Attachment 1 Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

FITNESS EQUIPMENT MAINTENANCE

9 July 2020

1. DESCRIPTION OF SERVICES

1.1. Scope of Work. The contractor shall provide all personnel, labor, tools, and transportation to conduct routine/preventive maintenance and non-routine maintenance under $200 at Little Rock Air Force Base (LRAFB) Fitness Center, Building 827. All maintenance shall be performed in accordance with the manufacturer’s specifications. The contractor shall provide routine service checks/maintenance to adjust, lubricate, diagnose, tighten, repair/replace and accomplish manufacturer’s recommended internal cleaning of equipment identified in Addendum 1, Fitness Center Equipment Inventory.

1.2. Equipment. The contractor shall furnish all tools and equipment necessary to repair or replace equipment parts in accordance with this Performance Work Statement. The contractor shall be responsible for performing routine maintenance and service for the equipment annotated on Addendum 1, Fitness Center Equipment Inventory. Also, preventive maintenance, according to Addendum 2, Equipment Maintenance Guidelines, shall be accomplished within the prescribed timeframe recommended by the manufacturer. The fitness center reserves the right to replace any equipment with new like items as needed. Items of equipment are subject to change with upgrade to equipment inventory. The contractor has a maximum of 10 days after notification to fix inoperable equipment. Anything past that timeframe shall require a written request submitted and approved by LRAFB fitness center management.

1.3. Personnel/Qualifications. All technicians must possess experience on the repair and maintenance of commercial brand name fitness equipment to include but not limited to: Life Fitness, Hammer Strength, Cybex, Woodway, Precor, Matrix, VersaClimber, Scifit, Hoist, Curve, Concept2 and Nautilus fitness exercise equipment. At a minimum, the contractor shall be certified by Life Fitness, Cybex, and Hammer Strength.

1.4. Labor. Labor costs, whether incidental or consequential to the performance of this contract, are covered by the monthly price.

1.5. Contractor-Furnished Supplies and Services. Replacement Parts: The contractor shall repair and provide all parts and cover all associated costs for single part repairs under $200.00 unless covered by warranty. Any single part repair over $200.00 must be approved by the Fitness Center Director and shall be completed utilizing a different contract vehicle. All replacement parts shall be new factory warranted parts unless the Fitness Center Director or designated representative gives approval to use any other parts. The contractor shall guarantee all workmanship for a period of one year from the completion of work. The contractor shall annotate all performed maintenance on Addendum 3, Equipment Maintenance Log, as soon as the repair is accomplished.

1.6. Limitations of Liability. In no event shall the Government be liable for any loss of or damage to equipment owned by contractor personnel stored at LRAFB.

1.7. Maintenance Room. The contractor is responsible for the safe keeping and cleanliness of the maintenance room, in the event it is used to perform required tasks. The room shall be free from dust, walk-ways shall be clear, equipment and parts shall be stored neatly and at no time shall equipment, tools, or any other objects block entrances/exits. There will be no keeping of old equipment for parts, however, the old equipment may be stripped for small parts. The maintenance room will be cleaned quarterly to maintain a clutter-free and safe environment.

1.8. Non-Personal Services and/or Inherently Governmental Services. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

2. GOVERNMENT RESPONSIBILITIES

2.1. Service Calls. The Government will notify the contractor within 24 hours of discovering inoperable equipment. The contractor shall address service calls within 24 hours after notification by providing documentation of the assessment made. The contractor shall provide the government with a remedy to any issues within 48 hours. The contractor is allowed 5 business days to order the necessary parts needed to accomplish service call(s). The contractor has a maximum of 10 days from the time of notification to fix the inoperable equipment, unless a written request for extension to the Fitness Center management has been approved. The contractor shall log the status of job progress, completion, parts ordered and estimated downtime of equipment on Addendum 3, Equipment Maintenance Log.

2.2. Point of Contact. The Fitness Center Management, or designated representative, can be contacted at

(501) 987-7716.

2.3. Government. The Government will furnish a clean and safe environment for the contractor. The areas designated for equipment repair should be clean, safe, and regularly maintained to avoid injury to the fitness center patrons. The contractor is allowed to utilize one secure locker in the maintenance room. The Fitness Center is not responsible for tools that are unsecured.

