Attachment_1_Performance_Work_Statement.pdf

140R3022Q0028 Attachment 1 - Performance Work Statement

ATTACHMENT 1

Performance Work Statement

Environmental Monitoring Services in Lower Colorado Region

140R3022Q0028 Attachment 1 - Performance Work Statement

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Environmental Monitoring Services Attachment 1 – Performance Work Statement

TABLE OF CONTENTS

1 Introduction 2 Objective 3 Project Locations 4 Instrumentation 5 Period of Performance 6 Tasks

6.1 Task 1: Develop monitoring network installation plan, operations and maintenance plan, quality assurance project plan, and health and safety plan

6.1.1 Installation Plan

6.1.2 Operations and Maintenance plan

6.1.3 Quality Assurance Project Plan

6.1.4 Safety Plan

6.2 Task 2: Install Monitoring Instrumentation

6.3 Task 3: Download, process, and deliver data

6.4 Task 4: Maintain monitoring network

6.5 Task 5: Project administration, coordination, reporting, and meetings

6.5.1 Monthly Status Reports

6.5.2 Annual and Final Reports

7 Key Personnel Qualifications 8 Deliverables/Milestones 9 Location and Hours of Work 10 Performance Requirement Summary Appendix 1: LCR MSCP Planning Area Appendix 2: Instrumentation Quantities and Locations Appendix 3: Recommended* Instrumentation Technical Specifications Appendix 4: Instrumentation Installation Guidelines

Soil Moisture Installation Guidelines:

Groundwater Level and Salinity Sensor Installation Guidelines

Manufacturer’s manuals

Appendix 5: LCR MSCP Data Management Requirements

Appendix 6: Estimated Instrumentation Quantities and Locations for Installation in Years 2 - 4 (Task 2) Appendix 7: Description of Existing Groundwater Monitoring Wells

Environmental Monitoring Services Soil Moisture, Soil Salinity, Groundwater Level & Groundwater

Salinity Monitoring

1 Introduction

The Lower Colorado River Multi-Species Conservation Program (LCR MSCP) is a multi-stakeholder, federal and non-federal, partnership that seeks to balance the use of Colorado River water resources with the conservation of native species and their habitats in compliance with the Endangered Species Act (ESA) and the California Endangered Species Act (CESA).

In accordance with the goals outlined in the LCR MSCP Habitat Conservation Plan (HCP), MSCP creates and maintains 5,940 acres of cottonwood-willow land-cover. The HCP provides general guidance for land-cover characteristics including vegetation structure and composition, patch size, and other environmental conditions such as soil salinity and moisture. Land-cover created as part of the LCR MSCP is designed, planted, and maintained to meet these guidelines. To ensure that these guidelines are met, soil moisture, soil salinity, groundwater level, and groundwater salinity need to be monitored. Reclamation established a monitoring network in 2018 under a previous contract. There are currently 89 soil moisture and soil salinity monitoring stations and 55 groundwater level and groundwater salinity monitoring stations being operated and maintained in the existing network.

2 Objective

Under this requirement, the contractor shall develop an environmental monitoring station installation plan, an operations plan, and a maintenance plan. After approval of the plans by Reclamation, the contractor shall procure and install monitoring instrumentation, collect monitoring data, review and process the collected data, and transmit the collected data to Reclamation. Under this requirement, the contractor is also responsible for obtaining permits, landowner clearances, developing an environmental compliance plan, a safety plan, and a quality control plan to support all the required tasks and activities. All monitoring instrumentation will be installed within the LCR MSCP Planning Area, see Appendix 1.

3 Project Locations

All field work will take place at LCR MSCP conservation areas. Field work involves the installation and maintenance of instrumentation that will form the soil and groundwater monitoring network described in this solicitation. Maintenance of previously installed instrumentation will be required at the following LCR MSCP conservation areas:

• Beal Lake Conservation Area: located near Needles, California

• Yuma East Wetlands: located near Yuma, Arizona

• Hunters Hole: located near San Luis, Arizona

• Palo Verde Ecological Reserve: located near Blythe, California

• Cibola National Wildlife Refuge Unit #1 Conservation Area: located near Blythe, California

• Cibola Valley Conservation Area: located near Blythe, California

• Dennis Underwood Conservation Area: located near Blythe, California

• Imperial Ponds Conservation Area: located near Yuma, Arizona

• Three Fingers Lake: located near Blythe, California

Installation of new monitoring stations may be required at the above conservation areas.

Additional sites may be added through the award of additional task orders, but all will be located within the LCR MSCP planning area in Appendix 1.

A map depicting the location of these sites and the LCR MSCP planning area can be found in Appendix 1.

4 Instrumentation

Reclamation requires the installation of instrumentation to collect four data types: soil salinity, soil moisture, groundwater level, and groundwater salinity. The contractor is responsible for acquisition of all instrumentation to be installed and for all equipment costs associated with the performance of Tasks 2 and 3. Dataloggers used to collect and record this data shall be capable of wirelessly transmitting the data via cellular network. As part of the cost proposal, contractor shall determine whether or not cellular coverage is sufficient at each monitoring location to support wireless transmission of data. If wireless data collection is not possible due to site location, a site-specific justification for the manual collection shall be developed by the contractor and should be reflected in the cost proposal to include additional travel and labor costs associated with manual download of data.

