Attachment 1 Performance Work Statement REV 2.docx

United States Department of Agriculture Agricultural Research Service

PERFORMANCE WORK STATEMENT

Wastewater Pre-Treatment Plant (WWTP) Operations Support

National Bio and Agro-Defense Facility (NBAF) USDA-ARS, Manhattan, KS

01/14/2026

Contents

Project Wastewater Pre-Treatment Plant (WWTP) Operations Support

General Information

1.0 Scope of Work

This is a non-personal services contract to provide operational support for a wastewater pre-treatment system. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform wastewater pre-treatment system operational support at the National Bio and Agro-Defense Facility (NBAF) as defined in this Performance Work Statement (PWS), Section 3.0 except for those items specified as government furnished property and services. The Contractor shall perform to the standards of this PWS. All performance times referred to in this PWS are calendar days, unless otherwise specified.

2.0 Background

The National Bio and Agro-Defense Facility (NBAF) is the nation’s first integrated Agricultural and Zoonotic Disease, research, diagnostics, training, and evaluation (RDT&E) facility with the capability to address threats from High-Consequence Zoonotic Disease agents and Foreign Animal Disease (FAD) agents. As a result, the 574,000 SF main lab facility is designed to contain BSL-2 through BSL-4 research studies. Due to the nature of this facility NBAF is seeking a company or individual with extensive knowledge and expertise in Wastewater Pre-treatment System operations that process wastewater from a large laboratory facility. The NBAF campus houses nine buildings covering 45 acres. The NBAF campus address is 1980 Denison Ave., Manhattan, KS. The NBAF WWTP team is comprised of 14 individuals. Anticipate typical telephone/teleconference/virtual meeting support sessions and onsite support sessions with two to five NBAF personnel.

3.0 Contractor Requirements

3.1 Work Restrictions & Conditions

3.1.1 Site Security Access: Access to the site is controlled by a security fence and a contractor check-in/check-out system. A current Real ID compliant, government issued photo identification is required for entry. All subcontractor and prime contractor personnel working on site must pass a Fitness suitability. Contractor/subcontractor vehicles will be checked at the main entrance gate. Badge issuance will occur once fitness determination and internal processes have been completed. The contractor identification badge must always be worn while on the site. See section 8 for additional security information.

3.1.2 All contractor employees, including subcontractor employees, providing services for the NBAF shall read, acknowledge, and follow all applicable NBAF policies, SOPs, and guidelines.

3.1.1 Work shall be confined to the areas identified on the Drawings. Unless accompanied by a USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

3.1.2 Failure to comply with access requirements shall be adequate grounds for the removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

3.1.3 Work Hours: Regular work hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding Government holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. Work outside regular hours, including weekends and holidays, requires prior security approval. Requests shall be submitted through the COR at least five (5) calendar days in advance and include dates, hours, location, and purpose. The COR will coordinate access with site security.

3.2 General Requirements/Tasks

3.2.1 To be considered technically acceptable, the Contractor shall submit both resumes for the wastewater plant SMEs and two (2) case studies of examples of past projects that are similar in scope to this project, including contract information for reference.

3.2.2 Building will be occupied while service is ongoing. The contractor shall schedule work with location to allow location to meet current research needs.

3.2.3 The Contractor shall provide the CO with a list of all employees performing work under this contract and maintain updates monthly.

3.2.4 The work performed under this contract shall be subject to continuous audit by the CO/COR/LM. Quality control is the exclusive responsibility of the Contractor.

3.2.5 A Sleeved shirt, long pants, and close toed shoes must be worn during site visits.

3.3 Service Requirements/Tasks

CLIN 0001 WWTP System Operations Support

3.3.1 Level of effort:

· 150 support hours per year.

· One (1) on-site support session per year for two (2) 8-hour days.

3.3.2 Provide operational support to maintain efficient and continuous performance for, but not limited to:

· Analyzing and improving treatment processes, chemical dosing, and equipment to enhance performance and reduce costs.

· Interpreting meter and gauge readings and reviewing lab data to determine if process adjustments are necessary to comply with regulatory permits.

· Informing NBAF staff on changes in wastewater treatment regulations and standards.

· Assist with the preparation of required reports and permits to regulatory agencies, such as the Kansas Department of Health & Environment (KDHE) or the U.S. Environmental Protection Agency (EPA)

· Provide recommendations to address operational issues to ensure plant reliability and longevity

· Assessing new equipment and treatment technologies for effectiveness and feasibility

· Provide marginal assistance with the design, installation, and commissioning of new or upgraded systems and other work as necessary.

· Track running list of hours used/provided and included with monthly invoices.

3.3.3 Provide a comprehensive report for the on-site support session to include recommendations for system adjustments or improvements when applicable. Include product information when recommendations include new equipment or materials.

