Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

YPG Air Delivery Branch Test Jumper Training Service Support Contract

PART 1

GENERAL INFORMATION

1. GENERAL: This is a services contract to provide U.S. Army Yuma Proving Ground (YPG) Test Jumper Training services for the Air Delivery Test Jumper Team. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform the military free fall support services as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 BACKGROUND: Air Delivery Branch, YPG, manages the Army’s test and evaluation programs for all aspects of air delivery systems. The systems include personnel systems, cargo parachute systems, aerial delivery platforms, delivery techniques, and certification of equipment for airdrop. The branch defines the test requirements, develops detailed test plans, executes the test program, and reviews and reports on the results as well as trains its own test parachutist team. In accordance with the YPG Air Delivery Test Parachutist Certification Program, each test parachutist must undergo quarterly and annual training in order to maintain certification and proficiency to support test programs at YPG.

At this time, YPG has very limited access to a vertical wind tunnel (VWT) and limited air lift assets at YPG in order to accomplish training at the minimum cost to the government. Aircraft and VWT stationed at YPG for test parachutist training are owned by US Army Special Operations Command. The priorities of these aircraft are to support U.S. Army Military Free Fall (MFF) School.

1.3 OBJECTIVES: The main objective of this contract is to supplement the YPG Air Delivery branch’s training readiness in order to support mission to conduct personnel air drop testing.

1.4 SCOPE: The described work shall be performed at contractor locations no greater than one day of travel from YPG, Arizona. The contractor shall provide the VWT for a minimum of 4 personnel at a time, aircraft support for up to 15 personnel at a time conducting MFF operations consisting of High Altitude Low Opening and High Altitude High Opening (to altitudes of 19,500 feet [ft] Mean Sea Level [MSL] and two nautical miles of standoff), individual lift tickets, and Federal Aviation Administration (FAA) instructor personnel that can certify all United States Parachute Association (USPA) licensing requirements upon request. Aircraft utilized for MFF operations during day or night will require (1) aircraft (tailgate) capable of meeting the above referenced requirements.

1.5 PERIOD OF PERFORMANCE: The period of performance shall be for one base year period from 1 June 2020 through 31 May 2021, with up to four option year periods of 12 months each after the initial base year period.

1.6 GENERAL INFORMATION:

1.6.1 Quality Control: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. The QCP is to be delivered within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the Contracting Officer and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his Quality Control system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

A Non-Compliance Report will be reported/filed if not up to PWS standards.

1.6.3 Recognized Holidays: The contractor may be required to perform air lift services on the following government recognized holidays as needed by the YPG Air Delivery test parachutist team.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The hours of operation are weather and mission dependent, and are to be determined as needed. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed the contractor’s facility(ies)

1.6.6 Type of Contract: The government will award a firm fixed price purchase order.

1.6.7 Security Requirements: Not applicable. All operations conducted using this contract are unclassified.

Contractor personnel shall be U.S. Citizens or U.S. Persons and shall possess valid identification.

1.6.7.1 Physical Security: Not Applicable. Contractor will not be given Government Equipment to secure.

Government personnel will be responsible for securing their own equipment.

1.6.7.2 Key Control: Not applicable. Contractor will not be given keys to any government facility.

1.6.8 Post-Award Conference/Periodic Progress Meetings: The Contractor agrees to attend (via telephone or in person) any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officer Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative: The COR has been identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager/alternate and Government COR. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the

Contractor when the manager is absent shall be designated in writing to the contracting officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 8:00 a.m. to 4:30p.m, Monday thru Friday except. Qualifications for all key personnel are listed below:

1.6.10.1 The Contract Manager and alternate must have familiarity with Defense Department Data Sources (e.g.

cost and software data reporting, EVM).

1.6.10.2 COR: The COR must have a high degree of expertise with Air Delivery Operations and be a certified Air Delivery Test Officer at the Yuma Test Center.

1.6.11 Identification of Contractor Employees: All contract personnel attending events and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12 Contractor Travel: Not applicable.

1.6.13 Other Direct Costs: Not Applicable.

1.6.14 Data Rights: Not Applicable.

1.6.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16 Phase In/Phase Out Period: Not Applicable.

