Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

WILDLIFE CONTROL SERVICE

RAF LAKENHEATH AND RAF MILDENHALL IN THE UNITED KINGDOM

CONTENTS

SECTION 1 - DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. General Scope _________________________________________________________________3

1.1 Area of Performance 3

1.2 Standards of Performance 4

1.3 Methods of Performance 4

1.4 Hours of Service and Response Times 4

1.5 Flight Schedules 5

1.6 Emergency or Special Events 5

1.7 Daily Activity Log 5

1.8 Monthly Bird Activity Report 5

1.9 Bird Strike Hazards (BASH) Meeting 5

1.10 Removal of Animal Remains 5

1.11 Feather/Remains Identification 5

1.12 Scheduled Airfield Closures 6

1.13 Storage 6

1.14 Safety 6

1.15 Watch Condition Code Changes 6

1.16 Bird Attraction/Hazard 6

1.17 Contractor Personnel 6

1.18 Installation Passes 7

1.19 Vehicles 8

1.20 Quality Control and Customer Feedback 8

1.21 Quality Assurance 8

1.22 Performance Evaluation Meetings 8

1.23 Physical Security 9

1.24 Performance of Services During Crisis 9

1.25 Conservation of Utilities 9

1.26 Control and Handling of Hazardous Materials 9

SECTION 2 - SERVICE SUMMARY 10

SECTION 3 - GOVERNMENT-FURNISHED PROPERTY 10

Appendices

A. DEFINITIONS, ABBERVIATIONS AND ACRONYMS 12

B. APPLICABLE PUBLICATIONS AND FORMS 13

C. WORKLOAD ESTIMATES 14

D. SECURITY REQUIREMENTS OVERVIEW 18

E. Operations likely to damage the special Interest (SSSI) _20

SECTION 1 – DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. GENERAL SCOPE: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Wildlife Control Services at RAF Lakenheath (RAFL) and RAF Mildenhall (RAFM), U.K, in accordance with this Performance Work Statement (PWS) and applicable UK and EU laws and regulations. Unless specifically designated to an individual base, PWS policies and procedures apply to RAFL and RAFM.

1.1. AREA OF PERFORMANCE: Wildlife control services shall be performed on both, RAF Lakenheath and RAF Mildenhall airfields (runways, overruns, taxiways, ramps, and aprons), as well as the outlying areas on and within the immediate vicinity of these installations (13 Km safeguarding area), where the presence of wildlife would present possible hazards to aircraft. Regular visits (see paragraph 1.1.1.1) will also be made to MOD Sculthorpe in order to identify and report seasonal high-risk areas on or immediately adjacent to the airfield, presenting pilots with a brief seasonal forecast of what to expect, along with recommended precautions. This area is used regularly by the CV-22 and C-130 aircraft from 352 SOW and contains a large bird population.

1.1.1. The main control services shall at a minimum be performed on/and around the airfield and the following key facilities:

RAF Lakenheath: Buildings 1508, 1504, 1473, 1304, and 1212.

RAF Mildenhall: Buildings 528, 538, 539, 550, 582, 669, 711, 715, 719, 769, 772, 775, 803, and 814.

Contractor shall conduct bird control services to eliminate nesting and roosting birds from anywhere within the fence line of the installation that is identified as a risk to aircraft. Contractor shall inform the Contracting Officer Representative (COR) of bird removal outside of the installation fence line and shall obtain permission from the Contracting Officer for any other work that may be considered out of scope of this contract. See paragraph 1.1.4.

1.1.1.1. The MOD Sculthorpe airfield and adjacent areas will be visited and surveyed for wildlife activity per the following two (2) schedules (see Appendix C for workload estimates):

1) Once per month from March-September.

2) Twice per month from October-February.

The results of each visit, along with any recommendations and/or precautions will be published within the monthly RAF Mildenhall Bird Activity Report (see paragraph 1.8).

1.1.2. RAF Lakenheath nest removals.

Contractor shall remove nests to prevent breeding across entire installation. Historically, there are three (3) main areas of nest concentrations on RAF Lakenheath:

1) Wooded areas running along perimeter fence beginning at Main Exchange to the high school.

2) Wooded areas between the fitness center to Gate 2.

3) Wooded areas south of main runway toward the rear of High School.

These areas are not comprehensive. Contractor shall conduct as a minimum two nest removal cycles as historic data shows some nests will be rebuilt after the first removal. In the event that additional nests are rebuilt beyond the second cycle removal, the contractor will coordinate with the COR. All rebuilt nests will be removed as part of the original cycle. Contractor shall be responsible for removal and disposal of all nest material.

1.1.3. RAF Mildenhall nest removals.

Contractor shall remove nests to prevent breeding across entire installation. There are two (2) main areas of nests concentrations located on RAF Mildenhall:

1) Wooded area between the running track and base post office.

2) Wooded areas throughout the entire north side of the base.

These areas are not comprehensive. Contractor shall conduct as a minimum two nest removal cycles as historic data shows some nests will be rebuilt after the first removal. If additional nests are rebuilt beyond the second cycle removal, the contractor will coordinate with the COR. All rebuilt nests will be removed as part of the original cycle. Contractor shall be responsible for removal and disposal of all nest material.

