Attachment 1 - Performance Work Statement.docx
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- Building Maintenance
- Solicitation number
- N00173-25-RFI-HH04
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This Performance Work Statement (PWS) details building maintenance services for the Naval Research Laboratory's Blossom Point Satellite Command and Tracking Facility (BPTF) located in Welcome, Maryland. The contract covers approximately 50,000 square feet spanning 7 buildings on 42 acres, with 28 existing structures and 12 antennas. The performance period includes one 12-month base year with four 12-month option years, targeting 8(a) program small businesses. Key maintenance requirements encompass comprehensive building services including carpentry, masonry, painting, plumbing, electrical work, HVAC, security fencing, and metal working across interior and exterior spaces.
Contractor personnel must possess a Top Secret security clearance with SCI eligibility and undergo a National Agency Check. Work will be performed Monday through Friday during core hours of 0900-1500, with normal work weeks of 40 hours. The contractor will be responsible for quality control, maintaining a computerized maintenance management system, performing preventive maintenance, responding to service calls within specified timeframes, and providing recommendations to improve facility effectiveness. The Navy intends to solicit responses by October 7, 2025, seeking firms with relevant government and commercial maintenance experience, particularly those participating in the 8(a) program.
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4555 Overlook Avenue SW Washington DC, 20375-5329 Code 8206
Naval Center for Space Technology Blossom Point Satellite Command and Tracking Facility (BPTF)-Building Maintenance
Performance Work Statement (PWS)-DRAFT September 30, 2025
Table of Contents
| 1. | GENERAL | 3 |
| 2. | SECURITY | 4 |
| 3. | CONTRACTOR REQUIREMENT | 4 |
Appendices APPENDIX A – Inventory of Buildings and Structure APPENDIX B – Custodial Services, Buildings APPENDIX C – Building Maintenance APPENDIX D – BPTF Overview Area
GENERAL
Building Maintenance The Contractor shall furnish all personnel, labor, equipment, material, tools, supplies, supervision, management, and services, except as may be expressly set forth as Government furnished, and otherwise do all things necessary to or incident to, perform and provide the work efforts described herein. It is understood this Performance Work Statement (PWS) is not inclusive of all assigned duties and/or responsibilities but provides a general overview of overall performance expectations and responsibilities. Description of space: Building Maintenance Services support for BPTF is approximately 50,000 square feet that spans over 7 building, and located on approximately 42 acres and currently has approximately 28 structures and 12 antennas with pedestals on the grounds with plans to increase the land, structures and antennas in the future.
0. Quality Control The contractor shall develop and maintain an effective quality control program to ensure services are performed. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures that the work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s representative acceptance in writing of any proposed change to the contractor's quality control system.
Quality Assurance The contracting officer's representative shall evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the contracting officer's representative and contracting officer must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).
Place of Performance
Normal duty tasks identified within this work statement shall be accomplished at the U.S. Naval Research Laboratory, BPTF located at 10050 Blossom Point Road, Welcome, Maryland, 20693.
Period of Performance The period of performance is for 1 base year of 12 months (including a mobilization period) and four 12-month option years to be exercised concurrent to previous services in order to avoid a lapse in service.
Hours of Operation Normal workdays are Monday through Friday except U.S. Federal Holidays. Most BPTF workers typically work 8 hours per day, 40 hours per week. Flextime workers usually do not start earlier than 0600 and not later than 0900. Core hours of work are from 0900 to 1500 daily. All employees are expected to be available during core hours.
SECURITY
Clearance level/ DD Form 254
All Contractor personnel must have a favorably completed DoD National Agency Check with Law and Credit (NACLC) and final DoD granted Top Secret security clearance with the eligibility of SCI at time of proposal submission. Building Maintenance personnel must have at Top Secret/SCI eligibility at award date.
Identification (ID) Badges Based on required access, the government will issue ID badges to contractor personnel working at NRL and/or the BPTF site in accordance with the requirements. A favorable National Agency Check with Local Agency Checks and Credit Check (NACLC) is required in order for nominated contractor personnel to be granted access to NRL facilities and issued an NRL badge. NRL issued contractor badges shall be worn and readily visible at all times while contractor personnel are on NRL facilities.
Applicable Documents
The NRL Requirements for On-Site Contractors (ROSC) provides general instructions for contractors conducting business at/on NRL property and shall be followed. The Requirements for On-Site Contractors is available at the following address:
https://www.nrl.navy.mil/doing-business/on-site-contractors
CONTRACTOR REQUIREMENT
Contractor Employees The contractor shall furnish all labor, management, supervision utilize Government-Furnished Property necessary for the maintenance and repair, of buildings and structures identified in Appendix A, Inventory of Buildings and Structures, and some portions that are applicable in Appendix B, Custodial Services, Buildings. The contractor shall perform service call work, recurring work, and indefinite quantity work items of repair as defined in Appendix C, Building Maintenance. The BPTF site is located on approximately 42 acres and currently has approximately 28 structures and 12 antennas with pedestals on the grounds with plans to increase the land, structures and antennas in the future. Appendix D, BPTF Overview Area, gives a general overview of the area. The contractor shall prepare and maintain the government Computerized Maintenance Management System (CMMS) database of maintenance records and reports delivered on a quarterly basis. The contractor shall analyze the nature and frequency of the maintenance activities that occur at the BPTF and provide recommendations that would improve the effectiveness, efficiency or appearance of the BPTF. The contracting officer’s representative or designated on-site government individual(s) must approve non-routine and/or non-preventive with an estimated value of over $3,000.00 maintenance actions prior to initiation. All building, facility and grounds maintenance activities by the contractor shall comply with applicable NRL, Naval Facilities Engineering Command (NAVFAC) and other government directives, instructions, guidance and regulations.
