Attachment 1 - Performance Work Statement (9 April 2025).pdf

PERFORMANCE WORK STATEMENT FOR

Wings Over Wyoming Air Boss and Announcer

F.E. Warren Air Force Base, Wyoming

9 April 2025

Attachment 1 - Performance Work Statement

FA461325Q1008

Table of Contents

1.1. Period of Performance

1.2. Basic Services

1.3. Special Services

2. Services Summary

3. Government Furnished Services

Not applicable

4. General Information

4.1. Quality Control

4.2. Quality Assurance

4.3. Security Requirements

4.4. Physical Security

4.5. Operational Security (OPSEC)

4.6. Location/Hours of Operation

4.7. Conservation of Utilities

4.8. Environmental Controls

4.9. Safety Requirements

4.10. Continuation of Essential DoD Contractor Services During Crisis

4.11. Contractor Personnel

4.12. Records

5. Appendices

APPENDIX A

APPENDIX B

1. Description of Services.

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to complete a pre-show briefing to all participants covering air operations and performer flight safety and narrate the Airshow to keep the audience aware of ongoing and upcoming events, special recognition, activities, entertainment, and concessions. As Air Boss, the contractor will direct aircraft on the ground within open house (airshow) boundaries and waivered airspace (Air Traffic Control [ATC] may assist, pursuant to local arrangements). The Air Boss will also verify airspace waivered for non-air traffic control agency to take control.

The contractor’s highest responsibility is crowd control during a mishap or emergency and therefore must be thoroughly familiar with the mishap/emergency response plan, the location of emergency exits, and able to assist appropriate agencies with crowd control in the event of an emergency. The contractor will be briefed and signed off on the mishap/emergency response plan prior to the show by the F.E. Warren disaster response team in conjunction with local authorities.

1.1. Basic Services.

The contractor shall provide all personnel, equipment, facilities, transportation, tools, materials, vehicles, supervision, and other items and services necessary. Due to the specialized nature of the duties performed by the Air Boss, the contractor must provide proof of Federal Aviation Administration (FAA) accreditation at solicitation. The contractor will:

1.1.1. Using acts provided, create an Air Demonstration schedule and provide to the Government POC not later than 30 days prior to the show.

1.1.2. Provide direction, deconfliction, and safety instructions to Air Demonstration performers within the confines of the set schedule.

1.1.3. Provide consultation services (via phone or electronic means) upon receipt of contract award through 31 July 2025. Consultation services include, but are not limited to obtaining appropriate airspace restrictions, coordinating on emergency response plans, and developing communications plans.

1.1.4. Act as liaison with the FAA Representatives, Flight Standards District Office (FSDO), and Emergency Services personnel prior to, during, and following the show. Contractor must be an FAA Recognized Air Boss – Multi-Venue (RAB-MV), throughout the duration of all airshow activities.

1.1.5. Conduct the mandatory Air Demonstration briefing for all performers prior to each show/practice at a location provided by the Air Demonstration sponsor (US Government).

1.1.6. Conduct pre-show/practice briefing for incident/accidents with air show/base staff.

1.1.7. Conduct any pre-show/practice coordination with the Code of Federal Regulations (CFR), Terminal Radar Approach Control (TRACON)/tower, FAA Inspector in Charge (IIC), and narrators.

1.1.8. Perform services at F. E. Warren AFB, WY 82005, and Cheyenne Regional Airport, as applicable.

1.1.9. Arrive at least 48 hours in advance to help with local promotions, media support, and the program, read and signed off on base disaster response plans prior to the show. The Wings Over Wyoming Air Show is tentatively scheduled for 26 July 2025 at 1000L.

1.1.10. Work show airspace container, Temporary Flight Restrictions (TFRs), Notices to Airmen (NOTAMs), and all other associated requests/waivers with the appropriate agencies. All applicable forms will be the responsibility of the Air Boss to ensure a safe and legal open house/demonstration.

1.1.11. Consult for two required Emergency Exercises prior to the event.

Air Show Major Accident Response Tabletop Exercise (MARE TTX) consult virtually/by electronic means)

Full Scale Air Show MARE (consult in person)

1.1.12. Perform filing of FAA Form 7711-2 (Certificate of Waiver or Authorization), its associated attachments, and TFR paperwork as it relates to airshow activities to the FAA in accordance with their standards.

