Attachment 1 - Performance Work Statement - Class-Declass.pdf

ATTACHMENT A

PERFORMANCE WORK STATEMENT (PWS)

Classification Support Services

Version 1.0 – 02-25-2022

1.0 CONTRACT STRUCTURE

The Department of Energy (DOE), Office of Classification (OC) requires Classification Support Services for the DOE Office of Environment, Health, Safety and Security (EHSS) which is responsible for the classification review of all documents requested under statute or Executive Order prior to release. This contract will provide support that involves specialized technical, analytical, document review and administrative services. OC conducts major reviews of archived material resident at the National Declassification Center (NDC), National Archives and Records Administration (NARA), and Presidential Libraries across the Nation. It also conducts review of documents requested under litigation, performs patent reviews, and performs audits and surveys of other agency collections for records containing DOE information.

The Contractor shall perform work on a Contract Line Item Number (CLIN) basis. The contract will contain three (3) CLINs, which are summarized below in Section 7.0 Contract Line Item Numbers (CLINS).

2.0 BACKGROUND

The OC develops, manages, and implements policies and procedures for the Department-wide program to identify classified Restricted Data (RD), Formerly Restricted Data (FRD), Transclassfied Foreign Nuclear Information (TFNI), National Security Information (NSI), and Unclassified Controlled Nuclear Information (UCNI) within the DOE’s jurisdiction.

OC carries out a multi-faceted program to identify the full spectrum of DOE information ranging from complex, classified nuclear technology to certain controlled unclassified information not available to the public. OC supports the nonproliferation objectives of the United States through its classification policies. It inhibits the spread of nuclear/radiological weapons, nuclear materials, and associated technologies through cooperative and coordinated policies with other agencies and nations.

3.0 PURPOSE

The purpose of this contract is to provide specialized technical, analytical, document review, and administrative support to OC. This support includes, but is not limited to, services such as: conducting studies, providing analysis, and preparing reports. This support is required in the following areas:

Document classification/declassification review;

Classification and UCNI guidance development, revisions, and review support;

Policy and procedure development support, appeals, education, outreach, and appraisal support; and General administrative and file room/mail room management and support.

The scope of work covers a broad range of technical areas:

Nuclear weapons design and improvised nuclear devices;

Nuclear material production, to include but not limited to, isotope separation technologies (atomic vapor laser isotope separation, gaseous diffusion, gas centrifuge, etc.) and nuclear material processing;

Counterintelligence and nuclear intelligence;

Weapon science and inertial confinement fusion;

Military utilization of nuclear weapons;

Nonproliferation activities.

4.0 OVERSIGHT AND MANAGEMENT

The Contractor shall provide a Program Manager to serve as the Contractor's authorized supervisor for technical and administrative performance of all work. The Program Manager shall receive and execute, on behalf of the Contractor, such technical direction as the DOE Contracting Officer's Representative (COR) may issue within the terms and conditions of the contract. The Government shall not exercise any supervision or control over Contractor employees performing services under this contract. The Contractor's employees are accountable solely to the Contractor's management, who in turn is responsible for performance to the Government.

The Contractor shall provide a stable, competent, qualified work force to meet the requirements of the contract. The Contractor shall ensure that its contract personnel, over the contract life, increasingly know and understand OC’s mission and policies. The contractor shall provide the necessary personnel; quality services; financial, project management, and administrative systems; and other resources required to accomplish assigned activities and meet performance requirements under this contract, except for those resources specifically identified as being provided by the Government.

5.0 APPLICABLE DOCUMENTS

In performance of work, the Contractor shall comply with all current and future applicable laws, regulations, and DOE directives, manuals, notices, orders, successor orders, publications, and guidance which are, in part, identified below. In performance of work, the Contractor shall comply with all current and future applicable laws, regulations, and DOE directives, manuals, notices, orders, successor orders, publications, and guidance identified below. This list is not to be considered all encompassing (DOE Orders may be found at the following world wide web address: https://www.directives.doe.gov/directives-browse#c10=&b_start=0):

Executive Order 13526, “Classified National Security Information,” or successor orders and implementing regulations (https://www.archives.gov/files/isoo/policy-documents/cnsi-eo.pdf)

32 C.F.R. Part 2001 (https://www.archives.gov/files/isoo/policy-documents/isoo-implementing-directive.pdf) 10 C.F.R. Part 824 – Procedural Rules for the Assessment of Civil Penalties for Classified Information Security Violations, (https://www.ecfr.gov/current/title-10/chapter-III/part-824?toc=1) 10 C.F.R. Part 1004, “Freedom of Information” (https://www.ecfr.gov/current/title-10/chapter-X/part-1004) 10 C.F.R. Part 1017, “Identification and Protection of Unclassified Controlled Nuclear Information”

(https://www.ecfr.gov/current/title-10/chapter-X/part-1017?toc=1) 10 C.F.R. Part 1045, “Nuclear Classification and Declassification” (https://www.ecfr.gov/current/title-10/chapter-X/part-

1045) 35 U.S.C. Section 181, “Secrecy of Certain Inventions and Withholding of Patent – Patent Laws”