Contractor employees shall abide by NRL and BPTF badging requirements.
Contractor employees shall be able to read and converse in English.
3.4 Contractor employees shall be legal U.S. citizens and shall not maintain dual-citizenship.
APPENDIX A – Inventory of Buildings and Structure
The contractor shall maintain the following facilities:
| FACILITY NUMBER |
| FACILITY NUMBER |
| FACILITY NUMBER |
| B1 |
| B330 |
| F36 |
| B2 |
| B331 |
| S1 |
| B3 |
| B332 |
| 24 |
| B4 |
| B333 |
| NASA A Radome |
| B5 |
| A1 |
| NASA B Radome |
| B6 |
| A2 |
| B11 |
| B7 |
| A3 |
| B8 |
| A4 |
| B9 |
| A5 |
| B10 |
| A6 |
| B11/22 |
| A7 |
| B12/23 |
| A8 |
| B13 |
| A9 |
| B14 |
| A10 |
| B15 |
| A13 |
| B16 |
| A14 |
| B305 |
| A17 |
| B316 |
| A326 |
| B317 |
| A327 |
| B318 |
| F12 |
| B319 |
| F13 |
| B320 |
| F14 |
| B327 |
| F29 |
| B328 |
| F30 |
| B329 |
| F35 |
APPENDIX B – Custodial Services, Buildings
APPENDIX C – Building Maintenance Definitions:
A. Service calls Service calls are defined as maintenance, repair, and/or other miscellaneous work requirements. which are submitted by building occupants, are brief in scope; require not more than 32 hours estimated total labor hours for accomplishment; require not more than $3,000 in total direct material costs, to include parts or entire unit replacement; and do not reasonably require detailed job planning. Multiple maintenance and repair requirements received for the same trade in the same building or structure at the same time will be combined into one service call. However, not more than 5 such requirements will be included on any one service call. A log is to be maintained of all calls received; a description of the problem or requested work, date and time received, classification, facility number/name, and caller's name/telephone number shall be recorded for each call.
| (1) During Regular Working Hours. The contractor shall receive service call requests during regular working hours and classify each call in accordance with the definitions provided below. A description of the problem or requested work, date and time received, location, and other appropriate information shall be recorded. Service call work authorization must be received by the contracting officer’s representative prior to serviced such request. If the call is classified as emergency, the contractor shall notify the contracting officer’s representative by phone and verbally provide the specifics of the emergency and the contracting officer’s representative may provide verbal authorization. Request to be documented following the receipt of verbal authorization. | ||
| (2) After Regular Working Hours. The contractor shall receive service call requests from the site occupants and other authorized government representatives after the government's regular working hours, on weekends, and holidays. The contractor shall classify such calls as emergency, urgent, or routine and shall respond accordingly. A copy of the service call log shall be delivered to the government's work reception center by 1100 the next regular government working day for data entry into the automated work reception system. Service call work authorization forms will be transmitted to the contractor. The contracting officer may upgrade or downgrade the classification of any service call received by the contractor. | ||
| (3) Service Call Classification | ||
| (a) Emergency Calls. Service calls will be classified as emergency at the discretion of the contracting officer. Generally, emergency calls consist of correcting failures that constitute an immediate danger to personnel, threaten to damage property, or threaten to disrupt site missions or operations. Examples include outages in utility systems which support mission equipment or provide other vital services, clogged drains, broken water pipes, gas leaks, inoperable pumps, roof leaks, electrical defects which may cause fire or shock, unlocking of locks or safes, etc. Historically, no more than 5% of the service calls issued have been classified as emergency. | ||
| (b) Urgent Calls. Service calls will be classified as urgent at the discretion of the contracting officer’s representative. Generally, urgent calls consist of providing services or correcting failures, which do not immediately threaten personnel, property, or activity missions, but will soon inconvenience and/or affect the health or well-being of personnel, lead to property damage, or lead to disruptions in operational or training missions. Calls will also be classified as urgent when the service or failure has upper level or command/management attention. Historically, no more than 1% of service calls issued have been classified as urgent. | ||
| (c) Routine Calls. Service calls will be classified as routine when the work does not qualify as an emergency or urgent call. | ||
| (4) Response to Service Calls. The contractor shall have procedures for receiving and responding to emergency and urgent service within the specified response time seven days a week, including weekends and holidays. A single local or toll free telephone number shall be provided by the contractor for receipt of all service calls. All telephone calls shall be answered within 30 seconds by an individual fully familiar with the contractor's work control procedures. | ||
| (a) Response by Classification | ||
| (1) Emergency Calls. The contractor shall respond immediately and must be working within 120 minutes after receipt of an emergency service call. The contractor shall work without interruption and shall correct, remedy, or take other action as required to contain the emergency condition before departing the job site (e.g., shut off water, close gas valve, temporarily patch roof leak, etc.) If further labor and material (follow-up work) are required to complete the repair, the call will be reclassified as either urgent or routine, as appropriate, and the corresponding completion time will then apply. Such follow-up work shall be considered part of the original service call. | ||
| (2) Urgent Calls. The contractor shall be working within 1 hour after receipt of an urgent service call received during regular working hours, and within 2 hours for urgent calls received after regular working hours, on weekends, or holidays. Once begun, the work shall be prosecuted to completion and must be completed within 8 hours. | ||
| (3) Routine Calls. All routine service calls shall be completed within 5 working days after receipt. Routine calls shall normally be accomplished during regular working hours, Monday through Friday. | ||
| (5) Beyond the Scope of Urgent Call. If the contractor responds to an urgent service call and believes the work required is beyond the scope of a service call, as defined above, the contracting officer’s representative must be contacted within one hour. If requested by the contracting officer, the contractor shall provide a summary of the work needed and a detailed estimate showing labor hour and material requirements within 8 hours of the request. | ||
