Attachment 1 Performance Work Statement.docx

PERFORMANCE WORK STATEMENT (PWS)

SEELEY LAKE RANGER DISTRICT JANITORIAL SERVICES

Seeley Lake Ranger District Lolo National Forest Missoula County, Montana

Solicitation No. 1284LM24Q0129 Performance Work Statement

General Information

1.0 Purpose and Background

1.1 Purpose

The Forest Service, Seeley Lake Ranger District on the Lolo National Forest, requires contractor support to perform janitorial services at its administrative buildings (Main Office and Warehouse).

1.2 Background

Location / Place of Performance. Work will be performed at the Seeley Lake Ranger Station, located 3 miles north of Seeley Lake, in Missoula County, MT.

Description. Janitorial services are required in the main office (6,597 square feet) and the warehouse (954 square feet) buildings on the district compound.

Site Visit. A site visit is not planned for this project. Any requests to perform a site visit should be directed to the Contracting Officer – joanne.meiers@usda.gov.

Interested parties shall take reasonable steps to ascertain the nature and location of the project area and the work to be completed, as well as the general and local site conditions which can affect the work and cost of performance. Failure to take the actions described in this paragraph will not relieve the Contractor from the responsibility of properly estimating the difficulty and cost to successfully perform the work, or from successful completion of the work without additional expense to the Government.

Performance Based Service Contract. This work is being solicited as a performance based, commercial item requirement, indicating the Contractor is responsible for delivering a quality end product, based on required results with measurable outcomes. If a quality end product is not provided, an adjustment to the Contractor’s payment will be made. A commercial item contract streamlines the terms and conditions to resemble those being used in the everyday marketplace.

Contractor Requirements

2.0 Scope

The Government anticipates a contract award, to include a Base Year and Four Option Years, resulting from this solicitation. The resultant contract will cover a one-year period, and include options for renewal for four additional years, which will be considered sequentially.

Except as noted under Government-Furnished Property, the Contractor shall furnish all management, supervision, labor, transportation, equipment (fully operated), tools, and incidentals necessary to fulfill the requirements of this Performance Work Statement (PWS) and ensuring that the janitorial services are performed in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The Contractor shall also be responsible for keeping the areas specified herein free from fire safety hazards, as well as unsanitary conditions.

2.1 Period of Performance, Base and Option Years

The period of performance shall be for one (1) Base Year period and four (4) Option Year periods.

The Base Year performance period for janitorial services shall commence on the first full month after contract award and continue through 09/30/2025. The estimated start date is 10/01/2024. If Option periods are exercised, there shall be no break in janitorial services provided.

2.2 Work Schedule

The Seeley Lake Ranger District Office hours are from 7:30 a.m. to 4:30 p.m., Monday through Friday, except for Federal holidays when the office is closed. The Contractor’s work hours shall be between 5:00 p.m. and 6:30 a.m. Mountain Time, except on weekends. Janitorial services may be performed at any time during the weekend.

The Contractor is not required to provide services on Federal holidays, except in emergency situations (e.g., broken water pipes, commode or urinal overflow, etc.).

Federal holidays are specified as follows:

1. New Year’s Day, January 1*

2. Birthday of Martin Luther King, Jr., third Monday in January

3. Washington’s Birthday, third Monday in February

4. Memorial Day, last Monday in May

5. Juneteenth Independence Day, June 19*

6. Independence Day, July 4*

7. Labor Day, first Monday in September

8. Columbus Day, second Monday in October

9. Veteran’s Day, November 11*

10. Thanksgiving Day, Fourth Thursday in November

11. Christmas Day, December 25*

*When a holiday falls on Saturday or Sunday, the holiday is observed on the previous Friday or following Monday, respectively (5 U.S.C. 6103(b) and Executive Order 11582 3(a)).

NOTES:

· The Contractor shall inform the COR of its cleaning schedule before cleaning is performed on Federal holidays. If a regularly scheduled cleaning day falls on a holiday, the next day may be substituted. In case of emergency, the following day may be substituted.