1.1.13. Provide redundant Very High Frequency (VHF) Radio Equipment for use by the Air Boss (minimum of

2 VHF Base Stations) and provide 1 Ultra High Frequency (UHF) as VHF can serve as redundancy for

UHF.

1.1.14. Narrate the Air Demonstrations and keeps the audience aware of ongoing and upcoming events, special recognition, activities, entertainment, and concessions.

1.1.15. Be thoroughly familiar with the mishap/emergency response plan, location of emergency exits, and able to assist appropriate agencies with crowd control in the event of an emergency. The highest priority responsibility for the announcer is crowd control during a mishap or emergency. Due to the extensive responsibilities of both the Air Boss and the Announcer, these two roles should be held by separate individuals.

1.2. Special Services

1.2.1. Contractor shall perform duties during Thunderbird arrival, during any practices, and during the show.

1.2.2. Contractor shall conduct an Air Demonstration safety briefing each day the Thunderbirds are present, from arrival day through show day.

1.2.3. Contractor shall provide the safe and efficient control of scheduled Air Demonstration event activities and shall work closely with ATC arrivals, departures, and ground movements.

1.2.4. The contractor shall manage ground movements of taxiing aircraft and shall work closely with the local FSDO to ensure all regulatory requirements pertaining to air operations are met.

1.2.5. The contractor shall establish communication system with waiver holder, Airport Manager, FSDO, and

ATC.

1.2.6. The Contractor shall work directly with his ATC liaison on stage to ensure flight safety and appropriate coordination with the F.E. Warren AFB and Cheyenne Regional Airport Towers when required.

1.2.7. During the time the Contractor is in control of the F.E. Warren AFB airspace, he/she shall discuss and coordinate emergency procedures and Air Boss actions with the ATC facility that has airspace jurisdiction as required and shall coordinate with crash/fire/rescue on emergency procedures.

1.2.8. The Contractor shall provide one (1) Air Boss and associated personnel to provide Air Traffic Control for Wings Over Wyoming 2025.

1.2.9. The Contractor shall be clearly identifiable and maintain a professional relationship with all mission partners while maintaining a clean and professional appearance. Any unprofessional occurrences shall be documented, and the contractor will be allowed three (3) days to respond to each occurrence.

2. Services Summary.

The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

Performance Objective PWS Para. Performance Threshold Method of Surveillance

SS-1: Submit all deliverables

Appendix B

No more than one (1) late deliverable

100% Inspection

SS-2: Safety and Coordination

1.1.12.

1.1.14 1.1.15 1.1.18

Ensure safety of visitors and the Air Demonstration performers via obtaining FAA approvals, TFRs, and NOTAMs. Coordinate with FSDO, Cheyenne Regional Airport, and emergency Services and attend all MARE TTXs and safety briefings.

Periodic Surveillance Customer Feedback

SS-3: Equipment 1.1. Provide redundant VHF Radio equipment for use in performing air boss duties along with UHF Radio as a backup to VHF.

100% Inspection and Customer Feedback

SS-4: Professionalism 1.1.9 Any unprofessional occurrences shall be documented, and the contractor will be allowed three

(3) days to respond to each occurrence. The contracting officer will notify the contractor of the occurrence. The contractor is allowed no more than (2) occurrences deemed unprofessional by the contracting officer.

100% Inspection and Customer Feedback

3. Government Furnished Services

Not applicable

4. General Information.

4.1. Quality Control.

The contractor is required to control the quality of service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.2. Quality Assurance.

The Government will evaluate the contractor’s performance through on-site inspections and receipt of customer complaints to ensure services are received. The Government may inspect each task as completed.

The Government will investigate complaints received from customers. The Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

Remedies for non-conforming services will be resolved IAW the applicable Inspection/Acceptance clause attached within the contract.

4.3. Security Requirements.

The contractor shall be responsible for all passes issued to his/her employees under this contract.

Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

4.4. Physical Security.

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

4.5. Operational Security (OPSEC).

The contractor shall adhere to the following minimum requirements in support of this requirement:

4.5.1. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business, controlled unclassified information may only be transmitted as directed in the PWS.