1.1.4. Off-base nest removal:

Off-base nests will be identified by the Contractor or the COR. The US Government understands that off-base nest removal may be dependent on the acquisition of permissions from landowners via the MOD. The COR will coordinate and notify the Contractor once the off-base nest has been approved for removal. Contractor shall conduct at least two nest-removal cycles as historic data shows some nests will always be rebuilt after the first removal. However, dependent on weather and other factors, further removal cycles may be needed due to increases in bird population or as nests are replaced. Contractor shall provide all specialized equipment. Contractor shall provide trained personnel to conduct the nest removal; all areas of work shall be cordon shall be established for the health and safety of members of the public. Contractor shall be responsible for removal and disposal of all nest material. Workload estimates: approximately 1,200 nests over the course of a year.

1.2 STANDARD OF PERFORMANCE: Contractor shall perform wildlife control services under this contract for the areas of performance and maintain a low bird-watch condition. Low is normally defined as normal bird or wildlife activity on and above the airfield with a low probability of a hazard and aircraft operations can continue as normal. However, Air Force Instruction (AFI) 91-212 explains and defines bird-watch conditions.

The Contractor's response to bird control services in specific areas shall be within the time frame as required in Paragraph 1.4 of the PWS, “Hours of Service and Response Times.”

At a minimum, Contractor shall:

1) Visit the key facilities one time per week to survey for and/or remove wildlife/nest as necessary. Note:

additional visits may be required during times of peak activity.

2) Provide all equipment, tools, & personnel necessary to remove all bird nests within the remit of the license.

This includes nests on, in, around facilities, trees, and anywhere a nest poses a danger to airfield operations.

3) Be available within 10 minutes, when services are requested, to assess/remove birds 24 hours a day, 7 days a week.

4) Visit all other base facilities as deemed necessary by the COR.

5) Ensure harassment and depredation actions are taking place on the airfield 24 hours a day,7 days a week.

1.3 METHODS OF PERFORMANCE: The Contractor shall perform all services in such a manner as to comply with all AF publications, UK and EU Environmental Laws and Regulations that are applicable to this type of wildlife control program to include, but are not limited to the Wildlife and Country Act 1981; UK License “To kill or take certain birds to preserve air safety” - Ref WML-CL12, and applicable Site of Special Scientific Interest consent issued by Natural England. The Contractor shall obtain and maintain any permits or certifications required to perform their duties. As a minimum, the Contractor shall be familiar with the methods outlined in AFI 91-212, 100 ARW PLAN 91-212, and Civil Aviation Authority CAP 772, based upon common species in and around RAFL and RAFM. Several species are protected at RAF Lakenheath/Mildenhall, to include various plants and ground nesting birds. The Contractor shall be capable of employing dispersal/removal techniques without harming/disturbing protected species.

1.4 HOURS OF SERVICE AND RESPONSE TIMES:

1.4.1 RAF LAKENHEATH: The Contractor shall provide wildlife control services described herein to achieve a low Bird watch condition, twenty-four (24) hours per day, seven (7) days a week, U.S. and U.K. holidays included.

1.4.2 RAF MILDENHALL: The Contractor shall provide wildlife control services described herein to achieve a low Bird watch condition, twenty-four (24) hours per day, seven (7) days a week, U.S. and U.K. holidays included.

1.4.3 RESPONSE TIME: Contractor personnel shall provide regular patrols of the airfield to detect and disperse wildlife. Contractors shall conduct airfield checks as well as wildlife dispersion as required one hour prior to the first aircraft arrival or departure. In addition, within 10 minutes after a request from the Airfield Manager or Assistant Airfield Manager. Contractor shall commence performing bird control services in the area(s) specified. Contractor personnel shall advise the COR when leaving the airfield area to refuel, eat, etc.

During such trips, Contractor is responsible for adhering to the required response times.

1.5. FLIGHT SCHEDULES: The Contractor shall obtain the flight schedule from the Airfield Manager by 1600 hours each day to determine the types of services that shall be required for the next 24 hours. The Airfield Manager with coordination of the COR shall advise the Contractor of the estimated time of departure of the first flight when the forthcoming day is a flying day. In addition, Contractor personnel can review the Flight Data Aircraft Movement Logs daily to verify the daily flying schedule. Airfield Manager will notify the Contractor and COR of any schedule updates.

1.6. EMERGENCY OR SPECIAL EVENT SERVICES: The Contractor shall provide the name(s) and telephone number(s) of the contracts manager in writing the COR, and the Contracting Officer (CO). Any updates and changes to the Contractor’s personnel information are required in writing within three (3) working days. Performance at the specified location is required within ten (10) minutes of the initial request from the COR. For Special Event Service, the Contractor will work together with the COR and Airfield Manager via permission from the CO on each individual event. In the event of an in-flight or ground emergency that restricts flightline access, contractor personnel will obtain permission from tower via radio contact to bypass stoplights in order to continue BASH services.