· When evening meetings are scheduled in the building/s, cleaning must be completed before or after the meeting. Notification of scheduled meetings will be furnished to the Contractor. Additionally, during emergency incidents, work hours may be limited on weekends, or restricted to the hours between 5:00 p.m. and 6:30 a.m. every day of the week.

2.3 Service Delivery Summary (SDS)

Table 1

BASIC CLEANING SERVICES

(Note: Services may be performed more frequently, at no additional cost to the government, if required to maintain quality standards.)

Location

· Remove Trash

· Clean Drinking Fountains

· Clean Carpets

· Vacuum and Clean Floor Mats

· General Spot Cleaning

· General Dusting

· Clean and Disinfect (Restrooms, Break Rooms, & Utility Rooms)

· Descale Showers, Toilet Bowls, and Urinals (Restrooms)

· Stock Restroom Supplies Twice per Week

· Remove Trash

· Clean Drinking Fountains

· Vacuum and Clean Floor Mats

· General Spot Cleaning

· General Dusting

· Clean and Disinfect (Restrooms, Break Rooms, & Utility Rooms)

· Descale Showers, Toilet Bowls, and Urinals (Restrooms)

· Stock Restroom Supplies Once per Week (May through September)

Twice per Month (April and October)

Once per Month (November through March)

Table 2

PERIODIC CLEANING SERVICES

(Note: Services may be performed more frequently, at no additional cost to the government, if required to maintain quality standards.)

Location

· Clean Interior Windows

· Clean Exterior Windows Twice per Year (Spring & Fall)

Item 2

Item 2 (cont’d)

Warehouse

Warehouse

· Clean Interior Windows

· Clean Exterior Windows Twice per Year (Spring & Fall)

3.0 Performance Tasks

Task 3.1 Basic Cleaning Services

DO NOT CLEAN ANY COMPUTER, PHONE, OR AUDIO-VISUAL EQUIPMENT

The Contractor shall accomplish all cleaning tasks in accordance with the Performance Work Statement (PWS) and the Service Delivery Summary (SDS), which includes the minimum cleaning frequencies/schedule.

3.1.1 Maintain Floors. All floors (including baseboards, corners, and wall edges), except carpeted areas (reference 3.1.4.), shall be swept, dust mopped, damp mopped, wet mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform, glossy appearance and are free of dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Baseboards, corners, and wall/floor edges shall also be cleaned. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other movable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their original and proper position.

3.1.2 Remove Trash. Waste baskets and any other trash identified is disposed of in outside dumpster. Replace liners with new liners. Return receptacles to original and proper position. Ensure all trashcans are clean from food, liquids, grimy substances, etc. Wash trans cans to remove any debris, food, or grime inside or out. End-result is emptied, clean, odor free wastebaskets and properly disposed of trash.

3.1.3 Clean Drinking Fountains. Clean and disinfect all porcelain and polished metal surfaced, including the orifices and drain, as well as exterior surfaced of fountain. Drinking fountains shall be free of streaks, spots, smudges, scale and other deposits.

3.1.4 Clean Carpets. Carpeted areas shall be vacuumed, including edges and corners. Chairs, desks, and tables are vacuumed underneath. After vacuuming, the carpeted area shall be free of all visible dirt, debris, litter, and other foreign matter. All tears, burns, and raveling shall be brought to the attention of the Contracting Officer's Representative (COR). Area and throw rugs are included to receive this service.

3.1.4.1 Spot Clean Carpets. Spots shall be removed by carpet manufacturer's approved methods as soon as noticed (also reference Section 3.2.5, Periodic Cleaning Services, Clean/Shampoo Carpets). Spot clean or shampoo dirty carpets over an area of two square feet or less Following services, no soil spots shall be detected. End appearance shall be visually dirt-free carpeted areas without spots or spills.

3.1.5 Vacuum and Clean Floor Mats. Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil, and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location.

