Attachment 1 - Performance Work Statement.pdf

Dated: 10 Mar 2026

CATHOLIC WORSHIP DIRECTOR/MUSICIAN

Performance Work Statement

1. Contract Position Title. Catholic Worship Director/Musician

2. Scope of Responsibilities. To plan, coordinate, implement and perform the music for the Catholic worship services, and other special services which fall within the scope of these responsibilities, when requested by the Catholic chaplain and/or Installation Chaplain, at Geilenkirchen NATO Air Base chapel. The Catholic Worship Director (CWD/M), also referred to as contractor in this document, serves as resource person, advisor, coordinator and director of Catholic worship service music. They conduct rehearsals and coordinate with worship volunteer musicians and vocalists. They are responsible for the accurate completion of all facility requests and funds requests. They consult and coordinate with the Catholic chaplain conducting each service or their designee. The contractor will perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Catholic chaplain or the Contracting Officer Representative. They will submit the names and qualifications of proposed substitutes for approval at least 14 calendar days prior to the proposed absence. Substitutes must meet the same requirements for the position as outlined in this Performance Work Statement (PWS). Contractor is responsible for payment of substitute(s).

The services performed under this contract shall be non-personal services and are not inherently governmental.

3. Education and Experience Requirement. The Catholic Worship Director/Musician shall:

3.1. Have a minimum of one year of experience within the last five years in leading music in a Roman Catholic worship setting and perform within guidelines in accordance with the Roman Catholic Church liturgical documents, the U.S. Conference of Catholic Bishops and the Archdiocese for Military Services.

3.2. Proficiency in both piano and organ accompaniment is required, including the ability to select hymns appropriate for organ-led Catholic liturgy.

3.3. Be able to coordinate and select music commensurate with the Catholic liturgical calendar and a variety of liturgical settings established by the Catholic Church, direct and lead choir and congregational singing and communicate effectively and clearly in spoken and written English.

Have a minimum of one-year related experience.

4. General Responsibilities. The Catholic Worship Director/Musician shall:

4.1. Maintain a professional working relationship with the chapel staff, congregation and other personnel. The CWD/M ensures all reproduction of music and videos comply with all Copyright laws IAW Church Video License (CVLI) and Church Copyright License (CCLI).

4.2. Work within a community of diverse faith expressions, supporting a religiously pluralistic environment.

4.3. Coordinate with Catholic Chaplain to determine musical requirements for all services/rehearsals. Music must be approved at least 72 hours in advance by the chaplain conducting the service IAW AFI 52-101.

4.4. Maintain a neat, clean and well-groomed professional appearance. A minimum of (Casual) business attire is required when performing worship services and duties, especially on Sundays, holidays, and Holy Days.

4.5. Coordinate all weekly rehearsal dates and times with the Facility Manager. Rehearsals, whether performed alone or with volunteer personnel, will take place at the Geilenkirchen (GK) Chapel (Bldg 3) and are limited to the hours of 0800-1900 any day of the week; pending other facility requests.

4.5.1. Read and sign chapel facility usage, security, key control and safety letter. After each usage of facilities, must ensure all instruments, music, microphones, music stands, chairs, cords, etc. are returned to their proper places and that the chapel facility is neat and clean and returned to its neutral setting. Ensures lights are turned off and buildings are locked after each use when no other event follows their rehearsal or worship service.

4.6. Perform 52 units annually and up to 10 additional units. Each unit consists of 1 (one) rehearsal (1 hour minimum) at the Geilenkirchen (GK) Chapel (Bldg 3) and 1 (one) worship service at the Geilenkirchen (GK) Chapel (Bldg 3) or other GK facility approved by Installation Chaplain. In addition to the 52 units annually, up to 10 additional units are authorized and may be required (for Holy Days and holidays as outlined in the Catholic liturgical year and the regular calendar year, funeral or memorial services and special events), for a maximum of 62 units during the 12 months of the contract. The CWD/M will arrive at least 30 minutes prior to worship services to ensure set-up of worship space and all necessary equipment is operating properly. Each scheduled service requires a rehearsal. Invoicing when only one rehearsal is performed, yet more than one worship service occurs in the same invoiced unit, is considered double billing and is unauthorized.

4.7. Attend special meetings and training. Periodic ecumenical/inter-faith service may be required in lieu of a regular scheduled unit as determined by Group Chaplain. Ecumenical/Inter-faith service may include but are not limited to, Holy Days, holiday events, memorial services, special community events, etc.

4.8. Responsible for recruiting and directing volunteer musicians and vocalists.

4.9. Except in cases of emergency, the contractor shall notify the Contracting Officer Representative (COR) or the Catholic Chaplain of pending absences at least 14 calendar days in advance. The contractor is responsible for providing a qualified substitute at no additional cost to the Government. Any substitute must meet the requirements of this PWS and must be approved in advance by the Catholic Chaplain or the COR prior to performing services.