1.7. DAILY ACTIVITY LOG: Contractor personnel shall maintain and submit an activity log of operations to the 100 ARW/SEF and 48 FW/SEF CORs, on a daily basis, The log shall include at a minimum: wildlife location, time discovered, type and method of dispersal, species, and bird flight, ground or combined activities. These logs shall be submitted at the end of each day of performance.

1.8. MONTHLY BIRD ACTIVITY REPORT: The Contractor shall submit a monthly report of bird activity, to the 100 ARW/SEF COR, the 48 FW/SEF COR and airfield management for both installations, no later than the 15th calendar day of the subsequent month. At a minimum, each report shall include:

- Date and time of bird activities

- General weather conditions

- Bird species

- Number of Birds

- Bird locations

- Bird flying activities

- Bird ground activities

- Date and times the bird watch condition was elevated from Low to Moderate and Moderate to Severe

- Date and times the bird watch condition was reduced from Severe to Moderate and Moderate to Low

- Recommendations for Government actions to eliminate bird activities

- Number and type of nest and wildlife removals

- Type/method of bird dispersal used

1.9. BIRD AIRCRAFT STRIKE HAZARDS (BASH) MEETING: Contractor personnel shall attend quarterly BASH and airfield survey meetings. Contractor shall provide a briefing concerning current bird migration, population, nesting, bird migrations in the UK that could interfere with flight operations, including, but not limited to BASH, grass control problems, and suggested preventive methods. The Government reserves the right to call emergency meetings, at no additional cost to the Government, as deemed by the Installation Commander when increased bird activity or bird strikes occur. Date and location of meetings shall be determined by RAF Mildenhall and RAF Lakenheath’ s Wing Flight Safety offices through coordination with their respective CORs.

1.10. REMOVAL OF ANIMAL REMAINS: Contractor personnel shall retrieve and properly (humanely) dispose of the remains of all disabled, maimed, or dead animals from the flight line area in accordance with UK laws and regulations.

1.11. FEATHER/REMAINS IDENTIFICATIONS: When the contractor is informed that aircraft have experienced bird strikes; the contractor shall provide feather/remains sample(s) in an appropriate container and annotation in accordance with AFI 91-212 no later than the following duty day to the Wing Flight Safety.

1.12. SCHEDULED AIRFIELD CLOSURES: The airfield and airspace may be closed on specific days (e.g., U.S.

/U.K. holidays, for runway construction, or other reasons). If contractor's services are not required to be performed as normal, the COR shall notify the Contractor in as much advance time as possible, so they may schedule personnel to be off duty. If this condition changes unexpectedly, the COR shall have a contact number to recall the Contractor to perform normal services. No change to the contract price shall be applicable to those periods of time (e.g., U.S. / U.K. holidays, for runway construction, or other reasons) that the airfield is closed when contractor's services are not required. Unless the 100 ARW/SEF and/or 48FW/SEF COR informs the Contracting Officer that services are not required. The Contractor shall perform services as normal during these periods unless notified by the Contracting Officer.

1.13. STORAGE: Storage of any firearms or explosive devices used in performance of this contract shall be in an approved Government furnished facility. The Contractor shall obtain an explosive facility license prior to contract start date from the Weapons Safety office and comply with MOD Joint Service Publication (JSP) 482, Explosives Regulations, Air Force Manual AFMAN 91-201, Explosives Safety Standards, and any applicable explosive safety base supplement. While being transported in Contractor’s vehicle(s) in performance of the contract, firearms and explosive devices shall also comply with the requirements of aforementioned documents.

1.13.1. Non-military ammunitions/explosives are to be approved for use on RAFM and RAFL by wing weapons safety.

1.13.2. When bird control vehicles are not in use, all ammunitions/explosives are to be removed from the vehicle and placed in a licensed facility.

1.13.3. Whilst on the airfield, containers in vehicles used for the carriage of bird-scaring and shotgun cartridges are to comply with MOD explosives regulations requirements.

1.13.4. MOD storage facilities are to be made available to store non-military ammunitions/explosives used for bird control.

1.13.5. AMMUNITION/PYROTECHNICS: If utilized under this contract, the Contractor personnel shall supply ammunition and pyrotechnics. The Government shall not provide these supplies to the Contractor. The Contractor shall obtain a license/permission from appropriate installation Wing Weapons Safety office for the use of the ammunition and pyrotechnics. The chosen ammunition and pyrotechnics shall comply with MOD Joint Service Publication (JSP) 482 - Explosives Regulations, AFMAN 91-201- Explosives Safety Standards, and any applicable US and UK explosive law and regulation.

1.14. SAFETY: The Contractor shall perform wildlife control services under this contract in a safe manner to preclude damage or injury to Government property or personnel.

1.15 WATCH CONDITION CODE CHANGES: Contractor personnel shall advise the COR when an increase in bird activity requires a change in the bird watch condition code. Contractor shall recommend the bird watch condition code that should be used to describe the activity on the airfield. Individuals authorized to change the bird watch condition code are stated in the Bird Aircraft Strike Hazard (BASH) plans for the 48th Fighter Wing (FW), RAF Lakenheath and 100th Air Refueling Wing (ARW), RAF Mildenhall (See appendix B).