Contractor is responsible for maintaining all equipment installed under this contract (see Task 4:

Maintain monitoring network). This includes replacing damaged sensors or dataloggers, failed sensors or dataloggers, or equipment that is operating outside of manufacturer’s specifications.

Contractor should possess adequate knowledge regarding this equipment and its installation to estimate damage and failure rates to be included in their cost proposal. Contractor shall maintain an inventory of dataloggers and sensors so that replacements can be installed within the required timeframes under this contract.

Title to all contractor-acquired property and government-furnished property remains with Reclamation upon contract completion. All damaged, failed, or non-operational equipment shall be reported to Reclamation. Reclamation will instruct contractor to either dispose of these items or return them to Reclamation. Upon contract completion, all installed equipment will remain on site.

Appendix 2 includes quantity, type, and location of previously installed monitoring stations.

Appendix 2 includes quantity, type, and location of monitoring stations that are anticipated to be installed under the initial task order. Appendix 3 includes technical specifications for the type of instrumentation required by Reclamation. Technical specifications of currently installed equipment are also included in Appendix 3. Contractor is required to use compatible equipment. Appendix 4 includes installation guidelines for monitoring instrumentation.

5 Period of Performance

Reclamation anticipates awarding one 5-year term, firm fixed price, Indefinite Delivery / Indefinite Quantity Type Contract. In Year 1, the successful contractor shall; 1) develop operating documents (installation plan, operations and maintenance plan, quality assurance project plan, health and safety plan), 2) install within 240 days of date of award instrumentation at LCR MSCP conservation areas (see Appendix 2 for details) designated in initial task order, 3) calibrate the instrumentation, and 4) commence operations and maintenance. Once equipment is installed, subsequent task orders will be issued for data collection and management services as well as for routine maintenance of the monitoring network. After Year 1, additional monitoring locations may be instrumented at existing or newly developed LCR MSCP conservation areas. Locations and estimated quantities for instrumentation to be installed after Year 1 are included in Appendix 6.

6 Tasks

6.1 Task 1: Develop monitoring network installation plan, operations and maintenance plan, quality assurance project plan, and health and safety plan

6.1.1 Installation Plan

The draft version of the installation plan must be delivered to Reclamation within 45 days after Kickoff meeting. Reclamation will review installation plan and provide comments within 15 days.

Contractor will have 15 days to respond to comments. Installation of all equipment (Task 2) must be completed on or before 240 days after award of task orders requiring Task 2 services.

The contractor shall develop an installation plan considering information in Appendices 2, 3, 4, 6, and 7. Appendix 2 includes information on the equipment anticipated to be installed during the first year of the contract (location of monitoring stations and parameters to be collected at each monitoring station). Appendix 3 includes the technical specifications of the instrumentation. Appendix 4 includes installation guidelines for the monitoring instrumentation.

Appendix 6 includes estimated locations of monitoring stations and parameters to be collected at each monitoring station for out years. Appendix 7 includes description of existing groundwater monitoring wells.

The installation plan at a minimum shall include:

• specific installation details for all monitoring instrumentation

• scheduling details

• safety considerations

• landowner approvals

• compliance requirements

There are two types of installations:

1. Soil moisture & soil salinity

2. Groundwater level and groundwater salinity

For each monitoring location, it will be specified which type of installation is required of the two types.

For each installation type 1, two soil moisture sensors will be installed at each datalogger location. Additional requirements on placement of soil moisture sensors will be provided after award.

For installation type 2, instrumentation will be installed in existing groundwater monitoring wells.

The contractor will not be required to install the groundwater monitoring well. The instrumentation to monitor groundwater level and/or groundwater salinity is to be installed in existing groundwater monitoring wells. Descriptions of groundwater monitoring wells are included in Appendix 7.

6.1.2 Operations and Maintenance plan

The draft version of the Operations and Maintenance Plan (O&M plan) must be delivered to Reclamation within 120 days after kickoff meeting. Reclamation will review the O&M plan and provide comments within 15 days. Contractor will have 15 days to respond to comments

The Contractor shall develop an O&M plan, which outlines procedures to ensure the equipment is kept in operating order including regular maintenance, inspection, monitoring, calibration of equipment, and employee safety. The O&M plan should detail how the contractor plans to monitor the correct operation of all instrumentation and propose how malfunctioning equipment will be repaired or replaced within the established timeframes (10 days during April – September, 30 days during October – March).

The O&M plan should also detail how to repair, recalibrate, or replace equipment that is operating outside of manufacturer’s specifications based upon baseline or routine evaluations.

Out of specification equipment shall be replaced or repaired (to operation within manufacturer’s specifications) within established timeframes (10 days during April – September, 30 days during October – March).

6.1.3 Quality Assurance Project Plan

The draft version of the quality assurance project plan (QAPP) must be delivered to Reclamation within 120 days after kickoff meeting. Reclamation will review the QAPP and provide comments within 15 days. Contractor will have 15 days to respond to comments

The Contractor shall develop a QAPP which contains standard operating procedures on collection, processing, and delivery of monitoring data. The QAPP shall provide details for accuracy levels of collected data and includes procedures to minimize data loss. It shall include all QA/QC procedures and shall contain data processing procedures for unit conversions, datum conversions, and error checking. Any data collected in the field must be collected with a Reclamation-approved mobile electronic field form (MEFF). More details regarding MEFFs can be found in the LCR MSCP data management requirements Appendix 5. The QAPP shall also meet all other LCR MSCP data management requirements contained in Appendix 5. The QAPP shall also include procedures to verify that the data the equipment is collecting is accurate, which may include periodic collection of baseline soil/groundwater data tested through laboratory methods. At a minimum, the QAPP should include procedures for providing quarterly data submissions (submission dates will be dependent on award date) to Reclamation.

