Attachment 1 - Performance Work Statement - Fort Wayne Oncology Cx.pdf

Statement of Work for Commissioning Of Project 610-317, Construct Oncology Clinic, Fort Wayne

Fort Wayne Oncology Cx

1.0 Title of Project:

Commissioning of Project 610-317, Construct Oncology Clinic for the VA Northern Indiana Health Care System – Fort Wayne at 2121 Lake Ave, Fort Wayne, IN 46805 (Fort Wayne Oncology Cx)

2.0 Background:

The Department of Veterans Affairs (VA) will construct an 8,500 square foot Oncology Clinic and a new entry for building 1. This project will also include a 6,000 square foot remodel of the ambulatory care area to accommodate a new welcome center, canteen area, pharmacy area, and a police control room at VA Northern Indiana Health Care System, Fort Wayne Campus, 2121 Lake Avenue, Fort Wayne, IN 46805.

3.0 Purpose:

The purposes of this task order (TO) are the following:

A. Commissioning:

To procure a qualified Commissioning Agent (CxA) who administers the Cx process by managing the Cx team and overseeing the Commissioning Process. Where CxA is used, it means the Commissioning Agent, members of his staff or appointed members of the commissioning team.

B. Constructability and Coordination review:

To provide an independent, comprehensive and structured Constructability and Coordination review of the 100% Submission Contract Document Drawings and Specifications be a qualified construction industry professional(s) to reduce the impact to project construction schedule, cost and quality prior to bidding.

4.0 Objectives:

A. Commissioning:

1) The objective of the TO is for the Commissioning Agent (CxA) to perform all Design

Phase, Construction Phase, Acceptance Phase and Warranty Phase commissioning services as an independent Commissioning Agent of the Veterans Affairs.

2) Commissioning is a systematic process of verifying that the building systems perform interactively according to the construction documents and the VA’s operational needs.

The commissioning process shall encompass and coordinate the system documentation, equipment startup, control system calibration, testing and balancing, performance testing and training. Commissioning during the construction, and post-occupancy phases is intended to achieve the following specific objectives according to the contract documents:

a) Verify that the applicable equipment and systems are installed in accordance with the contract documents and according to the manufacturer’s recommendations.

b) Verify and document proper integrated performance of equipment and systems.

c) Verify that Operations & Maintenance documentation is complete.

d) Verify that all components requiring servicing can be accessed, serviced and removed without disturbing nearby components including ducts, pipes, cabling or wiring.

e) Verify that the VA’s operating personnel are adequately trained to enable them to operate, monitor, adjust, maintain, and repair building systems in an effective and energy-efficient manner.

f) Document the successful achievement of the commissioning objectives listed above.

3) The commissioning process does not take away from or reduce the responsibility of the

Design A/E, or construction Contractor(s) to provide a finished and fully functioning product.

4) The CxA shall perform these services in accordance with the Department of Veterans

Affairs “Whole Building Commissioning Process Manual” and TIL – Master Construction Specifications (PG-18-1), Section 01 91 00 – General Commissioning Requirements.

Commissioning Services include the services identified in the “Whole Building Commissioning Process Manual” for the design phases identified below. Refer to “Whole Building Commissioning Process Manual” for complete description of services.

The manual is available at:

https://www.cfm.va.gov/til/Cx-RCx/CxManual.pdf

5) The major scope items for this construction project include the following:

Systems To Be Commissioned

System Description

Fire Suppression

Fire Sprinkler Systems Wet pipe system, dry pipe system, pre-action system, special agent systems

Plumbing

Domestic Water Distribution Booster pumps, backflow preventers, water softeners, potable water storage tanks

Domestic Hot Water Systems Water heaters**, heat exchangers, circulation pumps, point-of-use water heaters*

Medical Air Systems Outlet certification, cross-connection verification

Medical Vacuum Systems Outlet certification, cross-connection verification

Medical Gas Systems (other than Medical Air Systems)

Medical gas (oxygen, nitrogen, nitrous oxide, etc.) outlet certification, cross-connection verification

