Attachment 1 - Performance Work Statement 3 May 24.pdf

PERFORMANCE WORK STATEMENT

FOR

CRANE BOOM INSPECTION AND

MAINTENANCE SERVICES

F.E. Warren Air Force Base, Wyoming

3 May 2024

Attachment 1 - Performance Work Statement

FA461324Q1033

3 May 2024 Page 2 of 13

Table of Contents

1. Description of Services

1.1. Background

1.2. Basic Services

1.3. Authorized Callers and Pricing

1.4. Delivery Tickets

2. Services Summary

3. Government Furnished Property and/or Services

3.1. Government Furnished Property

3.2. Government Furnished Services

3.3. Government Property Incidental to the Place of Performance

4. General Information

4.1. Quality Control

4.2. Quality Assurance

4.3. Security Requirements

4.4. Physical Security

4.5. Operational Security (OPSEC)

4.6. Anti-Terrorism

4.7. Location/Hours of Operation

4.8. Conservation of Utilities

4.9. Environmental Controls

4.10. Safety Requirements

4.11. Contractor Personnel

4.12. Records

4.13. Special Qualifications and Training

5. Appendices

APPENDIX A – Publications and Forms

APPENDIX B - Deliverables

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1. Description of Services.

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform National Crane 600C boom inspection and maintenance services at F.E. Warren Air Force Base, Wyoming, in accordance with all applicable federal, state, local laws and regulations, manufacturer’s instructions, Air Force Technical Order 36C3-4-21-31 and this performance work statement (PWS). Service includes removal, disassembly, inspection, extension cable replacement, and reassembly to fully operational capability.

1.1. Background. Service is required by ASME 30.5 every five years or 3,000 hours. 90 LRS cranes are close to the five-year mark. The contractor shall complete actions in accordance with (IAW) the National Crane Repair Manual or Air Force Technical Order (AFTO) 36C3-4-21-31. Per AFTO 36C3-4-21-31, page 44 “If the boom has not been disassembled in the last three years, the boom is to be completely torn down to allow a thorough inspection of the extend and retract cables and extend and retract sheaves and pins.” Waivers of this requirement will not be considered.

1.2. Basic Services. The contractor shall inspect, test and maintain nine (9) National Crane 600C booms IAW ) the National Crane Repair Manual or Air Force Technical Order (AFTO) 36C3-4-21-31. Services include:

1.2.1. Boom disassembly.

1.2.2. Maintain any portion of disassembled boom that is required per the above directives.

1.2.3. Inspect inner components.

1.2.4. Replace top and bottom pad.

1.2.5. Replace all extend and retract cables with new set specified in National Crane Repair Manual or Air Force Technical Order 36C3-4-21-31.

1.2.6. Calibrate, as needed.

1.2.7. Inspect all the wear pads, extend and retract sheaves and pins, cable sheaves, and hydraulic cylinder for any other repairs need. Reassemble the boom back together and install it back on the unit.

1.2.8. Test the operation and perform a load test to each unit.

1.3. Authorized Callers and Pricing. Only personnel by position and organizational component listed in writing and signed by the Contracting Officer are authorized to make calls. Any changes must be provided by the contracting office to the contractor.

1.3.1. The contractor will be provided with a Call Number that will be used for billing and tracking purposes.

1.3.2. The contractor shall charge the government IAW the established price list and must be as low or lower than those charged the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

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1.4. Delivery Tickets. The Contractor shall provide delivery tickets or sales slips to the authorized caller with the following information clearly marked within five (5) business days of service:

BPA number.

Name of contractor.

Date of service.

Request (CALL) number.

Itemized list of supplies or services provided.

List the quantity, unit price, and extended price for each line item less any applicable discounts.

Note: Unit prices and extended prices need not be shown when incompatible with the use of customized systems, provided that the invoice is itemized to show this information.

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2. Services Summary.

The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

Performance Objective PWS Para. Performance Threshold Method of Surveillance

SS-1: Disassemble each boom.

1.2.1. Zero discrepancies. Each boom

shall be disassembled IAW listed directives.

- 100% Inspection

SS-2: Maintain disassembled boom portions, as required.

1.2.2. Zero discrepancies. Each boom

shall be disassembled IAW listed directives.

- Periodic Surveillance

- Customer Feedback

SS-3: Inspect inner components.

1.2.3. Zero discrepancies. Each boom

shall be disassembled IAW listed

SS-4: Replace top and bottom pads.

1.2.4. Zero discrepancies. Each boom

shall be disassembled IAW listed

SS-5: Replace all extend and retract cables on each boom.