3.1.6 General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to, removing or cleaning smudges, fingerprints, marks, streaks, spills, etc. from washable, high-touch surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, pushbars, kickplates, light switches, temperature controls, and fixtures. Remove cobwebs from ceilings and walls. After spot cleaning, surfaces shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

3.1.7 General Dusting. Perform general dusting in accordance with standard commercial practices, to include windowsills, chair legs, tops of file cabinets, front desk areas, bookshelves, pictures, and glass display cases. Items on desks, or other flat surfaces, shall not be moved. Following services, no dust is detected.

3.1.8 Clean and Disinfect (Restrooms, Break Rooms, and Utility Rooms). Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, partitions, dispensers, doors, walls, and other such surfaces using a germicidal detergent. Disinfect all surfaces of partitions, stalls, stall doors, entry doors (including handles, kickplates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall-mounted lavatories, urinals, and toilets. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Rooms shall have a sanitary, clean, shiny appearance with no visible or tactile residue, dirt, or mineral build-up and be well stocked.

3.1.9 Descale Showers, Toilet Bowls, and Urinals (Restrooms). Descaling shall be performed twice per week, or as often as needed to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

3.1.10 Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently so that supplies, including soap for the soap dispensers, do not run out. Supplies shall be stored in designated areas. No overstocking shall be allowed. If supplies run out prior to the next service date, Contractor shall refill within 24-hours of notification.

Task 3.2 Periodic Cleaning Services

The Contractor shall accomplish all cleaning tasks in accordance with the Performance Work Statement (PWS) and the Service Delivery Summary (SDS), which includes the minimum cleaning frequencies/schedule.

3.2.1 Clean Interior Doors and Blinds. Clean and polish all interior doors, including around the door jams. Dust or vacuum blinds. After cleaning, interior doors and blinds shall be free of dust, dirt, and debris.

3.2.2 Clean Interior Windows. Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter. After glass surfaces have been cleaned, window frames, casings, and sills are free from traces of film, dirt, smudges, water, and other foreign matter.

3.2.3 Clean Exterior Windows. Windows are the glass surfaces that are an integral part of the outer wall of the building. Window screens shall be removed, cleaned, and replaced as needed. After windows have been cleaned, exterior frames, casings, sills, and glass shall be free of all traces of film, dirt, smudges, water, and other foreign matter.

3.2.4 Clean Light Fixtures. In accordance with standard commercial practices, remove and wash light fixtures and damp wipe fluorescent fixtures. Following services, light fixtures are free of dirt, dust, debris, and insects (except for fluorescent fixtures that are not removed from the ceiling).

3.2.5 Clean/Shampoo Carpets. All carpets, including the main office conference room, hallways, main walkways, and offices, shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. After shampooing, the carpeted area will be uniform in appearance and free of stains and discoloration. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location. Desks and other heavy furniture are not to be moved.

3.2.6 Strip and Wax Floors (Break Room, Restrooms, Lobby, and Mailrooms). After sweeping and mopping, the entire floor surface shall be free from litter, dirt, dust and debris. Floors shall have a uniform appearance without streaks; swirl marks; detergent residue; or any evidence of soil, stain, film, or standing water. Movable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, and waxed (non-skid wax is required) to maintain sanitary conditions and a clean, uniform appearance.

3.2.7 Wash Walls, Ceilings, Woodwork, and Exposed Plumbing (Restrooms, Break Room, Lobby). Wash restroom and breakroom walls, ceilings, woodwork in the lobby, and exposed plumbing to maintain a clean and uniform appearance. After cleaning, surfaces are free from stains, dust, debris, and detergent residue.

3.2.8 Clean Shop Floors. Concrete and wood floors and stairs shall be swept with a dust control product. This includes shaking out the mats in front of the office doors and sweeping under mats. The Contractor shall sweep out entryways/thresholds and ensure they are free of debris buildup. After cleaning, floor surfaces are free from litter, dirt, dust, debris, detergent residue, or any evidence of standing water. Movable items shall be tilted or moved to sweep and clean underneath. Floors shall be serviced to maintain sanitary conditions and a clean, uniform appearance.