HVAC

Direct Digital Control System** Operator Interface Computer, Operator Work Station (including graphics, point mapping, trends, alarms), Network Communications Modules and Wiring, Integration Panels. [DDC Control panels will be commissioned with the systems controlled by the panel]

Chilled Water System** Chillers (centrifugal, rotary screw, air-cooled), pumps (primary, secondary, variable primary), VFDs associated with chilled water system components, DDC Control Panels (including integration with Building Control System)

HVAC Air Handling Systems** Air handling Units, packaged rooftop AHU, Outdoor Air conditioning units, humidifiers, DDC control panels

HVAC Ventilation/Exhaust Systems

General exhaust, toilet exhaust, laboratory exhaust, isolation exhaust, room pressurization control systems

HVAC Terminal Unit Systems**

VAV Terminal Units, CAV terminal units, fan coil units, fin-tube radiation, unit heaters

Humidity Control Systems Humidifiers, de-humidifiers, controls, interface with facility DDC

Electrical

Lighting & Lighting Control** Systems

Emergency lighting, occupancy sensors, lighting control systems, architectural dimming systems, theatrical dimming systems, exterior lighting and controls

Medium-Voltage Electrical Distribution Systems

Medium-Voltage Switchgear, Medium-Voltage Switches, Underground ductbank and distribution, Pad-Mount Transformers, Medium-Voltage Load Interrupter Switches, Grounding & Bonding Systems Witness 3rd party testing, review reports

Electric Power Monitoring Systems

Metering, sub-metering, power monitoring systems, PLC control systems

Secondary Unit Substations Medium-voltage components, transformers, low-voltage distribution, verify breaker testing results (injection current, etc.)

Low-Voltage Distribution System

Normal power distribution system, Life-safety power distribution system, critical power distribution system, equipment power distribution system, switchboards, distribution panels, panelboards, verify breaker testing results (injection current, etc.)

Emergency Power Generation Systems automatic transfer switches, PLC and other control systems

Lightning Protection System Witness 3rd party testing, review reports

Communications

Grounding & Bonding System Witness 3rd party testing, review reports

Structured Cabling System Witness 3rd party testing, review reports

Public Address & Mass Notification Systems

Witness 3rd party testing, review reports

Intercom & Program Systems Witness 3rd party testing, review reports

Nurse Call & Code Blue Systems

Witness 3rd party testing, review reports

Security Emergency Call Systems

Witness 3rd party testing, review reports

Duress Alarm Systems Witness 3rd party testing, review reports

Electronic Safety and Security

Grounding & Bonding Witness 3rd party testing, review reports

Physical Access Control Systems

Witness 3rd party testing, review reports

Access Control Systems Witness 3rd party testing, review reports

Security Access Detection Systems

Witness 3rd party testing, review reports

Video Surveillance Systems Witness 3rd party testing, review reports

Fire Detection and Alarm System

100% device acceptance testing, battery draw-down test, verify system monitoring, verify interface with other systems.

Table Notes

** Denotes systems that LEED requires to be commissioned to comply with the Fundamental Commissioning pre-requisite.

6) The following is the Contract Document Submission crossover chart that identifies Contract Drawing Submission identification and the corresponding Whole Building Commissioning Process Manual identification for this project:

No. Contract Document Submission Whole Building Commissioning Process Manual

1 Design Development (DD) Submission SD2

2 65% Construction Document Submission DD1 3 95% Construction Document Submission DD2 4 100% Construction Document Submission CD1 5 Final Construction Document Submission Final Design Documents

7) Commissioning Agent Qualifications:

a) The CxA shall either be certified by the NEBB or the TABB, or be a member of ACG, or shall provide and utilize the services of a Commissioning Authority that meets the above qualifications as a sub-consultant to the CxA for performance of all commissioning services for the VA under this project. The certification shall be maintained for the entire duration of duties specified herein. If, for any reason, the firm loses subject certification during this period, immediately notify the Contracting Officer and submit another Commissioning Firm for approval. Any firm that has been the subject of disciplinary action by the ACG, the NEBB, or the TABB within the five years preceding Contract Award is not eligible to perform any duties related to the HVAC systems, including Commissioning. All work specified in Statement of Work to be performed by the CxA shall be considered invalid if the CxA or sub-consulting Firm loses its certification prior to Contract completion and must be performed by an approved successor. These Commissioning services are to assist the VA in performing the quality oversight for which it is responsible. The Commissioning or sub-consulting Firm shall be an agent acting of and for the VA and shall be financially and corporately independent of all other sub-contractors.

b) The CxA shall be working through, and reporting to the VA Construction COR. The

CxA will be paid by the VA.