1.6.17 Approved Paratroop Air Carrier. IAW DoDI 4500.53, December 2, 2010 Commercial Airlift Review Board the (CARB) is responsible for safety oversight of air transportation services that are capable of meeting the requirements of parts 121, 129, and 135 of the Federal Aviation Regulation (FAR) (Reference (j)) or foreign CAA equivalent, to include routine medical evacuation services, charter airlift, and group travel. The vendor is required to pass the Commercial Air Transportation Quality and Safety Review Program (DoD Directive 4500.53) which is the system of management, analysis, inspection, review, and evaluation of the safety and quality practices of commercial air carriers that provide air transportation services to the Department of Defense. The vendor must be on the approved paratroop air carrier listing, which is managed by Air mobility Command A3B and located at: https://www.milsuite.mil/book/groups/dod-commercial-airlift-division-amca.

1.6.18 For contracts that require a formal OPSEC program. The contractor shall follow the most current YPG OPSEC Plan as well as annexes and updates; the contractor is not required to develop their own OPSEC Plan. The Contractor should be able to answer the following questions after a review of the YPG OPSEC Plan.

What is YPG’s critical information?

What critical information am I personally responsible for protecting?

How is the threat trying to acquire my critical information?

What steps are we taking to protect our critical information?

Who is my YPG OPSEC Officer (in order to report an OPSEC concern, compromise, or ask an OPSEC question)?

This requirement shall be flowed down to all subcontractors with access to Controlled Unclassified Information (CUI). The YPG OPSEC Plan will be made available for appropriate personnel.

Additionally, the following are specific OPSEC measures that the contractor shall follow to the greatest extent possible without sacrificing effectiveness or efficiency:

Avoid repetitive or stereotyped tactics and procedures for executing operations or activities in terms of time, place, and event sequencing at YPG.

Dispose of all Army products as classified trash.

Follow all applicable guidelines for Controlled Unclassified Information.

Avoid bulletin board plan of the day or planning schedule notices that reveal when events will occur at YPG.

1.6.19 Requirement for OPSEC training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within thirty (30) calendar days of their reporting for duty and annually thereafter.

1.6.20 Threat Awareness Reporting Program. All Contractor employees, to include subcontractor employees, will report threat-related incidents, behavioral indicators, and other matters of CI interest specified in AR 381-12, chapter 3, to the nearest military CI office, the Federal Bureau of Investigation, or the Defense Security Service.

1.6.21 Foreign Disclosure Training. Per AR 380-10 Foreign Disclosure and Contacts with Foreign Representatives, all Contractor employees, to include subcontractor employees, must receive initial foreign disclosure education/training. This training will be complete within fourteen (14) calendar days of contract award and within 14 calendar days of new employees commencing performance. Signed documentation (certificate and/or memorandum of completion) must be reported to the COR and forwarded to the YPG Intelligence and Security Office NLT five (5) calendar days after Contractor employee completion.

1.6.22 Information Security Training: Per AR 380-5 Information Security Program, both cleared and uncleared personnel are required to receive training related to information security. All Contractor employees, to include subcontractor employees, must receive Information Security training/education. This training will be completed within fourteen (14) calendar days of contract award and within 14 calendar days of new employees commencing performance. Signed documentation (certificate and/or memorandum of completion) must be reported to the COR and forwarded to the YPG Intelligence and Security Office NLT five (5) calendar days after Contractor employee completion. Awareness training will be held annually thereafter if applicable.

1.6.23 Personnel Listing. Within 10 calendar days after award notification, the Contractor shall provide and maintain a personnel listing to the COR and USAYPG Security Office which lists all contract employees, to include:

Full Given Name (last, first, middle) Social Security Number Date of Birth Place of Birth (city, state, country) Citizenship (If not a US citizen, provide Alien Registration/Passport numbers) Contract Title Position Contract # Contract Start and End Date

COR

Any changes to the listing must be reported to the COR and USAYPG Security Office within one (1) business day.

1.6.24 For contracts that require handling or access to classified information. The Contractor is not required to handle and/or access classified information. However, any Controlled Unclassified Information (CUI) and/or “For

Official Use Only” (FOUO) information should be handled in accordance with the attached document

“PROTECTING ‘FOR OFFICIAL USE ONLY’ (FOUO) INFORMATION”.