5. Service Summary

5.1. The Services Summary (SS) is a listing of critical performance objectives (services required) with associated performance thresholds (specific standards) that will be periodically verified by government personnel. Each performance threshold represents the minimum acceptable level of contractor performance for its corresponding performance objective. The performance objectives and thresholds represent only the critical components of this contract and do not excuse the contractor from performance of other responsibilities identified in this PWS.

Performance Objective PWS Para.

Performance Threshold

SS – 1: Provide Catholic Worship Music Services

2, 4 Worship services and rehearsal are performed as scheduled in accordance with the Catholic liturgical calendar and PWS requirements 95% of the time. Contractor arrives at least 30 minutes prior to the scheduled services.

SS – 2 : Liturgical and Musical Compliance

2, 4 Music selections comply with Roman Catholic liturgical norms and are approved by the Catholic Chaplain at least 72 hours in advance for 95% of services.

SS – 3 : Rehearsal and Volunteer Coordination

4, 6 Contractor conducts required rehearsals and effectively coordinates volunteer musicians and vocalists for at least 95% of scheduled services and rehearsals

SS – 4 : Professional Conduct and Appearance

4 Contractor maintains professional demeanor, communication, and appropriate attire during 95% of services and rehearsals.

SS – 5 : Substitute Coordination and Approval

2, 4 Contractor provides advance notice of absences and ensures substitutes meet all qualification requirements and receive chaplain approval 95% of the time.

SS – 6 : Administrative and Facility Compliance

4, 6 Facility usage rules are followed; equipment is properly secured; time logs and required documentation are submitted accurately 95% of the time.

6. Specific Responsibilities. The Catholic Worship Director/Musician shall:

6.1. Provide the Contracting Officer Representative and the Catholic Chaplain with any changes to his/her current address, telephone numbers, and email address. He/she will also provide the names of a primary and alternate point of contact with telephone numbers, in case of emergency.

(Subject to the Privacy Act)

6.2. Submit a time log sheet each month to the Catholic Chaplain to keep accountability of performed duties. To establish that the workday/time is being accomplished and timeliness of arrival is in accordance, the CWD/M may be required to sign in/out (to be accomplished electronically, in a paper logbook, etc.) as deemed necessary by the Installation Chaplain, Catholic Chaplain, or NCOIC.

6.3. Immediately report any damage or malfunction involving music instruments or equipment needed to perform services to the Catholic chaplain, the Religious Affairs Non-Commissioned Officer in Charge (NCOIC), or the Installation Chaplain. The government will provide these items and is responsible for their maintenance, repair, and replacement as needed.

6.4. Maintain a current roster of all volunteer worship team members.

6.5. Coordinate all support requirements through the Catholic Chaplain, the Contracting Officer or designated representative. The CWD/M will submit a Chapel Tithes and Offerings Fund (CTOF) purchase request form (AF Form 4356) when ordering supplies and or equipment within the limitations of the established budget for music. The CWD/M understands that all purchases must be approved by the Catholic chaplain or Group chaplain, and the CTOF Account Manager prior to purchase. Non-approved purchases will not be reimbursed.

7. Quality Assurance

7.1. Contractor Performance

The Government will inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR), for issuance to the contractor. The contractor shall respond to the CAR in accordance with the instructions provided and return it to the CO within 10 calendar days of receipt. The Government will report any discrepancies in contract performance outside of the thresholds identified in the Services Summary to the appropriate Past-Performance reporting tools such as, but not limited to, the Contractor Performance Assessment Reporting System (CPARS).

7.2. Customer Complaints

The COR will receive and investigate customer complaints. The COR will be responsible for initially validating customer complaints. The CO will make final determination of the validity of customer complaint(s) in cases of disagreement between the COR and contractor.

8. The Group Chaplain.

8.1. Provides Copyright license for videos and printed music, instruments (minimum of a piano, a keyboard, organ, a drums set) sound equipment (speakers and monitors) microphones, access to a copy machine, and all accompanying cables/cords, drumsticks and other item they deemed necessary to perform services described in this PWS.

9. Criminal History Background Check. Contractor shall submit completed personnel background check applications within twenty (20) working days after award date to the Chaplain Corps background check program manager for processing. It is mandatory that all contractors working with children under the age of eighteen (18) complete the following: Child Care National Agency Check and Inquiries (CNACI), FBI Fingerprint Check and Installation Records Check (IRC), or host nation equivalent. Upon favorable completion of the IRC, contractor may perform duties pending completion and favorable adjudication of a submitted CNACI, provided they are within line-of-sight supervision (LOSS) of an individual with a favorably completed CNACI and IRC at all times. Contractors may not perform duties without LOSS until favorable completion of a CNACI, FBI Fingerprint Check and IRC or host nation equivalent. Any negative results shall result in possible termination of the contract. A CNACI will be initiated and processed through local Security Forces Authorized Requestor office using AF Form 2583, Request for Personnel Security Action.