(https://www.govinfo.gov/content/pkg/USCODE-2022-title35/pdf/USCODE-2022-title35-partII-chap17-sec181.pdf) 37 C.F.R. Section 1.14, “Patent Applications Preserved in Confidence” (https://www.ecfr.gov/current/title-37/chapter-

I/subchapter-A/part-1/subpart-A/subject-group-ECFRb7b6fcb61b37214/section-1.14) Public Law 105-261, Section 3161, “Protection Against Inadvertent Release of Restricted Data and Formerly Restricted

Data” (https://www.gpo.gov/fdsys/pkg/PLAW-105publ261/pdf/PLAW-105publ261.pdf) Public Law 106-65, Section 3149, “Supplement to Plan for Declassification of Restricted Data and Formerly Restricted Data”

(http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title50-section2673&num=0&edition=prelim) Special Historical Records Review Plan (Supplement) (https://www.osti.gov/opennet/reports/historical.pdf) E.O. 12829, National Industrial Security Program (https://www.archives.gov/files/isoo/policy-documents/eo-12829-with-eo-

13691-amendments.pdf) 32 CFR 117, National Industrial Security Program Operating Manual (https://www.govinfo.gov/conent/pkg/FR-2020-12-

21/pdf/2020-27698.pdf) DOE Order 200.1A, Chg 2 (LtdChg) (12/23/08), “Information Technology Management” DOE Guide 440.1B Chg 4 (Admin Chg) (5/17/2007), “Worker Protection Program for DOE (Including the National Nuclear

Security Administration) Federal and Contractor Employees” DOE Order 471.1B (03/01/2010), “Identification and Protection of Unclassified Controlled Nuclear Information” DOE Order 471.6, Chg 4 (LtdChg) (06/20/2011), “Information Security” DOE Order 472.2A (06/10/2022), “Personnel Security” DOE Order 475.2B, 10/3/2014 “Identifying Classified Information” Atomic Energy Act of 1954, as amended, and implementing regulations;

Freedom of Information Act, as amended, and implementing regulations;

Privacy Act of 1974, as amended, and implementing regulations;

DOE Order 471.7 (02/03/2022) “Controlled Unclassified Information”;

DOE Order 414.1D, Chg 2 (LtdChg) (04/25/11) “Quality Assurance”;

6.0 SECURITY

The duties performed under this PWS involve working with classified data and information that must be controlled pursuant to applicable statutes, regulations, and DOE security and classification policies and procedures in which the contractor must be fully knowledgeable.

As such, the contractor staff must be trained in the DOE-sponsored Classified Matter Protection and Control (CMPC) course within

90 days of contract award (during the transition period) and prior to commencement of any work under this contract. All contractor personnel, assigned to this contract, are required to have an active DOE “Q” access authorization (security clearance) prior to commencement of any work under this contract. It is required that specified contactor personnel have access to Sensitive Compartmented Information (SCI). Contractor personnel who do not have an active DOE “Q” access authorization shall acquire such within the 90-day transition period.

New hires, during the contract performance, shall not perform any work (or charge to) this contract until such time that they complete the security clearance process and receive an active DOE “Q” access authorization. In addition, each contractor personnel shall be familiar with DOE security regulations and directives prior to commencement of any work under this contract. The contractor shall perform a pre-employment check of prospective employees to determine suitability of employment. The contractor shall submit the clearance paperwork for all individuals having a need to access classified information in compliance with DOE Order 472.2A. The DOE has final authority in determining an individual’s security clearance eligibility.

7.0 TRAINING

DOE specialized training is required for certification of authorities in the following labor categories: Senior Technical Guidance Analyst; Technical Guidance Analyst; Senior Trainer; Trainers A, B, and C; and Document Reviewer Levels 1, 2, 3, 4, and 5.

Contractor employees falling under the aforementioned labor categories, and who have not already completed this training, shall complete it during the transition period or within 90 days from the effective date of the contract. New employees hired after the initial transition period will receive training under the existing training schedule for the particular job category. The training is given at DOE Headquarters, Germantown, Maryland and consists of the following:

Unclassified Controlled Nuclear Information (UCNI) Reviewing Official (RO):

o Two (2)-hour briefing (included in DC Course) or self-paced training and testing.

Historical Records Reviewer:

o One-week Historical Records Restricted Data Reviewer (HRRDR) course o Two (2) weeks of technical subject matter lectures augmenting the HRRDR course

Derivative Classifier (DC):

o One (1)-day procedures course with Final Exam;

o Multi-week technical subject matter training conducted as a combination of lectures and self-paced instruction including demonstration of competency in applicable subject areas through completion of appropriate performance-based tests (PBTs) within ninety (90) days.

Derivative Declassifier (DD):

o Pre-requisite: DC Certification;

o Two (2)-day policy course with Final Exam/Certification Test;

o A self-paced training and evaluation regimen which includes on the job training (can be waived based on the individual's anticipated classification duties and past experiences), bracketing reviews to identify DOE classified information on designated documents and evaluation.

UCNI, DC, and DD Recertification every two (2) years:

o The reviewer shall complete refresher training every two (2) years and performance-based tests every four years covering classification guides in which the reviewer has authority within thirty (30) days prior to expiration of his/her authority.