| (a) If the contracting officer agrees the work required is beyond the scope of a service call, the contracting officer may authorize the contractor to proceed with the work or cancel the service call work authorization. | ||
| (b) If the contracting officer determines the work falls within the scope of a service call, payment deductions and liquidated damages will be taken if the work is not completed by the original time limit established when the call was received. | ||
| (6) Beyond the Scope of Routine Call. If the contractor responds to a routine service call and believes the work required is beyond the scope of a service call, as defined above, the service call work request shall be returned to the contracting officer’s representative no later than 1100 the following workday. The contractor shall attach a description of the work required and a detailed estimate showing labor hour and material requirements. | ||
| (a) If the contracting officer agrees the work required is beyond the scope of a service call, the scope of the work will be reduced and a new service call work authorization request will be issued by the contracting officer’s representative, or the original service call work request will be canceled | ||
| (b) If the contracting officer determines the work falls within the scope of a service call, the original service call work request will be returned to the contractor for work completion. Work on such calls shall still be completed within 5 working days from the original receipt date/time, plus the amount of time the work request was held by the contracting officer for determination. | ||
| (7). Completed Calls. Within one government working day after completion of each service call, the contractor shall add the following information into the Service Call Log. | ||
| (a) Enter the following information into the automated work reception system: | ||
| (1) Description of work actually completed. | ||
| (2) Brief description of material and parts used, including quantities. | ||
| (3) Date and time work began. | ||
| (4) Date and time work was completed. | ||
| (5) Hours of labor (by craft) expended. | ||
| (b) Add the following information to the service call work request and return to the contracting officer’s representative | ||
| (1) Description of work actually completed. | ||
| (2) Brief description of material and parts used, including quantities. | ||
| (3) Date and time work began. | ||
| (4) Date and time work was completed. | ||
| (5) Hours of labor (by craft) expended. | ||
| (6) Signature or initials of the contractor's craftsman performing the work (or supervisor), indicating the work has been completed. |
B. Spares and Repairs The contractor shall maintain sufficient parts, materials, and equipment on hand to perform all recurring work as specified. Lack of availability of parts, material, or equipment will not relieve the contractor from the requirement to complete work within the time limits and quality standards stated herein.
| (1) Preventive Maintenance | |
| (a) The contractor shall perform preventive maintenance inspections (PMs) on the systems and equipment listed in Appendix A. PMs consist primarily of inspection, lubrication, calibration, adjustment, and minor part and component replacement (e.g., filters, belts, hoses, fluids, oil and grease) as required to minimize malfunction, breakdown, and deterioration of equipment; and the identification of and/or performance of any repairs required to ensure the equipment is operating per manufacturer's standards. The contractor shall complete all identified repairs and provide all necessary services, parts, and materials as part of the PM. However, if repairs require more than 8 estimated total labor hours to complete, or will exceed $500 in total direct material costs, the contracting officer’s representative shall be notified within one hour. These time and material limits apply to each PM for each individual system or piece of equipment. | |
| (b) Excessive or repeated system breakdowns or deficiencies may be considered by the government as an indication of unsatisfactory contractor performance of PMs. The contractor shall recognize untimely response to repair requirements and lower levels of PM will result in increased repair frequencies and additional material costs. The contractor may, option and at no additional cost to the government, increase the level and/or frequency of PM in an effort to minimize repair requirements. The government will provide the manufacturers' recommended PM schedules, manuals, pamphlets, etc., if available, to the contractor. | |
| (c) The contractor shall submit a detailed PM schedule to the contracting officer’s representative for approval at least 15 calendar days after the start date of the contract. The schedule shall cover the entire term of the contract and include, for each system/piece of equipment and PM listed in Appendix A, the facility number, the work to be performed (e.g., semiannual PM), and the week of the month the PM will be performed. | |
| (d) PMs for HVAC equipment shall be scheduled to coincide with the periods immediately prior to the heating and cooling seasons. Heating season PMs shall be performed during the period October 1st to May 1st. Cooling season PMs shall be performed during the period April 1st to October 1st, except in the equipment areas where the cooling periods are year round. PMs for all other systems/equipment may be scheduled at the contractor's discretion unless specific requirements or restrictions are included elsewhere in the contract. | |
| (e) Once approved by the contracting officer’s representative, the contractor shall strictly adhere to the schedule to facilitate the government's inspection of the work. Proposed changes to the approved schedule must be submitted in writing for the contracting officer’s representative's approval at least five working days prior to the originally scheduled PM date. In no event shall the contractor change approved schedules without the prior consent of the contracting officer’s representative. | |
| (2) Government-furnished PM record cards or tags shall be attached by the contractor, in a conspicuous location, to each item of equipment during the initial PM. The contractor's mechanic shall initial and date these cards or tags upon completion of each scheduled PM. To facilitate government verification of PMs, the contractor shall mark all replacement items (e.g., filters and belts) with the date changed. |
C. Relamping. The contractor shall provide relamping services, including emergency, exit, and exterior lights attached to buildings. Replacing all blackened, discolored, blinking, and burned out fluorescent tubes and incandescent bulbs; and replacing other defective parts such as ballasts, starters, etc. In areas where the fixtures are not easily accessible, such as high bay or hangar areas, the contractor may elect to perform group relamping. Replacement lamps and components shall be the same type, wattage, and voltage as those removed. The contractor shall replace bulbs, tubes, and other defective parts per paragraph C.8 between scheduled relamping services.