3.2.9 Supplementary Cleaning. From time to time, additional cleaning may be requested. For example, during fire season or following a construction project, extra cleanings or a one-time cleaning may be needed. The price for additional cleaning services will be negotiated between the Contracting Officer (CO) and the Contractor, prior to services being provided.

Task 3.3 Building Security (incidental to Basic Cleaning and Periodic Cleaning Janitorial Services)

3.3.1 The Contractor shall safeguard all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured. All buildings will be locked and unlocked by the Government; however, the Contractor shall double check all doors nightly. Fans in bathrooms, portable air conditioners, and other like conveniences shall be turned off, unless otherwise directed by the COR. Night lighting as designated by COR shall be left on.

The Government will allow the Contractor access to the areas to be cleaned. If the access is limited for any reason the Contractor will not be responsible for cleaning that area. The Contractor shall let the COR know immediately or the next day when access is denied.

The Contractor shall prohibit the use of keys or door codes issued by the Government by any persons other than the contract employees. The Contractor shall not duplicate any keys issued by the Government and shall immediately report to the CO any occurrences of lost or duplicated keys. In the event keys are lost or duplicated, the Contractor may be required to re-key or replace the affected lock(s) without cost to the Government. The Government may, at its option, replace the affected lock(s) or perform re-keying. Cost of such work shall be deducted from the Contractor's payment.

The Contractor must provide security comparable to the type of protection given by commercial or business enterprises to prevent illegal entry into or loitering on the premises; to prevent the loss by pilferage or theft; and to admit to the space during off-duty hours only those who are authorized to enter. The use of Government property or services such as telephones, plotters, computers, office supplies, etc. for other than official Government business is strictly prohibited.

The Contractor shall provide adequate supervision of crew to prevent employees from disturbing papers on desks, opening drawers or cabinets, or using telephones provided for official Government use. No person under the age of 18 is allowed on the worksite for safety reasons. The Contractor or employee shall not bring children to the premises while the work is being performed.

4.0 Performance Requirements Summary (PRS)

The Performance Requirements Summary (PRS) table describes the Acceptable Quality Level (AQL) of performance expected by the Government and the means which the Government may use to validate acceptable services (also reference the Quality Assurance Surveillance Plan - QASP).

PERFORMANCE REQUIREMENTS SUMMARY

(Services may be performed in accordance with customary, commercial practices)

Performance Objective (Service Task)

Location

(Payment Incentives, Disincentives)*

· 3.1.2 - Trash receptacles shall be clean, free of food, liquids, and grime, and be free from odors. Trash is properly disposed of in outside dumpsters.

· 3.1.3 - Drinking fountains are free of streaks, stains, spots, smudges, scale, and other deposits.

· 3.1.4 - Carpets/throw rugs are visually free of dirt, debris, litter, and other foreign matter. No spots or spills are detected.

· 3.1.5 - Floor mats are free of visible lint, litter, soil, and foreign matter. No soil or moisture is detected underneath mats.

· 3.1.6 - Washable, high-touch surfaces of walls, partitions, vents, grillwork, doors, kickplates, light and control switch plates, and fixtures have a clean, uniform appearance, and are free of fingerprints, smudges, streaks, spots, and soil. No cobwebs are visible.

· 3.1.7 - Surfaces including windowsills, chair legs, tops of file cabinets, front desk areas, bookshelves, pictures, and glassy display cases are free of dust.

· 3.1.8 - Restrooms, break rooms, and utility rooms shall have a sanitary, clean, shiny appearance with no visible or tactile residue, dirt, or mineral build-up and be well stocked.

· 3.1.9 - Showers are free of soap films, scum, and other deposits. Toilets and urinals are free of scale, stains, scum, and other deposits.

· 3.1.10 - Restrooms are stocked sufficiently, and supplies are available with no out of stock reports.

· Periodic Inspection – COR typically performs the periodic inspection on a monthly basis.

· Customer Feedback

5% deduction from established monthly rate for the Main Office or Warehouse Building when defects exceed AQL.

· 3.2.2 - After interior glass cleaning, there is no film, dirt, smudges, water, or other foreign matter. Interior window frames, casings, and sills are free from film, dirt, smudges, water and foreign matter.