8.0 CONTRACT LINE-ITEM NUMBERS (CLINs)

The Contractor shall perform work on a contract line-item number (CLIN) basis. The contract contains three (3) CLINs.

Summaries of these CLINs are as follows.

CLIN 1 – Technical Classification/Declassification Support Services (Cost Reimbursement) SubCLIN 1a - Document classification/declassification review (Cost Reimbursement) SubCLIN 1b – Classification and control guidance development, revisions, and review (Cost Reimbursement) SubCLIN 1c - Policy and procedure development, appeals, education, outreach, and appraisal support (Cost Reimbursement) CLIN 2 – Contract Administration, General Administrative, and File Room/Mail Room Support (Cost Reimbursement) CLIN 3 – Transition Activities (Firm-Fixed-Price)

8.1 CLIN 1 – Technical Classification/Declassification Support Services (Cost Reimbursement)

CLIN Type

This CLIN is cost reimbursement.

Place of Performance

The main location of performance of work under this contract will be the DOE Germantown facility in Germantown, Maryland and NARA in College Park, MD with occasional work at the Forrestal Building in Washington, DC. Local, domestic, and/or international travel by contractor personnel may be required in the performance of the contract.

Objectives

The objective of the Technical Classification/Declassification Support Services is to provide classification/declassification review support to OC by providing DOE-certified historical records reviewers, derivative classifiers, derivative declassifiers, and UCNI reviewing officials to review information in documents and/or other formats, such as microfilm, in conformance with applicable laws and regulations.

The classification and UCNI guidance development, revisions, and review services are to provide support to OC in the review, development, revision, and production of classification and UCNI guidance in a wide variety of technical and security areas and the review and analysis of classification/declassification policy. Coordinates with relevant program offices for Controlled Unclassified Information (CUI) determinations.

The policy and procedure development, appeals, education, outreach, and appraisal support service are to provide technical assistance in the development, revision, and review of policy and procedures concerning the classification, UCNI and EHSS CUI programs; assisting in the development, revision, and execution of the appraisal program of DOE HQ/field elements to determine the adequacy and effectiveness of their classification and UCNI programs; and provide support to OC’s education, outreach, quality assurance reviews of other-agency historical-records review programs, appeal, and EHSS CUI programs.

Scope/Requirements

8.1.01 SubCLIN 1a Document Classification/Declassification Review Support Services. The Contractor shall review information in documents and/or other formats, such as microfilm, in conformance with applicable laws and regulations for the purpose of identifying classified information and UCNI. The types of reviews may include those listed below. Additionally, the Contractor shall provide reviewer support performing systems reliability testing (beta tests by prospective users) of new software to be utilized in the document review process. Similarly, the Contractor may be required to attend specific classification training and provide technical recommendation/feedback on the effectiveness and accuracy of the course. The Contractor may also be required to provide support for record collection shipments.

Freedom of Information Act (FOIA) or Privacy Act requests. Expected to be 40,000 pages annually;

Mandatory Declassification reviews (under Executive Order 13526 and/or successor Executive Orders). Expected to be 10,000 pages in FY 24, then 40,000 pages annually;

Criminal investigation/prosecution, and civil litigation support reviews at a level of effort dependent on specific casework that is not predictable as a constant level of effort. However, in any condition, this work is not to exceed the level of effort available from all other review work and would be in substitution to those efforts;

Pre-publication reviews of documents, books, article, etc. often from former DOE cleared personnel which are expected to be about 20,000 pages annually;

DOE permanent classified historical document declassification reviews under Executive Order 13526, Section 3.3, expected to be 1,000,000 pages in FY 24, and then on average 500,000 pages annually. These document reviews are performed at the National Archives and at DOE Headquarters Germantown, Maryland;

Various declassification reviews (Miscellaneous Reviews) requested by DOE program offices and field activities, and other Federal Government agencies. Expected to be about 15,000 pages annually;

Quality control surveys and audits, required by statute, of other government agency (OGA) collections declassified under Executive Order 13526, Section 3.3. To comply with Public Law 105-261, Section 3161, DOE intends to survey about 1.3 million pages and audit about 2.1 million pages of OGA and Presidential Library collections declassified under Executive Order

12958/13526, Section 3.3; each year at the National Archives. The surveys and audits are primarily conducted in the vaulted stack rooms of the National Archives. The boxes of documents weigh as much as 30 pounds each;

Referrals from other Federal agencies and Presidential Libraries. It is expected that 300,000 pages referred to DOE from OGA and Presidential Libraries under Executive Order 12958/13526, Section 3.3, will be resolved at the document level each year in the Interagency Referral Center of the National Archives, College Park, Maryland. Additionally, at the same time, 1,500,000 pages referred to OGAs in the same collection as those referred to DOE will be audited by DOE;

Preparation of Reports to the Senate and House of Representatives Armed Services Committees (“Reports to Congress”), and to the Assistant to the President on National Security Affairs, on Inadvertent Releases of Restricted Data/Formerly Restricted Data under Executive Order 12958/13526;