1.16 BIRD ATTRACTION/HAZARD: Contractor personnel shall assist the Airfield Manager in identifying wildlife hazards on the airfield and suggest improvements and methods to prevent wildlife strikes. At a minimum, this information would be added to daily reports.

1.17 CONTRACTORPERSONNEL:

1.17.1. Contract Manager: The Contractor shall provide a Contract Manager who is responsible for the performance of the work. The name of the contract manager shall be designated in writing to the Contracting Officer. The Contract Manager shall have full authority to act on the behalf of the Contractor on contract matters relating to daily operations of this contract. The Contract Manager shall be available within 60 minutes, during normal duty hours, to discuss problem areas.

1.17.2. Contractor Employees: The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the appropriate base agencies as a potential threat to the health, safety security, general well-being or operational mission of the installation and its population. Contractor personnel shall wear distinctive clothing or badges bearing the company and employee names. Contractor personnel shall always carry in their possession positive identification that states the holder’s full name and employer.

1.17.3. The Contractor shall ensure employees have the following valid certificates and licenses before starting work under this contract:

1.17.4. Airfield driver’s license. Meet color vision requirements (AFI 13-213) as well as all applicable training requirements (Trained and qualified by Wing Flight Safety offices or Airfield Management).

1.17.5. Copies of the following firearm certification/licenses shall be provided to the 100ARW/SEF or 48FW/ SEF CORs before firearms may be used in performance of services under this contract.

1.17.6. Firearm certificate/license of the owner of the weapon, whether it be corporate or individual.

1.17.7. Firearm certificates/license for each individual who may be using the firearm in the performance of this contract.

1.17.8. All employees under this this contract must complete Level 1 Antiterrorism training located at http://jko.jten.mil/courses/atl1/launch.html and have certificates available upon request from the COR.

1.17.9. All new employees hired by the Contractor to perform under this contract after the commencement of the period of performance, must complete Level 1 Antiterrorism training.

1.17.10. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to Department of Defense Directive (DODD) 5500.7-R. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106. The Contractor is cautioned that off-duty active military personnel performing under this contract may be subject to permanent change of station, change in duty hours or deployments. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.17.11. Contractor shall have on staff or provide access to a wildlife specialist to support, monitor and provide advice on, habitat and bird attractant issues (both on base and in the local area). The contractor shall be responsible for compiling monthly bird activity reports, providing advice for the Bird Hazard Working Group meetings, and monitoring all environmental and wildlife management legal compliance issues. The wildlife specialist shall possess the proper wildlife hazard management background in order to provide assistance with the base BASH effort.

Proper wildlife management background can consist of a minimum of a bachelor’s degree in wildlife biology from a US or UK accredited University or equivalent and demonstrable experience in airport/field wildlife bird control that shall include experience in all aspects of this performance work statement.

1.18 INSTALLATION PASSES: Contractor employees shall obtain the following:

http://jko.jten.mil/courses/atl1/launch.html

1.18.1. Airfield Competency Card: All Contractor personnel performing services under this contract that shall be operating motor vehicles on flight line areas shall contact the Airfield Management Office to request flight line driving training. On completion of this, an AF Form 483, (Flight line Competency Card) over stamped by personnel of the Airfield Management Office for driving on the airfield areas, shall be issued. A separate card shall be obtained for each airfield. The cards shall be returned immediately to the Airfield Management Office when the card expires, the Contractor no longer employs the cardholder, the contract is completed, or when directed by the Contracting Officer. At no expense to the Contractor, the Government will furnish all initial and refresher flight line drivers training orientation and certification courses. The Contractor shall submit a complete list of all personnel requiring flight line training five (5) duty days prior to scheduling the training.

1.18.2. Base Pass all contractor personnel performing services under this contract requiring access to either base’s flight line shall be required to obtain a MOD security clearance and a base pass. The badges shall be returned immediately to the Security Forces Office when the badge expires, the Contractor no longer employs the badge holder, the contract is completed, or when directed by the Contracting Officer. At no expense to the Contractor, the Government shall furnish all initial and refresher training and orientation. The Contractor shall submit a complete list of all personnel requiring badges upon award of contract no later than 90 days prior to any new badge requirements. The Contracting Officer Representative is responsible for coordination of base access passes.

1.19 VEHICLES: Performance under this contract shall require Contractor to provide vehicles and operators to perform services on Government installation flight line areas. When performing in these areas, Contractor personnel shall ensure the following practices are adhered to, to preclude damage to aircraft.

1.19.1. The Contractor is required to provide serviceable vehicles available at all times to perform bird control services. Contractor vehicles used in the performance of this contract shall be registered in the Airfield Management Office. The Contractor is also responsible for providing fuel for the vehicles.

1.19.2 Contractor’s vehicles and vehicle operators while on U.S. Government operating locations shall comply with all applicable UK Laws and Regulations. As well as RAF Lakenheath and RAF Mildenhall Airfield Driving Instructions (LAKI 13-202 & MILDI 13-202, available on the USAF e-publishing website).