6.1.4 Safety Plan

The draft version of the safety plan must be delivered to Reclamation within 20 days after award. Reclamation will review the safety plan and provide comments within 15 days.

Contractor will have 15 days to respond to comments

Services required in this statement of work may expose contractor employees to various outdoor environmental safety or health hazards such as: extremes of temperature; insects such as mosquitoes, stinging and biting insects or others; scorpions and other spiders; reptiles such as poisonous snakes; falling trees; thick vegetation that could cause eye injuries; and other natural environmental hazards found in the locations where the project will take place. There may also be man-made hazards encountered such as road hazards, agricultural pesticide spraying in adjacent areas, and unstable canal crossings. There are also hazards associated with driving to and from sites including: driving on highways where other vehicles travel at high speeds and move into oncoming traffic in attempting to pass slower vehicles; long driving distances; and sandy and rough roads that a vehicle could get stuck in.

A health and safety plan (HASP) is required and shall be submitted for review and approval by Reclamation within 20 days of receipt of award. An approved plan must be in place before any fieldwork may begin. The plan shall be updated as needed should new risks be identified and if new survey locations are added. The HASP shall address general safety concerns, as well as the unique safety concerns related to working in hot, dry, desert conditions in remote locations as well as any site-specific hazard concerns. The plan shall include a standard operating procedure and hazard analysis that breaks down each hazardous operation or activity into specific basic steps. The hazard analysis shall define the hazards associated with each basic step and proposed method(s) for eliminating or minimizing the hazard. The safety plan shall outline employee training requirements (1st Aid and CPR required every two (2) years for each crew member, etc.), personal protective equipment requirements (safety glasses, etc.), and a safety meeting schedule. Hospital/emergency medical facility locations, phone numbers, etc.

shall be included for each area where work will be conducted and shall be provided to all employees. Safety meetings discussing pertinent safety issues shall be held prior to site visits and the contractor should give Reclamation a signature sheet of all employees attending the safety meeting with the topics discussed.

Methods for communicating in the field and/or while in transit, check-in procedures for all employees and any other communication to ensure a safe working environment shall be addressed.

The contractor shall maintain liability insurance for its employees while they are conducting work associated with this contract. Certificates of insurance are required within 30 days from date of award and must be renewed annually. The Contractor shall comply with all federal, state and local laws and standards as well as the “Bureau of Reclamation Manual Reclamation Safety and Health Standards” (RSHS), 2009 Edition. For Guidance on preparing a Safety Plan, the Contractor may download or view the electronic version of the RSHS manual on the Bureau of Reclamation’s web site at: https://www.usbr.gov/safety/rshs/index.html.

The contractor shall report all non-life-threatening accidents and injuries to the COR within three

(3) business days using Reclamation form 7-2077 (Contractor’s Report of Reportable Injury/Illness).

6.2 Task 2: Install Monitoring Instrumentation

Installation of all equipment must be completed on or before 240 days after award of each task order that includes installation of monitoring instrumentation.

For each type of installation, install instrumentation following the Reclamation-approved installation plan and the HASP. Each installation shall be documented using a Reclamation-approved MEFF including photos of each installation. Task orders that include Task 2 will include the quantities, type of installation, and location of monitoring stations included (see Appendix 2 and included geodatabase for details of expected stations to be included in the initial task order).

Any initial calibration of instrumentation called for in the Reclamation-approved installation plan shall be performed under this task.

Additional task orders may be issued which will include the location, quantity, and type of installation for each location. All monitoring stations will be located within the LCR MSCP planning area (Appendix 1). Estimated quantities for Task 2 for the out years is included in Appendix 6.

Once installation has been completed, contractor shall prepare an installation report that details the installation of each monitoring location. Details should include the following:

• Location

• Pictures of installation

• Documentation that all equipment is operating within the manufacturer’s specifications

• Any issues encountered during installation

The installation report should be accompanied by a geodatabase with the locations of each monitoring location. The geodatabase shall comply with all LCR MSCP data management requirements (Appendix 5). The installation report is required within 30 days after installation is completed.

6.3 Task 3: Download, process, and deliver data

The contractor shall download, process, and deliver data for all monitoring stations specified in the task order in accordance with the Reclamation-approved O&M plan, the Reclamation-approved QAPP, and the LCR MSCP data management requirements (Appendix 5). Quarterly data submissions (submission dates will be dependent on award date) are required and shall begin once installation is complete. (See Deliverable No. 12 on page 15). Reclamation may make additional requests for data submissions on an as needed basis but will do so no more than 2 times per project year.

Task orders will be issued based on the number of monitoring locations to be downloaded. The first task order that includes Task 3 will include the monitoring locations previously installed (Task 2) under the previous contract. Subsequent task orders will include most, or all of the monitoring locations currently being downloaded plus any additional locations installed under subsequent task orders issued for Task 2.

