Attachment 1 - Performance Work Statment.pdf

Performance Work Statement for

Control Point/Sound System Services for the 2025 Thunder & Lightning Over Arizona Air Show

1. DESCRIPTION OF SERVICES

1.1. The Federal Aviation Administration (FAA) requires a control point at each air show. The control point is a specified location where the event organizer, or a designated representative, or an air boss manages the aviation event.

The control point must have a communication system with the capability necessary to control the aviation event and the invited assembly of persons. In order to meet the control point requirement, the contractor shall provide all personnel, equipment, tools, materials, supervision, and the other items and services to provide a PA quality sound system. The contractor shall perform duties during the arrival and practice show on Friday 21 March 2025 and during the 2025 Thunder & Lightning Over Arizona Air Show on 22-23 March 2025.

2. CONTRACTOR PA QUALITY SOUND SYSTEM REQUIREMENTS

2.1. The Contractor shall provide a PA system for the practice show on Friday 21, March 2025 as well as the Davis- Monthan AFB (DMAFB) 2025 Thunder & Lightning Over Arizona Air Show on 22-23 March 2025, within the limitations prescribed by the Federal Aviation Regulation Waiver (FAA Form 7711-1).

2.2. Contractor shall provide a control point/communications trailer with large Announcer/Air Boss/VIP platform (recommended 20'x 8'), sufficient enough to accomplish a control point mission for the DMAFB Air Show. The control point shall be equipped with VHF two-(2)-channel-capability radios and one (1) UHF radio. The control point shall be equipped with two (2) additional (listen only) headsets.

2.3. Contractor shall provide equipment sufficient to broadcast sound over a 4,000' crowd line with the option of a remote speaker systems interconnect and/or low power FM broadcast to aid in parking and emergency notifications.

2.4. Contractor shall provide production enhancement equipment and materials sufficient to create an enjoyable air show experience for the DMAFB visitors.

2.5. Contractor shall provide a highly experienced, professional air show sound technical expert to erect and maintain, operate, and remove the sound/ground-to-air radio communications system. The sound system technician shall act as the communications subject matter expert and consultant to the DM AFB air show team.

2.6. Contractor shall arrive at DMAFB no later than 1300, Thursday, 20 March 2025, to allow adequate time for the Contractor to set-up all necessary equipment. Contractors are required to utilize the Swan Gate for DMAFB entry and exit.

2.7. Contractor shall integrate knowledgeable DMAFB professionals into the air show control point operations to enhance the air show experience and to provide a military presence for coordination. This shall include, but is not limited to the Weather Office, Transient Alert, Air Field Management, CFR Egress teams, Communications Security Forces, and the tower/RAPCON personnel.

2.3. PERFORMANCE. Contractor shall provide the following minimum capabilities:

2.3.1. Advise air show management on effective sound production and management.

2.3.2. Advise air show management on obtaining music licensing.

2.3.3. Provide a control point/communication trailer with large (recommended 20'x 8') Announcer/Air Boss/VIP platform.

2.3.4. Liaise with Narrator, Public Affairs, and Protocol on introductions and opening ceremonies.

2.3.5. Conduct pre-show coordination with air boss, airfield management, security forces and narrator.

2.3.6. Review performer list and ensure appropriate media is available.

2.3.7. Provide dual VHF radios with four-channel availability/with headsets/with backups.

2.3.8. Provide an integrated sound system with minimum capabilities of:

2.3.9. 4,000’ front of high fidelity sound and PA coverage.

2.3.10. Provide high quality, independent sound system featuring two-way speakers for DV area.

2.3.11. 20-channel sound mixing system w/auto ducking and multiple CD /tape /mini-CD capability.

2.3.12. Accept “direct feed” from external systems; e.g., Thunderbirds, Snowbirds, etc.

2.3.13. Two (2) fully independent self-contained power sources.

2.3.14. A full-time dedicated mixer /technician.

2.3.15. 3-wired mic + 2-wireless mic w/reception coverage up to 1,000 feet.

2.3.16. Unique “Let’s go to the air” radio interconnect /mixer, i.e., cockpit to ground narration.

2.3.17. Provide multiple low-level output feed for radio, TV stations, ESPN, etc.

2.3.18. Provide low power FM broadcast to aid in parking and emergency notifications.

2.4 SOUND/PRODUCTION TECHNICIAN QUALIFICATIONS

2.4.1. Must have sound production/control point experience at air shows sites, military preferred.

2.4.2. Must maintain detailed performer media database.

2.4.3. Must maintain an extensive music library/database.

2.4.4. Must be familiar with all emergency procedures required for air shows.

2.4.5. Must have experience working shows with the military aerial demonstration teams and some single-ship-demonstration teams.

3. CONTRACTOR PROVIDED AIRCRAFT LIABILITY INSURANCE.

3.1. The contractor shall maintain a minimum of $1,000,000 in liability insurance on the days that the airshow is scheduled and provide coverage for all aspects of the performer’s liability with respect the performance at the air show.

4. MISCELLANEOUS REQUIREMENTS

4.1. Report fire hazards, unsafe conditions, and items in need of repair to the contract Point of Contact (POC).

4.2. Turn in lost and found articles to the designated Government point of contact.

4.3. Notify Security Forces when unauthorized or suspicious persons are seen on the premises

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1. Location. The contractor will be provided an unobstructed spot on the flight line to locate their sound trailer/platform.

5.2. Map. A map of the base layout upon contract award.

5.3. Trash Removal. Limited trash removal will be provided by the Government.

5.4. Emergency Services. The Government will provide security forces services (call 520-228-4444 for emergencies only), and fire protection services (call 520-228-3333). There are no emergency medical services available on DMAFB; therefore the contractor must dial 911 for emergency medical services.

5.5. Expenses. The contractor is responsible for their own travel expenses to include lodging and transportation.

6. GENERAL INFORMATION

6.1. Traffic Laws. The contractor employees shall comply with all DMAFB traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges and debarment from the base. The use of cell phones is prohibited while driving on DMAFB, unless the phone is hands free phone. Seat belt use is mandatory for all vehicle occupants.

6.2. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges and debarment from the base.

6.3. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on DMAFB.

6.4. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor employees, resources, and classified or unclassified defense information.

6.5. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for disclosure of records to the public for marking, handling, transmitting, and safeguarding FOUO material.

6.6. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by Occupational Safety and Health Act (OSHA) Safety and Health Requirements. Th contractor shall provide a verbal report to the Contracting Officer as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. The contractor shall also provide a completed copy of required Accident Investigation Reports to the Contracting Officer within five calendar days of each occurrence.

7. QUALITY CONTROL

7.1. The contractor shall develop and maintain a quality control program to ensure each performance is satisfactorily performed and address any deficiencies communicated by the POC in a timely manner.