D. Start-up/Shutdown of HVAC Systems
| (1) The contractor shall perform start-up/shutdown of HVAC systems. Normally, heating start-up and air conditioning shutdown shall be accomplished during the period October 1st to May 1st, and air conditioning start-up and heating shutdown shall be accomplished during the period April 1st to October 1st, except in equipment areas where the cooling season is year round. The contracting officer’s representative will advise the contractor of the specific date or dates when such services should begin to be accomplished. All work shall be completed within 5 calendar days of the specified start date for equipment in individual buildings, or within 10 calendar days if services are ordered for all buildings at the same time. |
| (2) The contractor shall perform specific inspections, procedures, and preservation required by the manufacturer; verify all systems and components are operating as designed; and identify needed repairs that may be accomplished during the off-season. The contractor shall accomplish any minor repairs within the scope of a PM as part of the start-up/shutdown. A report that work has been completed, including a list of major repairs beyond the scope of a PM, shall be provided to the contracting officer’s representative for each item of equipment within 5 working days after completion of the start-up/shutdown service. |
E. CARPENTRY AND MASONRY. Carpentry and masonry maintenance and repairservices shall be provided in accordance with the definitions, procedures, and standards specified in this section and NAVFAC Manual MO-111,
| a. General Interior Work | |||
| (1) Floors and Floor Coverings. Damaged or deteriorated flooring, subflooring, and structural members shall be repaired or replaced to provide a structurally sound, uniform, and aesthetic surface which is free of cracks, breaks, chips, tears, gouges, stains, and buckling. The bid prices for indefinite quantity unit priced tasks for flooring replacement shall include all costs for removal and disposal; subfloor surface preparation; and installation and finishing of flooring and baseboard and/or shoe molding. | |||
| (a) Resilient Tiles. Damaged or deteriorated tiles shall be replaced with matching tiles of the same thickness as original. Tiles to be replaced shall be removed without affecting adjacent tiles. The affected area shall be cleared of all debris and moisture to provide a clean, uniform dry surface for the installation of new tile. If tile is replaced adjacent to a wall, vinyl baseboard shall be replaced at no additional cost. If the tile in an entire room is replaced, all vinyl baseboard in that room shall be replaced at no additional cost. Installation shall be in accordance with manufacturer's instructions. The repaired or replaced areas shall be thoroughly cleaned and waxed to provide a uniform surface. | |||
| (b) Linoleum and Vinyl Sheet Flooring. Areas of flooring having gashes or other defects shall be replaced with matching sheet flooring of the same thickness as the original. Damaged flooring to be replaced shall be removed without affecting adjacent areas. The patch shall be installed per the flooring manufacturer's instructions using the recommended adhesive. If flooring is replaced adjacent to a wall, vinyl baseboard shall be replaced at no additional cost. | |||
| (c) Finished Wood Flooring | |||
| 1 Repair/Replacement. Loose or slightly warped flooring shall be secured with screw-type flooring units driven at a 45 to 50 degree angle or reglued to concrete slabs with appropriate adhesive. Nails shall be set and filled with a wood putty. Scarred flooring that has holes and gashes less than ½-inch wide shall be filled and stained. All other damaged flooring shall be removed and replaced without damage to adjacent walls or flooring. Damaged subflooring shall be removed and replaced with new exterior grade plywood of the appropriate thickness. The subfloor shall be covered with a layer of 15 pound asphalt saturated felt lapped 4 inches at edges and ends. Defects in concrete slabs, such as rough or scaling areas or high/low spots shall be corrected. The replacement flooring shall be of the same quality, type and species as the existing. The replacement flooring shall be nailed with screw-type flooring nails and be blind nailed at an angle of 45 to 50 degrees, top nailed vertically using pilot holes where necessary to prevent splitting, or glued to concrete slabs in accordance with the manufacturer printed instructions. Where possible, nails shall be driven into supporting floor joints. Nail heads shall be set and filled. All flooring shall fit tightly, without gaps. Replacement flooring or damaged flooring which requires touch-up refinishing shall be finished as part of the job at no additional cost to the government. | |||
| 2 Refinishing. All flooring repairs or replacements shall be completed as specified above. Shoe molding shall be removed prior to sanding; all damaged or deteriorated molding shall be replaced at no additional cost. Floors shall be sanded and cleaned to remove all wax, varnish, dirt, and dust, leaving a smooth uniform surface | |||
| (d) Carpet. Carpeting shall be stretched and repaired as required to match existing carpeting. | |||
| (e) Concrete Floors. Cracked, broken, or spalled areas shall be patched with a non-shrinking cement mortar. Areas shall be cleaned and all loose concrete removed. Underlying surfaces shall be chipped to ensure bond with the patch. Shallow spalled areas shall be chipped to provide space for an adequate patch thickness. The patch shall be finished even with the adjacent surfaces and finished to match existing texture. | |||
| (f) Vinyl Baseboards. Deteriorated or damaged sections of vinyl baseboard shall be removed. Wall and floor surfaces shall be cleaned of all dirt, oil, grease, mildew, moisture, adhesive, and debris. Loose baseboards shall be resecured to the wall and damaged, deteriorated, or missing baseboard sections shall be replaced with an adhesive that conforms to manufacturer recommendations. | |||