Utilize available department classified computer networks, as needed, including, but not limited to, the Office of Environment, Health, Safety and Security Classified LAN (C-NET) and NNSA Enterprise Secure Network (ESN) to receive/distribute classified digital file documents; Utilize available department classified computer networks, as needed, including, but not limited to, the Office of Environment, Health, Safety and Security Classified LAN (C-NET) and NNSA Enterprise Secure Network (ESN) to receive/distribute classified digital file documents;

Provide classification appraisal technical assistance and document review;

Manage individual reviewer workload and up to date database entry to record reviewer progress and results in Government designated tracking systems;

Provide administrative support in the preparation of general correspondence, reports, and presentations to include, but not limited to, FOIA annual reports, reports to Information System Security Office (ISSO), Reports to Congress, and reports on status of individual document review requests;

Dispatch classified and unclassified documents to multiple addresses; and Provide logistic support for unclassified and classified meetings (i.e. Technical Evaluation Panel meetings, Classification Guide Working Group meetings, and Classification Officer meetings.)

Maintain a central files management system responsive to the OC staff; maintain all files in accordance with the current Records Inventory and Destruction Schedule; and maintain accountability of all Classified Removable Electronic Media (CREM);

Provide administrative support services for the OC mail rooms to include:

o routine functions associated with mail rooms, i.e. sorting and dispatching incoming and outgoing mail and internal distribution;

o interfacing with the Forrestal mailroom;

o packaging and mailing classified materials;

o receiving and sending classified facsimile documents;

o creating and maintaining an electronic classified and unclassified reference library of previously generated documents using optical scanners; and maintaining proper accountability of all CREM.

Types of Document Reviews versus Document Review Process

The table below summarizes the Document Review Processes associated with the Types of Document Reviews.

Table 1: Document Reviewer Positions for each Document Review Process/Type

Type of Document Review Document Review Process Document Reviewer Position

FOIA or Privacy Act, and Mandatory Declassification

2-Person Bracketing Review Document Reviewer Level 5 (1st or 2nd Review) Document Reviewer Level 4 (1st or 2nd Review)

Criminal investigation/ prosecution, and civil litigation support

2-Person Bracketing Review with Indexing with applicable classification guide topics

Document Reviewer Level 5 (1st or 2nd Review) Document Reviewer Level 4 (1st or 2nd Review)

Pre-Publication 1-Person Initial Classification Determination, plus 2-Person Rewrite Support if Initial Classification Determination finds classified information (expected to be 25% of documents).

Document Reviewer Level 5 (1st or 2nd Review) Document Reviewer Level 4 (1st or 2nd Review)

EO 13526, Section 3.3 Reviews of DOE Historical Documents

1-Person Document Level Review to upgrade a document to RD/FRD/TFNI/DOE NSI, or to confirm unclassified (expected to be 85% of documents) 2-Person Document Level Review to declassify or downgrade a document (expected to be 15% of documents);

plus a 10% quality control sampling of the remaining documents.

Document Reviewer Level 5 (1st or 2nd Review) Document Reviewer Level 4 (1st or 2nd Review) Document Reviewer Level 3 (1st Review Only)

Miscellaneous Declassification Reviews

2-Person Bracketing Review Document Reviewer Level 5 (1st or 2nd Review) Document Reviewer Level 4 (1st or 2nd Review)

Surveys/Audits Survey/Audit – 1 Person Review plus 10% to 20% Quality Control Sampling second review. If the document reviewer has been on the job for 6 months or less, the Quality Control Sampling second review is initially one hundred (100) percent and drops in steps to ten (10) to twenty (20) percent over 6 months or less.

Document Reviewer Level 3 (QC sampling or 1 person review) Document Reviewer Level 2 (1 person review) Document Reviewer Level 1 (1 person review)

Referral Resolution 1-Person Document Level Review to upgrade a document referred to DOE to RD/FRD/DOE NSI, or to confirm unclassified (25% of documents) 2-Persion Document Level Review to declassify a document referred to DOE (expected to be 75% of documents)

Document Reviewer Level 4 (1st or 2nd Review of referrals) Document Reviewer Level 3 (1st Review only of referrals to DOE, 1st and 2nd review of referrals to

OGA)

Document Reviewer Level 2 (1st Review Only)

Preparation of Reports to Congress Findings, including Exhibit Books

2-Person Bracketing Review Document Reviewer Level 4 (1st or 2nd Review) Document Reviewer Level 3 (1st Review Only)

Document Review Processes with Associated Performance Objectives:

Below outlines the required document review process with the expected performance objective:

BRACKETING PROCESS: For documents marked as classified or containing UCNI information, certified reviewers perform first and second reviews. The classified or sensitive information is bracketed in accordance with OC procedures and guidelines. Appropriate exemptions are written adjacent to the bracketed information. Potential other-agency equities are identified.

Markings are applied as required. Correspondence is prepared for Federal review and approval.

BRACKETING REVIEW WITH INDEX PROCESS: For documents marked as classified or containing other sensitive information, certified reviewers perform first and second reviews. The classified or UCNI information is bracketed and appropriate classification guide short title and topic number are written in the margin adjacent to the bracket. Potential other-agency equities are identified. Markings are applied as required. Correspondence is prepared for Federal review and approval.

