Attachment 1-Potable Water Supply-Requirements Document.pdf

REQUIREMENTS DOCUMENT

POTABLE WATER SUPPLY

2 November 2020

PART 1

1. INTRODUCTION: This is a supply requirement to deliver potable water as necessary to locations at Fort Wainwright, Alaska and Yukon Training Area, Alaska.

1.1. Description of Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items required to supply potable water. The water source shall be any commercially available and Alaska Department of Environmental Conservation (ADEC)-approved source. Additionally, all delivery means, methods, and equipment shall be ADEC approved.

1.2. Background: Fort Wainwright consists of a few buildings and facilities not connected to domestic water or their own well system. Potable water delivery has been and continues to be vital to the continued mission, occupation, and operation of these facilities.

1.3. Objective: The objective of this requirement is to deliver potable water as scheduled and on an as needed basis in order to ensure no facility is without water.

1.4. Scope: Deliver potable water from ADEC-approved source(s) and with ADEC-approved means, methods, and equipment to all tanks listed in Attachment 3.

1.4.1. The Contractor shall deliver potable water only from an ADEC-approved source, using only ADEC-approved conveyances, on a scheduled and/or on-call basis.

The Contractor shall deliver potable water to designated location within 24 hours of notification by the designated Government point-of-contact (POC).

1.4.2. The Contractor shall provide delivery tickets weekly to the Government detailing delivery date, location, and quantity. Contractor shall submit tickets to designated Government POC electronically.

1.4.3. The Contractor shall make the water delivery conveyance(s) available as required for inspection, sampling, and testing by the Government.

1.5. Notification of Schedule: The contractor shall notify the designated Government (POC) at least twenty-four (24) hours prior to commencement of any contractor activity on Fort Wainwright.

1.6. General Information

1.6.1. Federal Observed Holidays: The Government does not require the Contractor to provide potable water on federal holidays. However, the contractor may, at his option, and without additional expense to the Government, provide potable water on any federal holiday.

1.6.2. Hours of Operation: Potable water delivery shall be accomplished on any day of the week, between 7:00 A.M. and 5:00 P.M.

1.6.3. Delivery Location: Fort Wainwright, Alaska and Yukon Training Area (YTA), Alaska. Fort Wainwright is located adjacent to Fairbanks, Alaska in the Interior of the State. Yukon Training Area is located approximately 60 road miles southeast of Fairbanks.

1.6.4. Quality Assurance: The Government may inspect deliveries by the Contractor IAW the Requirements Summary.

1.6.5. Security Requirements: Contractor personnel performing work under this contract shall not have been convicted of any felony within the previous five (5) years.

1.6.6. Contractor Access to Ft Wainwright (RAPIDGate): The contractor shall comply with requirements of electronic or web-based systems for vehicle and personnel passes in order to gain unfettered access to the Installation. Current version of this program is called RAPIDGate. The contractor shall also comply with any subsequent similar program after RAPIDGate. Further information can be found at rapidgate.com.

1.6.7. Special Qualifications: Any Contractor employee engaged in water delivery shall be licensed in the State of Alaska for the truck, tank, or trailer used. Licenses shall be readily available to the government upon request.

1.6.9 Specialized Equipment: The conveyance used to deliver potable water shall be locked when not in use. Trucks, tanks, pumps, hoses, etc. used shall be inspected and certified for potable water delivery by the ADEC. Certificates of inspection shall be provided to the Government at contract award and at any other time upon Government’s request.

1.6.10 Post-Award Conference/Periodic Progress Meetings: The Contractor shall attend the post-award conference and any periodic meetings as required by the Government.

1.6.11 Key Personnel: The Contractor shall designate a primary and alternate POC who shall represent the Contract on all matters under this contract. Both the primary and alternate POCs shall have the authority to bind the Contractor to the Government. The primary and alternate POCs shall be designated in writing to the Contracting Officer.

1.6.12 Invoicing: All Contractor invoices shall be submitted via Wide Area Work Flow using contract line item numbers (CLINs). The contractor shall be required to establish account(s), access method(s), log-in(s), and get necessary training in order to submit invoices through WAWF. Invoices not submitted via WAWF shall not be accepted or paid.