· 3.2.3 - After exterior glass cleaning, there is no film, dirt, smudges, water, or other foreign matter. Exterior window frames, casings, and sills are free from film, dirt, smudges, water and foreign matter.

· 3.2.4 - Light fixtures are free of dirt, dust, debris, and insects (except for fluorescent fixtures that are not removed from the ceiling).

· 3.2.5 - After shampooing, carpeted areas are uniform in appearance and free of stains and discoloration.

· 3.2.6 - Floors have a glossy uniform appearance, free from scuff marks, heel marks, wax buildup, and other stains and discoloration.

· 3.2.7 - Windows are free of film, dirt, smudges, water, and other foreign matter.

· 3.2.8 - Walls, ceilings, woodwork, and exposed plumbing are free from stains, dust, debris, and detergent residue.

· 3.2.9 - Shop floor surfaces are free from litter, dirt, dust, debris, detergent residue, and evidence of standing water.

· Periodic Inspection – COR typically performs the periodic inspection on a monthly basis.

· Customer Feedback

5% deduction from established monthly rate for the Main Office or Warehouse Building when defects exceed AQL.

· Periodic Inspection – COR typically performs the periodic inspection on a monthly basis.

· Customer Feedback 5% deduction from established monthly rate for the Main Office or Warehouse Building when defects exceed AQL.

Building Security

All Government facilities, equipment, and property are secured. Doors are locked and windows are closed at the end of each service visit.

Building access codes/combinations and keys are secured/not shared. No unauthorized personnel are granted building access.

· Periodic Inspection – COR typically performs the periodic inspection on a monthly basis.

· Customer Feedback 10% deduction from established monthly rate for the Main Office or Warehouse Building when defects exceed AQL.

*Payment Deduction Threshold: If the number of defects (e.g., instances of unacceptable performance) observed during a month-long period, or for the month periodic services are performed, is equal to or less than the Acceptable Quality Level (AQL), then there will be no deduction in payments to the Contractor for the task. However, if the number of defects observed during a month-long period, or for the month periodic services are performed, the number of defects is greater than the AQL, then a deduction in payment to the Contractor will result.

5.0 Submittals

The following table summarizes the submittals the Contractor shall furnish. All days are listed as business days.

SUBMITTALS TABLE

CO/COR

At Pre-Work Meeting prior to commencement of work then each day that services are provided

CO/COR

At Pre-Work Meeting prior to commencement of work and any time a change to the Safety Plan is made.

6.0 Contractor Personnel Qualifications

6.1 Experience. The Contractor and Contractor’s employees shall be capable and experienced in janitorial work to perform the services under this contract.

6.2 Infectious Disease. Contractor employees shall be free from communicable disease.

6.3 Employee Dismissal. The CO may require dismissal from the workplace of Contractor employees who the CO deems incompetent, insubordinate, objectionable, or whose continued employment is deemed contrary to the public interest as well as any employee who does not pass the Government Background Investigation.

7.0 Contractor Quality Control

The Contractor, not the Government, is responsible for all management and quality control actions necessary to meet the terms and conditions specified herein.

The Contractor shall provide a site-specific Quality Control Plan (QCP), including an inspection system that will be used in the performance of the contract. The QCP, tailored to this requirement and aligned with the Quality Assurance Surveillance Plan (QASP), shall be submitted to the CO for review and approval. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS.

The QCP shall include, at a minimum, the following items.

7.1 Inspection System. An inspection system tailored to the specific building(s) which covers all services/tasks stated in the PWS. The Contractor shall devise a checklist for use during inspections and provide the name of the individual/s who will perform the inspections. The inspection checklist must be signed and dated by the Contractor’s inspector at the time the inspection is completed. Inspection shall be conducted at the end of each work shift.

7.2 On-site File. An on-site file of all inspections conducted by the Contractor, along with any corrective action/s required and subsequently taken, shall be located in an area agreed to by the COR. The on-site file shall be available to the Government at all times, allowing the COR to compare inspections performed by the Contractor’s inspector against the actual conditions which exist at the time of an inspection by the COR. Records of quality control inspections documented by the Contractor shall be maintained by the Contractor throughout the performance period and for the period after contract completion until final settlement of any claim/s.