2.4. Increased Base Security. In the event of increased security measures (i.e. Exercise or Real World Occurrences) the government will notify the contractor of difficulties accessing base facilities. Exercise dates will be announced so the contractor can plan ahead to prevent delays in performance.

2.5. Base Pass. Any Base Pass needed by the contractor will need to be worked through the contracting office.

2.6. Government Furnished Property and Services. None.

3. HOURS OF OPERATIONS

3.1. The contractor shall work on equipment between, facility manned hours, 0500-2200 Monday-Thursday;

0500-1900 on Fridays and 0900-1800 on Saturday. Manned hours are subject to change, the contractor will be notified once changes are identified.

3.2. Any work performed before or after these hours must be authorized by the Fitness Center Management prior to doing so. If request is authorized, the contractor must annotate on Addendum 4, Visitor Register Log.

3.3. The contractor shall notify the Fitness Center Management of scheduled days to inspections and monthly cleaning.

3.4 Federal Holidays and LRAFB Family Days/Down Days. Inspections will not be conducted on the days shown in Table, 1 Federal Holidays.

Table 1

FEDERAL HOLIDAY’S

3.4.1. Family Days and Down Days. Base and Command down days will be announced as soon as the Fitness Center is notified so scheduling issues can be dealt will accordingly.

4. GENERAL INFORMATION

4.1. Quality Control. Contractor shall develop and maintain a quality inspection program to ensure repair and maintenance services are performed in accordance with all regulatory standards and codes. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. At a minimum, the contractor shall develop quality control procedures that address the areas identified in Paragraph 1, Description of Services.

4.2. Quality Assurance. The Government reserves the right to evaluate the contractor’s performance at any time.

4.3. Not Meeting the Performance Thresholds. Not meeting the performance thresholds of these objectives, in any combination for any two or more consecutive or non-consecutive months during a contract period may require a meeting with the contractor or written notice to discuss the failure of the contractor performance to the contract standards.

HOLIDAYS HOLIDAYS

Christmas Independence Day New Year's Day Labor Day Martian Luther King Day Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day

