Attachment 1 - Performance Work Statement.pdf

36 Wing Installation Control Center

Performance Work Statement

NOV2019 MILCON Installation Control Center Furniture

Installation Control Center (CP, CAT, EOC) Andersen AFB, GU

26 August 2020

1.0 SCOPE OF WORK.

1.1 Contractor shall provide all personnel, equipment, tools, materials, labor, transportation and supervision necessary to install new console furniture. All work shall be accomplished in accordance with product manufacturer’s recommendations and industry standards and meet all municipal, state and federal codes, standards and guidelines. The Contractor will provide new parts and materials as needed to complete this Scope of Work and the drawings in the Attachments.

1.2 For this project, we require the following to be met:

Complete delivery and installation of office furniture for the new Installation Control Center. The furniture requested shall be laid out in the same manner as specified in Attachment 2 – Furniture Drawings floor plan.

Work Stations

1. 62 – 48” x 32” workstations with OMNI‐TRAK Rail System in Rooms 110 & 143:

a. Combo pedestal file drawer/manual shelf

b. Pencil Drawer

c. CPU shelf

d. Two over/under monitor arm stacks

e. Two OMNI‐TRAK monitor arm brackets

f. Segregated cable management

g. Desktop phone caddy with paper & pencil storage

2. 6 wedges attached to workstations in 110 & 143.

3. 1 – 84” x 32” workstation room 143

a. Combo pedestal file drawer/manual shelf

b. Pencil Drawer

c. CPU shelf

d. Two over/under monitor arm stacks

e. Two OMNI‐TRAK monitor arm brackets

f. Segregated cable management

g. Desktop phone caddy with paper & pencil storage

4. 5 – 84” x 32” workstations & 1 – 90‐degree workstation with OMNI‐TRAK Rail System in Room 123

a. Sit/stand Worksurface lifts

b. Combo pedestal file drawer/manual shelf

c. Pencil Drawer

d. CPU shelf

e. Two over/under monitor arm stacks & single arm

f. Six OMNI‐TRAK monitor arm brackets

g. Segregated cable management

h. Desktop phone caddy with paper & pencil storage

5.Chairs (129)

a. 62 task chairs for Rooms 110 & 143

b. 3 task chairs for Rooms 111

c. 4 task chairs for Rooms 105 & 119

d. 4 task chairs for room 103

e. 4 task chairs for rooms 122 & 126

f. 1 task chair for room 102

g. 4 task chairs for room 123

h. 42 Conference room chairs for Room 143 & 109

i. 3 – high back office chairs for 121,128,129

j. 6 ‐ guest chairs for 121,128,129

6. Office Furniture

1. 1 – U‐shape three‐piece desk 6’ x 8’ in Room 111.

a. Integrated three drawer pedestal

b. Integrated two drawer lateral file

c. Segregated cable management

2. 2 – L‐shape 6’ x 5’ L‐shape two desks for rooms 122 & 126

a. Integrated three drawer pedestal

b. Flipper‐door hutches

c. Segregated cable management

3. 3 – L‐shape 6’ x 5’ L‐shape two desks for rooms for 121,128,129

a. Integrated three drawer pedestal

b. Segregated cable management

4. 3 – 48” x 32” simple desks

5. 2 – Conference tables:

a. 1 – 11’ x 4’ two‐piece T‐base

b. 2 ‐ 8’ x 4’ one piece with T‐base

6. 2 – 36” Diameter round tables

Miscellaneous:

All cables, monitors, CPU’s, printers, and phones must be able to comply with TEMPEST

(e.g. EMSEC) protocol for separation of unclassified and classified equipment

Two separate cord management systems throughout the equipment that allows for proper TEMPEST (e.g. EMSEC) separation

System must contain integrated electrical outlets or power hub that connects via “plug in” to existing power supply

Cable extensions for monitors, keyboards and mice to allow separation of classified systems and to allow adjustment of work surfaces from the lowest position to the highest

All duty position desktops require inlayed plexi-glass with easy access for displays.

1.3 Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. In no case shall prices exceed the Not-to-Exceed (NTE) amount established in the contract. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment.

2.0 DESCRIPTION OF SERVICES

2.1 General Services

2.1.1. Coordination and management of all new product, equipment and people required to create, deliver and install new systems and modular equipment within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.2. The Contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems and modular equipment.

2.1.3. The Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

2.1.4. The Contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.5. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within ten (10) days after contract award. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.6. The Contractor shall provide a Project Manager with a minimum of 5 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Key personnel, resumes, and letters of intent shall be provided upon request.

2.1.7. All Contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

2.1.8. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or opera-tional mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

2.9. The contractor shall be an authorized dealer of the specific Systems and Modular furniture manufacturers specified on the project.

2.1.10. The vendor shall manage ordering, shipment, delivery and installation of all new equipment from manufacturer to final acceptance by the designated Government Acceptor.