6.4 Task 4: Maintain monitoring network

The contractor shall maintain the monitoring network in accordance with the Reclamation-approved operations and maintenance plan. Operations and maintenance will include all monitoring stations specified in the task order and may include monitoring stations installed by the contractor or existing monitoring stations that have been installed by Reclamation or by a contractor under contract with Reclamation.

Operations and maintenance of the monitoring network will ensure the correct operation of all instrumentation and repair or replacement of malfunctioning equipment within the established timeframes (10 days during April – September, 30 days during October – March).

Operations and maintenance performed by the contractor shall also ensure that all instrumentation is operating within the manufacturer’s specifications. Any instrumentation found to be operating outside of these specifications shall be acquired, repaired, recalibrated, or replaced within established timeframes (10 days during April – September, 30 days during October – March).

Contractor shall maintain an inventory of spare equipment so that these established timeframes for equipment replacement can be met. All acquisition of replacement equipment and maintenance of replacement inventory is the responsibility of the contractor.

Note: There are twenty monitoring stations located at Palo Verde Ecological Reserve that were initially installed by Reclamation in 2015. These monitoring stations were initially installed with four soil moisture sensors at each monitoring station. Under this contract, only two operational sensors are needed but data will be collected on all sensors if they are operational. If a sensor fails and at least two other sensors are still operational, the failed sensor should be removed and not replaced. Failed sensors should only be replaced if failure results in less than two operational sensors. Some of these monitoring stations have already experienced failures and only have two operational sensors remaining.

Task orders will be issued based on the number of monitoring locations to be maintained. The first task order that includes Task 4 will include the monitoring locations installed (Task 2) under the initial task order and any monitoring stations previously installed by Reclamation or by a contractor under contract with Reclamation. Subsequent task orders will include most or all of the currently maintained monitoring locations plus any additional locations installed under subsequent task orders that include Task 2.

6.5 Task 5: Project administration, coordination, reporting, and meetings

The contractor shall provide all staff and resources needed to complete Tasks 1, 2, 3, and 4.

The contractor shall also provide all staff and resources needed to comply with all reporting requirements. The contractor is required to use the most up to date LCR MSCP report template and follow the LCR MSCP writer’s guidelines for all report deliverables.

All reports shall be delivered in the latest Microsoft (MS) Word format. The file name shall use the following format: F1_ReportType_YYYY. All property fields shall be filled out as specified below:

• Title: This is not the file name, but the title of the report itself.

• Tags: Key words that help to identify the content of the document. These should be single words separated by a semicolon. The words do not have to be capitalized. The contractor shall not use any special characters.

• Comments: Additional comments

• Author: Company, agency, or organization awarded the contract

• Subject: Subject of the document

• Creation Date

• Completed Date

All other deliverables submitted in MS Word, Adobe PDF, MS Excel, or MS Access shall have the property fields filled out such as the title, tags (keywords), comments, author, subject, creation date, and completed date.

The contractor shall schedule and attend a project kick-off meeting which will be held in virtually via Microsoft Teams within the 30-day period following the date of award. Also, within that 30-day period, the contractor shall prepare and submit a Project Schedule for Reclamation’s review and approval. The Project Schedule shall be updated as needed and coordinated monthly with Reclamation. The Contractor shall participate in quarterly status meetings and submit meeting agendas 15 days prior to each quarterly meeting and meeting minutes seven (7) days after a meeting. These meetings will be held via phone or virtual teleconference through Microsoft Teams. Should a face-to-face meeting be needed the contractor and Reclamation will come to an agreement for scheduling the meeting.

The contractor shall provide the necessary staff and resources to update the installation plan, O&M plan, QAPP, and HASP as needed.

It is the contractor’s responsibility to acquire all necessary land clearances / permits and to comply with all regulatory requirements/approvals that may be required by, but not limited to city, state, and county, authorities.

6.5.1 Monthly Status Reports

Monthly reports shall be submitted to the LCR MSCP SharePoint site. The reports shall include the following:

• Agency/Organization

• Contract Number

• Project Name

• Reporting Period

• Contact Name and Information

• Accomplishments during the reporting period. Explain how these accomplishments assisted the contractor in reaching the goal of the project. Indicators or benchmarks that were used to determine the contractor’s progress.

• Description of problems that were encountered and how the contractor dealt with the problems.

• List of proposed activities that were not completed. Describe these activities, the reasons they were not completed and plans for carrying these activities out.

• Calculated percent of work completed.

• Address any schedule changes - Foreseeable upcoming problems with future project activities. If there are any, explain how problems are to be overcome.

• Deliverables produced or milestones reached during the reporting period.

6.5.2 Annual and Final Reports

All reports shall be prepared using the LCR MSCP report template and LCR MSCP writer’s guidelines. Reclamation will provide templates for these documents 30 days after award of the contract.

6.5.2.1 Drafts

Monitoring is anticipated to begin in September 2022. The Contractor shall submit an electronic copy of their draft annual report to the COR for review by December 1 (beginning in 2023) of each performance year via the LCR MSCP external SharePoint. These drafts shall represent the contractor’s final version of the report for Reclamation review and input (not a rough draft) and have been reviewed by either a qualified Technical Writer/Editor or an outside expert capable of providing a thorough review before being submitted to the COR. The reports shall be free of grammatical, formatting, technical, and spelling errors. Reports not in the approved format shall be rejected and shall be revised at the contractor’s cost. Documents that have too many grammatical, formatting, technical, and spelling errors shall be rejected and shall be revised at the contractor’s cost.