ADDENDUM 1

FITNESS CENTER EQUIPMENT INVENTORY

General Description

Make

Model

Equipment ID/Serial Number

Year Purchased

Upright Bike Life Fitness LCGX GED127838 2014 Upright Bike Life Fitness LCGX GED127840 2014 Upright Bike Life Fitness LCGX GED127068 2014 Upright Bike Life Fitness LCGX GED127833 2014 Upright Bike Life Fitness LCGX GED127834 2014 Upright Bike Life Fitness LCGX GED127073 2014 Upright Bike Life Fitness LCGX GED127879 2014 Upright Bike Life Fitness LCGX GED127835 2014 Upright Bike Life Fitness LCGX GED127071 2014 Upright Bike Life Fitness LCGX GED127837 2014 Upright Bike Life Fitness LCGX GED127072 2014 Upright Bike Life Fitness LCGX GED127832 2014 Upright Bike Life Fitness LCGX GED127836 2014 Upright Bike Life Fitness LCGX GED127872 2014 Treadmill Woodway CURVE 225171012 2011 Treadmill Woodway CURVE 225161012 2011 Treadmill Woodway DESMO 225151012 2011 Treadmill Woodway DESMO 225141012 2011 Treadmill Life Fitness 95T AST117960 2014 Treadmill Life Fitness 95Te AST117963 2014 Treadmill Life Fitness 95Te AST117958 2014 Treadmill Life Fitness 95Te AST117962 2014 Treadmill Life Fitness 95Te AST118827 2014 Treadmill Life Fitness 95Te AST119015 2014 Treadmill Life Fitness 95Te AST117966 2014 Treadmill Life Fitness 95T AST1118829 2014 Treadmill Life Fitness 95Te AST118828 2014 Elliptical Life Fitness 95XS ASX108617 2014 Elliptical Life Fitness 95XS ASX108655 2014 Elliptical Life Fitness 95XS ASX108605 2014 Elliptical Life Fitness 95XS ASX108661 2014 Elliptical Precor AADRH17118811 2014 Elliptical Life Fitness 95XS ASX108654 2014 Elliptical Life Fitness 95XS ASX108662 2014 Elliptical Life Fitness 95XS ASX108663 2014 Elliptical Life Fitness 95XS ASX108649 2014 Elliptical Life Fitness 95XS ASX108656 2014 Elliptical Life Fitness 95XS ASX108653 2014 Elliptical Life Fitness 95XS ASX108648 2014 Recumbent Bike Life Fitness 95CS APU104884 2014 Stepper Life Fitness Powermill 81108010709 2014 Recumbent Bike Life Fitness 95RS APB104074 2014 Recumbent Bike Life Fitness 95RS APB104070 2014 Upright Bike Life Fitness 9SRS APU104900 2014 Recumbent Bike Life Fitness 95RS APB104077 2014 Recumbent Bike Life Fitness 9SRS APB104075 2014 Recumbent Bike Life Fitness 95C CHV102123 2014 Recumbent Bike Life Fitness 95CS APU104901 2014 Recumbent Bike Life Fitness 9SCS APU104899 2014 Recumbent Bike Life Fitness 95CS APU104902 2014 Stepper Matrix Huexc-7x-03- Ep91C111100126 2009 Stepper VersaClimber 24357 CC-108ALX 2014 Recumbent Bike SciFit S0NE 151-004228 2016 Recumbent Bike SciFit REX7000 990-0086791 2016 Recumbent Bike SciFit PR01 610015249 2016 Recumbent Bike SciFit 1507000R 573-000569 2017 Arc Trainer Cybex 771AT L0926771AT888N 2016 Arc Trainer Cybex 771AT L0926771AT890N 2016 Arc Trainer Cybex 771AT L0926771AT884N 2016 Arc Trainer Cybex 771AT L0926771AT891N 2016 Upright Bike Life Fitness INC HUB103720 2016 Recumbent Bike Life Fitness INR HRB103419 2016 Elliptical Life Fitness INX HXX107629 2016 Treadmill Life Fitness HHT115423 2016 Treadmill Life Fitness HHT115422 2016 Elliptical Precor AADRH10110034 2016 Treadmill Life Fitness HHT102815 2019 Treadmill Life Fitness HHT102814 2019 Adaptive Motion Trainer Concept II SKI-ERG 0913160-2715-430353025 2016 Stepper Life Fitness PMA101198 2016 Stepper Life Fitness PMH102965 2016 Elliptical Life Fitness 95XS ASX108648 2016 Elliptical Life Fitness 95SX ASX108659 2016