3.3.4 Schedule, administer, and provide agendas/minutes for meetings.

4.0 Government Furnished

4.1 The government will provide escorts during site visits and attic stock parts for preventative maintenance of the systems.

4.2 The government shall be afforded 14 calendar days to review submittals.

5.0 Deliverables / Schedule

The Contract duration for this service is one base year and four option years.

Key Deliverables

6.0 Travel

This will be a firm fixed price contract with a monthly billing structure. Travel costs will not be billed separately.

7.0 Contractor’s Key Personnel

The contractor’s key personnel shall be subject matter experts (SME), that have a comprehensive understanding of scientific, technical, operations, and environmental regulation knowledge and experience based on industry best practices as it relates to wastewater treatment plants and systems.

8.0 Site Specific Security Requirements

8.1 Personnel Fitness and Access Authorization: All contractor personnel requiring access, not in a visitor status, at National Bio and Agro-Defense Facility (NBAF), NBAF leased spaces, or access to NBAF digital systems, must successfully complete a Tier 2 background investigation, as defined by the Federal Investigative Standards. Physical site or digital access will not be granted until the investigation is adjudicated and approved by the USDA Personnel Security Office. The contractor shall ensure all personnel requiring routine site and any digital access meet suitability requirements prior to assignment at NBAF. The Prime Contractor is required to provide onsite escorts of contractor employees or any representative of, or agent of the contractor entering this facility. Contractor personnel will be provided with a two (2) week window to provide all documentation requested by USDA to complete their fitness determination.

Contractor employees must be US citizens. If contractor personnel do not pass fitness determination checks, they will not be allowed to perform work on this contract.

Contractor personnel shall comply with all personal identity verification requirements as directed by USDA. Each person accessing NBAF, or NBAF leased spaces, whether escorted or unescorted, will be required to provide personal details (i.e. full name, date of birth, social security number, driver’s license number). Contractor personnel must have a REAL ID compliant identification before site access is permitted. An unexpired, active federal employee or military PIV/CAC card is also an acceptable form of identification.

8.2 Site-Specific Training Requirements: Prior to receiving access at NBAF in a capacity other than a visitor or authorization to access digital systems, contractor personnel shall complete a minimum of two (2) hours of site-specific training provided by USDA personnel. This training includes but is not limited to facility protocols, biosafety procedures, digital media control policies, and operational security. Additional or refresher training may be required based on mission needs, changes in facility operations, or updates to USDA or NBAF policy. Additional training may also be required if contractor personnel must enter any biocontainment space.

Contractors unable to access USDA training systems will be provided with alternative formats for training delivery and documentation.

Visitor training is also required for contractor personnel that will be in visitor status. This training is approximately 15 minutes in length and requires an acknowledgement form to be signed after viewing. Examples of potential visitors: Contractors performing site visits, external meeting attendees, mail, package, delivery persons, waste pickup, nitrogen deliveries, etc.

8.3 Digital Media Control, Permitting, and Storage Requirements: Contractor personnel are prohibited from using personal devices (e.g., smartphones, tablets, cameras) for any photography or videography on NBAF property. All digital media must be captured using Government-Furnished Equipment (GFE) and only with prior written authorization.

Contractors must obtain a Photography/Videography Permit through their Contracting Officer’s Representative (COR) after completing all training requirements.

Media collection in Federal Select Agent Program (FSAP)-registered spaces additionally requires prior approval from the Responsible Official (RO) for each event. Any media intended for external release, or taken off NBAF property or system, must be reviewed and approved by both the NBAF Security and Communications Units.

Contractors must provide a secure, COR-approved method of storing digital media collected during contract performance. All media must be treated as Controlled Unclassified Information (CUI) where applicable.

Upon completion of contract, contractors must sanitize or destroy all digital media collected, with written verification submitted to the COR.

8.4 Compliance and Enforcement: Failure to comply with the provisions of this section may result in suspension or revocation of access privileges, removal of contractor personnel from NBAF, contract remedies as determined by the Contracting Officer, and referral to USDA Security and Counterintelligence for further action.

Contractors are expected to uphold NBAF’s High-Reliability Organization (HRO) standards, including strict adherence to SOPs, immediate reporting of incidents, and maintaining situational awareness.

Contractors will follow Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property while on NBAF, or NBAF leased spaces. Additional security requirements may be imposed by NBAF Security through general updates or when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

All personnel entering the NBAF main campus are subject to personnel and vehicle inspections. Contractor personnel should expect up to 30 minutes of processing time every time they enter NBAF property. Any contraband, as defined in Title 41, Code of Federal Regulations, Part 102-74, Subpart C Rules, and Regulation Governing Conduct on Federal Property, found during processing may result in immediate personnel, and vehicle removal from the facility and removal from the contract.

9.0 Data Rights

Not Applicable

10.0 Section 508 – Electronic and Information Technology Standards Not Applicable

11.0 Performance Requirements Measures:

Surveillance Impact

Accuracy of Deliverables/ Services

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