Attachment 1 Performance Work Statement.pdf

Performance Work Statement (PWS) Blown Fiber Installation RAF Molesworth, UK

1 May 2020

Table of Contents

Section Number and Title Page Number

1. Description of Services 3

2. Services Summary 5

3. Government-furnished Property and Services 6

4. General Information 6

5. Security Requirements 9

6. Appendix A 10

1. General Description of Services: The contractor shall provide professional services necessary to install appropriate single-mode blown fiber strands and fiber patch panels to and from all locations outlined in this PWS on RAF Molesworth. Contractor shall terminate fiber on both ends. End to end testing shall be performed and documentation provided to the US government indicating health (dB loss/measurements) of completed fiber strands. Contractor will provide as built/as installed drawings of performed installation at conclusion of work. All work shall be performed in accordance with all federal, local laws and regulations, commercial practices, and this Performance Work Statement (PWS).

1.1 CONTRACTOR QUALIFICATIONS

1.1.1 Contractors shall be qualified and/or have experience with installing, removing, fabricating, modifying, and maintaining fiber optic cable and associated systems. Be familiar with local area network (LAN) and wide area network (WAN) media distribution systems, including distribution system interior wiring.

1.1.2 Contractor shall be qualified and/or have experience with terminating fiber optic cables on main distribution frames and interface equipment. Contractor shall be able to operate and perform maintenance on tools, test equipment, auxiliary equipment, to include LAN/WAN test sets.

1.1.3 Contractor shall be able to use drawings, task lists, instructions, technical data, and other applicable documentation to work on fiber optic cable, distribution equipment, and telecommunication systems.

1.1.4 Contractor shall be able to create and provide copies of “as-installed” or “as-built” drawings (floor plans, cable paths, Floor Position Indicators (FPIs), etc.), standard drawings, engineering sketches, and diagrams depicting all newly installed infrastructure.

1.1.5 Contractors shall be properly trained, qualified, and equipped to enter Confined spaces.

1.1.6 Contractors shall be staffed to cover multiple locations at once. An onsite escort will be provided at all times to ensure compliance with base security policy.

1.1.7 Contractor will provide proof of the stated qualifications (i.e. Confined Space certification/training, letter of competence from employer, and/or other certifications).

1.2 SPECIFIC REQUIREMENTS

1.2.1 Contractor will install and terminate single-mode blown fiber to all locations outlined in

PWS (Table 1. Performance Objective).

1.2.2 Contractor will Install Patch Panels at all locations outlined in PWS (Table 1.

Performance Objective).

1.2.3 Contractor will terminate all fiber optic ends with LC connectors using their preferred method in accordance with applicable Technical Orders (TOs), local and commercial manuals, and/or EIA/TIA standards.

1.2.4 Contractor will tag fiber optic cables, terminals, and patch panels IAW TO 31W3-10-13, para. 10-3 and local procedures using cable tags.

1.2.5 Contractor will conduct end to end testing of all fiber strands and installed components, and is responsible for all testing equipment used to test fiber strands.

1.2.6 Contractor will provide documentation proving passing end to end test results no later than 5 days after completion of work. Reference Table 2. Max Attenuation Criterion, for dB loss requirements.

1.2.7 Contractor will provide “as built drawings” of all completed works no later than 5 days after work completion.

1.2.8 Quality Control Plan. The Contractor shall provide narrative/demonstration of technical approach to meet the Government’s need. The draft QCP shall be submitted to the Contracting Officer with the Contractor’s proposal for evaluation. The final QCP shall be submitted to the Contracting Officer for review and approval, no later than 10 days prior to commencement of work. If disapproved, the Contractor shall make corrections and resubmit within five working days. Once accepted, the final QCP will be incorporated within this PWS and shall be used for quality assurance upon completion of works.

1.2.9 Contractor shall provide work schedule no later than 6 weeks prior to work start.

1.3 QUALITY ASSURANCE

1.3.1 Appropriate government authority will conduct Quality Assurance and Work Acceptance Inspection prior to acceptance.

1.3.2 Contractor will be present and will allow two work days to conduct the demonstration of the completed installation. Demonstration will include the narrative, end to end cable connectivity for 50% of strands, selected by the 423 CS/SCXP at the time of the demonstration.

1.3.3 423 CS/SCXP along with respective subject matter experts will verify the installed equipment meets outlined requirements and is functional and technically acceptable.