Elliptical Precor AMT AADRH10110029 2016 Upright Bike Concept II SONE N/A 2016 Stepper Life Fitness Powermill No Serial # 2016 Upright Bike Life Fitness Life Cycle GED127072 2016 Upright Bike Life Fitness Life Cycle GED127834 2016 Upright Bike Life Fitness Life Cycle GED127831 2016 Upright Bike Life Fitness Life Cycle GED127066 2016 Upright Bike Assault Fitness Assault A1606bb1814 2016 Upright Bike Assault Fitness Assualt A1607bb0573 2016 Other (Specify in Comments) M6 147-E117 Treadmill Life Fitness 95T AST117959 2014 Selectorized Rear Delt/Pec Fly Life Fitness FZFRD FZFRD1112013 2010 Selectorized Lat Pulldown Life Fitness PDSPDE PDSPDE0911029 2010 Plate-Loaded Incline Press Hammer Strength (Life Fitness) ILBPH D058516 2012 Plate-Loaded 4 Way Neck Hammer Strength (Life Fitness) PL4W C033476 2010 Plate-Loaded Incline Press Hammer Strength (Life Fitness) ILIPH E058776 2012 Plate-Loaded Decline Press Hammer Strength (Life Fitness) ILDCP C035339 2012 Plate-Loaded High Row Hammer Strength (Life Fitness) ILHR D016595 2010 Plate-Loaded Lateral Raise Hammer Strength (Life Fitness) ILROW E059153 2012 Plate-Loaded Kneeling Leg Curl Hammer Strength (Life Fitness) ILKLC B072329 2012 Plate-Loaded V Squat Hammer Strength (Life Fitness) PLVSQ B023808 2012 Selectorized Assisted Chin-Dip Hammer Strength (Life Fitness) HS-ADC HS-ADC1215002 2015 Plate-Loaded Biceps Curl Hammer Strength (Life Fitness) PLBI C028427 2012 Plate-Loaded Shoulder Press Hammer Strength (Life Fitness) ILSP C0510032 2012 Plate-Loaded Lat Pullover Hammer Strength (Life Fitness) PLP0 A022330 2012 Plate-Loaded Horizontal Bench Press Hammer Strength (Life Fitness) ILHBP A032951 2012 Plate-Loaded Smith Machine Hammer Strength (Life Fitness) HSSM HSSM1112035 2010 Plate-Loaded Smith Machine Cybex 16121 K101516121927N 2015 HD Elite Power Rack Hammer Strength (Life Fitness) STDST0R A011112 2012 HD Elite Power Rack Hammer Strength (Life Fitness) STDST0R A011113 2012 Olympic Decline Bench Cybex 16064 L032416064011N 2015 Olympic Incline Bench Cybex 16050 K101516050998N 2015 Olympic Incline Bench Cybex 16050 K100616050990N 2015 Olympic Flat Bench Hammer Strength (Life Fitness) FW-FB FW-FB0818A135 2015 Olympic Flat Bench Hammer Strength (Life Fitness) FW-FB FW-FB0818A138 2015 Selectorized Cable Crossover - Adjustable Pulley Life Fitness CMAC0 MCORE1112061 2010 Selectorized Triceps Extension Life Fitness MJC0RE MJCORG2061 2010 Bench - Decline/Abdominal Board Cybex 16171 K101516171803N 2015 Bench - Utility Hammer Strength (Life Fitness) FWUB75 A025770 2010 Bench - Seated Arm Curl Cybex 16131 K102216131175N 2015 Bench - Seated Arm Curl Cybex 16131 K102216131174N 2015 Plate-Loaded V Squat Cybex 523597 523597X398117 2015 Plate-Loaded Leg Press Hammer Strength (Life Fitness) HSLLP HSLLP091813099 2012 Plate-Loaded Linear Hack Press Cybex 16010 K100816010134N 2015 Olympic Squat Rack Hammer Strength (Life Fitness) STDST0R A011114 2012 Olympic Squat Rack Hammer Strength (Life Fitness) HDPP9 B05294 2012 Olympic Weight Bar - 7' Competition Bar Rogue N/A 45 lb olympic bars 2013 Olympic Weight Bar - 7' Straight Bar Rogue N/A 60 lb Hex Bar 2015 Olympic Weight Bar - 5' EZ Curl Bar Power Systems N/A 24 lb Tricep Bar 2015 Olympic Weight Bar - 7' Competition Bar Rogue N/A 70 lb Squat Bar 2015 Olympic Weight Bar - 5' Straight Bar Rogue N/A 15 lb med olympic bars 2014 Olympic Weight Bar - 5' Straight Bar Rogue N/A 35 lb olympic bars 2016 Rope Climber BSN M6 1492611T 2014 Selectorized Cable Crossover - Adjustable Pulley Life Fitness 0SDAP RH 1.01635E+11 2016 Selectorized Chest Press Life Fitness SS CP SS-CP1016B068 2016 Selectorized Fixed Pulldown Life Fitness SSPD SS-PD1016B040 2016 Selectorized Rear Delt/Pec Fly Life Fitness SS-FLY SS-FLY1016B099 2016 Selectorized Mid Row Life Fitness SS-RW SS-RW1016B045 2016 Selectorized Shoulder Press Life Fitness SS-SP SS-SP1016B065 2016 Selectorized Lateral Raise Life Fitness SS-LR SS-LR1016B025 2016 Selectorized Biceps Curl Life Fitness SS-BC SS-BC1016B047 2016 Selectorized Triceps Extension Life Fitness SS-TP SS-TP1016B054 2016 Selectorized Leg Press Life Fitness SS-SLP SS-SLP1116B003 2016 Selectorized Leg Extension Life Fitness SS-LE SS-LE1016B087 2016 Selectorized Leg Curl Prone Life Fitness SS-LC SS-lc1016b052 2016 Selectorized Leg Curl Seated Life Fitness SS-SLC SS-SLC1016B065 2016 Selectorized Calf Seated Life Fitness SS-CE SS-CE1016B018 2016 Selectorized Glute Trainer Hammer Strength (Life Fitness) SS-GL SS-GL1016B068 2016 Selectorized Abduction/Adduction Life Fitness SS-HAD Ss-had1016b034 2016 Selectorized Abduction/Adduction Life Fitness SS-HAB SS-HAB1016B037 2016 Selectorized Low Back Life Fitness SS-BE SS-BE1016B029 2016 Selectorized Rotary Torso Life Fitness SS-TR SS-TR1016B051 2016 Selectorized Abdominal Life Fitness SS-AB SS-AB1016B052 2016 Selectorized Abdominal Life Fitness 0STWR 101S21804123 2016 Selectorized Biceps Curl Life Fitness 0STWR8-BT 1.01632E+11 2016 Weight Tree Cybex 16140 K100816140167N 2015

