Attachment 1 - Performance Work Statement.pdf

Performance Work Statement For

Parent-Child Area Partition Installation

1.0 Description of Services. The contractor shall provide all supplies, materials, tools, equipment, transportation, personnel, labor, supervision, and management, to prepare and install the glass partition for the Haeffner Fitness Center, 355th Force Support Squadron on Davis- Monthan AFB (DMAFB), AZ. The glass partition will include a gate to allow entry and exit from the area, thus the contractor must include that in the install. The gate must have a self-closing latch that latches each time to gate closes. Furthermore, the glass will be secured through bolting to the walls and floor, as appropriate, to preclude being a safety hazard. All equipment put into place will not have sharp edges that would cause harm to a small child.

1.1 Space Prep. Government will provide a cleared space of 17 feet by 33 feet. The contractor will clean the floors of the site in preparation for installation of the glass partition.

1.1.1 Installation of System. The contractor shall provide all required equipment and material to install the glass partition that support fitness, recovery, and resiliency training. The glass partition will be 10 feet from the farthest wall from the entrance of the room. The glass will provide a barrier between the child friendly area and the work out equipment used by the parent.

The glass must be secured via drilling on both sides to the wall, and on the bottom to the floor to ensure it is completely secure. Once installed, the glass will not move or wiggle around, the bolting will be done in a way that prevents any movement of the glass, outside of the gate that opens and closes. Contractor will clean up the 17 feet by 33 feet area after the installation is complete.

1.1.2 Schedule. Upon contract award, and prior to commencing work, the contractor shall submit a schedule of each phase of the work and submit the schedule to the Contracting Officer. The contractor shall submit an updated schedule when changes occur. This project should be completed within 3 days upon receiving all materials/parts to complete the job.

1.1.3 Working Hours. The contractor shall perform installation between the hours of 8:00am and 4:00pm, Monday – Friday, excluding Federal Holidays. The contractor shall coordinate with the FSS point of contact to schedule specific days and times to perform services. If the contractor desires work after 4:00pm, weekends or during Federal Holidays, the contractor must submit the request to the Contracting Officer. Each request will be considered on a case-by-case basis.

1.1.4. Testing. Upon completion of installation, the contractor shall validate the operation of the equipment in the presence of Government personnel. If any component of the system does not function properly, the contractor shall make necessary adjustments/repairs at no additional cost to the Government.

1.1.5. Warranty. All work performed shall be in accordance with standard industry practice and shall be free from failure, due to defective workmanship, for a period of 365 days from the date of project completion. Any new materials/products provided shall also be covered for a period of 365 days from completion if the items deemed defective were not caused by the following: misuse, negligence, force majeure, product modifications, product alterations or repairs performed by non-trained factory individuals. At time of project completion, the contractor shall provide to the client the warranty package which include operation manuals and extended warranty information. Any labor/service costs provided after the one-year term, regardless of extended warranty status, shall be incurred directly by the client and may include additional expenses covering travel, per diem, mileage, etc.

1.2. General Information

1.2.1. Contract Manager. The contractor shall designate a primary Contract Manager (CM) who will be responsible for contractor-performed services. The CM shall be available by phone at all times while contractor or subcontractor employees are at the worksite. Upon contract award, and before commencing work, the contractor shall submit the name and telephone number of the CM, in writing, to the Contracting Officer and the FSS point of contact. The CM shall have authority to act for the contractor on all matters relating to the daily execution of the contract.

1.2.2. Contractor Qualifications. All contractor employees shall be certified and qualified to perform equipment installation. The contractor shall provide proof of employee certification/qualification within 1 day upon the Government’s request. The contractor is responsible for all code compliance and proper installation.

1.2.3. English Language. All contractor employees must be able to read, write, speak and understand English fluently.

1.2.4. Utility Outages. If any utilities to the building must be shut down in order to complete work, the contractor shall notify the Contracting Officer in writing 21 days prior to the desired date for the utility outage. The contractor is responsible for all work associated with the utility outages.

1.2.5. Contracting Officer Authority. The Contracting Officer is the only Government official that can make any changes to the contract. If the contractor is asked to make changes or deviate from the contract by anyone other than the Contracting Officer, the contractor shall not make the changes and notify the Contracting Officer immediately.

1.2.6. Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart DMAFB.

1.2.7. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.2.8. Appearance. Employees shall present a neat appearance and be easily recognized as contractor employees by company uniforms, or name tags having the company logo affixed. All contractor employees must have in their possession at all times Company ID badges and any Government Base access passes issued to them.

1.2.9. Safety. The contractor shall comply with all local, state, and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the contractor’s responsibility, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services.

1.2.10. Work Areas. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. No asbestos-containing materials may be used or installed in this work.