All draft reports shall be watermarked as a draft and have the word “draft” included in the file name of the document and in the title name in the properties.

Documents shall be submitted in MS word; the tables and figure headings shall have enough detail that Reclamation can convert it into a 508 Complaint PDF document. An electronic document reader should be able to read aloud the document to someone who is visually impaired. For example, if a reader cannot visually see the table or figure, they shall be able to understand its meaning and how it relates to the text through the description in the headings.

Some minimum standards the document shall contain are:

• Alt tags for each photo, logo, figure, and table that describes the item

• Proper header for tables in the top row

• Ensure all proper titles, authors, and keywords are applied.

The contractor shall avoid the following:

• Graphs attached to Excel files with multiple dots/lines, etc. Instead, take a screenshot of the graph and paste it into the document.

• Beveling, shadowing, 3D effects. Adobe Acrobat considers each shadow and beveling effect an image on its own. For instance, a small 1" by 1" square beveled and shadowed image can cause the program to believe there are close to a hundred images within that small item. This makes it very difficult to make the image 508 compliant.

The MS Word document should be able to create a PDF that passes the Accessibility test within the latest version of Acrobat Pro. Additional information on 508 compliance can be obtained at https://www.section508.gov/create/.

Reclamation Review of First Draft: Reclamation will submit all comments to the contractor 15 days after the COR receives the first draft report(s).

Second Draft: The contractor shall revise and submit the second draft to Reclamation addressing all comments 15 days after they receive Reclamation’s comments on the first draft report(s).

Reclamation Review of Second Draft: Reclamation will submit all comments to the contractor 7 days after the COR receives the second draft report (s).

One (1) electronic copy of the annual report, which incorporates all revisions, corrections, and/or additions agreed upon by the COR and the contractor shall be submitted to the COR via SharePoint within 5 days of the COR approving the report.

6.5.2.2 Annual Report

The annual report shall include a summary of all activities that have occurred in the previous year including a brief summary of installation activities (details should be included in installation report), maintenance activities, issues encountered, resolutions provided, and anticipated activities for the next year. The annual report should also include an analysis of the data collected during the previous year. Examples of the type of analyses that should be included are:

1. Visualization of time series for all measured parameters. Visualizations should be presented in various formats (differing time scales, by subsite, by site, by station, soil moisture with and without corresponding groundwater data).

2. Summary of time between irrigation events for stations, subsites, and sites. Analysis should include differentiation between irrigation and rainfall events.

3. Summary of minimum and maximum soil moisture between irrigation events for stations, subsites, and sites.

4. Analysis on the influence of irrigation events and river stage on changes in groundwater level and salinity.

5. Analysis of irrigation management – is irrigation management (if subsite is irrigated) at each subsite adequate for sustained vegetation health?

The annual Analysis Report should be accompanied by any associated queries, scripts, Excel files, etc.

6.5.2.3 Final Report

The Final Report must be submitted, reviewed, corrected and resubmitted for approval prior to the IDIQ Contract’s expiration date. The due date for the Final Report is dependent upon the contract award date. If award is made in October 2022, the initial draft of the Final Report will need to be submitted to the COR in early August 2027.

One (1) electronic copy of final annual report(s) which incorporates all revisions, corrections, and/or additions agreed upon by the COR and the contractor shall be submitted to the COR via SharePoint within 5 days of the COR approving the Final Report.

7 Key Personnel Qualifications

Project Manager shall specifically have experience managing projects of similar scope and magnitude as referenced in the performance work statement and should have a minimum of five

(5) years of experience.

Data Manager shall have experience managing environmental data including management of metadata and should have a minimum of five (5) years of experience.

Database administrator shall have experience managing and administering enterprise databases and should have a minimum of five (5) years of experience.

Field Technician shall have experience installing, operating, and maintain environmental monitoring instrumentation and infrastructure and should have a minimum of two (2) years of experience.

Offeror’s key personnel shall have experience on environmental monitoring projects requiring soil moisture and salinity and groundwater level and salinity monitoring, data management, instrumentation calibration/repair, document /report preparation and technical and copy editing.

Resumes of Key Personnel shall be submitted to Reclamation.

8 Deliverables/Milestones

Number Deliverable Format PWS Section and Task

Delivery Deadline

Method of Delivery

Comments

1 Project Schedule

MS Word All Tasks;

Section 6.5

Within 30 days post-award

External SharePoint

Shall be updated as needed and coordinated monthly with COR

2 Health and Safety Plan

(HASP)

MS Word Task 1; Section 6.1.4

Within 20 days post Award

External SharePoint

Reclamation will review HASP and provide comments within 15 days.

Contractor will have 15 days to respond to comments.

3 Liability Insurance

Adobe PDF Task 1; Section 6.1.4

Within 30 days post-award and annually, thereafter

External SharePoint

4 Monthly Updates

MS Word All Tasks;

Section 6.5

Fifth day of each month

External SharePoint

Submitted with monthly invoice

5 Kickoff Meeting

Agenda and Meeting Minutes shall be delivered in MS Word format

Task 5; Section 6.5

Within 30 days post-award

N/A Within 7 days of award contractor shall schedule meeting.

