Attachment 1 Pricing Table_Past Performance.xlsx
XLSX spreadsheet 31 KB Posted
- Attached to
- Jumbotron
- Solicitation number
- 2024-R-072
- Issued by
-
United States Senate
About this file
This document is a Request for Quotation (RFQ) from the United States Senate Office of the Sergeant at Arms (SAA) for jumbotron rental services to support an event on January 20, 2025. The RFQ includes detailed specifications for various types of mobile LED screens, including size, pixel count, brightness, power and position requirements. The contractor will also be required to provide radio frequency (RF) services to transmit video signals from the U.S. Capitol roof to the screen locations. Pricing is requested for 8 line items, with the overall total to be provided. Required setup and testing dates are provided, as well as the event date. Offerors must provide past performance references for similar services within the last 24 months. The RFQ includes attachments with additional details on the pricing table, purchase order clauses, compliance requirements, and screen/RF locations.
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PRICING TABLE
| SAA Request for Quotation | 2024-R-072 | |||||
| PRICING TABLE | ||||||
| OTHER CONDITIONS: | ||||||
| 1) The United States Senate Office of the Sergeant at Arms (Senate or SAA) requests a quotation for the products specified below. THE ENTIRE REQUEST FOR QUOTATION (RFQ) CONSISTS OF RFQ INSTRUCTIONS,THIS PRICING TABLE (Attachment 1 1st tab), PAST PERFORMANCE REFERENCE (Attachment 1 2nd tab), PURCHASE ORDER CLAUSES (Attachment 2), ADDENDUM TO COMMERCIAL AGREEMENTS (Attachment 3) (IF APPLICABLE), SECTION 208 COMPLIANCE (Attachment 4), AND DISPLAY AND RF LOCATIONS (Attachment 5). | ||||||
| 2) This request does not commit the SAA or the Senate to pay any costs incurred in the preparation and submission of this quotation, nor to purchase or contract for any item on this RFQ. | ||||||
| 3) Offeror shall provide the F.O.B. Destination United Stated Senate, Washington D.C. and propose Prices for the Fixed Unit Price and Total Price of each Items # 1 to # 8 below. | ||||||
| 4) Offeror shall state if pricing offered is Open Market or provide the Schedule/Contract Number if GSA or NASA SEWP. (SEE MANDATORY VENDOR INFORMATION BELOW.) | ||||||
| 5) Price quotes are due on August 16, 2024, and shall be valid until January 20, 2025. | ||||||
| Period of Performance: Estimated August 26, 2025 through January 25, 2025 | ||||||
| Jumbotron Services | F.O.B. Destination - Prices in USD ($) | |||||
| Item # | Requirements, Specifications, and Other Requirements | Estimated Quantity | Fixed Unit Price | Total Price | Size and Specifications Proposed | |
| REQUIREMENTS: | ||||||
| 1 | Large Trailer Mounted Mobile LED "Main Screens" | |||||
| Size: minimum 19 ft. height x 33 ft. width, or comparable larger size. (Please specify size proposed and provide technical specs.) Screens shall be trailer-mounted, tractor will be parked off-site during event. Contractor must provide black or white flats/drapes to cover vehicle, trailer, and area under the lift. Screens shall rotate after being raised and in operation to allow for exact positioning. | 2 | $ - 0 | ||||
| 2 | Trailer Mounted Mobile LED "Flank Screens" | |||||
| Size: minimum 9 ft. height x 16 ft. width, or comparable larger size. (Please specify size proposed and provide technical specs.) All units shall be self powered by contractor provided quiet running generators (provide decibel rating at 25% load at 23ft). Trailers shall include plywood that will be used to park on over grass, and will include full vinyl drape in grey to cover any advertising and provide a clean look. Units will be fed by Senate Recording Studio (SRS) fiber. Screens shall rotate after being raised and in operation to allow for exact positioning. | 2 | $ - 0 | ||||
| 3 | Trailer Mounted Mobile LED "Grant Screens" | |||||
| Size: minimum 9 ft. height x 16 ft. width, or comparable larger size. (Please specify size proposed and provide technical specs.) Units shall be self powered by contractor provided VERY quiet running generators. (Contractor shall provide decibel rating at 25% load at 23ft). Trailers shall include full vinyl drape in grey to cover any advertising and provide a clean look. Screens shall rotate after being raised and in operation to allow for exact positioning. This location will host visually impaired audience members who will listen to audio descriptions of proceedings using earphones. The generators must be quiet to permit unimpaired listening. | 2 | $ - 0 | ||||
| 4 | Truck mounted Mobile LED "Circle Screens" | |||||