| (g) Wooden Baseboards. Loose wooden baseboards shall be re-secured to the wall and deteriorated/rotted sections replaced. All repairs and replacements shall be sanded smooth, primed and painted to match existing walls. When floors settle and leave a gap, quarter round shall be nailed to the baseboard to cover the area. If the gap is greater than ½ inch, the baseboard shall be removed and mounted lower. Nail holes shall be repaired with spackle and the wall sanded smooth, primed and painted. | |||
| (h) Ceramic Tile. Ceramic tile floors that are broken, missing, cracked, or discolored shall be replaced as required. Floor tiles shall be re-grouted, as required, to provide a waterproof seal. When replacement tiles of an exact match cannot be found, the contractor may be required to remove and replace flawless tiles to create a pattern and minimize the visual effect of the mismatch. | |||
| (i) Terrazzo Floors. Cracks in terrazzo floors shall be cleaned and filled with resinous binder and marble dust or pigment, and sealed to match the existing floor. Spalled or broken areas shall be patched by removing deteriorated or damaged flooring, replacing with marble chips and binder, curing, polishing, and sealing to match the existing floor. Broken, deteriorated, or missing divider strips shall be replaced to match existing. All work shall be accomplished in accordance with the National Terrazzo and Mosaic Association, Inc. technical bulletins. | |||
| (2) Interior Walls, Ceilings, and Trim. Damaged and deteriorated walls, ceilings, and related trim shall be repaired or replaced to provide an attractive surface which is free of noticeable cracks, spalls, raised areas, holes and dents, and marks and stains. Wood trim items and ceiling fixtures shall be removed as necessary to provide access to the damaged area. Upon completion of the repair activity, fixtures and trim shall be reinstalled, nails set and filled, and items repainted or refinished to restore them to their original condition. When removing wall or ceiling coverings, the contractor shall inspect the supporting structural system and notify the contracting officer’s representative immediately of any need for repair before proceeding. | |||
| (a) Drywall. Small dents and holes shall be repaired with spackle over a backing plate when necessary. Spackle shall be feathered on the adjacent surfaces. Holes and other defects in wallboard between two studs or beams shall be repaired by removing a rectangle of gypsum board to the center of the adjoining studs or beams. Replacement gypsum board shall be of the same thickness and texture as the adjacent sheets. | |||
| (b) Vinyl Wall Covering. Wall covering that has been ripped, scarred, stained, or otherwise damaged shall be repaired or replaced as necessary. Wall covering shall be repaired if the damaged area can be patched and not be noticeable. The patch shall be inlayed by cutting through a slightly oversized piece of matching wall covering which has been placed over the damaged area so that the pattern is continuous. Wall covering which is extensively damaged or for which a matching wall covering is not available shall be repaired by replacing the wall covering on the entire wall. If matching wall covering is not available, the contractor shall find a comparable substitute. The contracting officer’s representative will approve all replacement wall coverings that do not match the existing wall covering. Replacement wall covering shall be hung according to manufacturer recommendations. | |||
| (c) Ceramic Tile. Ceramic tile walls and window stools and marble saddles that are broken, missing, cracked or discolored shall be replaced as required. Tiles shall be re-grouted as required to provide a waterproof seal. When replacement tiles of an exact match cannot be found, the contractor may be required to remove and replace flawless tiles to create a pattern and minimize the visual effect of the mismatch. | |||
| (d) Suspended Ceilings. Broken and stained ceiling tiles shall be replaced with tiles of the same material, style, size, and color. A damaged or broken suspended grid system shall be repaired or replaced as necessary to provide a suspended ceiling system as designed. The bid prices for indefinite quantity unit priced tasks for acoustical ceiling tile replacement shall include all costs for removal, disposal, and installation of acoustical ceiling tiles. | |||
| (3) Doors. Interior doors shall be maintained/repaired to operate smoothly without binding or sticking. Damaged, deteriorated, or missing doors and associated hardware shall be repaired or replaced as required. The replaced doors shall be the same type and have the same finish as the original doors. Scarred areas of doors shall be sanded, sealed and finished to match the surrounding door surface. All replacement doors shall be installed with the hardware from the damaged door unless the hardware is not repairable. Small holes in door faces shall be filled and finished to match surrounding door surface. Doors shall be planed (to include appropriate bevel) to provide a minimum 1/16-inch clearance after painting between door and adjoining head and jambs. The bottom of the door shall be trimmed to provide adequate clearance above the floor. Doors out of alignment with the doorframe shall be adjusted and screws tightened so the door fits squarely in the frame and operates freely. | |||
| (4) Stairs and Stairwells. The contractor shall secure loose treads, risers, stringers, handrails, brackets, and other components. Badly damaged stair and handrail components shall be repaired/refinished to match original components. Trim items susceptible to damage during the repair activity shall be removed and reinstalled upon completion of the repair activity. | |||
| (5) Traverse/Curtain Rods. Sagging and/or nonfunctioning rods shall be restored to an operating condition, if possible. If beyond repair, rods shall be replaced. Loose brackets shall be secured. Broken cords shall be replaced. Broken or missing drapery slides shall be replaced. Rods shall be level and parallel with the ceiling. Additional support brackets shall be installed to support sagging rods. | |||