1.19.3 Contractor's vehicles used in performance of this contract shall have an operational yellow rotating light on top, be easily recognized, and have the Contractor's company name on both sides and the rear of the vehicle. Contractor’s vehicles shall have insurance coverage as required by FAR 28.307-2(c) and applicable UK law.

1.20 QUALITY CONTROL AND CUSTOMER FEEDBACK: The Contractor shall establish, implement, and maintain a proactive Quality Control (QC) plan to ensure the requirements of the contract are met. The detailed QC plan shall be submitted as part of the service provider’s original quote and the CO will incorporate the plan into the contract. Any changes necessary to the QC Plan shall be the sole responsibility of the service provider, based on the direction of the CO. The plan shall include an inspection system covering, as a minimum, all services listed in the Service Summary of this PWS. It shall specify the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s). The plan shall provide a description of the methods to be used for identifying, correcting, and preventing unacceptable performance.

Records shall be kept documenting inspections and corrective or preventive actions taken. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.21 QUALITY ASSURANCE: The Government shall appoint COR(s) to assess Contractor’s performance to ensure services are received. The COR shall assess the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control system. The Government shall inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate. Repeated failures discovered during quality control inspections or repeated customer complaints may cause an increase in inspections. Likewise, the Government shall decrease the number of quality control inspections if performance dictates. The Government shall also receive and investigate complaints from various customers located on the installation. The Contractor shall be responsible for initially validating customer complaints. However, in cases of disagreement the Contracting Officer shall make a final determination of the validity of customer complaint(s).

1.22 PERFORMANCE EVALUATION MEETINGS: The Contracting Officer shall require the Contract Manager to meet with the CO, Contract Administrator (CA), COR, and other Government personnel on a quarterly basis. The Contractor may request a meeting with the Contracting Officer when he or she believes such a meeting is necessary.

Written minutes of any such meetings shall be recorded in the contract file and a copy provided to the Contractor.

If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the Contracting Officer within 10 calendar days following receipt of the minutes.

1.23 PHYSICAL SECURITY: The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured. The Contractor shall ensure all firearms, ammunition and pyrotechnics, and other dangerous devices/substances which the Contractor has in his/her possession while on U.S. Government operation locations are secured and not left unattended. As a minimum, the Contractor shall have a metal container secured to the inside of the Contractor's vehicle with a lock and key to store these items.

1.24 PERFORMANCE OF S E RVI CE S DURING CRISIS DE CL ARE D B Y T H E NAT I O NAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER: In the event of a national emergency or crisis and the Department of Defense has activated instructions contained in Department of Defense Instruction (DODI) 1100.22 and the Air Force implementation thereof, it is determined that the Contractor shall be required to perform during crisis. The hours of operation and services required in this contract remain unchanged.

The Contracting Officer shall notify the Contractor of any and all crisis response implementations. Any resultant deviations to current contract services due to a crisis shall be negotiated if and when such a crisis occurs. It has been determined that all services performed under this PWS in/around the airfield and key facilities are declared as mission essential.

1.24.1 CONSERVATION OF UTILITIES: The Contractor shall make sure employees practice utility conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of utilities.

1.25 CONTROL AND HANDLING OF HAZARDOUS MATERIALS:

The Contractor shall retain full responsibility for all hazardous materials used in conjunction with this contract.

All transport, usage, storage and disposal shall be in strict accordance with UK Health and Safety at Work Act of 1974, and the UK Environmental Protection Act of 1990.

1.25.1 The Contractor shall provide a listing of all hazardous materials to be used to complete this contract. The listing, to be sent to the COR and the Contracting Officer, shall include material name, manufacturer, quantity, and process for which the hazardous material shall be used, location to be stored and how material shall be contained in case of a spill. The Contractor shall forward this list, a Safety Data Sheet (SDS) for each HAZMAT (Hazardous Material), and a Control of Substances Hazardous to Health (COSHH) Regulations 1994 risk assessment for each material to the Wing Safety COR. The COR will forward the list to the Civil Engineer Squadron for review and approval. A copy of the approved list shall be retained by Civil Engineer Squadron and the Wing Safety COR.

1.25.2 The Civil Engineer Squadron/CEIE has the right to disapprove the use of any hazardous material that shall pose an undue risk to personnel safety, health or cause damage to the environment. The Contractor shall NOT dispose of any HAZMART or hazardous waste on the Government installation(s) by dumping, putting down drains or placing in trash receptacles. Upon completion of the contract, the Contractor shall provide the COR a list of HAZMART that has been disposed of or that is leaving the base, for close out through the Civil Engineer Squadron.

SECTION 2 - SERVICE SUMMARY

Performance Objective PWS Paragraph Performance Threshold Method of Surveillance

2.1. Provide wildlife control services for

areas of performance and regain low bird watch condition if condition changes from low.

1.1, 1.2, 1.3, 1.4 100% of the time Periodic Inspection

2.2. Provide bird control services in a

specific area within 10 minutes of notification with equipment/personnel and be ready to engage any bird hazard to airfield operations.

