Attachment 1 Performance Work Statement.pdf

United States Department of Agriculture

Research, Education, and Economics Agricultural Research Service

BARC Utility Manager’s Office Beltsville Agricultural Research Center, Building 426, Room 101

10300 Baltimore Avenue Beltsville, Maryland 20705-2230

USDA is an Equal Opportunity Provider and Employer

UNITED STATES DEPARTMENT OF AGRICULTURE

BELTSVILLE AGRICULTURAL RESEARCH CENTER

UTILITIES MANAGEMENT UNIT

BUILDING 426, BARC EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MD 20705-2350

PERFORMANCE WORK STATEMENT

HIGH VOLTAGE EMERGENCY REPAIR

BELTSVILLE AGRICULTURAL RESEARCH CENTER

BELTSVILLE, MARYLAND

SEPTEMBER 20, 2022

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General Requirements

1. Background

1.1 The United State Department of Agriculture (USDA), Agricultural Research

Services (ARS), Beltsville Agricultural Research Center (BARC) owns and operates two 13,000-volt substations over 23 miles of overhead and underground power lines.

2. Scope of Work

2.1 The contractor shall respond to routine non-emergency and emergency repair and services within two (2) hours after first notification as specified in the requirements section herein. The contractor shall provide all necessary labor, materials, equipment, and tools for maintenance, installation testing and commissioning of high and low voltage electrical equipment. Emergency response to all medium and low voltage services shall be within two (2) hours of notification, notification of emergency call will be from Utilities Management Unit Manager, operators from building 014, and the contracting officer representative (COR).

2.2 The handling, assembling and installation of all necessary materials.

2.3 The expedient stringing and installation of transformers, generators, switchgear, switch board, lighting arresters to bring the electrical service back online.

2.4 Contractor must have experience and immediate access to emergency crews, all equipment, tools, and materials that will be necessary to repair and replace all pole mount transformers, pad mount transformers, overhead cables, fittings and components of low, medium, and high voltage shielded and non-shielded systems, their underground and overhead conductors and poles, and their related system appurtenances.

2.5 Contractor shall be fully knowledgeable of and capable of completing work on medium switchgear systems, subsystems, including analog and electronic, and digital relays, control wiring and transformers and the repair of such.

2.5.1 Contactor shall be fully knowledgeable of repairing high voltage equipment.

2.5.1.1 Main Switchgear 15KV Metal-Clad Switchgears – Bldg 014.

2.5.1.2 Main Switchgear 15KV Metal-Clad Switchgears – Bldg 309.

2.5.1.3 All the pole mounted transformers on all feeders on BARC East and West.

2.5.1.4 All the pad mounted transformers for the buildings located on BARC East and West.

2.5.1.5 All the switchboards on all the BARC buildings.

2.5.1.6 All pad mounted voltage regulators on BARC East.

2.6 For the purpose of this contract, low voltage will be considered to be 50 to 1000 volts AC, and Medium Voltage above 1000 volts AC.

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2.7 Contractor shall be fully knowledgeable of and responsible for adherence to and compliance with all safety rules, regulations, and work practices covering operations associated with energized and de-energized low, medium and high voltage cable, switches, fuses and insulators, transformers, switch gear breakers, voltage regulators.

2.8 When observing and complying with High Voltage safety standards, OSHA Title 8 will take precedence.

3. Requirement

3.1 The Contractor shall have at least ten years’ experience in performing medium voltage repair services.

3.2 The Contractor shall provide at least two (2) person crews including one (1)

Medium & Low Voltage Electrician to perform routine and non-emergency repairs when called in for emergency service.

3.3 Contractor shall provide emergency repair service as requested by the COR due to power outages and/or equipment failure.

3.4 A fully qualified Contractor and/or Contractor’s representative or qualified troubleshooter shall report at the scene of the emergency within two (2) hours of first notification by the Utilities Management Unit Manager, COR, their designee or authorized representative.

3.5 The qualified contractor/qualified troubleshooter will adhere to standards of OSHA Group 1. Low-Voltage Electrical Safety Orders and Group 2. Medium-Voltage Electrical Safety Orders as a Qualified Electrical Worker, working within the guidelines and definitions as noted and defined in OSHA Subpart S 29 CFR

1910.303 to .308, 29 CFR 1910.399, and NFPA 70E, and Standard for Electrical Safety in the Workplace.