PART 2

DEFINITIONS

2. DEFINITIONS:

2.1 Contractor: A supplier or vendor awarded a contract to provide specific service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer’s Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan: An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 Work Week: Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 SERVICES: The Government will not provide any services for this contact.

3.2 FACILITIES: The Government will not provide any facilities for this contract.

3.3 UTILITIES: The Government will not provide any utilities under this contract. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 EQUIPMENT: The Government will provide their own parachutes, parachute support equipment, protective gear, and ground vehicles.

3.5 MATERIALS: The Government will not provide any additional materials beyond their own training assets such as parachutes and parachute training materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 GENERAL: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under section 3 of this PWS.

4.1.1 Contractor provided VWT support service to support paratrooper MFF operations for (4) paratroopers at a time. VWT personnel must be available to assist and/or train YPG personnel in the proper use of the wind tunnel and equipment associated.

4.1.2 Contractor provided aircraft support service, picking up and transporting personnel to support paratrooper MFF operations. Supporting aircraft must be capable of carrying up to (15) personnel in MFF parachute and O2 equipment and gear. Aircraft must be able to airdrop personnel from an altitude up to 19,500 ft MSL mission dependent.

4.1.3 Supporting aircraft must be able to support the operational tempo necessary by the mission profile (weather dependent) in order to maximum mission time.

4.1.4 USPA instructor personnel must be able to provide coaching, and examine and certify all USPA ratings and licensing requirements upon request.

4.1.5 Contractor provided Drop Zone to support paratrooper MFF operations.

4.1.6 Contractor provided environmentally controlled rigging and parachute shop space adjacent to jump aircraft and drop zone to support paratrooper MFF operations.

4.1.7 Contractor will comply with all applicable FAA requirements and regulations.

4.2 SECRET FACILITY CLEARANCE: Not Applicable.

4.3 MATERIALS: Contractor shall provide lift assets and VWT as stated in Part 5 of this PWS.

4.4 EQUIPMENT: Contractor shall provide lift assets and VWT as stated in Part 5 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 APPLICABLE STANDARDS:

5.1.1 Contractor provided VWT support service to support paratrooper MFF operations for (4) paratroopers at a time. VWT personnel must be available to assist and or train YPG personnel in the proper use of the wind tunnel and equipment associated.

5.1.2 Contractor provided aircraft support service, picking up and transporting personnel to support paratrooper MFF operations. Supporting aircraft must be capable of carrying up to (15) personnel in MFF parachute and O2 equipment and gear. Aircraft must be able to airdrop personnel from an altitude up to 19,500 ft MSL, mission dependent.

5.1.3 Supporting aircraft must be able to support the operational tempo necessary by the mission profile (weather dependent) in order to maximum mission time.

5.1.4 USPA instructor personnel must be able to provide coaching, and examine and certify all USPA ratings and licensing requirements upon request.

5.1.5 Contractor provided Drop Zone to support paratrooper MFF operations.

5.1.6 Contractor provided environmentally controlled rigging and parachute shop space adjacent to jump aircraft and drop zone to support paratrooper MFF operations.

5.1.7 Contractor will comply with all applicable FAA requirements and regulations.

5.1.8 Safety Plan: Prior to commencing work, a Contractor's Safety Plan must be developed and provided to the Government for approval. The Contractor shall comply with all OSHA, U.S. Army, USAYPG, State, and other applicable industry safety standards. The Contractor shall report all accidents and occupational illnesses immediately to the Safety Office through the COR. All operations are conducted within established facility and/or manuals for various training equipment. The safety of all personnel and equipment is encompassed in these procedures. Nothing herein shall be deemed to require YPG/the government to act, or refrain from action, in such a fashion as would constitute, or result in, a violation of any local, state, or Federal statue, rule, or regulation including, but not limited to the Anti-Deficiency Act. Neither shall anything herein be construed as waiving any right, action, or remedy available to YPG/the government in law or equity. The government personnel will function solely as advisors to the contractor, unless so directed by the CORs.