1.4 100% of the time Periodic Inspection

2.3 Provide airfield checks as well as

wildlife dispersion one hour prior to the first aircraft arrival or departure.

1.4 100% of the time

Periodic Inspection

2.4. Remove all nest that pose a

danger to airfield operations in and around airfield and key facilities.

1.1

2.5 Remove remaining nests IAW the

PWS in and around the installations.

1.1

2.6. Provide bird activity log daily. 1.7 100% of the time (to be reviewed once daily)

100% Inspection

2.7. Provide monthly bird activity report. 1.8 100% of the time (to be reviewed once a month)

100% Inspection

2.8. Establish and maintain an effective

Quality Control Plan.

1.20, 1.21 100% of the time Periodic Inspection

SECTION 3 - GOVERNMENT-FURNISHED PROPERTY

Except as noted below, the Contractor shall provide everything to perform the services in this Performance Work Statement. The Contractor shall be responsible for safeguarding all Government furnished property and work area space provided for Contractor use. At the close of each work period, Government facility, property and materials shall be secured. The contract manager shall report all security violations to the Security Forces Squadron Investigations Office and the COR immediately upon recognizing a violation.

3.1. GOVERNMENTFURNISHED FACILITY/EQUIPMENT:

3.1.1. EQUIPMENT INVENTORY: An initial inventory of Government-furnished equipment shall be accomplished after contract award, not later than five (5) calendar days before start of the contract. Additional inventories shall be conducted not later than ten (10) calendar days before completion of each contract period (including any option periods). The Contractor and COR shall conduct joint inventories of all Government furnished items. Equipment not in working order shall be recorded and the Contracting Officer notified in writing within three (3) working days.

3.1.2. The Government shall provide a facility at RAF Lakenheath and RAF Mildenhall) and a fenced work area at each installation for the Contractor during performance of services under this PWS. Each facility’s interior shall be kept clean (free of trash and biohazards).

The Government will also provide at each installation, one (1) handheld portable land mobile radio, and one (1) battery and battery charger for use with radio.

3.1.3. ACCOUNTABILITY AND CONTROL OF EQUIPMENT: The Contractor shall submit requests for replacement for Government-Furnished equipment to the COR for processing. Such requests shall specify the reason for the replacement request. At the end of the contract the Contractor shall return all Government furnished property to the Government. The Contractor shall ensure accountability and control of all Government materials issued in support of this contract and is responsible for any damages beyond fair, wear and tear.

3.2. GOVERNMENT FURNISHED UTILITIES:

3.2.1. The Government shall furnish 240 VAC 50 Hz, 1 PH, 13 AMP electrical power to each provided facility.

3.2.2. Telephone Services. The Government shall provide the Contractor access to one (l) each class "C" telephone and line at each location.

3.2.3. The Contractor is entitled to use any public garbage bins located on each installation for normal trash collected in performance of their duties, excluding carrion.

3.2.4. The Government shall provide normal security police response/protection to complaints, theft and/or disturbances in and around the building provided. The facility area shall be covered under base fire-fighting protection and response to flight line fires.

3.2.5. The Government shall be responsible for the upkeep of the grass outside the fenced area to the facility provided. The Contractor shall keep grass cut inside the fenced area around the facility.

3.2.6. Contractor personnel shall share the toilet facility located in building provided. Additional toilet facilities are located in Building 669 at RAF Mildenhall, Building 1392 at RAF Lakenheath, Base Operations, for Contractor’s use.

3.2.7. Custodial services (i.e. cleaning the toilet and vacuuming carpet area’s) is performed twice weekly at RAF Lakenheath on an existing Government contract.

APPENDIX A

DEFINITIONS, ABBREVIATIONS AND ACRONYMS:

Airfield: Includes runway, taxiways, aircraft parking areas, hangars, aircraft movement areas, associated maintenance and servicing areas where aircraft may be encountered, and air space within the fenced in area including altitudes of 2,000 above ground level (AGL) and below excluding aircraft on permanent static display.

Aircraft Movement Area: Runway and areas within 150 feet from runway edge, taxiways, over and under-runs, hard-stands, parking aprons, and ramps.

Airfield Manager: The Airfield Manager or his/her designated representative who is responsible for performing Quality Assurance functions under this contract.

Bird/Wildlife Control: As used in this contract, means the elimination and removal of birds, other fowls and mammals (such as rabbits, deer, rats and snakes) as directed by the Airfield Manager or his/her designated representative. Birds have the largest populace of species which are a potential hazard to aircraft in the specified areas.

Bird Watch Condition Codes: The following bird watch conditions shall be determined by the Supervisor of Flying (SOF) during wing flying operations, or by airfield management when SOF is not available or other than wing flying periods. Definitions are for general purposes only (ref. AFI 91-202).

COR: Contracting Officer Representative: A functionally qualified person who has been appointed in writing by the Contracting Officer to who performs quality surveillance functions for the Government on the service provided by the Contractor. Contracting Officer may appoint multiple individuals as a COR, as deemed necessary.

Key Facilities:

RAF Lakenheath: Buildings 1508, 1504, 1473, 1304, and 1212.

