Attachment 1- Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

PROTESTANT RELIGIOUS EDUCATION (RE) COORDINATOR

VANDENBERG SFB, CA

1 Nov 2026

1. INTRODUCTION:

a. Vandenberg SFB (VSFB) is a Continental United States (CONUS) military community with a split population of Active Duty, Reserve, Civil Service employees, retirees, and dependents. The VSFB program has the responsibility of meeting the needs of this diverse community in support of Vandenberg’s continuous global space mission.

b. The VSFB Chapel is composed of chaplains, religious affairs airmen, appropriated and non-appropriated fund contractors, and lay volunteers. The programming developed by this staff is implemented in a pluralistic environment and is subject to the standards established by the U.S. Air Force.

c. The Chapel Community is one of diverse faiths, participating in and supporting Chapel programs at VSFB. This community operates energetic ministries that require a high degree of coordination and cooperation among its staff.

2. GENERAL DUTIES AND RESPONSIBILITIES

The Contractor agrees to furnish the described services at the locations, intervals, and times specified by the Vandenberg SFB Chapel. The Contractor shall:

a. Under the direction of the Delta Chaplain, or their designee, manage and coordinate the Protestant Community’s comprehensive Religious Education (RE) program. The Contractor shall provide direct instructional leadership, programmatic oversight, and volunteer supervision for all Children’s and Youth religious education programs, and shall provide administrative, logistical, and resourcing support for Adult religious education ministries. Specific program areas include:

• Direct Children & Youth Program Leadership:

o Sunday School & Children’s Church: Directly plan, prepare lessons, and lead children’s church lessons and Sunday school in conjunction with Protestant worship services.

o Vacation Bible School (VBS): The Contractor will directly lead, oversee, and facilitate VBS planning, curriculum execution, and daily operations in conjunction with the Delta Chaplain’s designee.

o Youth Group Ministry: Oversee or directly plan, organize, and facilitate regular youth group meetings, activities, and curriculum delivery for middle and high school students.

o AWANA (or alternate children’s program): Being the largest Protestant program, this requires significant oversight. The Contractor will manage, coordinate, and directly lead the program and its volunteers, or may oversee and work hand-in-hand with the volunteer ministry lead in conjunction with the Delta Chaplain’s designee.

• Adult Religious Education Program Support (Administrative & Logistical):

o For adult ministries (including Men's, Women's, and Family Bible studies or other small groups), the Contractor shall provide administrative and logistical facilitation rather than direct classroom instruction. This includes: submitting timely facility requests, purchase, and curriculum requests through APF/CTOF channels, designing and distributing promotional/marketing materials (bulletin inserts, digital flyers, social media announcements), managing registration rosters, and arranging classroom setup and audiovisual needs.

b. Manage, coordinate, and ensure RE program scheduling, to include facility and purchase requests for all RE events. Ensure purchase requests are submitted to the Appropriated Fund (APF) Approving Official or Chapel Tithes & Offering (CTOF) Account Manager, as appropriate, no later than two weeks prior to the event for approval.

c. Ensure comprehensive programming across demographics by directly offering or leading at least one RE program for Youth and Children respectively, and administratively facilitating, resourcing, and advertising at least one RE program/study for Women, Men, and Families respectively during the Fiscal Year

(FY).

d. Plan and coordinate children's church lessons in conjunction with Protestant worship services.

e. Maintain records, statistical information, and reporting as required by applicable Air Force Instructions, Air Force Chaplain Corps, and local policies (e.g., program/event attendance and volunteer hours).

f. Coordinate and execute on-site Protestant RE program logistics, materials staging, and volunteer support during Protestant worship services at least three times monthly.

g. Attend Protestant Advisory Council (PAC) meetings.

h. Attend Protestant staff meetings or other official meetings pertaining to Protestant Religious Education as required by the Delta Chaplain, or their designee.

i. Plan, coordinate, and submit the annual Protestant RE Budget Proposal and Activities Calendar for the FY to the Delta Chaplain, or his designee, by 1 August.

j. Coordinate selection and procurement of RE curriculum, supplemental materials, and supplies with the Delta Chaplain’s designee.

k. Design and implement marketing campaigns for RE programs in coordination with the Delta Chaplain’s designee.

l. Work in conjunction with the Catholic Religious Education Coordinator to plan, prepare, and coordinate any and all ecumenical religious education programs.