5.2 TASK HEADING. See specific contractor requirements above in 5.1.

5.3 CONTRACTOR MANPOWER REPORTING: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.”

5.4 PAYMENT: The COR will approve all progress and/or final payment to the Contractor prior to submission of invoice. Final payment will not be paid until written reports and certificates have been received, reviewed, and approved by the government.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations Federal Aviation Administration requirements and regulations.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Past and Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor is responsible for providing all required tools, equipment, and facilities to in order to meet the terms of the contract. The role of the government is to ensure that quality assurance standards are achieved. Once the contractor completes activities, the government quality assurance evaluator (QAE) randomly takes the normal size of samples. The results of sample will be turned in to COR for every period of use. The COR shall determine whether a further action is required.

Performance Objective SOW/PWS Para

Performance Threshold

Contractor provided Vertical Wind Tunnel support service to support paratrooper Military Free Fall operations for (4) paratroopers at a time. Wind tunnel personnel must be available to assist and or train YPG personnel in the proper use of the wind tunnel and equipment associated.

5.1.1 100%

Contractor provided aircraft support service, picking up and transporting personnel to support paratrooper Military Free Fall operations. Supporting aircraft must be capable of carrying up to (15) personnel in MFF parachute and O2 equipment and gear. Aircraft must be able to drop personnel from an altitude up to 19,500 ft MSL mission dependent.

5.1.2 100%

Supporting aircraft must be able to support the operational tempo necessary by the mission profile (weather dependent) in order to maximum mission time.

5.1.3 100%

USPA instructor personnel must be able to provide coaching, and examine and certify all USPA ratings and licensing requirements upon request.

5.1.4 100%

Contractor provided Drop Zone to support paratrooper Military Free Fall operations.

5.1.5 100%

Contractor provided environmentally controlled rigging and parachute shop space adjacent to jump aircraft and drop zone to support paratrooper Military Free Fall operations.

5.1.6 100%

Contractor will comply with all applicable Federal Aviation Administration requirements and regulations.

5.1.7 100%

Standards: The performance thresholds established for each of the performance objectives is the ability of the contactor to provide Vertical Wind Tunnel time, USPA certifications, and Military Free Fall paratrooper jumps at a prescheduled time.

Surveillance: COR shall conduct evaluations of the above SOW/PWS Para items whenever Military Free Fall operations are supported by the contractor.

Procedures:

Period of Use Evaluations: The COR will monitor or observe the contractor’s performance or review documents.

The COR will document the Contractor’s evaluations on the Virtual Contracting Enterprise when Military Free Fall operations are supported by the contractor. The COR will notify the Contractor’s supervisor of any discrepancy in performance of the service, the COR shall notify the contracting officer if the performance thresholds are exceeded.

Customer’s Complaints: Any employees observing unacceptable services or quality work for any of above items shall immediately contact the COR. The COR will initially consider the complaint valid – verbally notify the inspector of the contractor or supervisor of the inspector and documents the complaint. The COR shall respond back to the customer when the discrepancy is corrected. If the COR notifies the contractor with a written request for correcting a discrepancy, the contractor shall respond within a day with a resolution. After investigation, if the discrepancy hasn’t been corrected, the COR shall submit a written report on the defect to the Contracting Officer, who determines to take action to remedy the situation. The COR documents the data of a discrepancy for future recurring performance.

The COR should well understand the requirements of these tasks IAW all regulatory standards prior to accepting a customer’s complaint and interprets all requirements of regulatory standards to them.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

THIS PWS COVERS A SERVICE CONTRACT PROVIDED BY A CONTRACTOR AVIATION COMPANY AND ONLY

REQUIRES HAND DELIVERABLE DOCUMENTATION FOR USPA LICENSES.

Deliverable Frequency No. of Copies Medium/Format Submit To

USPA Individual Licenses

Annual License or Renewal As Appropriate

2 each individual (1 for Organizational Records and 1 for

Test Jumper) Paper Document

CHIEF ATF, YUMA

TEST CENTER

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

The below is the historical workload for previous year of this contract.

Estimated Man-hours by Labor Category for Base Year

Labor Category Estimated Hours

Aircraft Crew: 30

Vertical Wind Tunnel Safety Crew: 40

Instructor/Examiner: 40

Total: 150