1.2.11. Trash/Waste Removal. The contractor shall remove and dispose all trash and waste materials at a permitted site. The contractor shall not dispose of any trash or waste on

DMAFB.

1.2.12. Smoking in AF Facilities. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities.

Contractor employees and visitors are subject to the same restrictions as Government personnel.

Smoking is permitted only in designated smoking areas.

1.2.13. Fire Prevention and Safety. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA), DMFAFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

1.2.14. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including DMAFB. This includes the use, possession, distribution, or purchasing of marijuana, even if it has been medically prescribed. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances.

All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

1.2.15. Federal Holidays. The contractor is not required to provide services on the following Federal holidays (or the actual day set aside for observation).

New Year’s Day Labor Day Martin Luther King Jr’s Day Columbus Day Presidents Day Veterans Day Memorial Day Juneteenth Day Thanksgiving Day Independence Day Christmas Day

1.3. Security Requirements

1.3.1 List of Employees. Upon contract award, the contractor shall submit to the Contracting Officer a list of contractor employee names, social security numbers, and driver’s license numbers, or other means of positive identification of all employees performing services on DMAFB.

Foremen, supervisors, and superintendents must be identified on the list of employees. The contractor shall submit an updated list when an employee's status or information changes. The name of any contractor employee that is terminated during the period of the contract must be reported to the CO in writing within one workday of the employee’s termination.

1.3.2. Safeguarding of Classified and Other Information. The contractor shall ensure that contractor employees do not notify, repeat, comment upon, disclose, or use in any way information seen, observed, or derived from documents or conversations of a sensitive or confidential nature overheard by them. The contractor shall comply with and assume responsibility for compliance of this provision by its employees.

1.3.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance on DMAFB are obtained for employees and non- Government owned vehicles.

1.3.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g. terminated for cause, retirement, etc, or upon contract completion. The contractor shall notify the Contracting Officer in writing when an employee departs, and return the employee’s identification to the office that issued it.

1.3.5. Traffic Laws. Contractor employees shall comply with all Davis-Monthan AFB traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on Davis-Monthan AFB, unless the phone is hands free. Seat belt use is mandatory for all drivers and vehicle passengers.

1.3.6. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base. Denial of entry to contractor personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action. Detention of contractor employees for any reason does not relieve the contractor of the requirement to perform contract services.

1.3.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

1.3.8. For Official Use Only (FOUO). The contractor shall comply with DoDD 5400.07, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate DMAFB authority.

1.3.9. Reporting Requirements. Contractor employees shall immediately report to an appropriate DMAFB authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.3.10. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor shall secure all DMAFB facilities, equipment, and materials.

1.3.11. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual.

PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other government-issued identity, precise location information, medical history, and biometrics. The contractor shall protect all PII encountered in the performance of services in accordance with DoD Directive 5400.11, Department of Defense Privacy Program, and Do D 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

1.3.12. Base Entry Requirements. The contractor shall obtain Government identification documents for all employees, by submitting an application to the 306 RQS point of contact. The contractor must provide the full name, social security account number (SSAN), driver’s license number (including state), and hours of required access, for each contractor employee. Any employee who does not have a driver’s license must provide another official form of picture ID, such as INS work permit or an Arizona ID (available through the Arizona Department of Transportation). Any employee desiring to bring a privately owned vehicle on Davis-Monthan AFB must provide proof of automobile registration and at least the minimum required liability insurance, as well as a valid driver’s license. Contractor ID cards or temporary base pass will be available for pick up within seven working days after application is received by the customer.

1.3.13. Contractor Vehicle Requirements. All vehicles used in the performance of the contract shall be properly registered and meet local, state, and federal safety and emissions requirements.

Each contractor vehicle shall have the Contractor Logo neatly exhibited on each side of the cab.

The sign must use at least 2" high letters. Vehicles shall be in satisfactory mechanical condition and present a neat and clean appearance. Any vehicle(s) not so maintained may be ordered removed from the base by and at the sole discretion of the CO, until satisfactory repairs are made.

The contractor shall operate vehicles to comply with base traffic regulations. Vehicle-mounted communication equipment shall conform to all applicable base and federal frequency regulations and avoid conflict with existing frequencies.

2.0 GOVERNMENT PROVIDED SERVICES

2.1. Utilities. A source of electricity will be available for the contractor’s use.

2.2 Emergency Services. The Government will provide security forces services (call (520) 228- 4444, for emergencies only), and fire protection services (call (520) 228-3333). There are no emergency medical services available on Davis-Monthan AFB, therefore the contractor must call

(520) 228-3333 for emergency medical services.

Performance Work Statement For