INITIAL CLASSIFICATION DETERMINATION PROCESS: For newly generated documents, a certified reviewer determines whether the document contains classified or UCNI information. A classification determination is made based upon formal guidance. Potential other-agency equities are identified. Appropriate markings are applied indicating the results of the review. Correspondence is prepared for Federal review and approval.

RE-WRITE SUPPORT: For newly generated documents for public release or publication, certified reviewers perform first and second reviews. Classified information is bracketed, markings applied, and correspondence with recommended re-write is prepared for Federal review and approval. Potential other-agency equities are identified. Appropriate markings are applied indicating the results of the review. Correspondence is prepared for Federal review and approval.

EO 13526, SECTION 3.3 REVIEWS OF DOE HISTORICAL DOCUMENTS: For DOE collections to be declassified under Executive Order 13526, teams of certified reviewers will review the marked and unmarked records page-by-page for classified information. They will determine whether a document still contains classified information or whether it may be declassified without harm to the national security. Reviews are conducted in accordance with current declassification plans and procedures. The upgrading of a document to RD/FRD/TFNI/DOE NSI/UCNI, or confirmation a document without classification markings is unclassified, requires a one-person review (this applies to an expected 85 percent of the documents examined). The declassification of a marked DOE NSI document requires a two-person review (this applies to an expected 15 percent of the documents examined).

Potential other-agency equities are identified. Review results are entered into the EO Review databases. A contractor Document Reviewer Level 3, 4, or 5 conducts the first review. A contractor Document Reviewer Level 4 or 5 conducts the second review on declassified and downgraded documents, plus ten (10) percent quality control sampling of the remaining documents.

SURVEY PROCESS: For collections or records declassified by agencies other than the DOE under Executive Orders 12958/13526 at NARA, Presidential Libraries, and other agency repositories, teams or certified reviewers will survey the records for previously unidentified RD/FRD. The teams will survey the collection in accordance with current plans and procedures, including looking for classification marking and subject matter of each document, and upon first indication of DOE classified information remand the collection to audit. A contractor Document Reviewer Level 1, 2 or 3 performs the survey. A contractor Document Reviewer Level 3 is expected to conduct between ten (10) and twenty (20) percent quality control sample of the contractor’s work product completed by contractor Document Reviewer Level 1s, 2s, and 3s. If the document reviewer has been on the job for 6 months or less, the quality control sampling second review is initially one hundred (100) percent and drops in steps to ten (10) to twenty (20) percent over 6 months or less. The support contractor is to provide to the Historical Records Program Federal Team Leader a monthly report of individual document reviewer productivity (pages per 8-hour reviewer day) by document-review type. Additionally, the support contractor is to provide for each collection completed, the overall productivity of the support-contractor document-review team. If the productivity rate is greater than twice the minimum required rate, or less than 70% of the minimum required rate, then the support contractor is required to report the related cause(s) to the Historical Records Program Federal Team Leader.

AUDIT PROCESS: For collections of records declassified by agencies other than the DOE under Executive Orders 12958/13526 and determined by survey or otherwise likely to contain RD/FRD, an audit will be performed on selected boxes of a collection. The audit consists of a 100 percent line-by-line scan for RD/FRD/TFNI/DOE NSI/UCNI. If such information is found, the document is tabbed as referred to DOE for further examination in NARA’s Interagency Referral Center.

A contractor Document Reviewer Level 1, 2 or 3 performs the audit. A contractor Document Reviewer Level 3 is expected to conduct between ten (10) and twenty (20) percent quality control sample of the contractor’s work product completed by contractor Document Reviewer Level 1s, 2s, and 3s. If the document reviewer has been on the job for 6 months or less, the quality control sampling second review is initially one hundred (100) percent and drops in steps to ten (10) to twenty

(20) percent over 6 months or less. The support contractor is to provide to the Historical Records Program Federal Team Leader a monthly report of individual document reviewer productivity (pages per 8-hour reviewer day) by document-review type.

Additionally, the support contractor is to provide for each collection completed, the overall productivity of the support-contractor document-review team. If the productivity rate is greater than twice the minimum required rate, or less than 70% of the minimum required rate, then the support contractor is required to report the related cause(s) to the Historical Records Program Federal Team Leader.

REFERRAL RESOLUTION: For other agency/Presidential Library collections to be declassified under Executive Order 12958/13526, the other agencies refer documents that may contain RD/FRD/TFNI to DOE for classification resolution. DOE certified reviewers will review the marked and unmarked records page-by-page for RD/FRD/TFNI/DOE NSI/UCNI. They will determine whether a document still contains DOE classified information or whether it may be declassified without harm to the national security. Reviews are conducted in accordance with current declassification plans and procedures. The upgrading of a document to RD/FRD/TFNI/DOE NSI/UCNI, or confirmation a document without classification markings is unclassified, requires a one-person review (this applies to an expected 25 percent of the documents examined). The declassification or downgrade of a document requires a two- person review (this applies to an expected 75 percent of the documents examined). A contractor Document Reviewer Level 2, 3, or 4 performs the first review. A contractor Document Reviewer Level 4 performs the second document review of all DOE or predecessor agency originated documents that are downgraded or declassified, and of all OGA documents referred to DOE and determined not to contain DOE classified information or UCNI. A contractor Document Reviewer Level 3 is expected to conduct a ten (10) to twenty (20) percent quality control sample second review of the contractor’s first review audit work product of documents referred to OGA. Potential other-agency equities are identified. Review results are entered into a NARA database. The support contractor is to provide to the Historical Records Program Federal Team Leader a monthly report of individual document reviewer productivity (pages per 8-hour reviewer day) by document-review type. Additionally, the support contractor is to provide for each collection completed, the overall productivity of the support-contractor document-review team. If the productivity rate is greater than twice the minimum required rate, or less than 70% of the minimum required rate, then the support contractor is required to report the related cause(s) to the Historical Records Program Federal Team Leader.