Agenda to be provided 7 days prior to meeting. Minutes to be delivered 7 days after meeting.

6 Installation Plan

MS Word Task 1; Section 6.1.1

Draft delivered 45 days after Kickoff Meeting

External SharePoint

Reclamation will review installation plan and provide comments within 15 days. Contractor will have 15 days to respond to comments.

7 Quality Assurance Project Plan

(QAPP)

MS Word Task 1; Section 6.1.3

Draft delivered 120 days after Kickoff Meeting.

External SharePoint

Reclamation will review QAPP and provide comments within 15 days.

Contractor will have 15 days to respond to comments.

8 Operations and Maintenance (O&M) Plan

MS Word Task 1; Section 6.1.2

Draft delivered 120 days after Kickoff Meeting

External SharePoint

Reclamation will review O&M Plan and provide comments within 15 days. Contractor will have 15 days to respond to comments.

9 Installation Completion

Task 2; Section 6.2

Within 240 days post-award

Installation can only begin once Installation Plan and HASP have been approved by Reclamation.

Reclamation will inspect one installation site within 14 days of installation completion

10 Installation Report

MS

Word/Geodatabase

Task 2; Section 6.2

Within 270 days post-award

External SharePoint

Report shall be accompanied by geodatabase containing locations of all monitoring locations.

11 Quarterly Meeting Agendas

MS Word, via email Task 5; Section 6.5

Fifteen

(15) days prior to quarterly meeting

12 Quarterly Data Submissions

Database (format to be determined)

Task 3; Section 6.3

External SharePoint

Quarterly data submissions begin once installation is complete.

13 Annual Report

MS Word Task 5; Section 6.5

December

14 Annual Data Delivery

Database (format to be determined)

Tasks 3 and 5:

Sections 6.3 and 6.5

December

15 Final Report (Draft)

MS Word Task 5; Section 6.5

Before

IDIQ

Contract’s expiration date

External SharePoint

If award is made in October 2022, the initial draft of the Final Report will need to be submitted to the COR in early August 2027.

16 Final Data Delivery

Database (format to be determined)

Tasks 3 and 5:

Sections 6.3 and 6.5

One (1) month prior to

IDIQ

contract’s expiration date.

External SharePoint

Final data delivery will include all data collected up to one month prior to delivery deadline.

* All days are calendar days

9 Location and Hours of Work Work shall be performed at conservation areas within the LCR MSCP Planning Area (see Appendix 1). Hours of work are limited to daylight hours between 5am and 7pm.

10 Performance Requirement Summary The following table details the performance requirements and surveillance methods which will be applied to monitor this solicitation.

Description Standard

Acceptable Performan ce Level

Surveillance Method (QASP) Deliverables Incentive/Disincentive

Project Schedule (All Tasks)

The Contractor shall develop and maintain a project schedule which conforms to the best practices outlined in the GAO Scheduling and Assessment Guide (GAO-16-89G Published:

Dec 22, 2015). Project schedule will be reviewed and approved by Reclamation. Must be submitted to Reclamation for review within 30-days from award.

95 percent

Reclamation will verify up to 20% of the contractor’s established schedule every 60-days to verify that it includes all salient tasks and milestones associated with completing the requirements and conforms with scheduling best practices.

Project Schedule, Monthly Updates

Incentive: Positive Performance Evaluation Disincentive: Negative Performance Evaluation

The contractor shall provide monthly updates no later than the 5th day of every month. The latest version of the project schedule shall be maintained on the LCR MSCPs external SharePoint by the contractor.

95 percent

Proposed changes to baseline schedule will be reviewed and approved by Reclamation prior to implementation. If approved, the project schedule will be updated and rebaselined.

100 percent

Change Request, Project Schedule

Incentive: Positive Performance Evaluation.

Disincentive: Contractor’s failure to receive approval before change implementation shall result in rejection/non-payment.

Equipment Installation (Task 2)

The Contractor shall coordinate with Reclamation to secure landowner approvals.

100 percent Reclamation shall perform an installation inspection to ensure installation conforms with Reclamation approved installation plan

Installed monitoring network, Installation report

Incentive: Positive Performance Evaluation.

Disincentive: Contractor’s failure to provide product that meets the performance work requirement shall result in rejection/non-payment.

The Contractor shall draft environmental compliance documents and coordinate with Reclamation to ensure required environmental compliance is in place.

100 percent

The Contractor shall install soil and well monitoring instrumentation in conformance with installation plan

95 percent

Coordinates of all installed instrumentation shall be taken with GPS unit with sub meter-horizontal accuracy using Reclamation provided Mobile Electronic Field Form (MEFF)

100 percent

Instrumentation shall be installed within 240 days after award. 95 percent

Operations and Maintenance (Task 3, 4)

Malfunctioning or damaged equipment is replaced/repaired.

Within 30 days between months of October - March. 10 days between months of April - September.

95 percent

Collected data will be reviewed to validate conformance with Operations and Maintenance Plan.

Reclamation approved

Operations and

Maintenance Plan

Incentive: Positive Performance Evaluation Disincentive: Negative Contractor’s failure to provide product that meets the performance work requirement shall result in rejection/non-payment.