1.3.4 Warranty Criteria. The Contractor shall provide warranty services for workmanship deficiencies in surveying and installing single-mode blown fiber strands and fiber patch panels to and from all locations outlined in this PWS on RAF Molesworth. Warranty period shall begin upon site acceptance (reference paragraph 1.3.1 of this PWS). The Contractor shall provide warranty services for workmanship deficiencies for a period of one (1) calendar year. The Contractor shall provide written procedures and required information (24/7 contact number) for sustainment and warranty services prior to cutover in the site acceptance form or as an attachment to the site acceptance form. This information shall include, but is not limited to, written confirmation of the warranty period and phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment. The Contractor shall notify 423 CS/SCXP ninety (90) days prior to warranty expiration.

2. SERVICES SUMMARY

Table 1. Performance Objective

Table 2. Max Attenuation Criterion

CRITERION VALUE REFERENCE

Max Attenuation (1310 nm) 1.0 dB/km BICSI TDMM Table 1.13, pg 1-109 Max Attenuation (1550 nm) 1.0 dB/km BICSI TDMM Table 1.13, pg 1-109 Max Bulkhead Loss 0.75 dB BICSI TDMM Note, pg 1-118 Max Splice Loss 0.3 dB BICSI TDMM Table 1.36, pg 1-118

3. GOVERNMENT FURNISHED EQUIPMENT/SERVICES/SUPPLIES

3.1 Conservation of Utilities. The contractor shall comply with energy saving conservation practices as deemed necessary by base policies as well as facility managers.

3.2 GOVERNMENT FURNISHED EQUIPMENT

3.2.1 Workspaces and storage for equipment will be provided to contractors to utilize throughout the duration of their work. Any equipment loaned to contractor for work on base will be issued out via an AF 1297, Temporary Issue Receipt. A joint inventory of all loaned equipment will be conducted at the conclusion of work.

3.3 GOVERNMENT PROVIDED ESCORTS

3.3.1 The contractor will require government escorts in specified areas and buildings. At least six

(6) weeks before access to these areas is required, the contractor shall provide a work schedule that identifies approximate dates they will need to work in these areas. The contractor shall coordinate with 423 CS/SCXP for final escort arrangements at least 72 hours before access is required.

4. GENERAL INFORMATION

4.1 Hours of operation: The normal hours of operation at RAF Molesworth are Monday through Friday, 7:30 AM to 4:30 PM, excluding US federal holidays and UK bank holidays.

The Federal holidays that are observed in this PWS are:

Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11 Thanksgiving Day Fourth Thursday in

Christmas Day December 25

4.2 SERVICES PERFORMED OUTSIDE OF DUTY HOURS

4.2.1 Any work requiring a deviation from the normal duty hours of RAF Molesworth will be coordinated through 423 CS/SCXP to ensure availability of escorts and base access. If coordination isn’t conducted, there can be no guarantee of services for continued work.

4.3 MISSION ESSENTIAL WORK

4.3.1 Due to the current COVID-19 pandemic, contractors will be provided with Mission Essential Movement letters to ensure they are able to freely move to conduct required work.

Contractors will be required to abide by all UK health regulations as well base policies in respect to social distancing and mask use.

4.1 Administrative

4.1.1 Integrated Product Team (IPT): The contractor shall chair weekly IPT meetings as required. The contractor shall provide a worldwide “Meet Me” telecon capability for the duration of the project. The purpose of this meeting is to discuss project progress, problems being encountered, and other discussions necessary/beneficial to ensure success and timely completion of the contract requirements. The contractor shall record meeting minutes and distribute them within two workdays via e-mail to each attendee.

4.1.2 Weekly Status Reports: The contractor shall prepare a Weekly Status Report during the course of performing the work (A008). The purpose of the report is to inform IPT members of project progress, problems being encountered, and other topics necessary/beneficial to ensure success and timely completion of the contract requirements. The Status Report and meeting minutes may be combined as long as the resulting report contains all the required elements and contains sufficient detail to serve as a project record.

4.1.3 Outbrief

4.1.3.1 Outbrief: The contractor shall conduct an out brief with the QAP or designated representative and other site personnel at the conclusion of the final demonstration. The outbrief shall inform the QAP of installation results and maintenance issues. At the conclusion of the outbrief, the contractor shall provide the QAP a written synopsis of the fiber installation which includes major issues or action items and a list of attendees A copy of this synopsis shall be forwarded to the Contracting Officer within two workdays of the outbrief.