2.1.11. The Contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays and planned closures.

2.1.12. Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.13 The Contractor shall be responsible for any storage of all new equipment, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

2.2 Design Services

2.2.1. Services shall include site evaluation to ensure proper fit of the new equipment within the given space and that all structural and other anomalies are taken into account.

2.2.2. The Contractor is responsible for notifying the Government Acceptor of all power requirements regarding location of communication, LAN and power junction boxes. The user will be responsible for cabling as well as providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the Contractor.

2.2.3. Design shall ensure that power poles do not protrude into main walkways.

2.2.4. Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

2.2.5. Design shall not allow more than four cubicles to be served by a single circuit.

2.2.6. Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

2.2.7. Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems IT equipment components.

2.2.8. Design shall consider utilizing wall mounted applications where possible.

2.2.9. The Contractor shall meet with the Government Acceptor and/or Government Project Manager to review the installation drawings prior to submission of a final price quote.

2.2.10. The Contractor shall provide additional drawings of IT equipment layouts, if requested by base organizations on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

2.2.11. Drawing changes required to a layout due to Contractor errors or omissions shall be the responsibility of the Contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

2.2.12. Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.3. Product Markings/Documentation/Tools

2.3.1. Items used after product acceptance used to identify or modify a particular product.

2.3.2. All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

2.3.3. Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.)

shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

2.4. Delivery Services

2.4.1. Transportation of all new products, loading, unloading, storage and all necessary movement to final onsite set up.

2.4.2. The Contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.4.3. Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

2.4.4. Delivery shall be in accordance with the terms of the Contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.4.5. A maximum of thirty (30) days storage for new products shall be included in the Contractor's agreement.

2.4.6. Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.4.7. The Contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any Contractor owned tools or equipment, and any on site storage being utilized.

2.4.8. The Contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

2.4.9. The Contractor shall prevent its personnel from entering any area other than the designated work area.

2.4.10. The Contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.4.11. The Contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.5. Installation and Removal Services

2.5.1. No removal of existing IT equipment is required.

2.5.2. The contractor shall provide manufacturer certified professionals to install systems and modular IT equipment per the approved design drawings.

2.5.3. The Contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager. Key personnel and letters of intent shall be provided for these employees.

2.5.4. The Contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation.

2.5.5. The Contractor shall install all items in accordance with each requirement statement and basic component floorplan and electrical plan, designed and provided by the Contractor with each purchase.

2.5.6. Contractor shall be liable for any damage to government property caused by the Contractor or their representatives.

2.5.7. During installation the Contractor shall protect all IT equipment and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The Contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any IT equipment or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation Contractor.

2.5.8. The Contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.5.9. Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the Contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

2.5.10. Any furnishings attached to the building shall be attached securely.

2.5.11. Installation must be under the oversight of an onsite manufacturer certified installer. Key personnel, resumes, and letters of intent shall be provided for these employees.

2.5.12. The Contractor shall ensure that all communication outlet faceplates are provided with the new IT equipment and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general Contractor.

2.5.13. Services shall include removal of packing materials from the installation.

2.5.14. All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

2.5.15. The Contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.5.16. Light fixtures shall have appropriate lamps and be in working order.

2.5.17. Prior to acceptance, the Contractor shall clean all new equipment only with the manufacturer's recommended cleaning agents/products.

2.5.18. The Contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

2.5.19. New equipment, and accessories shall be level, square, and in proper alignment with adjoining IT equipment. All moving parts should operate smoothly and as designed.

2.5.20. The Contractor shall inspect to ensure the new equipment is free of surface dirt and defects until the installation is complete, and the new equipment is ready for use.

2.6 Inspection/Acceptance Checklist

2.6.1. Validation between the Contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

2.6.2. A post-installation walkthrough shall be coordinated with the Contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

2.6.3. All areas requiring correction shall be documented in a punch list by the Contractor and provided to the authorized government representative upon completion of a joint walk through by the Contractor and authorized government representative.

2.6.4. A final walk through will be performed with the Contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

2.6.5. Upon completion of all contract requirements, the Contractor will submit to the Government Acceptor an Inspection/Acceptance Checklist and documentation of completed punch list items. The Government Acceptor will review and approve the Inspection/Acceptance Checklist and return it to the Contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

2.7 Government Furnished Property/Support

2.7.1. Base support includes Government-controlled working space and utilities.

2.8 Site Conditions

2.8.1. Standard site conditions shall be considered those that include:

a. Free and clear hard surface access to the receiving and installation location during regular working hours

b. Parking and off-loading area suitable for access by a semi-trailer combination or truck within 200 feet of the building entrance closest to product installation area

c. A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

2.8.2. Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

X GARRETT D TOOMAS, SMSgt, USAF Superintendent, Command & Control Oper...