Equipment operating outside of manufacturer’s specifications based upon baseline evaluation shall be recalibrated or replaced.

Out of specification equipment shall be repaired or replaced within 30 days between months of October – March, 10 days between months of April – September.

95 percent

Implement Reclamation approved Operations and Maintenance Plan.

95 percent

Data Management (Tasks 3, 5).

The Contractor shall coordinate with Reclamation to develop and test a database to maintain collected data. Task must be completed prior to installation.

Details of the database shall be included in the QAPP.

100 percent

Reclamation shall review collected data to validate conformance with QAPP.

Database, Quarterly

Data submissions

Incentive: Positive Performance Evaluation Disincentive: Negative Contractor’s failure to provide product that meets the performance work requirement shall result in rejection/non-payment. The Contractor shall process collected data in conformance with the data management standards outlined in the Reclamation approved QAPP

95 percent

The Contractor shall provide quarterly data submissions, within 15 days of the quarter end, following installation of the network. (Submission dates dependent upon award date).

Additional requests for data submissions may be requested by Reclamation on an as needed basis no more than 2 times per project year.

100 percent

Appendix 1: LCR MSCP Planning Area

Appendix 2: Instrumentation Quantities and Locations

Table 1: Type and Quantities of Currently Installed Monitoring Locations Anticipated to be Included for Tasks 3-5 With Initial Task Order.

Type and Quantities of Monitoring Locations

Location Soil Moisture and Soil Salinity

Groundwater Level and Groundwater Salinity

Beal Lake Conservation Area (Reach 3) 9 9

Yuma East Wetlands (Reach 6) 10 5

Hunters Hole (Reach 7) 4 0

Palo Verde Ecological Reserve (Reach 4) 26 10

Cibola National Wildlife Refuge Unit #1 Conservation Area (Reach 4)

25 13

Cibola Valley Conservation Area (Reach 4)

12 10

Imperial Ponds Conservation Area (Reach 5)

0 5

Three Fingers Lake (Reach 4) 0 3

Dennis Underwood Conservation Area (Reach 4)

3 0

Table 2: Type and Quantities of Monitoring Location Installations (Task 2) Anticipated to be Issued With Initial Task Order

Type and Quantities of Monitoring Locations

Location Soil Moisture and Soil Salinity

Groundwater Level and Groundwater Salinity

Dennis Underwood Conservation Area

Note: A geodatabase of locations is included in the solicitation.

Appendix 3: Recommended* Instrumentation Technical Specifications

A. METER Group ZL6 Wireless Cellular Data Logger:

a. Input Channels: 6 channels, each supporting analog, digital, and compatible with sensors that use a 3.5 mm stereo plug.

b. Data Storage: sufficient capacity to store hourly data for two sensor ports for two years.

c. Operating Environment: Temperature range: -40º to 60º C.

d. Power Requirements: Data logger should be battery-operated; batteries should provide adequate power for 6 months without any external power source

e. Case requirements: Weatherproof, UV- and impact-resistant IP56, NEMA 3R.

f. Communication Capability: 4G LTE-M and NB-IoT cellular capability.

B. METER Group Teros 12 Ruggedized Soil Moisture, Temperature, and Electrical

Conductivity Sensors:

a. Output: DDI serial, SDI-12, or compatible with Decagon data loggers.

b. Operating Environment: Temperature range: -40º to 60º C.

c. Accuracy:

1. Soil Moisture ± 0.03 m3/m3 in mineral soils with electrical conductivity less than 8 dS/m.

2. Electrical Conductivity: ± 5% from 0 to 10 dS/m, ± 8% from 10-20 dS/m

d. Range of Measurement:

1. Soil Moisture: 0% to 70% VWC.

2. Electrical Conductivity: 0 - 20 dS/m (bulk)

e. Resolution:

1. Soil Moisture: 0.001 m3/m3

2. Electrical Conductivity: 0.001 dS/m

f. Connector Type: 3.5 mm (stereo) plug.

g. Cable Length: 5 m.

h. Data Logger Compatibility: METER Group ZL6 series dataloggers, Campbell

Scientific (CR10X, CR850, 1000, 3000, etc.).

C. METER Group Hydros 21 Electrical Conductivity, Temperature, Depth Sensor

a. Output: DDI serial, SDI-12, or compatible with Decagon data loggers.

b. Operating Environment: Temperature range: -0º to 50º C

c. Accuracy:

1. Water Depth: + 0.5% of full scale @ 20 °C

2. Electrical Conductivity: ±0.01 dS/m or ±10% (whichever is greater)

d. Range of Measurement:

1. Water Depth: 0 to 10,000 mm

2. Electrical Conductivity: 0 to 120 dS/m

e. Resolution:

1. Water Depth: 1 mm

2. Electrical Conductivity: 0.001 dS/m

f. Connector Type: 3.5 mm (stereo) plug.

g. Cable Length: 10 m.

h. Data Logger Compatibility: METER Group ZL6 series dataloggers , Campbell Scientific (CR10X, CR850, 1000, 3000, etc.).

NOTE: The specific equipment listed above is known to be durable and work well in the LCR area. This equipment is compatible with equipment previously installed in the LCR. The contractor may use these brand name products or may propose alternate products that are comparable and compatible for use on this project.