RAF Mildenhall: Buildings 528, 538, 539, 550, 582, 669, 711, 715, 719, 769, 772, 775, 803, and 814.

Outlying Fens: Fens around the perimeter of RAF Lakenheath and RAF Mildenhall directly affecting the wildlife conditions within the fenced in area.

Quality Control Plan: Plan submitted by the contractor in where the Government uses the contractor’s performance metrics to evaluate the contractor’s performance in meeting the service summary items in section of the PWS.

Quality Control (QC): Those actions taken by the Contractor to ensure that they conform to the contract requirements.

AFI: Air Force Instruction AFMAN: Air Force Manual AFR: Air Force Regulation BASH: Bird Airstrike Hazard FAR: Federal Acquisition Regulation AGL: Above Ground Level PWS: Performance Work Statement JSP: Joint Service Publication MOD: Ministry of Defense (U.K.)

APPENDIX B

MANDATORY COMPLIANCE PUBLICATIONS AND FORMS

The Government can provide copies of the below AF Publications and Instructions that are not available at the below website.

Available on the Air Force e-Publishing website: http://www.e-publishing.af.mil/

Publication No.

AFMAN 13-204V1

Title

Airfield Management

AFI 91-202 The US Air Force Mishap Prevention Program

AFI 91-301 Air Force Occupational and Environmental Safety, Fire Protection, and Health (AFOSH) Program

AFI 91-212 Bird/Wildlife Aircraft Strike Hazard (BASH) Management Program

AFMAN 91-201 Explosives Safety Standards

100th ARW Mildenhall Instruction (MILDI) 13-213, Airfield Driving

48th FW Lakenheath Instruction (LAKI) 13-213, Airfield Driving

48th FW 48th FW Bird Aircraft Strike Hazard (BASH)

BASH PLAN (Available Upon Request)

100th ARW 100th ARW Bird Aircraft Strike Hazard (BASH) BASH PLAN (Available Upon Request)

NOTE: RAFL & RAFM BASH plans are subject to change throughout the life cycle of this acquisition.

UK and EU Publications:

The Government is not responsible for providing the below publications. These are listed to help potential offerors with compliance with UK/EU laws and regulations. If a UK/EU law or regulation is needed, it is the responsibility of the Contractor to obtain their own copy.

CAA CAP 772 Bird strike Risk Management for Aerodromes MOD JSP 482 Explosives Regulation MoD JSP 362 Defense Lands Handbook(esp. Chps 5, 9 and Annexes B and F) Hedgerow Regulations 1997 Biocidal Products Directive 98/8/EC (HSE 2004) Birds Directive (79/409/EEC) Birds: License to kill or take them for air safety purposes (WML-CL12)

Conservation of Habitats (&c) Regulations 1994 The Countryside and Rights of Way Act 2000 JSP 418 Sustainable Development and Environment Manual (esp. Leaflets 3 and 4) Wildlife and Countryside Act of 1981 Site of Special Scientific Interest (SSSI) issued by Natural England http://www.e-publishing.af.mil/

APPENDIX C

WORKLOAD ESTIMATES

Bird numbers: RAF LAKENHEATH (CY 2019 – 2022)

Avian radar numbers: RAF LAKENHEATH

Notes:

1. Figures represent an estimate of overall population or an index of bird activity and should not be considered final authority on actual bird movement.

2. Estimates taken from historical data and Merlin Avian Radar System.

3. Other species may be present at unspecified times of the year, such as Stone Curlews.

4. Normal aircraft flying hours are 24 hours a day, 7 days a week.

5. Duration of a nest removal cycle is estimated to be 6 to 8 days per each nest removal cycle and with two cycles a year;

this is estimated to be total of approximately 12 to 16 days (again dependent on the weather conditions, high winds, bird population etc.).

APPENDIX C, continued

Bird Numbers: RAF MILDENHALL (CY 2019 - 2022)

Notes:

1. Figures represent an estimate of overall population or an index of bird activity and should not be considered final authority on actual bird movement.

2. Estimates taken from historical data.

3. Other species may be present at unspecified times of the year, such as Stone Curlews.

4. Normal aircraft flying hours are 24 hours a day, 7 days a week.

5. Duration of a nest removal cycle is estimated to be 4 to 6 days per each nest removal cycle and with two cycles a year; this is estimated to be total of approximately 8 to 12 days (again dependent on the weather conditions, high winds, bird population etc.). Workload estimates: Approximately 150 to 200 nests in total (per cycle).

APPENDIX C, continued

Estimated miles and hours of labor for MOD SCULTHORPE visits/surveys:

1) Annual visitations 17

2) Miles of travel per visit 100

3) Miles of on-site survey per visit 10-20

4) Hours of labor per visit 8

5) Total annual hours of labor (including travel) 136

6) Miles annually 2040

APPENDIX D

SECURITY REQUIREMENTS OVERVIEW

Local national contractor employees requiring access to United States Air Force-occupied United Kingdom bases shall comply with Third Air Force Instruction 31-501, and all local Security Forces requirements. This is an overview and does not contain all the specifics contained in the Instruction.