PROCEDURES DEVELOPMENT: The contractor shall provide support by providing technical assistance in the development, revision, and review of document review procedures in all areas of document classification/declassification reviews.

Work to be performed may include, but is not limited to, the following activities: analyzing changes or revision to regulations, orders, and internal office procedures; and preparing revised procedures of document review.

Table 2: Minimum Review Rates by Review Process

Review Process Review Rate per Reviewer (pages per 8-hour day)

Bracketing 150 Bracketing with Index 50 Initial Classification Determination 500 Re-Write Support 150 EO 13526 Reviews (1st Review) 1000 EO 13526 Reviews (2nd Review) 500 Survey Process 10000 Audit Process 1500 Referral Resolution (1st Review) 1000 Referral Resolution (2nd Review) 500

The rates listed above reflect minimum productivity rates and considers other reviewer duties, e.g. database entries and correspondence preparation. These rates are initial competency levels required of the reviewers for each task and it is expected that these rates will increase over the course of the contract as the reviewers gain experience.

Deliverables/Schedule

SubCLIN

Due Date

Deliverable

1a, Document Review

Due dates will be provided by the Technical Monitor based on type of assignment.

Appropriately marked and/or sanitized documents and transmittal correspondence Appropriate database entries tracking and recording document review work.

Quality Control (QC) Survey and/or audit

Due dates will be provided by the Technical Monitor based on type of assignment.

Appropriate file series characterization, marked photocopied documents, file series factual information, data/box summary information, bracketed document with damage assessment including guide and topic under the document review audit and survey mission.

Resource Load for SubCLIN 1a

Historically, the work performed under this CLIN was performed at the following volume(s) for a period of one year:

Program Specialist – 18,600 hours Document Review Level 1 – 11,160 hours Document Review Level 2 – 7,440 hours Document Review Level 3 – 14,880 hours Document Review Level 4 – 13,020 hours Document Review Level 5 – 7,440 hours

8.1.02 SubCLIN 1b Classification and control guidance development, revisions, and review. The Contractor shall provide support on both classification guidance and policy, to include, but not be limited to, the following:

Classification Guidance:

Work directly with Federal staff in the Office of Technical Guidance as first or second author of classification guides and to directly support guidance-development activities as requested by the Federal staff.

Provide technical review and evaluation of existing DOE Headquarters (HQ)/field classification guidance; incorporate HQ/field and document reviewer perspectives;

Develop and submit for consideration new DOE HQ classification guidance directly to OC for review and approval to include final correspondence packages;

Format classification guidance using specialized computer software such as XML editors (e.g. Arbortext) and SharePoint through the guidance development process;

Use available department classified computer networks, as needed, to include but not limited to Office of Environment, Health, Safety and Security Classified LAN (C-NET) and NNSA Enterprise Secure Network (ESN) to receive/distribute classified digital file guidance documents;

Dispatch classified and unclassified documents to multiple addresses;

Directly interface with classification staff and other subject-matter experts across the DOE complex and serves as subject-matter expert at the request of federal staff. This includes, but is not limited to, scheduling and attending meetings with subject-matter experts and participating in phone calls to develop technical capability;

Serves as a content manager for SharePoint on Classified Local Area Network (C-NET);

Provides input for the Index of Classification Guidance to the Technical Guidance Administrator. Performs QA review of latest version prior to concurrence and signature;

Prepares approval packages for HQ and local classification guides, classification bulletins, advisory notices, and all other Office of Technical Guidance (TG) correspondence.

Performs annual navy reconciliation and address verification;

Receives new requests and transfers for the Classification Guidance System (CGS). Updates distribution lists as appropriate.

Prepares letters and memos as appropriate;

Receives classification guide/bulletin requests. Processes requests and coordinates requests for limited distribution guidance with Action Officer for Program approval;

Completes associated out-processing duties such as but not limited to updating GDTS, transferring guides/bulletins, responding to email with results, track numbers and report to Director, EHSS-62, and Technical Guidance Coordinator;

Continually ensures all information in GDTS is accurate and up to date;

Serves as EHSS-60 Use Control Site Coordinator.

Works directly with director of the Office of Technical Guidance on eGuidance development and support for advanced computational tools for classification and guidance development.

Classification Policy:

Review declassification proposals, prepare technical analysis taking into account HQ/field, and document reviewer perspectives; and prepare final correspondence packages;

Provide technical analysis of classification policy;

Provide technical support in the review of documents related to classification policy issue resolution;

Update classification guidance to conform with policy revisions, using specialized computer software;

Utilize available department classified computer networks, as needed, to include Office of Environment, Health, Safety and Security Classified LAN (C-NET) and NNSA Enterprise Secure Network (ESN) to receive/distribute classified digital file guidance documents; and Dispatch classified and unclassified documents to multiple addresses.

