Attachment 1 - Performance Work Statement Air Compressor.pdf

PERFORMANCE WORK STATEMENT (PWS)

Air Compressor Maintenance at Building 1113, 1119, 1122, & 1134.

1.1 DESCRIPTION OF SERVICES: The Contractor shall provide all personnel, equipment, manuals, tools, materials, transportation, supervision, and other items and services necessary to perform all work in accordance with these specifications. Initial work to be performed will be inspection and repairs on currently non-operational air compressor, Serial Number TS4562U12263, located in building 1134, room 117, on Minot Air Force Base. This air compressor has undergone an automated safety shutdown as a result of overheating and is unable to resume operations until a certified technician can perform diagnostic and repair actions.

Additional work thereafter will consist of performing periodic maintenance and operational repairs on 14 existing air compressors and associated equipment located at building 1113, 1119, and 1122, and 1134 inside the Weapons Storage Area (WSA) as listed in the table below.

Manufacturer

Model

Serial Number

Average Hours Per Year

Location

Ingersoll Rand Sierra-H75A TS4562U12263 4000 Building 1134, Room 117

Ingersoll Rand Sierra-H75A TS4563U12263 5000 Building 1134, Room 117

Ingersoll Rand D102OINA-400 526276 4000 Building 1134, Room 117

Ingersoll Rand D102OINA-400 526277 Compressor Tank (16480E)

5000 Building 1134, Room 117

Ingersoll Rand F85ONG 533641-1 4000 Building 1134, Room 117

Ingersoll Rand F85ONG 533905 5000 Building 1134, Room 117

Ingersoll Rand 15TE20-P CBV651147 2000 Building 1119, Room 126

Ingersoll Rand 2340L5-V 10082621008262 3000 Building 1122

Ingersoll Rand Sierra H50-A TS5157U15106 2000 Building 1113, Room 119

Ingersoll Rand IRN50-H-OF TA00567U15107 2000 Building 1113, Room 119

Ingersoll Rand D42OINA-400 WCH1001207 2000 Building 1113, Room 119

Ingersoll Rand D42OINA-400 WCH1001208 2000 Building 1113, Room 119

Ingersoll Rand F430NG WCH1001235 2000 Building 1113, Room 119

Ingersoll Rand F430NG WCH1001236 2000 Building 1113, Room 119

1.2 Scope: The contractor shall provide all personnel, equipment, manuals, tools, materials, transportation, supervision, and other items and services necessary to perform all requirements for performing preventive maintenance services for the air compressors covered under this Performance Work Statement (PWS). The contractor will be required to perform semi-annual maintenance items listed in Para 3.1 and shall be in accordance with the individual manufacturer’s recommendations and shall include, but not limited to, cleaning, unclogging, lubricating, oil and filter changes as recommended by the manufacturer, belts checked and replaced as necessary or as required, maintaining proper oil and coolant levels, calibration, automatic blow down drains, and making adjustment to the components to assure the continuous and proper operation of the entire unit. The contractor shall have experience in the maintenance, inspection, and repair of commercial air compressors. All work performed shall comply with all government and commercial standards as well as all federal, state, and local requirements for air compressors.

2.0 WORK INCLUDED:

2.1 Inspection and Acceptance Monitoring: All work will be subject to inspection by Government personnel to ensure all the required maintenance was performed, no contractor parts, material or debris is left behind and that the compressor is returned to service.

2.2 Work Schedule: A proposed work schedule shall be approved by the contracting officer representative (COR) before work can begin. Work will be scheduled so that the air compressor systems are available for the facility occupants to use and will not pose any interruption to mission requirements.

2.3 Daily Cleanup: Contractor personnel shall at all-time keep the premises, free from accumulations of waste materials, rubbish, or construction debris. At the completion of each workday, all cartons, waste materials, rubbish, debris, wrapping, etc., shall be removed from the work area.

2.4 Contractor Provided Maintenance: The Contractor shall provide manufacturer recommended scheduled Semi-annual and annual maintenance for the air compressors as noted in this contract or after 2000 hours of run time.

2.5 Interruption of Utility Services: Neither the Contractor, nor any subcontractor shall shut off any utility service to any facility without prior coordination and approval of the COR. Request for an interruption of utility service shall be made not less than five days in advance of planned interruption.

For those utility outages accomplished to accommodate the Contractor, it shall be the responsibility of the Contractor to ensure full service is restored. .

2.6 Disposal of Materials: All scrap materials must be removed from the site by the Contractor or their subcontractor, at no additional expense to the Government, and disposed of off base and in such a manner that meets all federal, state, and local environmental regulations. Government containers shall not be used for disposal of scrap materials.

2.7 Environmental Protection: The contractor shall perform all work in such a manner as to minimize the pollution of air, water, or soil, and to control noise and dust within reasonable limits. Any required chemicals shall be dispensed ensuring no spillage to the ground or water. Periodic inspections of dispensing areas to identify leakage and initiate corrective action shall be performed and documented.