m. Provide an equally qualified alternate to perform duties in the event of a known absence, upon prior approval by the Delta Chaplain. Delta Chaplain approval should be requested at least two (2) weeks prior to the absence.

n. Manage and coordinate the Protestant Chapel nursery operations. This includes scheduling qualified volunteers for all Sunday services and designated special chapel events, ensuring nursery spaces are clean, sanitized, and properly stocked, and verifying that scheduled nursery staff/volunteers possess current certifications in Pediatric CPR and First Aid. Due to the physical co-location of the nursery within the chapel annex where Children’s Church is conducted, the Contractor shall maintain synchronized operational coordination, safety oversight, and volunteer supervision across both adjacent program areas.

3. VOLUNTEER MANAGEMENT & BACKGROUND CHECK REQUIREMENTS

The Chaplain Corps is authorized to utilize volunteers IAW DoDI 1100.21, Voluntary Services in the Department of Defense, to support religious education. A volunteer is an individual who performs gratuitous services in an official capacity in support of

Chaplain Corps programs (e.g., RE, youth programs, nursery, etc.). All volunteers require oversight, training, and recognition related to their specific duties.

Volunteers who may come in contact with minors in the performance of their duties require a Child Care Criminal History Background Check IAW DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs.

a. Serve as the Chaplain Corps Volunteer Supervisor for the Protestant RE Program

IAW DAFI 52-101.

b. Recruit, train, and supervise volunteers for all Protestant RE programs, including nursery services. Ensure all planned programs have adequate volunteer support.

Maintain strict compliance with DoD and Air Force safety standards, including the "Two-Person Rule" (at least two background-checked adults must be present in child care spaces at all times) and required volunteer-to-child ratios.

c. Ensure volunteers meet all DoD and Air Force volunteer policy requirements, to include:

• Complete DD Form 2793, Volunteer Agreement for Appropriated Fund Activities & Non-Appropriated Fund Instrumentalities, certifying their understanding of their roles and responsibilities as a volunteer.

• Complete the chapel non-disclosure agreement to certify understanding of privileged communication while volunteering in religious programs.

• Maintain a daily record of hours volunteered.

d. Ensure all personnel (including nursery and youth volunteers) working in programs involving minors in the performance of their duties have completed a Child Care Criminal History Background Check and comply with Line-of-Sight Supervision (LOSS) requirements IAW DoDI 1402.05.

e. Coordinate and facilitate the administrative processing of background checks for all volunteers working with minors. The Contractor shall:

• Distribute, explain, and assist volunteers with completing the necessary federal background check application packets, forms, and fingerprinting coordination.

• Securely collect completed volunteer background check packets and transfer them directly to the Delta Chaplain’s government designee (or security liaison) for official processing and submission to base security offices. In accordance with DoD Privacy and CUI guidelines, the Contractor shall strictly protect Personally Identifiable Information (PII) and shall not store completed packets, Social Security numbers, or sensitive background data on non-government systems or personal devices.

• Maintain an active, secure, and up-to-date background check tracking log to ensure 100% compliance, verifying that no volunteer interacts with minors without either a fully cleared background check or an active, approved LOSS plan.

f. Create, update, and maintain a master Protestant RE and Nursery volunteer contact list, tracking progress on volunteer compliance, training dates, and safety certifications.

g. Provide initial and annual orientation and training for program and nursery volunteers regarding safety policies, child abuse prevention (to include Child Abuse Prevention and Reporting requirements), emergency evacuation procedures, and curriculum delivery.

h. Coordinate Volunteer Appreciation events in conjunction with the Delta Chaplain’s designee.

i. Comply with all DoD and Air Force volunteer policy requirements as outlined on the Chapel SharePoint site.

