Attachment 1- Process Guide for Contractors- Agencies- SCO Form- 2008.pdf
PDF 19 KB Posted
- Solicitation number
- DQ1 AADA 2015000107 2
- Issued by
- Denver County, Denver City, Colorado
About this file
This file is a process guide issued by the Colorado State Controller's Office and Department of Labor and Employment that outlines contractor participation requirements in employment verification programs for public contracts for services with Colorado state agencies and political subdivisions. Effective May 13, 2008, contractors entering into or renewing public contracts for services must participate in either the federal E-Verify program or the Colorado Department of Labor and Employment Program. The guide applies to the purchase and installation of 10 truck toppers for pickup trucks contract opportunity in Colorado. Contractors have the option to select either verification program; those choosing the Department Program must complete specific procedural steps including submitting a Notice of Participation form, retaining original documentation, and maintaining compliance throughout the contract term.
Contractors selecting the Department Program must complete a Notice of Participation form and distribute copies to both the Colorado Division of Labor and the contracting state agency or political subdivision. Within 20 days of hiring each new employee to perform work on the public contract, contractors must complete a notarized Contractor Affirmation and retain copies of identity documents required for federal I-9 Form completion for the duration of each employee's tenure. Contractors must consent to audits by the Department to verify compliance with applicable law, with the Department authorized to conduct random audits of both contracting agencies and contractors. All Notice of Participation forms must be retained for the full contract term, while Contractor Affirmations and I-9 identity document copies must be maintained for each employee's period of employment. The guide references resources available through the State Controller's Office website and the Division of Labor's coworkforce.com portal for obtaining required forms.
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Other files
| File | Type | Posted |
|---|---|---|
| DQ1-AADA-2015000107 Truck Toppers.doc | DOC document | |
| Attachment 2 - Notice to Participate- SCO Form- 2008.pdf | ||
| Attachment 6 - Insurance Requirements.doc | DOC document | |
| Attachment 3 - Contractor Affirmation- SCO Form- 2008.pdf | ||
| Attachment 5_ W-9.pdf | ||
| Exhibit B - State Purchase Order Terms and Conditions.pdf | ||
| Attachment 4 - Vendor Disclosure Statement.doc | DOC document | |
| Addendum_1.doc | DOC document |
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Text version
Public Contracts for Services Guide for Contractor Participation in the
E-Verify Program OR the Department Program 8-17.5-101 & 102, C.R.S.
I. Statutory Authority and Background
Effective May 13, 2008, contractors who enter into or renew a public contract for services with Colorado state agencies or political subdivisions must participate in either the federal E-Verify program, OR the newly created Colorado Department of Labor and Employment Program (“Department Program”). The option to enroll in the new Department Program instead of E-Verify was created by Colorado State Senate Bill 08-193, which amended the Public Contracts for Services and Illegal Aliens Law, 8-17.5-101 and 102, C.R.S.
II. Public Contracts for Services Program Choices
Contractors covered by the law shall participate in either:
1. The Federal E-Verify Program. (If you select this option, you do not need to perform the steps listed in Section III below.) For more information on E-Verify, see: www.uscis.gov and www.uscis.gov/files/nativedocuments/E4_english.pdf
OR
2. The Department Program (described below).
III. Department Program Requirements
Contractors who chose to participate in the Department Program (instead of using E-Verify) shall take the following steps:
1. Notice Form. The Contractor shall complete the “Notice of Participation in the Department
Program for Public Contracts for Services” (“Notice Form”) located at either of these websites:
State Controller’s Office:
http://www.colorado.gov/dpa/dfp/sco/contracts/Unauthorized_Immigrants.htm Division of Labor: www.coworkforce.com/lab/pcs/ http://www.uscis.gov/ http://www.uscis.gov/files/nativedocuments/E4_english.pdf http://www.coworkforce.com/lab/pcs/default.asp
2. Distribution of Notice Form. Retain the original Notice Form. You must distribute copies as follows:
a. One copy sent to the Division of Labor by mail or in-person:
Colorado Division of Labor 633 17th Street, Suite 200 Denver, Colorado 80202-3660
b. One copy sent with the contract to the contracting state agency(s) or political subdivision(s).
3. Contractor Affirmation. Complete a Contractor Affirmation within 20 days after hiring each employee who is newly hired to perform work under the public contract for services.
The individual signing the Contractor Affirmation shall have signature authority for the Contractor. An example of an acceptable Contractor Affirmation is located at either of these two websites:
State Controller’s Office:
Division of Labor: www.coworkforce.com/lab/pcs/
Retain the original notarized affirmation and send a copy to the State agency(s) or political subdivision(s) listed in the contract. The Contractor shall retain the affirmation for the term of employment of the new employee.
4. Copies of Identity Documents. The Contractor shall retain copies of the identity documents for each employee who is newly hired to perform work under the public contract for services.
These are the documents required by 8 U.S.C. Sec 1324a to complete the federal I-9 Form:
Federal I-9 Form with instructions: www.uscis.gov/files/form/I-9.pdf
Retain these copies of the identity documents for the term of employment of the new employee.
5. Audits. A contractor shall consent to Department audits to assess compliance with the law.
The Department may conduct random audits of contracting State agencies or political subdivisions to review materials required for submission by the contractor, and of contractors to review their documents.
6. Retention Requirements.
The Contractor and state agency(s) or political subdivision(s) shall retain the Notice Form for the term of the contract. The Contractor shall retain the affirmation and copies of the I-9 identity documents for the term of employment of each new employee.
http://www.coworkforce.com/lab/pcs/default.asp http://www.uscis.gov/files/form/I-9.pdf
| I. Statutory Authority and Background |
| II. Public Contracts for Services Program Choices |
| OR |
III. Department Program Requirements
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