Attachment 1 - Performance Work Statement.pdf

ATTACHMENT A Performance Work Statement

OVERHEAD DOOR/ROLLING GATE

MAINTENANCE

WAPA - DESERT SOUTHWEST

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT

OVERHEAD DOOR MAINTENANCE

1.0 INTRODUCTION/BACKGROUND

1.1 Introduction

The Western Area Power Administration (WAPA), Desert Southwest (DSW) Region, requires the services of a qualified contractor to perform all aspects of overhead door maintenance and repair as set forth in this contract. This Performance Work Statement (PWS) describes the services required by DSW located at Phoenix, Arizona.

1.2 Background

WAPA is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services to wholesale customers in 17 states. DSW is one of four regions within WAPA and is responsible for the maintenance and operation of high-voltage power transmission systems, marketing and transmission of Federal electric power generated at Federal projects to customers in Arizona, Nevada and California.

1.3 Location

The work location is at the DSW complex at 615 S. 43rd Ave, Phoenix AZ 85379

1.4 Government Personnel

The Contracting Officer (CO) is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

1.5 Contractor Personnel

The contractor shall have a competent on-site representative authorized to act on behalf of the contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand the English language. The on-site representative shall provide a phone number where he/she can be contacted if/when necessary.

The contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract. No unauthorized personnel are permitted on the premises.

1.6 Submittals

1.6.1. Safety Plan. A Safety Plan is required to be submitted to the CO and COR no later than 10 calendar days after contract award. WAPA’s approval of the plan is required prior to the commencement of work.

1.6.2. List of Employees. Contractor shall furnish names of all personnel performing work on this contract no later than 10 calendar days after contract award. List of employees shall be submitted to the CO and COR no later than 10 calendar days after contract award. No unidentified or unauthorized personnel shall be allowed or permitted on the work site.

1.6.3. Work schedule. Contractor shall submit a proposed work schedule to the CO and COR no later than 14 calendar days after contract award. WAPA’s approval of the work schedule is required prior to the commencement of work.

1.7 Materials

1.5.1 The Contractor shall furnish all:

Personnel and equipment necessary to safely complete all portions of this service agreement.

1.8 Equipment

The contractor shall provide all the equipment necessary to complete all portions of this service agreement.

1.9 Utilities

The Government will provide electrical power (120-volt AC) at existing power outlets for the operation of equipment as necessary to perform services. Restrooms are available at the facility.

1.10 Protective Clothing

The Contractor shall determine the necessary personnel protective equipment and ensure contract employees use the personnel protective equipment while performing tasks under this contract.

1.11 Licenses and Permits

The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

1.12 Damage to Property

The contractor is liable for damage to both Government and private property in performance of this contract. The contractor shall pay for damages where the damage is the fault or negligence of the contractor, as determined by the CO.

1.13 Interference with Business

The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees and carefully schedule its own work to such additional work as may be directed by the WAPA technical representative or COR. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

1.14 Occupational Safety and Health Administration Regulations

1.14.1 The Contractor shall comply with the latest effective standards promulgated by the Department of Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1910 and 29 CFR 1925, and shall comply with all applicable safety and health regulations and requirements, including DOE and Western requirements.

1.14.2 The Contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public, and shall comply with all applicable safety and health regulations and requirements, including DOE and WAPA requirements.

1.14.3 The Contractor shall maintain an accurate record of, and shall immediately report to the COR and the CO, all cases of death, occupational disease, or traumatic injury to employees or the public, and any property damage as a result of performance under this contract.

1.14.4 The Contractor shall ensure that its employees are provided with personal protective equipment (PPE) as necessary in accordance with established regulations and procedures. This equipment includes, but is not limited to, occupational foot protection and eye and face protection as required by OSHA Standards, 29 CFR 1910 and as required by Western safety standards and directives.

1.14.5 The Contractor shall ensure that its employees have been appropriately instructed and trained in the proper use of any equipment, vehicles, and/or personal protective equipment needed for the performance of their duties. The Contractor shall ensure that its employees comply with all applicable Federal, State, and/or local safety rules and regulations in the performance of their duties.

1.14.6 The Contractor shall report all near misses to the CO, COR within 24 hours of the occurrence. These near-miss reports, identifying the nature of the hazard and the corrective actions which have been implemented to prevent a reoccurrence in the future, may be generic, with no mention of individual employees involved in the incident. Near-miss reports are used as an information tool and are distributed regionally.

1.14.7 The Contractor is required to establish a Safety Plan/Program which includes, in addition to other requirements, a monthly safety meeting for all employees (with the exception of office staff). The Contractor's Safety Plan shall be documented and available for the CO and COR to review at any time.

1.15. Security of Facilities

1.15.1 Contractor personnel shall be alert to surroundings and notify the CO, COR, DSW Safety/Security Office, or on-duty contractor security staff after hours of suspicious activity, including unescorted persons who do not have a visitor’s badge, or known or suspected unauthorized removal of Government property from the facility.

1.15.2 Contractor personnel shall notify the CO, COR and DSW Safety/Security Office, or on-duty contractor security staff after hours, if they have any security issues or concerns.

