Attachment 1 - Performance Work Statement.docx

PERFORMANCE WORK STATEMENT FOR ROCK WALL

1. GENERAL:

In accordance with AFI 34-110, section 3.18 paragraph 6; every course or wall must receive a thorough annual inspection by the contractor or by trained certified inspectors. Contractor should provide inspection and recertification services annually in order to provide labor necessary to perform preventive and corrective maintenance on the rock wall and rock wall equipment at Grand Forks Air Force Base (GFAFB), North Dakota. GFAFB rock wall was initially installed on or about the year of 2002, which would calculate the original at 20 years by March 2022. This contract will be a base year plus four (4) option years.

2. PREVENTIVE MAINTENANCE (PM):

The contractor will start performance and initial inspection within 21 calendar days after contract award. The contractor will be required to respond within 7 business days of initial contact of maintenance issue and to perform preventive maintenance (PM) in accordance with their rock wall requirements. This will cover routine repairs and will be provided by the government. Contractor will supply a detailed list of items needed for purchase. Contractor will also provide all labor necessary to perform the identified services.

· PM will include, but not limited to, as follows:

· Climbing Wall inspection items which include:

· Ensure all climbing handholds are tight and do not spin

· Ensure all climbing handholds are in good condition, carabineer bolt hanger exists for each auto belay cable and is firmly attached to the climbing wall

· ensure the climbing wall surface is in good condition and is safe for climbing

· Immediate notification of defective items to Sports and Fitness Center Staff (SFCS) within 12 hours of identification with the rock wall temporarily closed depending on the severity of the defect.

· Mandatory inspection report identifying any possible areas of concerns and when issues have been identified and SFCS was notified of issue. This form will be signed by inspector and a copy provided for SFCS for records purposes

· Component inspection and replacement of parts:

· Create and provide a list of required parts that encounter wear and tear that would require replacement on annual or less basis which includes, but not limited to:

· Auto-belay cable/ropes

· Pulleys

· Pulley bearings

· Locking carabineers

· Quick links and bolt hangars

· These items will be provided by the government

· Additional items that do not fall in the above wear and tear category will also have a separate line by line budgeted list, will also be provided by the government

· Small supplies such as screws, washers, adhesives, nuts and bolts, corner brackets for example

3. CORRECTIVE MAINTENANCE TRAINING:

Contractor will provide annual safety training up to 13 total members, avoiding any relapse in member training certification. Initial training will include up to 13 members identified to contractor and can be substituted up to 24 hours prior to training. Training after the initial course will be completed every year or if more than half of the members of FSCS are no longer working at the Fitness and Sports Center, whichever occurs first. Contractor will be notified within 21 business days of the latter option. Training will consist of, but not limited to as follows:

· Climbing Wall inspection items which includes:

· Ensure all climbing handholds are tight and do not spin

· Ensure all climbing handholds are in good condition, carabineer bolt hanger exists for each auto belay cable and is firmly attached to the climbing wall

· Ensure the climbing wall surface is in good condition and is safe for climbing

· Auto belay inspection items which include:

· Ensure there are no cracks or damage anywhere, check for possible excessive wear

· The contractor will coordinate to have annual inspection and calibration performed on the auto belay equipment.

· Insure each auto belay unit is installed correctly

4. PARTS AND MATERIALS:

The Contractor will provide the tools and the government will be responsible for purchasing all parts and materials as required.

Contractor will provide an estimated cost of all repairs to maintain rock wall certification. Contractor will supply a detailed list of items needed for purchase with three quotes from a valid supplier. Contractor will also provide all labor necessary to perform the identified services.

Additional replacement equipment shall be provided to ensure the user can maintain operation of the climbing wall and trailer for five years, to include complete replacement of the harnesses, safety cables and locking carabineers every 12 months or as per life expectancy of product determined by manufacturer.

5. ROCKWALL CLIMBING/BELAYING/TOP ROPE TRAINING:

Contractor will instruct course for auto belay/top rope/bouldering training for 13 members of the Force Support Squadron to include the FSCS. The contractor must be able to train FSCS and all other identified personnel to instruct customers of the Fitness and Sports Center on how to properly use the rock wall.

· Auto Belay: climbing with a harness and auto belay cables without the assistance from a second party

· Top Rope: The use of a harness and ropes with the assistance of a second party holding your weight.

· Contractor must provide own copy of instruction material for each student, and copies of pass/fail certification.

· The contractor shall supply on-site training in such a format as to provide staffs the knowledge and practical competence in equipment towing, setup, tear-down and instruction of people on and the safe use of the equipment.

· The training shall contain a ‘train the trainer’ segment to enable current Fitness Center staff to train future staff members.

· Training shall include an in-depth overview of the following items that shall also be provided in the purchase of the climbing wall: owner/operators manual, warning and safety signs, equipment storage and operation of tools associated with the maintenance and use of the equipment

6. HOURS OF OPERATION:

Monday-Fri: 6:00 AM- 8:00 PM. Weekends/Holidays: 9:00 AM- 6:00 PM. Hours are subject to change by the government.

Contractor should call in advance and schedule maintenance or repairs (if needed) with Fitness Center management.

7. PERSONNEL QUALIFICATIONS/ INSURANCE

Contractor is required to be trained on rock wall equipment (2 years maintenance/repair experience) and rock wall repairs. Contractor is required to have and provide proof or copy of certification from one of the following certifications for instruction: American Mountain Guides Association Climbing Wall Instructor (AMGA) (CWI), Professional Climbing Instructors Association (PCIA) or the Climbing Wall Association (CWA). Instructor will have at a minimum 2 days-worth of training per area (auto-belay, top rope) with a minimum of 100 instructing hours.

Be physically able to operate auto-belay system and possible tools related to repair.

Contractor will procure and maintain, at its own expense, and from company or companies acceptable to the government, insurance covering his/her and any employee personal liability and will provide the government with a copy of the certificate of insurance.

Upon completion, the contractor will provide a written certificate to the Fitness Center management of the rock wall inspection. The certificate must be valid at least 12 months after the date of inspection.