New contractor employees shall be escorted onto the installation, only, to fill out paperwork. The employee is not to start work until all required paperwork has been submitted to the appropriate office.

Prior to beginning employment on the installation, individuals shall, at a minimum, have a completed Local Files Check (LFC). Individuals with LFCs are required to be escorted by an authorized US citizen (reference Instruction 31-501 for US citizen clearance requirements) or a local national with a Security Check (SC) who has escort authority.

Unescorted access requires a Host Agency Check (HAC). There are two levels of background investigations that meet the standards that meet this requirement. The level of background check required, shall depend on whether the position is considered sensitive or non-sensitive.

a. The Counter Terrorist Check (CTC). The CTC is a national-level security and police background investigation conducted by the DVA. This is the minimum check required for all contractor/subcontractor employees in non-sensitive positions requiring unescorted installation access. The CTC expires three years from the issue date.

b. The Security Check (SC). The SC includes all the elements of the CTC but is a more comprehensive investigation and includes such actions as a credit check, interviewing relatives, determining and evaluating the individual’s involvement in various organizations, verifying any past military experience, etc. This is the minimum check required for employees and contractor personnel in sensitive positions. Most SCs expire five years from the issue date.

Individuals employed in sensitive positions may only be assigned to and or perform the non-sensitive portion of the position until the SC is positively completed or they shall be provided with direct supervision by a U.S. citizen or an individual with a completed SC.

Investigation renewal. All employees renewing their background investigation shall complete an MOD Form 1109, Security Questionnaire. On the front cover of the form, under General Details, the employee shall mark the appropriate block indicating a security questionnaire has been completed before and shall complete the form with current information. Renewal paperwork should be submitted 6 months prior to the current background expiration date to avoid a possible lapse in installation access.

Functional CORs shall be the point-of-contact for processing security clearances. They shall provide necessary documents to contractor employees, compile completed forms, submit documents to Security Forces, and sign the USAFE Form 79. The following shall be accomplished ‘in-turn’ for all new contractor employees.

Contractor shall provide the following to COR:

- Completed LCF (conducted by HAC Office)

- Completed MOD Form 1109, Security Questionnaire (required for CTC or SC; completed by unit submitter)

- Completed USAFE Form 19, Residency Check for Employment with United States Air Forces in

Europe

- Completed AF Form 2583, Request for Personnel Security Action

- Completed USAFE Form 79, Application for Base Entry Identification (completed by unit submitter)

- Completed Basic Check Verification Record (BCVR)(verified and signed by unit submitter)

Upon receipt of a favorable HAC and all required documentation, the contractor employee shall be issued a USAFE Form 77 which shall always be in the employee's possession while on the installation. The expiration date of the Form 77 shall be the contract expiration date or 1 year, whichever is shorter. The contractor is responsible for collecting and turning in to the COR, all Form 77s for employee who are no longer in their employment.

FA5587-16-C-0008

APPENDIX E

Retrieved from http://www.sssi.naturalengland.org.uk/Special/sssi/old/OLD1006393.pdf

Site name: RAF Lakenheath, Suffolk

Operations likely to damage the special interest

Standard Ref. No. Type of Operation 1 Cultivation, including ploughing, rotovating, harrowing, and re-seeding.

2 The introduction of grazing.

3 The introduction of stock feeding.

4 Mowing or cutting vegetation and alterations to the mowing or cutting regime (such as haymaking to silage).

5 Application of manure, slurry, silage liquor, fertilizers and lime.

6 Application of pesticides, including herbicides (weed killers).

7 Dumping, spreading or discharge of any materials.

8 Burning.

9 Release into the site of any wild, feral or domestic animal*, plant or seed or microorganism

(including genetically modified organisms).

10 Killing, injuring, taking or removal of any wild animal*, (including dead animals or parts thereof), or their eggs and nests, excluding pest control and disturbing them in their places of shelter.

11 Destruction, displacement, removal or cutting of any plant or plant remains, including herb, moss, lichen, fungus, leaf-mould, turf etc.

12 The introduction of tree and/or woodland management including planting.

13 Drainage (including the use of mole, tile, tunnel or artificial drains).

14 Alterations to water levels and tables and water utilization (including irrigation, storage and abstraction from existing water bodies and through boreholes).

15 Infilling of ditches, dykes, drains, ponds, pools, marshes or pits.

20 Extraction of minerals, including sand and gravel, topsoil, subsoil, chalk, lime, and spoil.

21 Destruction, construction, removal rerouting or regarding of roads, tracks, walls, fences, hardstands, banks, ditches or other earthworks, or the laying, maintenance or removal of pipelines and cables, above or below ground.

22 Storage of materials.

23 Erection of permanent or temporary structures, or the undertaking of engineering works, including drilling.

26 Use of vehicles or aircraft likely to damage features of interest.

27 Recreational or other activities likely to damage features of interest.

28 Game management and hunting practices and alterations to game management and hunting practice.

* ‘animal’ includes any mammal, reptile, amphibian, bird, fish or invertebrate.

http://www.sssi.naturalengland.org.uk/Special/sssi/old/OLD1006393.pdf