4.2 Contractor Personnel

4.2.1 Project Manager: The contractor shall provide a Project Manager (PM) and alternate(s) responsible for contract performance and continuity. The contractor shall identify the Project Manager’s or his/her alternate's range of authority to act for the Contractor relating to daily contract operation.

4.2.2 Site Point of Contact (POC): The Contractor shall designate an on-site team leader and alternate(s) as the Site POC for this project in their proposal. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the government, including quality, safety, and discrepancy matters.

4.5 Use and Safeguarding of Information. The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material.

4.6 Manpower Reporting

4.6.1 Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD) by 31 Oct. The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

Contractors for other than Army components can visit https://afcmra.hqda.pentagon.mil/Help/Full_User_Guide.pdf to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/.

4.7 ENVIRONMENTAL, HEALTH, AND SAFETY

4.7.1 The contractor shall provide proof of the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), federal and local laws. The contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

4.7.2 Manhole Conditions and Safety: Permits are required for access to manholes. The 423 CS will obtain permits within 3 working days of the Contractor’s request to access a manhole (if required). Water from manholes shall be pumped into the base sewer system unless it is not available. Then it may be pumped out onto the surrounding ground surface as long there is no impact to roads, driveways or vehicle traffic. There are no known contaminates within any manholes.

4.8 POLLUTION PREVENTION

4.8.1 "Pollution Prevention" and "Source Reduction" are defined in the Pollution Prevention Act of 1990, 42 U.S.C. §§ 13101-13109. Contractor's obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the contractor to conduct activities not otherwise required by the program.

5. SECURITY REQUIREMENTS

5.1 Physical Security. Contractor employees shall comply with the UK/US RAF Base security requirements imposed by the Installation Commander for each installation at all times while on the premises. The contractor shall comply with all policies regarding entry to each installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to each installation for the purpose of work described in this PWS and are not authorized to enter any other facility or area without prior Government authorization.

5.2 Base Access. The contractor must be aware that entry requirements are subject to change due to installation and real-world situations. All employees may be subject to a background check through the appropriate host nation agency checks to include, but not limited to, SFMIS, MODLO, FBI, and/or other MOD agency for base access.

5.2.1 Vehicle Access. Some installations may require contractor vehicles to enter through Contractor Specific Entry Points. All contractor vehicles may be subject to search prior to gaining base entry. The contractor should plan and allow for delays to accommodate security procedures. The driver and all passengers must present a current identification card issued by their country of residence.

5.3 RESTRICTED AREA REQUIREMENTS

5.3.1 Escorts. When in any restricted/controlled areas contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas. Escorts for entering the main base will only be provided with prior coordination between the contractor and appropriate point of contact for each location.

5.4 PROHIBITED ITEMS/ACTIONS

5.4.1 All offensive weapons as dictated in UK Criminal Justice Acts and Prevention of Crime Acts are prohibited on all installations. Any weapon made or adapted for use for causing injury to another person, or intended by the person having it for such use will be apprehended and charged under applicable UK laws. Photography is strictly prohibited across the installation unless otherwise given permission.

APPENDIX A

PUBLICATIONS LIST

1. Technical Order References:

NUMBER REFERENCE SHORT TITLE

1 31-10-34 Fiber Optic Communications Cables and Connectors 2 31-10-10 Anchoring Devices for Ground C-E Components 3 31-10-13 Cabling for Fixed Ground C-E Equipment 4 31W3-10-12 Outside Plant Cable Placement 5 31W3-10-13 Standard Installation Practices Outside Plant Cable Splicing 6 31W3-10-14 Outside Plant Cable Termination 7 31W3-10-15 Outside Plant Cable Testing 8 31W3-10-22 Telecommunications Engineering Outside Plant, Telephone

2. Manual References & Instructions:

9 AFI 91-203, AF Consolidated Occupational Safety Instruction AFI 91-203

Cable Maintenance Confined Space

Master Entry Plan (Dated May 2019)

MEP

3. Commercial Documents:

11 BICSI® Telecommunications Distribution Methods Manual

BICSI TDMM,

pgs 1-109 and 1-118

12 Associated Publications