1.6.13 Emergency Services:

1.6.13.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the designated Government POC within 30 minutes of the incident.

1.6.13.2 The Contractor may, at his option, use Fort Wainwright Emergency Services, available by dialing 9-1-1. Emergency medical treatment and other emergency services for Contractor personnel shall be the responsibility of the Contractor, including any fees or charges imposed. If dialing 9-1-1 from Fort Wainwright, it is critical the caller advise the 9-1-1 operator that they are on Fort Wainwright.

2. Antiterrorism/Operations Security Requirements:

2.1. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil.

2.2. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.3. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance.

2.4. new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training.

2.5. The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering with and / or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature. All delivery vehicles will also be subject to inspection at all times and all places by the designated Government POC, Post Veterinarian, and/or Law enforcement Officials. When the sanitary conditions of the delivery conveyance have led, or may lead to product contamination or adulteration, constitute a health hazard, is not equipped to maintain prescribed temperatures, or the transport results in product 'unfit for intended purpose', supplies tendered for acceptance may be rejected without further inspection.

As the holder of a contract with the Department of Defense, it is incumbent upon the awardees to insure that all products and/or packaging have not been tampered or contaminated. Delivery conveyances will be locked or sealed at all times, except when actively loading or unloading. Unsecured vehicles will not be left unattended. All incoming truck drivers will provide adequate identification upon request. In the event of an identified threat to an installation, or a heightened force protection/Homeland Security threat Level, the contractor may be required to adjust delivery routes to minimize vulnerability and risks to enable direct delivery to DOD facilities.

PART 2

ATTACHMENTS

2.1. Attachment 1 – Requirements Summary

2.2. Attachment 2 – Deliverables Schedule

2.3. Attachment 3 – Estimated Delivery Data

ATTACHMENT 1

REQUIREMENTS SUMMARY

The contract requirements are summarized in the table below. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

#1. Deliver potable water as needed.

ADEC-approved source and using ADEC-approved conveyance. Para.

1.4.1.

When delivery required by schedule or by notification from the Government, no facility is without water

100% of designate location within 24 hours of notification.

100% inspection

Non-conformance may result in re-delivery, negative CPARS report, and termination.

#2. Delivery conveyance available for Government sampling and testing.

Para. 1.4.3.

Conveyance presented for Government testing within 48 hours of Government notification

Zero deviation from the standard

100% inspection

Non-conformance may result in re-delivery, negative CPARS report, and termination.

ATTACHMENT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

ADEC

inspection certificates for water source and for delivery conveyances

At contract award and upon request

One per water source and one per conveyance

Paper copy Designated Government

Representative

Delivery tickets

Not later than the 5th calendar day after date of delivery

One per delivery destination per delivery

Electronic copy Designated Government

Representative

ATTACHMENT 3

ESTIMATED DELIVERY DATA

The quantities stated below are estimates only. The Contractor is not guaranteed to receive the estimated quantities and deliveries to locations specified herein.

LOCATION

EST TANK

SIZE (gal) EST FILL FREQUENCY

EST ANNUAL

GALLONS

1171 Ski Lodge (Oct‐Apr) 2500 Twice weekly 15000

1171 Ski Lodge (Apr‐Oct) 2500 On‐call 5000

1171 Ski Lodge (Oct‐Apr) 1000 Twice weekly 15000

1171 Ski Lodge (Apr‐Oct) 1000 On‐call 5000

1185 Ski Lodge Maint (Oct‐Apr) 1000 Once weekly 4000

1185 Ski Lodge Maint (Apr‐Oct) 1000 On‐call 4000

1191 Landfill 300 Once weekly 11000

2400 Railhead Admin 300 Once weekly 11000

2402 Railhead Fire Suppress 60000 On‐call, 10,000 gal limit 5000

4027 Visitor's Center 1000 Once weekly 23000

5108 Small Arms Range 300 (3 ea) Once weekly 22000

5109 Small Arms Range 300 On‐call 16500

5113 Small Arms Range 200 On‐call 1000

5125 Small Arms Range 200 On‐call 1500

5119 Small Arms Range 200 On‐call 800

Yukon Training Area 200 On Call 800

TOTAL ANNUAL ESTIMATE

USAGE 140400