4.5.2. The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the Contracting Officer Representative (COR) or Contracting Officer, as applicable.

4.5.3. Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.) Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data or information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

4.5.3.1. Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel or aircraft movements;

specialized equipment orders, deliveries, shipments, etc., Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the Contracting Officer (CO), as applicable.

4.5.3.2. Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected. Badges and passes may not be duplicated, copied or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the Contracting Officer and/or installation Security Office.

4.5.3.3. Practice OPSEC and implement countermeasures to protect critical information (CI) and other sensitive unclassified information, if applicable. Protection of CI will include the adherence to and execution of countermeasures which the contractor initiates or as provided by the CO for CI on or related to this PWS.

4.6. Location/Hours of Operation.

4.6.1. Location. Place of performance is at FE Warren AFB WY. Telework shall not be permitted for this task order/contract.

4.6.2. Normal Hours of Operation. The contractor shall perform the services required under this contract during normal business hours (0730-1630). The contractor may work, with prior approval of the Government POC, extended hours to ensure timely completion of work at no additional cost to the

Government.

4.6.3. Recognized Holidays. The contractor is not required to provide service on the following days:

New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

Christmas Day (December 25).

4.7. Conservation of Utilities.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.7.1. Lights shall be used only in areas where and when work is actually being performed.

4.7.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.7.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.7.4. Government telephones shall be used only for official Government business.

4.8. Environmental Controls.

4.8.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection, to include Section 01 57 19.05 32, Environmental Protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.8.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept at 911 (landline) or 307-773-2931 (cell phone). The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.8.3. Hazardous Material (HM). In the event that hazardous materials will be used in the execution of this contract, the contractor shall comply with all federal, state and local regulations concerning the use, storage, and reporting of HM in accordance with AFI 32-7086, Hazardous Materials Management. The contractor shall be required to obtain authorization per the Installation Hazardous Materials Management Program before ordering or purchasing any hazardous product and may not bring a HM onto F. E. Warren AFB property, nor use a HM, until the contractor receives all required authorizations. This authorization process may take up to three weeks.

4.8.4. Green Procurement Program (GPP). In performance of this contract, contractors shall use Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non- or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non- VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

4.9. Safety Requirements.

4.9.1. In performing work under this contract, the contractor shall:

4.9.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.1.2. Record and report promptly (within one hour), to the contracting officer or designated Government POC, all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

4.9.1.3. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.10. Continuation of Essential DoD Contractor Services During Crisis.

IAW DFARS 237.7602(a), it is determined that this Service, has NOT been identified by the Functional Commander/Director as an essential service.

4.11. Contractor Personnel.

4.11.1. Contract Manager: the contractor shall provide a contract manager who shall be responsible for the performance of the services. The name of the contract manager shall be provided to the Government POC in writing prior to the beginning of the first performance period. The contract manager must be able to read, write, speak, and understand English.

4.11.1.1 The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.11.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

4.11.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.12. Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Appendix A, Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five working days of receipt of the request.

5. Appendices

A. Publications/Forms B. Deliverables

APPENDIX A

PUBLICATIONS/FORMS

Publication available at: https://www.faa.gov/documentLibrary/media/Order/Order_8900.1A.pdf

Publication/Instruction /Name

Flight Standards Information Management System 8900.1A publication Volume DoDI 3020.41, Operational Contract Support

Date Applicable Paragraph/Chapter PWS Paragraph

10/2022 Chapter 9, Section 6 PWS Para. 1.1.10

20 Dec 2011 Para 2c. PWS Para 4.10

APPENDIX B

DELIVERABLES

All deliverables must meet professional standards and the requirements set forth in the applicable contractual documents. The Contractor shall be responsible for delivering all specified end items. The end items listed in the table below are outputs, which fall within the scope of this effort and are illustrative of the type of work the Government expects to require.

Title PWS Ref Date Submission As of Date Distribution

FAA Form 7711-2 and TFRs (PWS 1.1.14) 1.1.15 No later than 6 June 6 June 2025 COR

Air Demonstration Schedule (PWS 1.1.1)

1.1.1 No later than 23 June

(30 Calendar Days prior to show)

23 June 2025 COR

Air Demonstration Brief (PWS 1.1.6)

1.1.6 In conjunction with

practice and demonstration

22 July 2025 COR