This documentation will be periodically reviewed by the Government. Chemical waste shall be collected in corrosion resistant, compatible containers. Collection drums shall be monitored and removed to a staging or storage area when contents are within 6 inches of the top. Wastes shall be classified, managed, stored, and disposed of in accordance with Federal, State, and local laws and regulations.

2.8 Hazardous wastes are defined in 40 CFR 261, or are as defined by applicable State and local regulations. Hazardous materials are defined in 49 CFR 171 - 178. The Contractor shall, at a minimum, manage and store hazardous waste in compliance with 40 CFR 262 and shall manage and store hazardous waste in accordance with the installation hazardous waste management plan. The Contractor shall take sufficient measures to prevent spillage of hazardous and toxic materials during dispensing. The Contractor shall segregate hazardous waste from other materials and wastes, shall protect it from the weather by placing it in a safe covered location, and shall take precautionary measures such as berming or other appropriate measures against accidental spillage. The Contractor shall be responsible for storage, describing, packaging, labeling, marking, and placarding hazardous waste and hazardous material in accordance with 49 CFR 171 - 178, State, and local laws and regulations. Unused or partially used containers of hazardous materials (i.e., paint, adhesives) are not hazardous waste and will be taken off the facility for reuse by the Contractor. Spills of hazardous or toxic materials shall be immediately reported to the COR. Cleanup and cleanup costs due to spills shall be the Contractor's responsibility. The disposition of Contractor generated hazardous waste and excess hazardous materials are the Contractor's responsibility.

3.0 AIR COMPRESSOR MAINTENANCE INCLUDED:

3.1 Semi-Annual Inspection

1) Change air & oil filter per Operator’s Manual recommendation

2) Change separator element per Operator's Manual recommendation

3) Change Coolant per coolant analysis recommendation (Typical Life: 8,000 hours)

4) Check cooler condition and blow out as needed

5) Check and clean condensate drains as needed

6) Check condition of belts, adjust tension and/or change as needed

7) Lubricate main drive motor and cooling fan motor as needed

8) Complete a Multipoint Inspection & document Control Panel Parameter per visit

9) Review warning shutdown history for any abnormal shutdowns per visit

10) Provide Inspection Data reports to include Shock Pulse Monitoring and Fluid Analysis

11) Replace inline filter elements.

3.2 Hourly Run Time Maintenance

1) Rebuild blow down valve every 8,000 hrs.

2) Rebuild compressor discharge check valve every 8,000 hrs.

3) Rebuild compressor inlet valve every 16,000 hrs.

3.3 Parts & Materials. All parts and materials shall be new Original Equipment Manufacturer (OEM) replacement parts or equal and be Underwriter Laboratory (UL) approved/listed.

4.0 GOVERNMENT FURNISHED PROPOERTY AND SERVICES:

4.1 Utilities: Water and electric is available in the mechanical room for the contractor to use at no cost to the contractor.

4.2 Storage: Material and equipment storage will be approved by the COR. If approved, materials shall be placed in a neat appearance and in a manner that allows safe continued facility use.

4.3 Damage to Government Property: The Contractor shall notify the Government when damage to Government property is discovered. Any damage to Government property caused by the Contractor shall be repaired or replaced by the Contractor at the Contractor’s expense. The Contractor shall annotate on the inspection report, the damage, the cause of the damage, (if known) and a projected proposal for repair.

5.0 GENERAL INFORMATION:

5.1 Hours of Operation: Work shall be performed in a manner to create minimum disturbance or inconvenience to the use of the facility. Work hours are between 0730 – 1630 Monday through Friday except for federal holidays, family days, goal days and base closures.

5.2 Federal Holidays: MAFB recognizes the following Federal Holidays. The contractor is not required to perform services on the following Federal Holidays.

New Year’s Day Martin Luther King Jr.’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

5.3 Base Closures: Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alerts shall commence as soon as possible after reopening the base, unless otherwise directed by the CO through coordination of the COR.

5.4 Certification/Training Requirements: Multiple air compressors and associated equipment covered in this contract are Oil Free models, which will be exclusively serviced by technicians with Oil Free Certification, as outlined by manufacturer guidelines. Certified technicians will have appropriate knowledge of Oil Free compressor design and repair parameters to ensure accurate diagnosis and maintenance. This certification involves specialized training to handle the complexities of Oil Free compressors, thus safeguarding their operation and longevity.

5.5 Security Requirements: Contractor personnel will be limited to work areas. The COR will identify facilities requiring additional escorts upon receipt of contract award.

5.4.1 Entry Authorization List (EAL): Within 10 days of contract award, the contractor shall provide the COR with information needed to process an entry authorization list (EAL) authorizing contractor personnel, vehicles and equipment access to the site. Each person listed on the EAL will undergo a security background check. Once the COR has received the needed information from the contractor, the EAL takes approximately 20 working days to process. The contractor is responsible for managing the approved EAL, to include notifying the COR sufficiently in advance when the EAL will expire so a new EAL can be processed. If the contractor desires to add personnel, vehicles or equipment to the EAL all of the previous authorized entries (personnel, vehicles and equipment) require reprocessing and the prior EAL is invalid.