Maintain a central files management system responsive to the OC staff; maintain all files in accordance with the current Records Inventory and Destruction Schedule; and maintain accountability of all Classified Removable Electronic Media (CREM);

Provide administrative support services for the OC mail rooms to include:

o routine functions associated with mail rooms, i.e. sorting and dispatching incoming and outgoing mail and internal distribution;

o interfacing with the Forrestal mailroom;

o packaging and mailing classified materials;

o receiving and sending classified facsimile documents;

o creating and maintaining an electronic classified and unclassified reference library of previously generated documents using optical scanners; and maintaining proper accountability of all CREM.

The Contractor shall also provide logistic support for unclassified and classified meetings (i.e. Technical Evaluation Panel meetings, Classification Guide Working Group meetings, and Classification Officer meetings.)

Deliverables/Schedule

SubCLIN Due Date Deliverable

1b, Classification Guidance

120 days of receiving a written request or a date as agreed to in writing.

Listing of all approved DOE HQ/Field classification guides, updated daily.

Listing of all in progress DOE HQ/Field classification guides with status, updated daily.

Project plans for guide development schedules, updated weekly.

Clear, concise guides and policy analyses for OC approval, as appropriate Guidance Correspondence Index of Classification Guidance XML Classification Guidance System Production Guide Distribution

Resource Load for SubCLIN 1b

Historically, the work performed under this CLIN was performed at the following volume(s) for a period of one year:

Senior Technical Guidance Analyst – 5,580 hours Technical Guidance Analyst – 3,720 hours Program Specialist – 3,720 hours eGuidance Developer – 1,860 hours

8.1.03 SubCLIN 1c, Policy and procedure development, appeals, education, outreach, and appraisal support. The Contractor shall perform the following work related to classification and decontrol of controlled nuclear information issues including but not limited to: The Contractor shall perform the following work related to classification and decontrol of Unclassified Controlled Nuclear Information and EHSS CUI issues, including but not limited to:

Researching and documenting the development and revision of regulations, order, and internal office procedures;

Conducting studies, research and analysis regarding policies and procedures and identifying relevant precedents, background information, and possible alternatives; and Reviewing and analyzing draft legislation for possible impacts on the policies and operation of DOE; and Dispatching classified and unclassified documents to multiple addresses.

Maintaining a central files management system responsive to the OC Federal staff; maintain all files in accordance with the current Records Inventory and Destruction Schedule; and maintain accountability of all Classified Removable Electronic Media (CREM);

The Contractor shall also conduct appellate level document reviews of classified and/or UCNI information pursuant to request filed under the FOIA, Privacy Act or Mandatory Declassification Review (MDR) provisions of E.O. 13526. They shall also assist in the processing of incoming FOIA, Privacy Act, and MDR requests to include preparing correspondence, locating responsive documents, identifying sensitive information, coordinating reviews, and preparing redacted version of the document.

The Contractor shall also:

Conduct first declassification reviews to identify (brackets) classified and Unclassified Controlled Nuclear Information in documents requested by members of the public under the provisions of the FOIA, E.O. 13536, and 10 CFR 1045.

Coordinate with the second reviewer to resolve conflicts, when necessary, and ensure that required coordinate reviews with other DOE organizations, other government agencies, and foreign governments are completed.

Consolidate brackets from all coordinate reviews and apply the appropriate exemption codes for the information to be denied to the public to the documents.

Provide justification for the decisions to release or deny information when requested by management and modify brackets as directed.

Review redacted versions of the documents to ensure that all sensitive information has been redacted from documents being returned directly to members of the public and ensure that the correspondence transmitting the documents contains all required information.

The Contractor shall support OC’s outreach program by responding to and tracking queries from DOE and other Government agencies and producing electronic content containing information useful to the DOE classification community and other government agency RD programs.

The Contractor shall support DOE HQ/field on-site evaluations of the DOE classification and UCNI programs and other agency Restricted Data classification programs and Quality Assurance Reviews of Historical Record review programs, which may include, but is not limited to, providing technical support, including the classification and UCNI review of documents, in the conduct of appraisals, analyzing data call information and making initial determination on the it compliance with national and DOE requirements, draft initial reports, supporting the development and maintenance of a post-appraisal system to track and follow-up on the results of appraisals (which may require travel outside the Washington, DC metropolitan area). The contractor will also support EHSS CUI evaluations, as required.

The Contractor shall provide classification, UCNI, and CUI training support services by developing, scheduling, and conducting formal training courses, performance-based training programs, and computer-based classification, UCNI, and EHSS CUI training at DOE HQ/field, and other agency locations, as required. These support services may include, but are not limited to, developing performance based-tests, scheduling, monitoring, administering, and tracking the training and testing programs; and developing, revising, editing, reproducing, and distributing training and educational materials, such as pamphlets and brochures.

The Contractor will also be required to utilize available department classified computer networks, as needed, including, but not limited to, the Office of Environment, Health, Safety and Security Classified LAN (C-NET) and NNSA Enterprise Secure Network (ESN) to receive/distribute classified digital file documents.

