retrieve all VA design information and standards from the VA Office of Construction & Facilities

Management Internet site http://www.cfm.va.gov technical library. VA design standards and all national, state and local codes adopted and used by the VA shall be incorporated in the design of this project and reflected in the construction cost estimate.

18. All projects shall be designed to achieve an energy consumption level that is at least 30% below the level achieved under ASHRAE Standard 90.1-2007, if life-cycle cost effective. Use Appendix G of

ASHRAE Standard 90.1-2007 to document the energy savings.

19. Should the 30% reduction in energy consumption prove not to be life-cycle cost effective, then the

A/E shall evaluate alternative designs at 5% successive decrements in order to identify the most energy-efficient design that is life-cycle cost effective.

http://www.cfm.va.gov/

20. The following parameters shall be used for performing the analysis:

• 30 year life-cycle period for system comparison

• Use Public domain programs such as TRACE, E-CUBE, Carrier E20-II, Energy Plus, etc.

• 3% Discount Factor

• Do not include taxes or insurance while computing costs

21. Stamp and certify each design and construction plan with one of the applicable AEE certifications or with one of the applicable LEED certifications to achieve the ASHRAE 90.1 energy standards for the

VA.

22. The A/E shall comply with the VA’s programs for Federal preservation. All documents for cultural resource management are located on the following web site: https://www.cfm.va.gov/historic.

Managing these important assets entrusted to us requires striking a balance between our strong commitment to the future and a respect for the past. CAVHCS challenge is to provide world-class health care and other benefits that Veterans have earned while avoiding unnecessary damage to our facilities that represent a unique history.

23. Place the seal of the Registered Architect and Professional Engineer responsible for the design on the

Construction Documents.

24. Prepare a construction cost estimate; and provide construction period services and site visits for the

CAVHCS project, at the Central Alabama Veterans Health Care System, Montgomery, Alabama.

II. General

1. Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one or more bid deduct alternatives totaling 20% or the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

2. The project construction will be under the supervision of the COR/Project Engineer. The

Architect/Engineer shall furnish assistance during the construction period, including review of shop drawings, RFI response, submittals, and serve as necessary in clearing up any problems that may arise.

Bidding shall be handled by the Veterans Affairs Contracting Officer.

III. Quality Assurance/Quality Control (QA/QC):

To reduce construction change orders due to design errors and omissions, the A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

a. Provide an outline of the actions that your firm will take during the design process.

https://www.cfm.va.gov/historic

b. Two weeks after Receipt of the NTP: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

c. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents

(plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

IV. DESIGN REVIEW AND COMPLETION SCHEDULE:

1. This design review material shall meet all requirements described for the First Working Drawing

Submission in the Office of Facilities Management website https://www.cfm.va.gov/til/aeDesSubReq.asp “A/E Submission Instruction NRM Construction

Program Volume C and the VA Directive 0100 for Metric Transition Plan.

2. The A/E shall perform the work required for working drawings by this contract within the limits of the following schedule:

a. Submissions of working drawings:

i. Provide one PDF file (1) of drawings, specifications and cost estimate, and any other required review materials.

ii. The contract A/E shall provide accurate written documentation of the design review meeting attendance, comments, and minutes, within 5 working days of the review meeting.

b. Final Submission of Working Drawings:

i. Provide two sets of: drawings (prints) in “AutoCAD 2023 LT or newer” version, specifications, cost estimate, 1-CD copy and PDF files of all final drawings and specifications and any other contract documents.

Table 1: Design Review Completion Schedule.

ACTION CALENDAR DAYS DESIGN DAYS

RUNNING TOTAL

(DAYS)

Notice to Proceed

35% Review Submission

35 days after Notice to Proceed 35 35

VA Review 15 days anticipated timeframe to review material with VA after 35% submission

65% Review Submission

35 days after approval of 35% 70 85

VA Review 15 days anticipated timeframe to review material with VA after 65% submission https://www.cfm.va.gov/til/aeDesSubReq.asp

95% Review Submission

35 days after approval of 65% 105 135

VA Review 15 days anticipated timeframe to review material with VA after 95% submission

100% Review Submission

35 days after approval of 95% 140 185

VA Review 15 days anticipated timeframe to review material with VA after 100% submission

Final Deliverables 10 days after approval of 100% 210

The total period of performance for the design schedule is 210 days.

3. Site Visits/Construction Period Services:

a. During the Construction Period, the A/E shall make six site visits: tentatively scheduled per the request of the COR. The A/E will render certain technical services during construction including all submittal reviews, final as-built drawings in AutoCAD format and differing site condition reviews and analysis to all claims.

b. Construction shall submit the “Final As-built” drawing for the in the project, after reviewing the contractor As-built drawing. Final As-Built drawing will be submitted by the design firm to VA in

AutoCAD format and Mylar w.

c. Such services shall be considered as advisory and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or the duly authorized representative.

d. The A/E shall check Government furnished and/or the construction shop drawings, detail drawings, schedules, descriptive literature and samples, test reports, field investigative data and review the suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition. The

A/E shall evaluate the submittals with reference to any companion submittals that constitute a system.

End of Scope of Services