3.6 The contractor and his/her crew shall be available twenty-four hours a day seven days a week with all necessary repair parts and equipment on site within two (2) hours.

3.7 The Contractor shall immediately assess the emergency and provide the COR, their designee, or an authorized representative an assessment of the problem and an estimation of emergency repair time and costs.

3.8 Any parts requiring replacement will be replaced in accordance with the equipment manufactures standards.

3.9 Contractor shall be able to perform the following:

3.9.1 Splice and/or replace existing overhead and underground distribution line covering the entire stretch of both BARC East and BARC West.

3.9.2 Repair, replace, and/or install insulators, cutouts, fuses, lighting arresters, cross arms, joints, elbows, cables, and other related apparatus affecting the overhead and underground high and low voltage power lines.

3.9.3 Install and/or replace pole top and pad mounted transformer.

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3.9.4 Inspect, install, and/or replace distribution poles.

3.9.5 Install and/or replace guys and anchors.

3.9.6 Trim, cut and remove trees and other obstructions from power lines;

Trimming of trees along the overhead high voltage line along all the Feeders on East & West sides, and trimming of the tree limps shall be such, that power line is clear of any tree limps leaning by 20’ feet wide and 80’ high on both sides of the above-mentioned feeders.

3.9.7 Inform the COR of the need to remove and dispose of old/damaged cross arms, poles, oil filled transformers, switchboard at an authorized recycling or waste disposal center disposal of oil filled electrical equipment shall be performed as EPA guidelines and contractor is responsible for any spillage mediation and contaminated soil shall be addressed as per EPA guidelines or in the event of soil contamination due to spillage from oil filled electrical equipment.

3.9.8 Contractor shall perform Switching of Substation feeders located at Bldg O14 & Bldg 309.

3.9.9 Contractor shall provide field verification for all measurements, quantities, and field conditions of the existing equipment.

4. Parts Replacement

4.1 This contract will include replacement of any materials, part(s) including cables and appurtenances that become worn or inoperable, or that otherwise affects the equipment's operability in any way. Replacement parts will be supplied by the government. The Government assumes no responsibility and will not reimburse the Contractor for parts that were ordered or installed prior to authorization by CO or

COR.

5. Contactor Personnel

5.1 Technicians performing high voltage maintenance, installation, testing, commissioning, and emergency services shall be trained and experienced in the electrical apparatus and systems.

5.2 Technicians shall be capable of conducting the medium and low voltage tests in a safe manner and with complete knowledge of the hazards involved.

5.3 Technicians shall evaluate the test data and make a judgment on the serviceability of the specific equipment.

6. Contractor Responsibilities

6.1 The Contractor will provide a bucket truck and line truck for the performance of this contract.

6.2 Hours of routine non-emergency service shall be during normal duty hours from 7:00 am to 4:00 pm, Monday thru Friday.

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6.3 Contractor will have to perform emergency response in adverse weather conditions.

7. Period of Performance

7.1 30 September 2022 through 29 September 2023

8. MISCELLANEOUS INFORMATION

8.1 TIMEKEEPING DUCUMENTATION: The contractor shall maintain an accurate and current logbook indicating dates and times of site visits to BARC/USDA for billing purposes.

8.2 COORDINATION: The contractor shall make the logbook available to the COR upon request and shall notify the COR prior to any site visits expected to last longer than 4 hours.

8.3 COORDINATION: The contractor shall coordinate its activities with other contractors working in the affected areas as well as any Government personnel who will be inconvenienced by the work.

9. PROJECT CONTRACT PERSONS

Name and Address Phone E-Mail Address Contracting Officer

(CO)

David Hildebrand 301-504-0334 david.hildebrand@usda.gov

Contracting Officers Representative

(COR)

Andrew Warr (O) 301-504-8025

(C) 202-329-5444 andrew.warr@usda.gov

Location Coordinator

Andrew Warr (O) 301-504-8025

(C) 202-329-5444 andrew.warr@usda.gov

Administrative Officer (AO)

Cheryl Miller 301-504-5438 cheryl.e.miller@usda.gov