The Contractor shall provide logistic support for unclassified and classified meetings (i.e. Technical Evaluation Panel meetings, Classification Guide Working Group meetings, and Classification Officer meetings.)

Deliverables/Schedule:

SubCLIN Due Date Deliverable

1c, Policy Due dates will be provided by the Technical Monitor based on type of assignment.

Report of consolidated comments on draft DOE directives for submission to REVCOM (DOE web-based review and comment system) Administrative packages for classification appeal decisions Administrative packages for incoming FOIA and Mandatory Review actions Bi-weekly report on the status of FOIA and Mandatory appeals and incoming requests Draft On-site inspection and Quality Assurance Review Reports

Resource Load for SubCLIN 1c

Historically, the work performed under this CLIN was performed at the following volume(s) for a period of one year:

Program Specialist – 3,720 hours Records Manager – 1,860 Senior Policy Analyst- 1,860 hours Policy Analyst – 7,440 hours Senior Trainer – 1,860 hours Trainer A – 5,580 hours Trainer B – 3,720 hours Document Reviewer 5 – 1,860 hours eLearning Developer – 3,720 FOIA/MDR/Appeals Reviewer – 930 hours

8.1 04 Performance Expectations/Inspection and Acceptance The performance expectations for CLIN 1 – Technical Classification/Declassification Support Services are summarized into performance objectives listed below followed by the performance expectation and the surveillance method. The performance expectation is the standard for which services will be accepted.

Performance Objective Performance Expectation Surveillance Method

Schedule Performance DOE will assess the timeliness of deliverables, completion of milestones, responsiveness to DOE request, and range of schedule variance.

Direction Observation

Inspection

Customer Complaints

Customer Validations

Management Performance DOE will assess the effective use of personnel resources;

clear, accurate, and inclusive reporting; dependability, responsiveness, coordination, and cooperation with DOE;

and overall business relation.

Direction Observation

Inspection

Customer Complaints

Customer Validations

Technical Performance DOE will assess the performance of the specific technical functions within the PWS; thoroughness of approach; integration of technical effort; and compliance with PWS requirements including laws, regulations, directives, manuals, notices, publication, and guidance.

Direction Observation

Inspection

Customer Complaints

Customer Validations

Product Quality DOE will assess the degree to which work is accurate, completion, and relevant;

appearance and format;

compliance with DOE and regulatory requirements; the sufficiency of the deliverable

Direction Observation

Inspection

Customer Complaints

Customer Validations

Cost Control DOE will assess adherence to budgets and accuracy of cost estimates, or range of cost variance, traceability of costs relative to work progress, and cost reduction/avoidance initiatives.

Direction Observation

8.2 CLIN 2 – Contract Administration and General Administrative Support (Cost Reimbursement)

CLIN Type

This CLIN is cost reimbursement.

Place of Performance

The main location of performance of work under this contract will be the DOE Germantown facility in Germantown, Maryland; Forrestal Building in Washington, DC; and NARA in College Park, MD.

Objectives

The objective of the contract administration, general administrative support services CLIN is to provide complete administration necessary to perform the support services of this contract. This CLIN will also support the centralized administrative, clerical, and technical functions associated with the overall project management.

Scope/Requirements

8.2.01 SubCLIN 2a Contract and General Administration Support. The Contractor will provide the day-to-day administration support to oversee, facilitate, and ensure execution of the contract. The Contractor shall be responsible for the following Classification Support Services General Administrative services.

SubCLIN 2a-1 Program Management

Provide program management, project monitoring, and contract administration necessary to manage the contract process to ensure that cost, resources, schedule, and quality requirements are tracked and communicated to the COR.

Provide consistent communications with the COR to ensure current status is provided on the various work activities.

Attend status meetings, as necessary, at the request of DOE to discuss, but not be limited to, reviews of both in-progress and forthcoming work, schedule, and deliverables.

Consult with the COR to resolve conflicting priorities and convey to project personnel.

Manage allocated resources and establish/maintain an approach to ensure corporate knowledge of ongoing work being performed is available to satisfy contract requirements and not impact schedule.

Support special requests such as data analysis and outside audits, as needed.

SubCLIN 2a-2 Project Cost Management

Regarding CLIN 1, provide cost management broken down by labor and cost by SubCLIN with cumulative running totals of both labor and cost for assigned projects under each SubCLIN.

Regarding CLIN 1, manage costs by staying within the budget of CLIN 1 or request approval from the COR for additional expenditures.

SubCLIN 2a-3 Quality Assurance

The Contractor shall develop, maintain, deliver, and manage to the Government-approved Quality Assurance Program Plan that defines the Contractor’s Quality Assurance program.

The Contractor shall verify and validate the quality of deliverables throughout all areas of contract performance including papers, reports, and presentations.

The Contractor shall monitor the effectiveness of their quality system and continually improve quality processes.

SubCLIN 2a-4 General Administrative Support

The Contractor shall perform a variety of administrative functions in support of the OC mission. The Contractor shall be required, but not limited, to:

Provide document management activities (i.e. archival document review folder management and file conversion of paper files to…