Attachment 1 - Performance Work Statement (PWS).pdf

Performance Work Statement For 11 LRS Vehicle Maintenance Uniform Cleaning Service

JB Anacostia-Bolling May 2021

I DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 Scope of Work

1.2 Description of Services

1.3 Objectives

1.3.1 Accountability and Inspection

1.3.2 Quality Assurance

1.4 Recognized Holidays

1.4.1 Hours of Operation

1.4.2 Locations

1.4.3 Security Requirements

1.4.4 Damaged Items

1.4.5 Change In Employees

1.4.6 Uniform Inventory Listing

1.4.7 Services Summary

II CONTRACTOR FURNISHED PROPERTY AND SERVICES

PART I

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 Scope of Work: The Contractor shall furnish all management, labor, uniforms/coveralls, shop towels/rags, facilities, materials, equipment, and transportation necessary to perform the following service to the 11 LRS/Vehicle Management Flight at Joint Base Anacostia-Bolling, DC. The Contractor is responsible for the cleaning or laundering of uniforms and rags and repairing them when damage results from “normal wear and tear.” If damage cannot be repaired the Contractor shall replace the garment. The Contractor shall inspect all garments for minor tears, seam flaws, missing buttons, etc., prior to uniforms being returned. (Note: Normal wear and tear is defined as “the physical deterioration which occurs in the normal use for which the garment is intended, without negligence, carelessness, accident, or abuse of the garment by the employee). The Contractor will pick up, load, count, and process, and unload uniforms and rags and return all items tendered from cleaning.

This is a non-personnel services contract to provide cleaning services for uniforms/coveralls and shop towels/rags.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Description of Services/Introduction: The Contractor shall provide all personnel (as deemed necessary by the 11 LRS Vehicle Management Flight leadership) with 65% polyester/35% cotton uniforms. The period of performance for this requirement is for a base period of one year, with four (4) optional years available.

Base Year – 28 June 2021 through 27 June 2022 Option Year 1 – 28 June 2022 through 27 June 2023 Option Year 2 – 28 June 2023 through 27 June 2024 Option Year 3 – 28 June 2024 through 27 June 2025 Option Year 4 – 28 June 2025 through 27 June 2026

1.3 Objectives: The main objective is to receive weekly uniform service to include cleaning of uniforms and weekly renewing of shop towels. The Contractor shall pick up all dirty items every Tuesday, clean all the dirty items and shall bring back those dirty items cleaned the following week. (For example, if the Contractor picks up 100 dirty items, the Contractor will clean those 100 dirty items and return those 100 items cleaned the following week, etc.). Every item that is picked up dirty must be cleaned and returned the following week.

1.3.1 Accountability and Inspection: The Contractor shall conduct 100% count of shop towels and uniforms with a Vehicle Management Flight Representative during pick-up and delivery to ensure accurate accountability.

Inspection for stains, discoloration, and torn or ripped uniforms/rags shall be conducted by the Contractor and Vehicle Management Flight Representative before pick-up and accurate counts shall be conducted upon return of uniforms/rags the following scheduled delivery day.

1.3.2 Quality Assurance: The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government may increase or decrease the number of quality assurance inspections as performance dictates. The Program Manager (PM) will evaluate the Contractor’s performance through intermittent on-site inspections. Any discrepancies will be investigated by the PM and a final determination will be made of the validity of the discrepancies.

1.4. Recognized Holidays: During official scheduled holidays, services required by this contract shall be performed on the immediate following workday and continue the regular schedule thereafter.

The Contractor is not expected to provide services on the following holidays:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.1 Hours of Operation: The Contractor is responsible for conducting business on each Tuesday morning after 7:00AM and no later than 12:00PM except federal holidays or when the Government facility is closed due to local or national emergencies, base closures, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.1.1 Place of Performance: The work to be performed under this contract will be performed at:

Joint Base Anacostia-Bolling, 362 Thomas Rd SW, Washington, D.C. 20593

1.4.1.2 Period of Performance: The period of performance will consist of a base year plus four option years.

1.4.2 Security Requirements: Contractor personnel performing work under this contract must be able to obtain access to the base and must maintain access required for the duration of the contract.

1.4.3 Damaged Items: All laundered items returned from the laundry plant damaged, to include but not limited to items that are stained, discolored, torn, or ripped, will be the responsibility of the Contractor to replace at their own cost. Notification will be given to Materiel Control personnel or the Vehicle Management Flight Chief/Superintendent prior to replacement.

1.4.4 Change in Employees: The number of employees covered by this contract may increase or decrease at any time (i.e., new/temporary hires, dismissals, retirements, military members receiving Permanent Change of Station, etc.). If employees are added to or deleted from the contract, the unit price per employee shall remain the same.

Accordingly, weekly costs shall be adjusted based on the number of uniforms provided at the unit price per employee indicated in the contract. Except as this contract may otherwise provide, if the Government’s requirements result in changes to the estimated quantities stated in the contract, that fact shall not constitute the basis for an equitable price adjustment.

1.4.5 Uniform Inventory Listing: The Contractor shall establish a uniform inventory listing by individual employee along with type, size, and pieces issued. The Contractor shall adjust uniform allocations based on employee turnover by removing uniforms when an employee leaves and outfitting new employees as they are hired. The outfitting of any new employees must be coordinated through the PM. The Government will provide the Contractor with the employee name, uniform size, and quantity prior to the work start date of the new employee. The Contractor will provide the requested uniforms with proper sizes, quantities, and name tags for new employees within 10 duty days of notification. The Government will also provide rank, and the embroidery will look as follows: top line - 11 LRS, bottom line: Rank Last Name.

1.4.6 Services Summary: The Contractor service requirements are summarized into performance objectives that relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of services required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS para. Performance Threshold Pick-up and Deliver Tuesday mornings after 7:00AM and NLT 12:00PM local time

1.4.1 No more than one missed delivery

allowed per 12 month period.

Count and Inspection conducted 100% of the time with Vehicle Management representative during pick-up and delivery.

1.3.1 Performed 100% of the time unless

representative determines otherwise.

All damaged items resulting from vendor plant error/responsibility shall be replaced at Contractor’s cost.

1.4.3 Shall be replaced at Contractor’s cost

100% of the time.

Uniforms or shop towels that do not meet quality assurance by a Vehicle Management Flight representative.

1.3.2 Shall be replaced by Contractor within 7

working days.

PART II

CONTRACTOR FURNISHED PROPERTY AND SERVICES

2.2 Materials: The Contractor shall provide each individual with eleven short-sleeve mechanic shirts, eleven mechanic pants, and two mechanic jackets. These uniforms will need to include the following features: non-iron, wrinkle-resistant, static resistant, industrial wash friendly, double knee durability, moisture wicking fabrics, water repellent, 1 chest pocket, and size options for all including Big & Tall. The Contractor will also provide 150 shop towels.

2.2.1 Color: The Contractor shall provide new basic uniforms/rags in the following colors/fabrics:

- Short-Sleeve Mechanic Shirts – Navy Blue. Must be 65% polyester/35% cotton.

- Mechanic Pants – Navy Blue. Must be 65% polyester/35% cotton.

- Mechanic Jackets – Navy Blue. Must be 65% polyester/35% cotton.

- Shop Rags – Any color. Must be 100% cotton.

*Contractor needs to provide shirts, pants, and jackets for every mechanic based on their size/name (embroidery).

Item Total Required Quantity

Shirts 132

Pants 132

Jackets 24 Shop Rags – size 12” X 12” 150