8) Trade Association Definitions:

a) AABC: Associated Air Balance Council

b) ACG: Associated Air Balance Council Commissioning Group

c) NEBB: National Environmental Balancing Bureau

d) SMACNA: Sheet Metal and Air-Conditioning Contractor’s National

Association

e) TABB: Testing, Adjusting, and Balancing Bureau

9) Commissioning References:

a) https://www.cfm.va.gov/til/Cx-RCx/CxManual.pdf

b) TIL – Master Construction Specifications (PG-18-1), Section 01 91 00 – General Commissioning Requirements. This document can be found at https://www.cfm.va.gov/til/spec.asp

c) Construction Project Specifications: To be developed in the design phase.

d) Construction Project Drawings: To be developed in the design phase.

B. Constructability and Coordination Review:

1) Intent The intent of the Contract Document Review is to provide an independent, comprehensive and structured Constructability and Coordination review of the 100% Submission Contract Document Drawings and Specifications by a qualified construction industry professional(s) to reduce the impact to project construction schedule, cost and quality prior to Bidding.

2) Review Qualifications

Reviewer qualifications must include the following:

a) A minimum of 10 years of Construction Management field experience on medical construction projects of 3 million dollars construction cost or greater during all phases of a construction project (bid, award, construction, close-out and warranty period).

Provide the following details of at least 3 projects that meet these requirements.

Details:

- Project Name

- Project Location/ Address

- Project Cost

- Project Owner

- Project Description

- Project Photo

Reviewer must be experienced in managing contracts, reviewing submittals/ RFI’s, participating in progress meetings and have a thorough knowledge of building materials, building techniques, building codes, regulations and sequence of construction.

b) A minimum of 5 years of Contract Document Review experience.

Provide reviewer qualifications/ resume for VA review and approval by the VA Design COR prior to commencement of the review.

3) Review Checklist

Contract Document reviewer to provide the proposed Contract Document Review checklist for review and approval by the VA Design COR prior to commencement of the review.

The Review Checklist should include, but not be limited to the following review areas:

https://www.cfm.va.gov/til/spec.asp

a) Correct Conflicts (inconsistencies, errors and omissions)

1. Between drawings and specifications

2. Between drawings

3. Between specifications

4. Between all disciplines

b) Clarify Requirements (ability to perform the work)

5. Phasing

6. Staging/ Storage

7. Exterior envelope

8. Buildability

4) Schedule The Contract Document Review is to be completed 21 calendar days after receipt of the 100% Submission Contract Document Drawings and Specifications from the VA and VA approval of the Reviewer Qualifications and Review Checklist. The A/E schedule will be provided to the Reviewer once it has been established.

5) Deliverables

Before Review

a. Reviewer qualifications/ resume

b. Review checklist

After Review

a) Write-up identifying Contract Document Review findings in spreadsheet format

b) Marked-up Drawings as required to convey intent of review findings

c) Marked-up Specifications as required to convey intent of review findings

6) References

a) VA Master Construction Specifications: https://www.cfm.va.gov/til/spec.asp

b) VA Design Manuals: https://www.cfm.va.gov/til/dManual.asp

c) VA Design Review Checklists: https://www.cfm.va.gov/til/aeDesSubReq.asp

d) VA Whole Building Commissioning Process Manual: https://www.cfm.va.gov/til/cx-rcx/cxmanual.pdf

5.0 Scope of Work:

The general SOW will consist of tasks associated with Commissioning Requirement work outlined in project 610-317, Construct Oncology Clinic, Fort Wayne and the Whole Building Commissioning Process Manual. The SOW also includes a Constructability and Coordination review of the 100% Submission Contract Document Drawings and Specifications.

https://www.cfm.va.gov/til/spec.asp https://www.cfm.va.gov/til/dManual.asp https://www.cfm.va.gov/til/aeDesSubReq.asp https://www.cfm.va.gov/%E2%80%8Btil/%E2%80%8Bcx-rcx/%E2%80%8Bcxmanual.pdf https://www.cfm.va.gov/%E2%80%8Btil/%E2%80%8Bcx-rcx/%E2%80%8Bcxmanual.pdf

6.0 Performance Period:

The design period of performance for this task order is 351 calendar days from the award date.

