Attachment 1-Performance Work Statement for LEKTRIVER AND MOVEABLE SHELVES.pdf

PERFORMANCE WORK STATEMENT(PWS)

Western Area Power Administration

Lektriever(s) and Moveable Shelving System Maintenance Service

1.0 INTRODUCTION/BACKGROUND

1.1 Introduction

The Western Area Power Administration (Western), Desert Southwest (DSW) Region, requires the services of a qualified contractor to perform all aspects of Service preventative maintenance for six

Lektrievers, 1 set of Aurora Power 3 moveable shelving system. This Performance Work Statement

(PWS) describes the repair/preventative maintenance services required by DSW for the Lektrievers and Aurora Power 3 shelving system located at Phoenix, Arizona.

1.2 Background

WAPA, part of the U.S. Department of Energy (DOE), is a federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services to wholesale customers in 15 states. WAPA also services the Colorado River Storage Project Management Center

(CRSP-MC) in Salt Lake City, Utah. The CRSP-MC provides transmission services to facilities in

Arizona, New Mexico, Colorado, Utah, and Wyoming.

1.2.1

Desert Southwest Region (DSW). DSW serves preference customers in Arizona, California, and Nevada. DSW’s mission includes maintenance and operation of the high-voltage transmission system including nearly 40 substations and 3,100 miles of high-voltage power transmission lines that deliver power from power plants to its wholesale customers.

1.3 Description of Services

The Contractor shall provide all personnel, transportations, equipment, tools, materials, supervision, and other items and services necessary to perform preventative maintenance to

Lektriever and shelving system as described in section 2 in Scope of Work (SOW) herein. The

Contractor shall perform all services in accordance with all applicable federal, state, and local laws and regulations, Federal Communication Commission (FCC), and Original Equipment

Manufacturers (OEM) specifications.

1.4 Government Personnel

The Contracting Officer (CO) is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

1.4 Contractor Personnel

1.4.1 The Contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the Contractor to maintain close surveillance over personnel employed to perform work on the contract.

1.4.2 Contractor personnel shall present a neat appearance, wear distinctive clothing bearing the name of the company, and be easily recognized as Contractor employees. Employees must be clearly able to read, write, speak, and understand English. The Contractor shall have a competent on-site representative authorized to act on behalf of the Contractor, available to the

CO or COR to receive instructions or information regarding work under the contract.

1.4.3 No unauthorized personnel are permitted on the premises.

1.4.4 Point of Contact. Contractor shall provide point of contact that will be responsible for performance of the work. The name of the contract manager and an alternate(s) shall be designated in writing to the CO, no later than 15 calendar days after contract award.

1.5 Government Personnel

1.5.1 The Contracting Officer (CO) is the individual executing this contract on behalf of the

Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms, or other conditions of the contract.

1.5.2 The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

1.6 Safety Plan

A Safety Plan is required to be submitted to the CO and COR within 15 calendar days after contract award. Western’s approval of the plan is required prior to the commencement of work.

1.6.1 List of Employees

Contractor shall furnish names of all personnel performing work on this contract no later than 10 calendar days after contract award. No unidentified or unauthorized personnel are permitted on the work site.

1.7 Schedule and Place Performance

1.7.1 Services will be performed onsite; the Hours that the services may be performed is Monday through Friday 7:00am-4:00pm with exception of federal holidays. Location is 615 S. 43rd Ave, Phoenix, AZ 85009. The Contractor shall submit a Preventative Maintenance Inspection (PMI)

Schedule to the COR and CO within 15 calendar days after contract award for the year (12 months) for approval and acceptance and within 15 days of exercised options. Any changes to the PMI Schedule throughout the Period of Performance will require coordination with the

COR and acceptance by the CO.

1.8 Quality Control Plan

The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the standards outlined in the Performance Requirements Summary

(PRS) section of this PWS. The Contractor shall provide the QCP to the CO within 10 days of contract award.

1.9 Submittals

1.9.1 WAPA’s approval of the plan is required prior to the commencement of work.

1.9.2 List of Employees.

Contractor shall furnish names of all personnel performing work on this contract no later than 15 calendar days after contract award. List of employees shall be submitted to the CO and COR no later than 15 calendar days after contract award. The list shall include the Contractor’s confirmation that all proposed employees are U.S. citizens. Any Foreign Nationals proposed to work at WAPA sites, must submit their information to the CO, at least 30 days prior to starting work. All Foreign Nationals must be approved by the Government, prior to starting work. No unidentified or unauthorized personnel shall be allowed or permitted on the work site.

1.9.4 Work Schedule. Contract shall submit a proposed work schedule to the CO and COR no later than 15 calendar days after contract award. WAPA’s approval of the work schedule is required prior to the commencement of work.

1.10 Utilities

The Government will provide electrical power (120-volt AC) at existing power outlets for the operation of equipment as necessary to perform services. Potable water is available on site, but a means of hauling the water to the work site is required.

1.11 Protective Clothing

The Contractor shall determine the necessary personnel protective equipment and ensure contract employees use the personnel protective equipment while performing tasks under this contract.

1.12 Licenses and Permits

The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

1.13 Damage to Property

The contractor is liable for damage to both Government and private property in performance of this contract. The contractor shall pay for damages where the damage is the fault or negligence of the contractor, as determined by the CO.

1.14 Interference with Business

The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees. COR shall be notified in advance prior to any potential interference.

The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

1.15 Occupational Safety and Health Administration Regulations

The contractor shall perform services under the contract in compliance with the safety requirements defined in all applicable Federal, State and local laws, regulations and ordinances, including the latest effective standards promulgated by the Department of Labor, Occupational Safety and Health

Administration, Safety and Health Standards, 29 CFR 1910 and 29 CFR 1925.