| (6) Venetian Blinds and Window Shades. Venetian blinds and window shades shall be restored to a smooth operating condition. Cracked, damaged, or rusted slats shall be replaced. Broken or worn cords and soiled/worn tapes shall be replaced. Loose or missing brackets and supports shall be secured or replaced. Damaged or deteriorated hardware shall be replaced or reworked to operating condition. Damaged rails and torn fabric shall be repaired. If beyond economical repair (as determined by the contracting officer or missing), Venetian blinds and window shades shall be replaced. Venetian blind and shade replacement are included in the firm fixed-price portion of the contract. | |||
| (7) Cabinets and Countertops. Damaged or deteriorated cabinets, shelving, and countertops shall be repaired or replaced as required. Missing or inoperative hardware shall be replaced. Countertops shall be free of warped, chipped, burned, cut, or otherwise marred areas. Replacement cabinets and countertops shall conform to the requirements of American National Standards Institute (ANSI) publication A161.1. All work is included in the firm fixed-price portion of the contract. When painting or varnishing of repaired/replaced cabinets is required, all cabinets in the room shall be painted/varnished if required to make a satisfactory match. | |||
| (8) Interior Accessories. The contractor shall repair or replace damaged, inoperative, or missing interior accessories including, but not limited to paper holders, soap trays, dispensers, towel bars, shower curtain rods, medicine cabinets, mirrors, smoke detectors, and doorstops. Loose accessories shall be re-secured by tightening or replacing screws or by using a suitable adhesive. Damaged or missing items shall be replaced with items matching the original. Replacement hardware shall conform to the Builders Hardware Manufacturers Association (BHMA) Product Standard. Hardware items requiring lubrication shall be lubricated and restored to an operable condition. Repairable rusted metal components shall be cleaned of all rust, coated with a rust inhibitor, and restored to an operational condition. | |||
| b. General Exterior Work | |||
| (1) Exterior Walls. Damaged or deteriorated wall areas shall be repaired or replaced to restore to a serviceable, structurally sound, and watertight condition. This work includes, but is not limited to, replacing damaged masonry units, tuck-pointing loose or eroded mortar joints, sealing penetrations in wall openings; replacing damaged or deteriorated structural members, siding, underlayment, and exterior trim; replacing miscellaneous hardware items; and removal of vegetation, discoloration, graffiti, or other defects which will render an unsightly appearance to exterior walls. | |||
| (a) Masonry. Damaged masonry units (brick or concrete block) shall be replaced with a unit of the same size, color, and texture. The mortar shall be completely removed, the cavity cleaned, and all debris removed. The masonry unit shall then be reseated in mortar and the remaining cavity packed with mortar. All joints between masonry units shall be pointed to match existing. Damaged mortar joints shall be chipped out, cleaned and dampened before being repointed. Repointed joints shall match undamaged joints. | |||
| (b) Hardboard Siding. Damaged hardboard siding shall be removed without damaging adjacent siding or underlayment. All joints shall be located on studs and the replacement siding shall be nailed at each stud. Replacement siding shall match the existing siding in color, texture, and material. Siding face and edges shall be factory primed and the back shall be factory sealed. Nails shall be of the type and size specified by the manufacturer and shall be driven flush. A 1/16-inch space shall be left between the siding and trim. All joints shall be caulked. | |||
| (c) Seams. Seams between window or door frames and exterior walls shall be caulked. Old joints shall be scraped and cleaned with a solvent recommended by the caulking manufacturer. The caulking shall be applied according to manufacturer directions. | |||
| (d) Metal Flashing and Trim. These items shall be a minimum of 26 gauge galvanized steel or 0.025 inch aluminum, whichever type material matches the existing. | |||
| (2) Exterior Trim. Exterior trim, including all exterior moldings, millwork, shutters, and cornice shall be repaired or replaced as required. Surfaces to receive trim shall be thoroughly cleaned of sealant and paint build‑up prior to installation of trim. Damaged or deteriorated insulation board or underlayment shall be replaced with material of the same type, thickness, and quality. Bird screens and soffit vents shall be intact and free of corrosion and missing pieces. All wood trim items shall be prime painted prior to installation. | |||
| (3) Roofing. Damaged, deteriorated, or missing roofing, sheathing, flashing, gravel stops, miscellaneous roof structures and components, and structural supports shall be repaired or replaced as required to provide a watertight seal and to retain the original whole condition of the roof system. The bid prices for indefinite quantity unit priced tasks for roofing replacement shall include all costs for removal and disposal; roof deck surface preparation; and installation of underlayment and roofing. | |||
| (a) Structural Members. All trusses, joists, and other structural roof members shall be repaired or replaced as required to ensure the structure is safe for occupancy and structurally sound. While making repairs, the contractor shall inspect other supporting members and report deficiencies to the contracting officer. | |||
| (b) Shingle Roofing. Damaged and deteriorated shingles shall be removed without damaging those in the unaffected areas. Damaged underlayments shall be cut and removed leaving approximately eight inches of sound material exposed surrounding the repair area. New underlayment and shingles shall be installed in accordance with standard industrial practices. Vents and other projections through roofs shall be flashed as specified below. | |||