The construction period of performance will be developed and finalized during the design period of performance. The construction period is expected to last approximately 2 years. The total Period of Performance for the project is 1,081 calendar days.

7.0 Place of Performance:

The primary place of performance will be at the contractor’s facilities. This task order will require work to be performed at the VA Northern Indiana Health Care System, Fort Wayne. Any work at the Government site shall not take place on Federal Holidays or weekends unless directed by the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

8.0 Contract Award Meeting:

The contractor shall not commence performance on the tasks until the CO has conducted a kick-off meeting or has advised the contractor that a kick-off meeting is waived.

9.0 Specific Mandatory Tasks and Associated Deliverables:

A. Commissioning

- Based on activities identified in the VA Whole Building Commissioning Process Manual

1) Design Phase

a) Design Development (DD) Submission/ SD2

1) Work with A/E to develop and provide the Owner’s Project Requirements (OPR).

2) Review A/E Design Narrative/ Design Requirements

3) Review of Design Development (DD) Submission and provide Design Phase

Commissioning Issues Log

4) Provide Design Phase Commissioning Plan/ Schedule

5) Provide Outline Commissioning Specifications

6) Attend SD2 Design Review Meeting

7) SD2 A/E Design Review Comment Follow-up - Incorporate into revised Design

Phase Commissioning Issues Log

b) 65% Construction Document Submission/ DD1

1) Review/ update the current A/E Design Narrative/ Design Requirements

2) Review 65% Construction Document Submission and update Design Phase

Commissioning Issues Log

3) Set up and attend Controls Meeting No. 1 with A/E and provide meeting minutes

4) Provide updated Design Phase Commissioning Plan/ Schedule

5) Provide Draft Construction Phase Commissioning Plan/ Schedule

6) Provide Draft Commissioning Specifications

7) Attend DD1 Review Meeting

8) DD1 Design Review Comment Follow-up - Incorporate into revised Design Phase Commissioning Issues Log

c) 95% Construction Document Submission/ DD2

1) Review/ update/ reconcile the current A/E Design Narrative/ Design

Requirements

2) Review 95% Construction Document Submission and update Design Phase

Commissioning Issues Log

3) Provide updated Design Phase Commissioning Plan/ Schedule

4) Provide updated Construction Phase Commissioning Plan/ Schedule

5) Provide Preliminary Commissioning Specifications

6) Provide Preliminary Pre- Functional Checklists (PFC’s)

7) Provide Preliminary Systems Functional Test Procedures (FPT’s)

8) Set up and attend Controls Meeting No. 2 with A/E and provide meeting minutes

9) Attend DD2 Review Meeting

10) DD2 Design Review Comment Follow-up – Incorporate into revised Design Phase

d) 100% Construction Document Submission/ CD1

1) Review/ update/ reconcile current A/E Design Narrative/ Design Requirements

2) Review 100% Construction Document Submission and update Design Phase

Commissioning Issues Log

3) Provide updated Design Phase Commissioning Plan/ Schedule

4) Provide updated Construction Phase Commissioning Plan/ Schedule

5) Provide Final Project Commissioning Specifications

6) Provide Draft Pre-Functional Checklists (PFC’s)

7) Provide Draft Systems Functional Performance Test Procedures (FPT’s)