2.0 Scope of Work

The Contractor shall provide personnel and equipment necessary to perform preventative maintenance services for 4 visits per 12-month period (Quarterly). This shall cover emergency service calls during the 12-month period and requires response within 48 hour period. This does not cover parts that may be needed, the Government would be responsible to purchase parts needed for a repair.

All preventative maintenance service calls will be performed during business hours, 7:00a.m. – 4:00 p.m., Monday thru Friday. Emergency service calls will be handled as a priority and may be performed outside of regular business hours and days within a reasonable time frame and based on the severity of the operation of the unit. There are a total of six (6) Lektriever Model 80 units and the

Aurora Power 3 Moveable Shelving System that would be required for service. Preventative maintenance shall include and not limited to; visual inspection, cleaning, lubrication, adjusting tensions and chains, tightening bolts, and realigning extractor if necessary for all units. All preventative maintenance would be in accordance with the manufacturer’s specifications.

3.0 PWS Exhibits

The exhibits listed below are attached to and incorporated into this PWS.

Exhibit 1: Performance Requirements Summary (PRS). The purpose of the PRS is to communicate the Government’s quality expectations and the process to evaluate the Contractor’s performance.

The PRS describes the minimally acceptable level of service for each requirement.

Exhibit 2: Contract Discrepancy Report (CDR)

EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance

Objective

PWS

Section Performance Standard Remedy

EXHIBIT 2

Contract Discrepancy Report

Contract No. 1. Report No. for this Discrepancy:

Contractor’s Name:

2. From: (Name of Contracting Officer representative)

Dates

3. Prepared:

4. Returned by Contractor:

5. Action Complete:

6. Discrepancy or Problem: (Describe in detail; include reference to PWS directive; attach continuation sheet, if necessary):

Signature of CO:

7. To: (Contracting Officer)

8. From: (Contractor)

9. Contractor Response as to Cause, Corrective Action and Actions to Prevent Recurrence (Attach

Continuation Sheet if Necessary)

10. Signature of Contractor Representative:

Date:

11. Government Evaluation:

12. Government Actions:

13. Close Out

Name Title Signature Date

(13a) Contractor

Notified

(13b) COR

(13c) CO

The Contractor shall provide personnel and equipment necessary to perform preventative maintenance services for 4 visits per 12 month period (Quarterly). This shall cover emergency service calls during the 12 month period and requires response within 48 hour period. This does not cover parts that may be needed, the Government would be responsible to purchase parts needed for a repair.

All preventative maintenance service calls will be performed during business hours, 7:00a.m. –

4:00 p.m., Monday thru Friday. Emergency service calls will be handled as a priority and may be performed outside of regular business hours and days within a reasonable time frame and based on the severity of the operation of the unit. There are a total of six (6) Lektriever Model 80 units and the Aurora Power 3 Moveable Shelving System that would be included in this service contract. Preventative maintenance shall include and not limited to; visual inspection, cleaning, lubrication, adjusting tensions and chains, tightening bolts, and realigning extractor if necessary for all units. All preventative maintenance would be in accordance with the manufacturer’s specifications.

3.0 SAFETY REQUIREMENTS

SAFETY AND HEALTH: All delivery, unloading, and/or repair operations shall comply with

OSHA 1926, Safety and Health Standards for the Construction Industry. Hard hats shall be worn on all construction sites and storage areas. The representative designated to receive the equipment has the authority to stop all work, or portions of the work, for noncompliance with the above safety and health requirements.

4.0 ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all Federal, State and local environmental regulations.

5.0 PRE-PERFORMANCE MEETING

The CO will schedule a meeting with the contractor within one week following the contract award to discuss the requirements of the contract (to include safety prior to start of work).

6.0 CONTRACTOR QUALITY CONTROL AND GOVERNMENT QUALITY

ASSURANCE

The Contractor is responsible for overall quality control and shall utilize its own internal quality control processes in performance of this contract. The Contractor shall develop and maintain a

Quality Control Plan (QCP) to ensure all services are performed in accordance with the standards outlined in the Performance Requirements Summary section of this PWS.

6.1 Guarantee

The contractor shall guarantee that the services and preventative maintenance will be performed in accordance with manufacturer’s specifications. The contractor will perform emergency services when required in order to not delay functions of the filing, within a 24 hour period of notification (except on Saturday or Sunday).

6.2 Performance Requirements Summary (PRS)

The PRS is a listing of the significant performance objectives with associated performance standards that will be monitored and inspected by Government personnel. The performance standard represents the minimum acceptable level of Contractor performance. The performance objectives and standards represent only the critical components of this Contract, and do not excuse the Contractor from performance of other responsibilities identified in the PWS.

Performance Objective/Measure Performance Standard

Performs all preventative maintenance recommended by manufacturer 4 times a year (quarterly) on all machines.

Results shall be acceptable to the COR or designated on-site representative at the time of the completion of the services rendered.

Contractor shall respond to emergency calls within 24 hours of receiving notification.

Contractor responds on-site to emergency calls within the 24 hour time limit and the results shall be acceptable to the COR or designated on-site representative at the time of the completion of the services rendered.

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6.3 Government Surveillance of Contractor Performance

In order to supplement the Contractor’s QCP, Western personnel will verify Contractor compliance with essential performance requirements. The Government may use various methods to perform surveillance of Contractor performance, including customer input, random sampling, periodic inspection, contractor reporting, etc.

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