| (c) Built-Up Roofing. Surfacing material shall be removed to a distance of at least 2½ feet beyond the area of disintegrated felts. The disintegrated felt layers shall be removed and replaced with new 15 pound bituminous saturated felts of approximately the same size, which will be mopped into place with hot bitumen. At least two additional layers of 15 pound saturated felt shall be applied. The edges of the first ply shall extend nine inches beyond the area of disintegrated felts, the second ply 18 inches, and each layer mopped on with hot bitumen. Hot bitumen shall be applied to the repair area at a rate of 60 pounds per square for coal-tar pitch and into it, while hot, clean gravel embedded at a rate of 400 pounds per square, or slate embedded at a rate of 300 pounds per square. Repair of smooth-surfaced built-up roofs shall be accomplished in the same manner, except for the removal and replacement of the aggregate surfacing, and only asphalt bitumen shall be used. | |||
| (d) Elastomeric Sheet Roofing. Deteriorated and damaged elastomeric (EPDM) sheet roofing shall be removed at least 12 inches into sound roofing. Damaged underlayment shall be cut and removed leaving approximately eight inches of sound material exposed surrounding the exposed area. New underlayment shall be installed in accordance with standard industrial practices. Install EDPM in accordance with the manufacturer's application instructions, using recommended lapping methods and adhesives. Vents and other projections through roofs shall be flashed as specified below. | |||
| (e) Roof Flashing. Existing flashing shall be rehabilitated to form an effective water seal. Areas covered with deteriorated bituminous cement shall be cleaned of all loose materials and debris and recoated with cement. Deteriorated mortar joints in chimneys intended to seal and anchor flashing shall be cleared of mortar to a minimum depth of 1½ inches and the flashing reinserted and the joint filled with mortar patch and finished to match existing joints. Damaged flashing around vent pipes, attic turbines and other mechanical openings shall be replaced with appropriately formed flashing of either 0.032 inch aluminum or 24 gauge galvanized steel. Shingles around penetrations shall be removed without damaging adjacent roofing or underlayment. The flashing shall be securely nailed along one edge into the roof sheathing or roof support. Bituminous plastic cement shall be applied over the nail heads and the flashing edges. The roofing shall be properly replaced and all nail heads and the joint between the flashing and the vent shall be coated with bituminous plastic cement. Flashing around mechanical equipment, chimneys, and other large protrusions shall provide an effective water seal. | |||
| (f) Miscellaneous Roof Structures and Components. Chimneys, vent stacks, roof ventilators, and other items piercing the roof shall be repaired or replaced so as to function as originally intended and designed. | |||
| (4) Gutters and Downspouts. Clogged gutters and downspouts shall be cleaned out. Broken, damaged, misaligned, or leaking gutters and downspouts shall be repaired or replaced with new material to match original as to gauge, type of material and finish. Loose hangers and fasteners shall be tightened. Missing or broken wire guards, hangers and fasteners for gutters and downspouts, and splash blocks shall be replaced. Splash blocks shall be properly positioned to receive the impact of drainage water. | |||
| (5) Exterior Concrete and Masonry Structures. Exterior concrete (Portland cement and asphaltic) surfaced areas such as patios, sidewalks, and steps shall be repaired so they are structurally sound, at original alignment and grade, and are free of damage and major cracks. Roots that cause or contribute to concrete damage shall be removed and the area backfilled. Masonry fences, planters, and steps shall be repaired to replace missing or broken masonry units. Deteriorated mortar parts, gaps, breaks, and loose components shall be repaired. | |||
| (6) Exterior Accessories. Damaged, deteriorated, or missing building numbers, exhaust fan vent caps, chimney caps, and other miscellaneous components and hardware shall be installed, repaired, or replaced as required. | |||
| (7) Stairs. Damaged or deteriorated stairs and stairways, including treads, risers, nosing’s, stringers, brackets, balustrades, handrails, and other components shall be repaired or replaced as required. | |||
| (8) Doors, Windows, and Screens. Doors (including storm doors), windows (including storm windows), and screens shall operate smoothly without binding or sticking in accordance with the manufacturer's design. Damaged, deteriorated, or missing doors, windows, and screens, and associated components shall be repaired or replaced as required. Caulking, glazing, and weather stripping shall be fully intact to maintain a completely weather tight seal. Replacement glass shall be of the same size, type, and quality as the existing glass. Safety glass shall be provided where required by building codes regardless of the existing type of glass. | |||
| (a) Doors. Damaged, deteriorated, warped, swollen, and sagging doors shall be repaired/replaced with doors of the same type and size. Exterior doors shall be installed during the same workday as removal of original door. Scarred areas of doors shall be sanded, wiped clean with a low toxicity solvent, sealed, and finished to match the surrounding door surface. All replacement doors shall be installed with hardware from the damaged doors unless the hardware is unrepairable. Cracked and broken glass in doors shall be replaced with the same quality, type, and size. Small holes in door faces shall be filled and finished to match surrounding door surface. Doors shall be planed (to include appropriate bevel) to provide a minimum 1/16-inch clearance after painting between door and adjoining head and jambs. The bottom of the door shall be trimmed to provide adequate clearance above the floor. Doors out of alignment with the doorframe shall be adjusted and screws tightened so the door fits squarely in the frame and operates freely. | |||