5.4.1.1 EAL Listing Requirements: The contractor shall submit to the CO a list showing the full name (exactly as it appears on the identification), birth date, Social Security Account Number (SSAN), and two (2) forms of credentialed identification (ID) for each employee or supplier being utilized for the on-site work (one of which must be a photograph). Only the following are acceptable: passport, state issued driver's license, state issued photograph identification, Social Security card, or Base identification (if issued for prior on-base work only).

The contractor shall include with the EAL submittal a photocopy of all of the IDs to be used.

One of the forms of identification shall have a SSAN on it. This list will be used to prepare the EAL referenced above. Supervisors and superintendents shall be identified as such on the contractor's list for identification on the EAL. The contractor shall also submit to the CO a list showing the year, make/model, license number and state licensed, and color of vehicles utilized for on-site work.

5.5.1 Minot AFB Identification Requirements: All contracted personnel requesting access to Minot Air Force Base must possess a valid State or Government picture identification card.

Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access.

Additional documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal, state, or local government agencies that include a photo and biographic information.

Additional information to include a full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/current-status-states-territories. Personnel requesting vehicle access to Minot Air Force Base must provide a valid driver's license (compliant with

REAL ID Act), current vehicle registration, and insurance.

5.5.2 The Contractor shall be responsible for obtaining all necessary passes or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the COR by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes. Personnel must adhere to the REAL ID Act to ensure access to base is granted. Pass requests will be forwarded by the COR to the 5th Security Forces Squadron Visitor’s Control Center for approval and issuance. Upon completion or termination of the contract, or an individual’s release from employment, the Contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and Registration Section located in the Visitor Control Center. Template will be provided at contract award and due NLT 10 days after award.

5.5.3 Reporting Requirements: Contractor personnel shall report, to an appropriate authority, any information or circumstances they believe may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor’s employees shall be briefed by their immediate supervisor prior to entering the base.

5.6 Notification of Environmental Spills: The Contractor or their authorized representative shall report any spills immediately by calling the Fire Department at 723-2461 or 911 from a standard phone. If the Contractor spills or releases any substance listed in 40 CFR 302, Designation, Reportable Quantities, and Notification or general fluids into the environment, then the type of material and quantity spilled shall be reported. The Contractor shall be held liable for the spill or release of such substances and is expected to clean up all spills of less than 25 gallons. The Contractor shall be liable for the cleanup and cost of any spill greater than 25 gallons that occurs and is determined to be contractor negligence.

5.6.1 The Contractor is required to have and maintain Safety Data Sheets (SDS) on all Hazardous Material (HM). The Contractor shall provide a list of all HM to the COR at least 30 days prior to entering the base. The COR will distribute the list to all appropriate agencies for approval. The list shall contain the following information: the expected HM to be used including a copy of the SDS, an estimate on the quantity of the HM expected to be used during the performance of the contract, and anticipated storage location for each HM intended for use.

5.7 Compliance with Laws and Regulations: The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection to include AFI 32-7080, Pollution Prevention Program, AFI 32-7042, Solid and Hazardous Waste Compliance, Environmental Quality Manual, 40 CFR 273, 40 CFR 133, North Dakota Administrative Code 33-24-02-06, and base Hazardous Waste Management Plan (October 2017) AFPAM-32-7043 and are available upon request from the COR. In the event of environmental laws/regulations/requirements change during the term of the contract, the Contractor shall comply with such laws/regulations as changed. The Contractor shall comply with the base Hazardous Waste Management Plan (October 2017) when turning in wastes generated from spill cleanup.

5.8 Traffic Laws: The Contractor and its employees shall comply with base traffic regulations.

5.9 Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Minot Air Force Base.

5.10 For Official Use Only (FOUO): The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

5.11 Records: All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, Air Force Manual (AFMAN) 33-363, paragraph 6.4, AFMAN 33-364, paragraph 2.13, and the Air Force Records Disposition Schedule which can be provided by the COR or CO upon request.

Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 CS/SCXR), 723-7542/2084, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

5.12 Personnel: Contractor personnel shall present a neat appearance. Contractor personnel, while performing work on this contract, shall be easily recognizable while on the installation.

This shall be accomplished through the wear of distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should be such that they identify personnel easily and quickly for reasons of safety and personal protection. The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

5.13 Fire and Emergency Reporting: Call 723-2461 or 911 from a standard phone.

5.14 Operational security:

5.14.1 The Contractor will abide by the Unit Commander’s OPSEC policy.

5.14.2 The Contractor will be provided with training on the Unit Commander’s OPSEC policy upon start of the contract and an annual refresher will be provided.

5.14.3 The Contractor will be provided with the Minot AFB Critical Information List and unit Critical Information List. Contract personnel shall prohibit the disclosure of information that is contained in the Critical Information List.