Weight Tree Cybex 16140 K10061140163N 2015 Plate-Loaded Seated Calf Raise Hoist N/A 17-03-B06-095488 2017 Plate-Loaded Super Horizontal Calf Hoist RPL - 5405 17-03-A04-1011818 2017 Plate-Loaded Linear Hack Press Hoist RPL - 5356 17-03-B06-078917 2017 Selectorized Leg Press Hoist RS - 1403 17-03-A08-099232 2017 Selectorized Leg Curl Prone Hoist RS - 1408 17-03-A03-097978 2017 Selectorized Leg Curl Seated Hoist RS - 1402 17-03-C04-094657 2017 Selectorized Glute Trainer Hoist RS - 1412 17-03-A08-099223 2017 Plate-Loaded Leg Extension Hoist RS - 1401 17-03-C04-09723 2017 Selectorized Abdominal Hoist N/A 17-03-A08-099220 2017 Selectorized Biceps Curl Hoist RS - 1102 17-03-A08-099228 2017 Selectorized Seated Dip Hoist RS - 1101 17-03-C03-094513 2017 Selectorized Triceps Extension Hoist RS - 1103 17-03-A08-099221 2017 Selectorized Lat Pulldown Hoist RS - 1201 17-03-A08-099231 2017 Selectorized Mid Row Hoist RS - 1203 17-03-A09-094670 2017 Selectorized Pec Fly Hoist RS - 1303 17-03-B02-003613 2017 Selectorized Vertical Chest Hoist RS - 1301 17-03-A09-094708 2017 Plate-Loaded Hip Abduction Nautilus 54AA 54AAXX080065 2016 Multi-Jungle 4-Station Life Fitness 51804000199 2016 Plate-Loaded Smith Machine Life Fitness 101-827741129 2016 S-Frame TRUE OSSC 10-5501219F 2016 Plate-Loaded Abdominal Oblique Crunch K093016022077N 2016 Plate-Loaded Shoulder Press Cybex K0911162 2016 Plate-Loaded Leg Press Cybex K101516110568N 2016 Plate-Loaded Leg Press Hammer Strength (Life Fitness) HSLLP091813099 2016 Selectorized Vertical Chest Hoist 17-03-A09-094708 2016 Plate-Loaded Gripper Hammer Strength (Life Fitness) Pl-grip PL-GRID0818A008 2016 Plate-Loaded Seated Dip N/A 2016 Bench - Adjustable Life Fitness 0-81108010726 2016 Stretching Station Cybex 16180 K100816180771N 2016 Stretching Station Precor N/A 2016 Hammer Strength (Life Fitness) A02 1627 2016

ADDENDUM 2

Fitness Maintenance Guidelines

EQUIPMENT WEEKLY MONTHLY QUARTELY ANNUALLY

1. STATIONARY BIKES

a. Clean and lubricate pedals/shafts with 30W oil.