| (b) Sliding Doors. Damaged or deteriorated metal and wooden sliding doors and related hardware shall be repaired or replaced with doors and related hardware of the same type, size, and color. All runners, guides, rollers, pulleys, and weights shall be properly aligned and lubricated to ensure smooth operation in opening and closing. | |||
| (c) Screens and Screen Doors. Oxidation deposits shall be removed from metal parts. The affected area shall be cleaned and protective coating of paste wax shall be applied. Replacement screening shall be of the same material as existing screening. Small holes (less than 4 in2) in screens may be repaired with a patch matching the existing screening. The free end wires of patches shall be bent around screen to secure patch in position. Exposed screening ends shall be cemented with a colorless plastic cement. No exposed screening ends shall protrude from the screen. Warped screen doors and frames shall be straightened if possible to fit squarely in opening. If beyond repair, warped items shall be replaced. | |||
| (d) Hardware. Damaged, inoperable, or missing hardware such as hinges, locks, striker plates, latches, keepers, window operating mechanisms, door closures, springs, etc. shall be adjusted, repaired, or replaced as required. Replacement hardware shall match existing hardware in type, size, quality, and finish and meet the Building Hardware Manufacturers Association (BHMA) Product Standards. Hardware shall be installed in accordance with the manufacturer's recommendations. | |||
| (e) Overhead or Rolling doors. Railings shall be checked for alignments. Rusted or corroded areas shall be repaired or replaced. All bearings, rollers, gears, and pulleys shall be properly lubricated. All hangers, bolts, springs, and pins shall be free of rust and corrosion and appropriately lubricated. Cables and fusible links shall be properly installed and free from corrosion and rust. | |||
| c. Miscellaneous Work | |||
| (1) Miscellaneous Buildings and Structures. The contractor shall perform maintenance and repair on miscellaneous buildings and structures such as grandstands, bleachers, guard and watchtowers, picnic and bus stop shelters, grease and elevated garbage racks, flagpoles, monuments, playground equipment, and other miscellaneous structures listed in Attachment D. | |||
| (2) Signs | |||
| (a) The contractor shall furnish/fabricate and install a variety of signs including identifying plates, warning signs, directory signs, and general signs on sheet metal, aluminum, and wood using paint or baked on reflective products. | |||
| (b) The contractor shall furnish/fabricate and install all types of traffic control signs. All materials used shall conform to the Manual on Uniform Traffic Control Devices as issued by the U.S. Department of Transportation. |
F. PAINTING Painting shall include both the interior and exterior of all types of surfaces on buildings and miscellaneous structures, as well as the painting of other miscellaneous items such as signs, guard posts and rails, parking bumpers, etc. Interior and exterior painting performed in conjunction with repair or replacement work is considered incidental to and part of the repair/replacement, and shall be provided at no additional cost to the government.
| a. Touch-up Painting. Touch-up painting shall consist of correcting and painting minor defects in interior and exterior surfaces (i.e., filling and painting of nail holes, nicks, and scrapes; painting over graffiti, marks, and scuffs;, etc.) and painting of walls, ceilings, and other surfaces up to 200 square feet per project. Touch-up painting will be performed on a service call basis. Color of touch-up paint will match existing. |
| b. Certificates of Compliance. Certificates of compliance from the manufacturer shall be submitted for all paint types |
| c. Protection of Areas. All furnishings, equipment, floor coverings, and other surfaces that are not to be painted shall be carefully moved, covered, or otherwise protected prior to painting. Items such as hardware, hardware accessories, machined surfaces, blinds, curtains, plates, light fixtures, and similar items in contact with painted surfaces shall be removed, masked, or otherwise protected prior to surface preparation. After painting, the contractor shall remove paint, both old and new, from surfaces not to be painted and restore to original condition. All removed items shall be reinstalled and furnishings and other property returned to its original position. Painted items such as windows, doors, and cabinets shall operate smoothly without binding. The contractor shall be responsible for the cost of repairing any damage caused to government or personal property. |
| d. Surface Preparation. Surfaces to be painted shall be cleaned to remove all dirt, dust, rust, scale, splinters, mildew, chalked paint, loose particles, disintegrated coatings, grease, oil, and other deleterious substances. Sanding, wire brushing, washing, and chemical treatments shall be used as necessary to properly prepare the surface for painting. Water shall not be used on unpainted wood. Nails, screws, picture hangars, plant hangars, and similar items shall be removed. All scratches, nicks, cracks, gouges, spalls, alligatoring, and irregularities due to partial peeling of previous paint shall be repaired, sanded, spackled, caulked, or otherwise treated to render such defects practically imperceptible. Caulking and other compounds shall be allowed to cure for the times stated in the manufacturer's literature prior to painting. Existing enamel and other glossy surfaces shall be sanded. All new work, surfaces bared by surface preparation, and exposed nails and other ferrous metals shall be primed. |
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