7.3 Performance of Tasks. A description of how tasks will be performed to achieve the identified quality standards shall be included in the QCP.

7.4 Updates to QCP. The QCP shall be kept current and shall reflect pertinent contract modifications and building changes. The Contractor shall maintain a current copy of the QCP and the associated janitorial services contract at the worksite.

7.5 Safety Plan. Contractor shall submit a safety plan to the Contracting Officer, in compliance with the Occupational Safety and Health Administration (OSHA). The Contractor may submit the site-specific safety plan with their quote package. A safety plan shall be submitted at the time of the post award meeting. The Contractor shall follow all OSHA and Federal and State safety requirements.

7.6 Contractor Personnel/Roster of Employees. A roster of Contractor employees working under this contract must be outlined in the QCP. The Contractor shall have employee reinforcements available in the event of personal emergencies or travel hindrances. Reinforcements shall be identified in the Roster of Employees. Subsequent changes to the roster shall be submitted to the CO and COR, in writing, at least 7 days prior to any change and shall include a copy of that employee’s security background check that has been performed by the Contractor.

7.6.1 The Contractor shall name a Contractor Representative who is authorized to act on behalf of the Contractor for the purposes of the Contract.

7.7 Biobased Product List. Reference 11.0, Biopreferred.

8.0 Government Quality Assurance

8.1 The Government is responsible for quality assurance and ensuring performance standards are met for the services delivered (reference the attached Quality Assurance Surveillance Plan (QASP) for additional information regarding monitoring the Contractor’s performance). The QASP enables the government to take advantage of the contractor’s QC program.

Any inspection by the Government shall be conducted in accordance with the Quality Assurance Surveillance Plan (QASP) and in a manner consistent with commercial practice. The Government may conduct quality assurance for its benefit and has the right to refuse acceptance of nonconforming services. Quality issues with services tendered for acceptance or rejected by the Government shall be resolved in accordance with clause 52.212-4(a) Inspection/Acceptance.

Work that does not meet the contract performance standards will be brought to the Contractor’s attention. Repetitive or continuous failure to meet contract requirements may result in an adjustment to the Contractor’s payment/s and the Contractor’s right to proceed may be terminated.

9.0 Government Furnished Items

The Government will provide the Contractor with the following listed materials:

9.1 Utilities

9.1.1 Contractor’s employees shall not unplug Government equipment to access electrical power.

9.2 Supplies

9.2.1 The following are a list of supplies provided by the Government:

a. Keys and/or admittance codes/combinations necessary for access to areas requiring work under this contract.

b. Dumpsters for trash and refuse disposal.

c. Fluorescent tubes and light bulbs.

d. All personal hygiene restroom supplies (hand soap, paper towels, 2-ply bath tissue, plastic encased deodorant blocks, sanitary napkin receptacle liners, room deodorants for automatic dispensers and manual use).

NOTE: The Contractor shall notify the COR in writing, at least four weeks before needed supplies will be depleted to ensure materials are adequately stocked. The COR will have the requested items delivered within three weeks.

9.2.2 The Government shall provide designated storage space for supplies and equipment to be used in the performance of the work.

9.2.3 The Contractor must return Government furnished cards or keys at the end of the period of performance of this contract in accordance with instructions provided by the COR.

10.0 Contractor Furnished Items

The Contractor shall furnish the following items:

10.1 Equipment. All necessary cleaning equipment including, but not limited to, scrubbing machine, floor polishing machine, vacuum cleaner, and steam mop. Equipment shall be commercial size and type customarily used by the janitorial profession and capable of handling sand and gravel brought in by boots. Equipment designed for home use will not meet these specifications. Energy Star rated equipment is recommended.

10.2 Supplies. All necessary supplies and materials (including biobased cleaning items, e.g., cleaning solutions, floor wax, carpet shampoo, spot remover, etc.) except those items specified as Government-furnished.