4. SPECIAL QUALIFICATIONS

The Contractor must:

a. Have a strong theological grasp of the Protestant faith, understanding multiple denominations, and have openness to a wide variety of faith expressions within the Protestant community. Also, be able to demonstrate the ability to clearly express the details of basic Christian doctrine.

b. Be able to recruit, train, and maintain a volunteer base for all religious education and nursery programs.

c. Have at minimum, a High School diploma (or equivalent) and at least 2 years of documented experience planning, organizing, leading children/youth ministries, or coordinating religious education programs and equivalent volunteer organizations in a church or chapel setting. A Bachelor’s degree in education, theology, or related field is preferred.

d. Be able to perform word processing in Windows. Must be capable of working with calendar programs, MS Word, PowerPoint, Outlook, and demonstrate the ability to work with other software programs as necessary.

e. Be able to resolve interpersonal conflicts and promote constructive working relations.

f. Maintain a respectful, positive, and spiritually sensitive environment. Must be able to work with Chapel staff members, all military personnel, Chapel volunteer lay leaders, and Chapel volunteers with diverse spiritual backgrounds.

g. Undergo a Federal Bureau of Investigation (FBI) Background Check, receive a final favorable suitability or fitness determination, and be current on all periodic reinvestigations as required by DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Programs.

h. Qualify as a Line-of-Sight Supervisor for programs involving minors. Line-of-Sight Supervision (LOSS) is defined as continuous visual observation and supervision of an individual whose FBI background check has not yet cleared, and has a favorable interim suitability or fitness determination, while engaged in child-interactive duties, or in the presence of children in a DoD-sanctioned program or activity.

5. CERTIFICATION OF SERVICES FOR PAYMENT

The Contractor shall submit a monthly invoice via Wide Area Work Flow (WAWF).

The monthly invoice will include the dates and times of programs and the total due for said month. The Contractor will be responsible for filing any applicable social security, federal, or state taxes. The invoice will be accepted on the 20th of the month after the completion of the service month or the first business day after the 20th if the 20th falls on a weekend. Payment will be made via Electronic Fund Transfer (EFT).

6. DESCRIPTION OF UNITS OF WORK

A Unit of Work (UOW) defines a measurable deliverable session performed by the Contractor. Contract billing and performance verification correspond to the following annual units:

Unit of Work (UOW) Definition & Scope Standard Unit Measure

Sunday Service (RS) One (1) regular weekend children’s service, including pre-service and post-service set-up and tear down.

52 Units

Planning (RP) One (1) weekday preparation or pre-service rehearsal session.

52 Units

Vacation Bible School (VB)

One (1) summer Bible school program session, including pre-service and post-service set-up and tear down.

10 Units

VBS Planning (VP) One (1) weekday preparation or pre-service rehearsal session.

10 Units

Special/Holiday Observance (SS)

Other religious education services for specific Protestant observances (i.e. Holy Week, Advent, etcs)

5 Units

Scheduled Meeting

(SM)

Parish advisory councils/action committees or performance feedback/check-in

24 Units

Monthly Billing Basis: For contract invoicing purposes, services are invoiced monthly based upon completed units of work executed during the billing period.

Fulfillment of these units historically requires an average of 4 to 10 hours per week, though weekly hours may fluctuate depending on calendar demand (e.g., intensive VBS weeks vs. holiday pauses).

Schedule Independence (Non-Personal Services): In accordance with non-personal services standards (FAR Part 37), the Contractor shall independently determine and manage their working hours and methods necessary to satisfy the contract deliverables.

7. PERIOD OF SERVICE

The period of performance will be from 1 November 2026 through 31 October 2027, with optional renewal periods as determined by the government. Hours are to be based around the needs to accomplish work in person at the Vandenberg SFB Chapel. Telework is not permitted for this position, except on an emergency or temporary basis as explicitly authorized in writing by the Delta Chaplain or their designee for specific administrative projects. The Chapel, building 16200, or a designated religious education facility will be the primary place for activities unless program needs dictate online presence (such as Facebook or Facebook Live events) as required.

8. STANDARDS OF DRESS

The Contractor will be neatly attired, well-groomed, and practice proper personal hygiene. Business casual for worship, special rites, and services, such as funerals, retirements, etc., is required. More casual attire for rehearsals and youth/nursery activities is acceptable. Any hair length, beards, or mustaches are acceptable, provided they are neat, clean, and properly trimmed. The Contractor must act in a professional and business-like manner while performing this contract.

9. EQUIPMENT AND SUPPLIES

The Chapel will provide adequate work and storage space, a computer, office supplies, and reproduction support. The Contractor will provide any Contractor-preferred supplies and equipment.

10. SECURITY

The Contractor will comply with all Air Force computer and information security requirements.

11. TERMINATION PROCEDURES

The Contractor may request termination of the contract with 60 days advance notice in writing. The government, at its own discretion, may terminate the contract at any time. The contract may be terminated by mutual consent of both parties at any time.