X

b. Clean and lubricate seat post assembly with household oil.

c. Inspect Crank Bearings. X

d. Clean and lubricate chain with 30W oil (Non-detergent).

e. Inspect belt tension. X

f. Inspect belt for abnormal wear & tear. X

2. ROWING MACHINES

a. Clean monorail row with abrasive scouring pad.

b. Wipe chain with clean dry cloth. Re-lubricate with household oil.

c. Inspect chain for stiff links. (Normally caused by improper cleaning/lubrication.

d. Inspect chain handle connection for wear & breakage.

e. Inspect shock cord for looseness and adjust as necessary.

f. Inspect nuts and bolts for security. X

g. Inspect bottom seat roller looseness; tighten as necessary.

h. Replace batteries as necessary.

3. TREADMILLS

a. Clean housing and inspect screws. X

b. Inspect belt alignment. X

c. Inspect belt brushings. X

d. Lubricate bed. X

e. Vacuum/sweep dust under machine. X

4. STAIR CLIMBING MACHINES

a. Oil drive chain with 30W oil. X

b. Oil step chains with 30W oil. X

c. Add axle grease to step axle

d. Dismantle, clean, lubricate, and adjust all components.

5. CHIN UP/DIP ASSIST MACHINES

a. If squeaking, lubricate brushings, shafts, & moving joints. Lubricate pins at both ends of cylinder.

EQUIPMENT WEEKLY MONTHLY QUARTELY ANNUALLY

6. STRENGTH MACHINES

a. Treat upholstery with conditioning oil;

remove excess with clean dry cloth.

b. Internal cleaning & lubrication: Remove plastic side panels for access. Vacuum dust under machine. Wipe link chains; remove excess dust. Re-lubricate chains/sprockets with household oil.

7. FREE WEIGHT EQUIPMENT

a. Lubricate guide rods and linear bearings (wipe clean with dry cotton cloth, then wipe entire length with medium weight oil.

b. Inspect and adjust the following: cables, nuts/bolts, torn upholstery. Apply vinyl upholstery protectant.

c. Wipe off dumbbells and barbell plates, check bolts on bars.

d. Wash grips in mild soap and water. X

8. GENERAL GUIDELINES

a. Inspect mechanical parts X

b. If using a Blanket Purchase Agreement (BPA), have maintenance representative inspect machines.

c. Lubricate all moving parts on machines semiannually.

2Y

d. Evaluate repairs/replacement of equipment annually

e. Stay current with all maintenance procedure updates; use manufacture’s expertise in problem solving.

ADDENDUM 3

EQUIPMENT MAINTENANCE LOG

EQUIPMENT NAME & NUMBER:

OUT OF ORDER DATE: EXPECTED REPAIR DATE:

DESCRIPTION OF PROBLEM:

PARTS NEEDED:

PARTS ORDERED: YES / NO DATE PARTS RECEIVED: DATE INSPECTED BY STAFF:

COMPLETION DATE: MX SIGNATURE: FCS SIGNATURE:

EQUIPMENT NAME & NUMBER:

OUT OF ORDER DATE: EXPECTED REPAIR DATE:

DESCRIPTION OF PROBLEM:

PARTS NEEDED:

PARTS ORDERED: YES / NO DATE PARTS RECEIVED: DATE INSPECTED BY STAFF:

COMPLETION DATE: MX SIGNATURE: FCS SIGNATURE:

EQUIPMENT NAME & NUMBER:

OUT OF ORDER DATE: EXPECTED REPAIR DATE:

DESCRIPTION OF PROBLEM:

PARTS NEEDED:

PARTS ORDERED: YES / NO DATE PARTS RECEIVED: DATE INSPECTED BY STAFF:

COMPLETION DATE: MX SIGNATURE: FCS SIGNATURE:

EQUIPMENT NAME & NUMBER:

OUT OF ORDER DATE: EXPECTED REPAIR DATE:

DESCRIPTION OF PROBLEM:

PARTS NEEDED:

PARTS ORDERED: YES / NO DATE PARTS RECEIVED: DATE INSPECTED BY STAFF:

COMPLETION DATE: MX SIGNATURE: FCS SIGNATURE:

ADDENDUM 4

VISITOR REGISTER LOG