10.3 Safety Data Sheets. All Material Safety Data Sheets (MSDS) for all solutions and chemicals used in the cleaning of these buildings. MSDS’s shall be given to the Contracting Officer (CO) during the pre-work meeting.

10.4 Damage to Contractor’s Property. The Government will not be responsible in any way for damage to the Contractor’s equipment or the Contractor’s employees’ personal belongings brought onto Government premises during the performance of work under this contract.

11.0 Bio-Preferred

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA); the Food Conservation and Energy Act of 2008; the Agricultural Act of 2014; and the Federal Acquisition Regulation to provide biobased products. The Contractor shall also comply with FAR clause 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts incorporated by reference in this contract.

The Contractor shall utilize products and materials made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the CO.

The following are examples of products that may be used in this contract for which biobased products are available. The list is not all inclusive. It is desirable that the Contractor be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

· Spot and stain remover

Biobased products that are designated for preferred procurement under the USDA’s Bio-preferred Program must meet the required minimum biobased content as stated at www.biopreferred.gov, and meet as a minimum, Green Seal Product Standards (http://www.greenseal.org). Percentages for products listed above can be found at the following site: https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#. The Contractor shall provide data for biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Bio-preferred Program, the Contractor is encouraged to use other commercially available biobased products such as biobased products certified with a label.

The Contractor shall comply with FAR clause 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

The Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

NOTE: This procurement requires the use of Biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. The products should first be acquired from the USDA designated products categories.

The Contractor shall submit a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract.

At the scheduled Pre-Work Meeting, prior to commencement of work, the Contractor shall provide a complete list of USDA designated biobased products that it intends to use or supply during performance of this janitorial services contract, including products used or supplied by subcontractors. For each product, the Contractor shall identify the product and brand/manufacturer. For each designated product, the Contractor shall also identify the biobased content. The Contractor shall provide detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance. The list shall be approved by the COR in writing. The Contractor shall not commence work until this list is approved by the COR in writing. The list must be reviewed and updated annually, and as required by the COR.

Reporting is required by Sections 9002 of the Food Conservation and Energy Act of 2008 and the Agricultural Act of 2014. The Contractor shall provide quantities, product types and dollar value of any USDA-designated biobased product purchased by the Contractor. This important data shall be submitted to the COR for the current quarter and current contract year. A brief explanation shall include the methodology used to calculate the dollar value of USDA-designated products used or supplied.

The Contractor should also note that USDA-designated biobased products are available for purchase through the AbilityOne Program (formerly known as the Javits- Wagner-O’Day (JWOD) Program). Under this program, members of organizations including the National Industries for the Blind (NIB) and the National Institute for the Severely Disabled (SourceAmerica) offer products and services that are mandatory by Federal agencies. A search of the AbilityOne Program’s online catalog (https://www.abilityone.gov/procurement_list/product_contractors.html) indicated biobased products that fall within the operations and maintenance area. These include but are not limited to cleaners (glass, hand, and multipurpose), graffiti removers, and sorbents.

12.0 Contractor Background Investigations

12.1 Government Background Investigation

All Contractor employees working on the site must undergo a security background investigation before allowed access to any Federally controlled facility. Background investigations for all Contractor employees working under this contract shall be submitted to the CO and COR, in writing, at least 7 days prior to any change and shall include a copy of that employee’s security background check that has been performed by the Contractor prior to the Contractor employee starting work under this contract. Reference ‘Personnel Identity Verification of Contractor Employees’ in the clauses section of the solicitation for additional details.

The Government may require additional screening for security measures of the Contractor and any employee of the Contractor’s firm. Screening and record searches may require additional information be provided to the Government upon request. Failure to provide the information requested by the Government within a reasonable timeframe may result in termination of the Contractor’s right to proceed.

There is a cost for each background investigation. The Government will cover the cost of these background investigations for each initial employee of the Contractor. Subsequent required background investigations, regardless of the reason (i.e., new employee, Government requests removal of an employee, etc.) shall be billed to the Contractor.

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