| Size: minimum 9 ft. height x 16 ft. width, or comparable larger size. (Please specify size proposed and provide technical specs.) All units shall be self powered by contractor provided quiet running generators. (Contractor shall provide decibel rating at 25% load at 23ft). They shall include full vinyl drape in grey to cover any advertising and provide a clean look. Screens shall rotate after being raised and in operation to allow for exact positioning. | 2 | $ - 0 | ||||
| 5 | Scaffold Mounted Modular LED "Pool Screens" | |||||
| Size: minimum 9 ft. height x 16 ft. width, or comparable larger size. (Please specify size proposed and provide technical specs.) All units shall be self powered by contractor provided quiet running generators. Each unit shall be supplied with its own generator. Screens shall be scaffold mounted. | 2 | $ - 0 | ||||
| 6 | Scaffold Mounted Modular LED "3rd St Screen" | |||||
| Size: minimum 9 ft. height x 16 ft. width, or comparable larger size. (Please specify size proposed and provide technical specs.) The unit shall be self powered by contractor provided quiet running generators. (Contractor shall provide decibel rating at 25% load at 23ft). The unit shall be supplied with its own generator. Screen shall be scaffold mounted. | 1 | $ - 0 | ||||
| 7 | Provide Radio Frequency (RF) service(s) to transmit a single video program from U.S. Capitol roof to five screen locations: to the "Circle Screens" located at Peace Circle (one unit) and Garfield Circle (one unit); to the "Pool Screens" to be located on the far side of the Capitol Reflecting Pool (two units); and to the "3rd St Screen" to be located on the south side of the Mall on a sidewalk near the street (one unit). Depending on transmission antenna type and coverage pattern, this may be one or multiple RF paths. [PLEASE SEE THE ATTACHED PICTURE (Display and RF Locations.jpg) for the screens' approximate angle and distance from the transmission point.] This picture is being provided FOR INFORMATION ONLY. | |||||
| (The proposal shall include detailed technical specifications for proposed RF services.) | 1 | $ - 0 | ||||
| 8 | Provide RF service to transmit a separate video program from U.S. Capitol roof to the south "Grant Screen" located on the east sidewalk of Grant Memorial. This service will include descriptive audio in addition to video. (The SAA will provide a fiber link to the LED screen located on the north sidewalk as well as cable covers) | |||||
| (The proposal shall include detailed technical specifications for proposed RF service.) | 1 | $ - 0 | ||||
| TOTAL: | $0.00 | |||||
| SPECIFICATIONS: | Please enter √ under Yes or No column, and any exception or comment in Comments column for each specification and requirement listed. | |||||
| Yes | No | Comments | ||||
| S1 | All screens must be capable of widescreen 16x9 aspect ratio. | |||||
| S2 | All sets of screens used for a particular purpose ("Main", "Flank", etc.…) shall have matching screen size, pixel count, mounting detail, power configuration, and brightness. | |||||
| S3 | "Main Screens" must be high definition capable with a minimum pixel count of 960x576, pitch of 16mm, and 7,500 nits of brightness. Trailer footprint should not exceed 53' x 24'. | |||||
| S4 | "Pool Screens" must be high definition capable with a minimum pixel count of 720x405, pitch of 6mm, and 5,000 nits of brightness. Screen weight shall not exceed 900 lbs/screen | |||||
| S5 | "Flank Screens" and "Grant Screens" must be high definition capable with a minimum pixel count of 480x264, pitch of 10mm, and 5,000 nits of brightness. Trailer footprint shall not exceed 16' x 8' | |||||
| S6 | "Circle Screens" must be high definition capable with a minimum pixel count of 480x264, pitch of 10mm, and 5,000 nits of brightness. Truck footprint shall not exceed 40' x 18' | |||||
| S7 | "3rd St Screen" must be high definition capable with a minimum pixel count of 720x405, pitch of 6mm, and 5,000 nits of brightness. Screen weight shall not exceed 900 lbs/screen | |||||
| S8 | All screens and RF paths must be capable of accepting the following input signal format: HD-SDI, 720p, 59.94fps | |||||
| OTHER REQUIREMENTS: | Please enter √ under Yes or No column, and any exception or comment in Comments column for each specification and requirement listed. | |||||
| Yes | No | Comments | ||||
| R1 | Contractor shall provide sufficient weather protected space to accept a fiber cable and fiber receiver to be supplied by the Senate for the two (2) "Main Screens", for the two (2) "Flank Screens", and for the two (2)"Grant Screens" (trailer to trailer distribution). This equipment is roughly the size of a roll-aboard suitcase. | |||||
| R2 | Contractor shall provide power for fiber receivers provided by the Senate and located at the two (2) "Main Screens", for the two (2) "Flank Screens", and for the two (2)"Grant Screens" (trailer to trailer distribution). | |||||
| R3 | Contractor must provide protection for all screens in case of inclement weather such that all screens will run after inclement weather has passed during the event. | |||||