1.15.3 Contractor personnel shall not prop open doors, and when entering or leaving the complex shall ensure that doors and gates are secure. Contract staff shall notify the DSW Security Manager if they are unable to secure a door or gate.

1.15.4 Contractor personnel shall not allow any person to enter Western property without proper clearance from the Security Office.

1.15.5 The Government may require immediate removal of the employee from the contract and the job site for conduct issues deemed by the Government to be serious (for example, violent behavior or comments, theft, misuse of Government equipment, unsafe work practices, fraudulent activity, etc.).

2.0 SCOPE

2.0.1. The contractor shall provide annual maintenance and repair services for WAPA’s thirteen (13) overhead doors (also known as metal roll-up doors) and two (2) automated rolling gates.

2.0.2. The contractor’s routine maintenance schedule shall include, but not limited to the following:

2.0.2.1. Inspection, maintenance, and testing of all overhead doors and rolling gates to include all associated component parts.

2.0.2.2. Adjustment, lubrication, cleaning, and repair or replacement of any parts and mechanisms as necessary to keep overhead doors in proper and safe operating condition. Lubricants and cleaning supplies shall be included in the flat fee charged for preventative maintenance services. Additional materials, parts, or mechanisms identified as in need of repair or replacement must be identified by the contractor to the COR for authorization to fund repairs.

2.0.2.3. Maintain the efficiency, safety, and rated opening and closing speeds for each door unit, per manufacturer specifications and within the limits of applicable codes.

2.0.2.4. Examination, maintenance and repair of all safety devices and governors for each door. Door safety devices and/or governors shall never be left in a bypassed or inoperative state.

2.0.2.5. The contractor shall provide detailed explanations for any work performed and shall provide recommendations to the COR in order to eliminate any downtime.

OVERHEAD DOORS

LOCATION MAKE MODEL SIZE

WAREHOUSE SOUTH ALLISTER U5OJ-3 14’X12’

WAREHOUSE NORTH MICANAN PRO-H 14’X12’

WAREHOUSE WEST LIFT MASTER GH7523M 12’6”X9’

HIGH BAY DOORS x4 COOKSON 16’6”X10’

FACILITIES SHOP LIFT MASTER 3800PLD 8’x10’ COMM SHOP 16’6”x10’

MAINTENANCE W LIFT MASTER GH50_3M 14’x12’6” MAINTENANCE E ALLSTAR 399-A9-71396 14’x12’6” ELECTRIC SHOP MICANAN PRO-GH 8’x10’

3.0 The services provided by the contractor shall be performed at DSW’s Phoenix site located at 615 S 43rd Ave Phoenix, Arizona. SAFETY REQUIREMENTS

SAFETY AND HEALTH: All delivery, unloading, and/or repair operations shall comply with OSHA 1926, Safety and Health Standards for the Construction Industry. Hard hats shall be worn on all construction sites and storage areas. The representative designated to receive the equipment has the authority to stop all work, or portions of the work, for noncompliance with the above safety and health requirements.

4.0 ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all Federal, State and local environmental regulations.

5.0 PRE-PERFORMANCE MEETING

The CO will schedule a meeting with the contractor within one week following the contract award to discuss the requirements of the contract (to include safety prior to start of work).

6.0 CONTRACTOR QUALITY CONTROL AND GOVERNMENT QUALITY

ASSURANCE

The Contractor is responsible for overall quality control and shall utilize its own internal quality control processes in performance of this contract. The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the standards outlined in the Performance Requirements Summary section of this PWS.

6.1 Guarantee

The contractor shall guarantee that the services will be performed in accordance with the Performance Work Statement (PWS). The contractor shall ensure that all overhead doors will be maintenance in accordance with applicable codes and guidance, and that said repairs will be performed in a timely manner and without damage to government property.

6.2 Performance Requirements Summary (PRS)

The PRS is a listing of the significant performance objectives with associated performance standards that will be monitored and inspected by Government personnel. The performance standard represents the minimum acceptable level of Contractor performance. The performance objectives and standards represent only the critical components of this Contract, and do not excuse the Contractor from performance of other responsibilities identified in the PWS.

Performance Objective/Measure Performance Standard Perform Preventative Maintenance with limited downtime

Results shall be acceptable to the COR or designated on-site representative at the time of the completion of the services rendered.

Identify faults or failures associated to overhead doors that are outside the scope of normal preventative maintenance repairs.

Results shall be acceptable to the COR or designated on-site representative at the time of the completion of the services rendered.

6.3 Government Surveillance of Contractor Performance

In order to supplement the Contractor’s QCP, WAPA personnel will verify Contractor compliance with essential performance requirements. The Government may use various methods to perform surveillance of Contractor performance, including customer input, random sampling, periodic inspection, contractor reporting, etc.

7.0 Funding for Minor Repairs.

Repairs will be funded off Line Item 00002 NONSCHEDULED on a as needed basis. The funds allocated to this line are not a guarantee and considered an estimate for what may be needed throughout the year. The cost for the repair will be agreed to prior to services being obtained. The contractor will not exceed the amount agreed too for the repair unless approval is given by the Contracting Officer.

The contractor shall provide all the equipment necessary to complete all portions of this service agreement.

4.0 ENVIRONMENTAL REQUIREMENTS