Appendix 4: Instrumentation Installation Guidelines All equipment should be installed as recommended by the manufacturer. Below is a summary of the steps recommended by the equipment manufacturer with some additional details specific to the requirements of this solicitation.

Soil Moisture Installation Guidelines:

Step 1 – Create Hole Use auger or shovel to create hole to approximately 8” deep. A vertical soil face should be created with a flat shovel to provide a flat, vertical surface for the sensor to be installed into.

Step 2 – Insert Sensor Measure and mark depth 6” below the soil surface. Install the sensor horizontally into the undisturbed soil profile at 6” depth. Two soil moisture sensors are required per datalogger location. Additional information on placement of soil moisture sensors will be provided after award.

Step 3 – Backfill Hole Backfill the hole and pack the soil to approximate the bulk density of the surrounding soil.

Step 4 – Secure and Protect Cables All above-ground portions of cables should be covered with wire loom, PVC conduit, duct tape, polytubing, or other appropriate material to protect from insects, rodents, coyotes, and other animals that could cause damage.

Step 5 – Plug In Sensor and Configure Em50 Logger Consult manual for more detailed information on logger configuration and sensor connections.

Step 6 – Additional installation safeguards Perform additional steps to protect the datalogger and sensor installation from water ingress and insect entry. A) Ensure that gaskets are in good condition and are not pinched when closing the data logger enclosure door. B) a small amount of insecticidal powder can be installed inside the data logger enclosure as an additional measure to prevent insect entry.

Groundwater Level and Salinity Sensor Installation Guidelines Follow manufacturer’s recommended installation instructions.

Manufacturer’s manuals See the manufacturer’s documentation for additional information:

http://publications.metergroup.com/Manuals/20789_ZL6_Manual_Web.pdf http://publications.metergroup.com/Manuals/20587_TEROS11-12_Manual_Web.pdf http://library.metergroup.com/Manuals/20430_HYDROS21_GEN1_Web.pdf http://publications.metergroup.com/Manuals/20789_ZL6_Manual_Web.pdf http://publications.metergroup.com/Manuals/20587_TEROS11-12_Manual_Web.pdf http://library.metergroup.com/Manuals/20430_HYDROS21_GEN1_Web.pdf

Appendix 5: LCR MSCP Data Management Requirements

In compliance with the Department of Interior’s Data Management Policy, Reclamation’s policy states “Data shall be managed as a resource that supports the range of mission and functional areas across the Department. The Data Resource Management Program, in this regard, promotes the adoption of standards and practices that encourage the sharing and exchange of information to further enhance mission and business performance. The Department’s Data Resource Management Program provides guidance and governance for activities involved in the planning, definition, design, creation, formatting, storage, access, securing, archiving, maintenance, and sharing of data. These activities address data requirements from the conception of an information need through the logical design, physical implementation and on-going maintenance.” (DOI Series: Information Management, Part 378, Chapter 1, See: https://www.doi.gov/elips/browse, available upon request, not currently available online)

Stewardship/Ownership - Because data is important to the Reclamation mission, anyone collecting data on behalf of Reclamation is responsible for data management and data stewardship. As the implementing agency for the LCR MSCP, Reclamation is the owner of all data collection processes and data obtained by those individuals or groups representing LCR MSCP, who obtain, create, maintain, and/or have significant control over data. If the Contractor is interested in asserting copyright for data collected under this contract, this should be discussed with the Contracting Officer’s Representative (COR) prior to commencement of data collection. The prior, express written permission of the Contracting Officer is required to assert copyright for all data first produced in the performance of this contract (See FAR 52.227-14, https://www.acquisition.gov/far/52.227-14). A contractor’s employee shall be appointed as data steward(s) prior to project kickoff meeting by the contractor. The data steward shall coordinate closely with the COR and LCR MSCP Adaptive Management Group (AMG) on all data related issues. The data stewards are those individuals who ensure that adequate, agreed-upon quality data are maintained on a continuous basis during collection and analysis of the data. Before data is initially collected, strict protocols and procedures for data collection, quality assurance, storage, analysis, and transfer to Reclamation shall be established and in place by the Contractor. Before collecting data, a list of all applications used to collect and store data shall be provided to the COR and the AMG. Reclamation shall review and approve all applications, protocols and procedures before any data is collected. Although Reclamation may develop the mobile electronic field forms (MEFF) with the Contractor, the Contractor is responsible for ensuring data security, maintenance, and backup while the MEFFs and data are in their possession. All re-entry of data must be documented. Any re-entry of data or data recovery costs due to Contractor error or failure is at Contractor’s expense. Prior approval by the AMG is required if the Contractor prefers to develop the MEFFs and the AMG will need to approve the MEFFs prior to data collection.

Reclamation’s requirements for data submission include a level of detail that allows repeatable analysis of the data in the future, i.e. the Contractor will be required to “show their work” through providing all field instructions, field methods, protocols, all raw data collected, step-by-step QA/QC processes, data change logs, and analysis including input and output https://www.doi.gov/elips/browse https://www.acquisition.gov/far/52.227-14 files/codes and process descriptions.

Field Data Collection - LCR MSCP requires that contractors collect data with mobile electronic field forms (MEFFs) whenever possible using ArcGIS Field Maps, Collector for ArcGIS, or Survey123 for ArcGIS (https://www.esri.com/en-us/arcgis/products/apps-for-everyone/overview).