| R4 | Contractor must provide sufficient number of experienced personnel capable of expert construction, operation, and breakdown of all the Jumbotron units and RF systems including frequency coordination. | |||||
| R5 | Contractor shall be responsible for all their other requirements including security, fuel, and other power supply to ensure the successful operation of all the Jumbotron units during the event. | |||||
| R6 | Event Set-up & Testing: Equipment shall be placed and tested at the following locations no later than the following dates | |||||
| R6.1 | For large "Main Screens" trailer mounted screens, January 13, 2025 | |||||
| R6.2 | For "Flank Screens" trailer mounted screens, January 17, 2025 | |||||
| R6.3 | For "Grant Screens" trailer mounted screens, January 17, 2025 | |||||
| R6.4 | For "Circle Screens" truck mounted screens, January 17, 2025 | |||||
| R6.5 | For "Pool Screens" scaffold mounted screens, January 17, 2025 | |||||
| R6.6 | For "3rd St Screen" trailer mounted screen, January 17, 2025 | |||||
| R6.7 | All microwave RF setup, January 17, 2025 | |||||
| R6.8 | Strike all equipment, January 20, 2025 (evening) | |||||
| R7 | Event Date: Monday, January 20, 2025 | |||||
| R8 | Set-up Locations: [PLEASE SEE THE ATTACHED PICTURE, Attachment 5 (Display and RF Locations.jpg) for the screens' approximate placement.] This picture is being provided FOR INFORMATION ONLY. Origination point of video feed transmission will be from the west front, north side of the U.S. Capitol roof. The Architect of the Capitol will provide power for RF systems and video feeds at the roof location. | |||||
| R8.1 | For Large "Main Screens", one large screen shall be located on each side of the West Front stairs of the Capitol facing westward (No. 1 in photo). | |||||
| R8.2 | For trailer mounted "Flank Screens" (No. 2 in photo), one each shall be located north and south of the oval shaped central lawn area. | |||||
| R8.3 | Trailer mounted "Grant Screens", (No. 3 in photo) shall be located on the East side of Grant Memorial, with one each at the north and south ends of the sidewalk. | |||||
| R8.4 | For "Circle Screens" (No. 4 in photo), screens shall be located in East end of Pennsylvania and Maryland Ave. parking areas angled towards the center. | |||||
| R8.5 | For "Pool Screens" (No. 5 in photo), screens shall be located on the north and south ends of the sidewalk west of the reflecting pool and angled inward. | |||||
| R8.6 | For "3rd St Screen" (No. 6 in photo), one large screen shall be located at the NW corner of 3rd street and Jefferson Drive, and angled inward. | |||||
| R9 | The Senate will provide scaffolding for the "Pool Screens" (No. 5 in the photo). Contractor shall provide the Senate's scaffolding coordinators with detailed design information so that the modular LED systems can be mounted safely and displayed as required. | |||||
| R10 | On 2nd tab of this workbook, Contractor shall provide at least five (5) events in the last twenty-four months for which the company directly provided rental services of jumbotrons similar to the services requested in this RFQ, with complete contact information, event name, date and place of event. These references may be contacted by the SAA to determine Contractor past performance. | |||||
| R11 | Contractor shall provide its company's policy for Item cancellation if the SAA required cancellation due to unforeseen circumstances. |
| MANDATORY VENDOR INFORMATION: | |
| Company Name and Address: | |
| Open Market/GSA Schedule/NASA SEWP Contract #: | |
| TAX ID NO.: | |
| DUNS NO.: | |
| SAM Registration #: |
| Signature: |
| Printed Name: |
| Title: |
| Date: |
&D, &T &8&P OF &N
Past Performance
| Offeror Name |
| Offeror POC Phone / Email |
| Offeror shall provide Past Performance references for simular products and services within the last twenty-four months. |
| Reference 1 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone |
B Contract number:
C Period of performance:
D Event and Location:
E Description of service provided (enter below):
| Reference 2 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone |
B Contract number:
C Period of performance:
D Event and Location:
E Description of service provided (enter below):
| Reference 3 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone |
B Contract number:
C Period of performance:
D Event and Location:
E Description of service provided (enter below):
| Reference 4 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone |
B Contract number:
C Period of performance:
D Event and Location:
E Description of service provided (enter below):
| Reference 5 | |
| A | Client / Customer |
| POC | |
| Address | |
| Phone |
B Contract number:
C Period of performance:
D Event and Location:
E Description of service provided (enter below):
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