8) Set up and attend Controls Meeting No. 3 with A/E and provide meeting minutes

9) Attend CD1 Review Meeting

10) CD1 Design Review Comment Follow-up – Incorporate into revised Design Phase

e) Final Construction Document Submission/ Final Design Documents

1) Provide Final Design Narrative

2) Review Final Construction Document Submission and update Design Phase

Commissioning Issues Log

3) Provide updated Construction Phase Commissioning Plan/ Schedule

4) Provide Final Commissioning Specifications

5) Provide Design Phase Commissioning Report

2) Construction Phase

a) Set up and lead Construction Phase Commissioning Kick Off Meeting and prepare meeting minutes. Update Construction Phase Commissioning Plan to reflect team members (by telephone)

b) Provide a Commissioning Duration Schedule

c) Review all pertinent project Shop Drawings, Submittals, RFI’s and Change Orders necessary to support the Commissioning Process and provide comments

d) Set up and run a Construction Phase Controls meeting with the DDC Programmer, A/E Commissioning Agent and VAMC

e) Periodically Review and Update Construction Phase Commissioning Plan as necessary based on work completed in the items above

f) Conduct Site Visits and provide Site Observation Reports and updated Construction

Phase Commissioning Issues Log

g) Attend monthly Construction Phase Commissioning Team Meetings (by telephone) and develop Meeting Agenda and Meeting Minutes

h) Develop Final Pre-Functional Checklists (PFC’s)

i) Develop Final Systems Functional Performance Testing (FPT’s) Procedures

j) Review Operations and Maintenance Manuals submitted by Contractors and update the Construction Phase Commissioning Issues Log

k) Review Contractor Equipment Startup Checklists, TAB Reports and PFC’s and update the Construction Phase Commissioning Issues Log

l) TAB Verification:

1) TAB Agenda Review Comments

2) Tab Agenda Review Meeting Minutes

3) Field Observation Reports of TAB Inspections

4) Summary Report of TAB Verification Readings

3) Acceptance and Testing Phase

a) Provide Executed Functional Performance Tests and supporting documentation

b) Provide Long Term Trend Data and Analysis of integrated system performance

c) Prepare Project Systems Manual

d) Review and attend contractor required training as required in the specifications

e) Provide Final Commissioning Report

4) Warranty Phase

a) For Deferred and/ or Seasonal Testing, Provide Executed Functional Performance

Test and Support Documents

b) Provide current Commissioning Issues Log

c) Conduct Post Occupancy Field Visit 9 months after acceptance of equipment and space. Provide Post Occupancy Field Visit Report.

B. Constructability and Coordination Review

1. Reviewer qualifications/ resume

2. Review checklist

3. Write-up identifying Contract Document Review findings in spreadsheet format

4. Marked-up Drawings as required to convey intent of review findings

5. Marked-up Specifications as required to convey intent of review findings

10. CHANGES TO PERFORMANCE WORK STATEMENT

Any changes to this PWS and all Task Orders shall be authorized and approved only by the CO in writing.

Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

11. TRAVEL

Contractor shall provide a minimum of four site visits for the commissioning of this project.

12. GOVERNMENT FURNISHED PROPERTY AND INFORMATION

The Contractor shall furnish all services necessary to perform Commissioning Services as described in the Statement of Work cited above as required for A/E CM/PM staff to perform work under this contract.

13. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR ENSURING ADEQUATE COVID-19 SAFETY

PROTOCOLS FOR FEDERAL CONTRACTORS

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with FAR 52.232-99 and VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/

Attachment A: Schedule of Deliverables

Deliverable No.

Item Quantity Due Date

1 Design Development (DD) Submission/

SD2

1 95 calendar days from NTP to

SD1

2 Construction Document Submission/

DD1

1 155 calendar days from NTP to

DD1

3 Construction Document Submission/

DD2

1 230 calendar days from NTP to

DD2

4 95% Construction Document Submission/ CD1

1 295 calendar days from NTP to

95% CD

5 Constructability and Coordination Review (of 100% Construction Document Submission)

1 337 calendar days from NTP to

100% CD

6 Final Construction Document Submission/ Bid Set

1 351 calendar days from NTP to

100% CD

7 Construction Phase 1 TBD, based on final Construction Schedule

8 Acceptance and Testing Phase 1 TBD, based on final Construction Schedule

9 Warranty Phase

1 TBD, based on final Construction Schedule

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