1.2.5. Zero discrepancies. Each boom

shall be disassembled IAW listed

SS-6: Calibrate each boom, as needed.

1.2.6. Zero discrepancies. Each boom

shall be disassembled IAW listed

SS-7: Inspect all wear pads, extend and retract sheaves/pins, cable sheaves, hydraulic cylinders and reassemble booms.

1.2.7. Zero discrepancies. Each boom

shall be disassembled IAW listed

SS-8: Perform operational and load tests to each boom.

1.2.8. Zero discrepancies. Each boom

shall be disassembled IAW listed

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3. Government Furnished Property and/or Services

3.1. Government Furnished Property.

3.1.1. None

3.2. Government Furnished Services.

3.2.1. Utilities. The Government will furnish the electricity, water, and sewage services (as necessary) for the accomplishment of service IAW this PWS.

3.3. Government Property Incidental to the Place of Performance.

3.3.1. None

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4. General Information.

4.1. Quality Control.

The contractor is required to control the quality-of-service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.2. Quality Assurance

The Government will evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the contractor’s performance through on-site inspections and receipt of customer complaints. The Government will inspect each task as completed. The Government will investigate complaints received from customers. The Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Remedies for non-conforming services will be resolved IAW the applicable Inspection/Acceptance clause attached within the contract.

4.2.1. Any matter concerning a change to the scope, prices, terms, or conditions of this Blanket Purchase Agreement (BPA) shall be referred to the Contracting Officer and NOT to any other government representative.

4.2.2. The services to be performed by the contractor during the period of this contract shall (at all times and places) be subject to review by the Contracting Officer or authorized representative(s).

4.3. Security Requirements.

The contractor shall be responsible for all passes issued to his/her employees under this contract.

Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

4.4. Physical Security.

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

4.5. Operational Security (OPSEC).

The contractor shall adhere to the following minimum requirements in support of this requirement:

4.5.1. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

4.5.2. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the CO, as applicable.

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4.5.3. Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

4.5.3.1. Tactics, techniques and procedures, production, or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements;

specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the CO, as applicable.

4.5.3.2. Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected areas. Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the CO and/or Installation Security Office.

4.6. Anti-Terrorism

4.6.1. Notification: If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center (BDOC) at 307-773-3501 (On-installation)/Missile Security Control (MSC) at 307-773-2701 (Off-installation) and notify the CO and COR (if appointed) that they contacted the BDOC and/or MSC.

4.7. Location/Hours of Operation.

4.7.1. Location. Place of performance is at FE Warren AFB WY.

4.7.2. Normal Hours of Operation. The contractor shall perform the services required under this contract during the 0730 – 1600 hours, Monday thru Friday, except for federal holidays. The contractor may work (with prior approval of the CO and/or the 90 LRS authorized caller(s)) extended hours to ensure timely completion of work at no additional cost to the Government.

4.7.3. Recognized Holidays. The contractor is not required to provide service on the following days, unless otherwise noted:

New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

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Christmas Day (December 25).

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.8. Conservation of Utilities.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.8.1. Lights shall be used only in areas where and when work is being performed.

4.8.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.8.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.8.4. Government telephones shall be used only for official Government business.

4.9. Environmental Controls.

4.9.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection, to include Section 01 57 19.05 32, Environmental Protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

4.9.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept at 911 (landline) or 307-773-2931 (cell phone). The liability for the spill or release of such substance(s) rests solely with the contractor and its agent.

4.9.3. Hazardous Material (HM). If hazardous materials will be used in the execution of this contract, the contractor shall comply with all federal, state and local regulations concerning the use, storage, and reporting of HM in accordance with AFMAN 32-7002, Environmental Compliance and Pollution Prevention. The contractor shall be required to obtain authorization per the Installation Hazardous Materials Management Program before ordering or purchasing any hazardous product and may not bring a HM onto F.E. Warren AFB property, nor use a HM, until the contractor receives all required authorizations. This authorization process may take up to three weeks. . The contractor shall provide the information listed in Attachment 1 of Section 01 57 19.05 32 to request authorization for all hazardous materials proposed for use on FE Warren AFB or the missile field.

4.9.4. Green Procurement Program (GPP). In performance of this contract, contractors shall use Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient

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Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non- or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non- VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

4.10. Safety Requirements.

4.10.1. In performing work under this contract, the contractor shall:

4.10.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.1.2. Record and report promptly (within one hour), to the contracting officer or designated COR, all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

4.10.1.3. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.11. Contractor Personnel.

4.11.1. Contract Manager: the contractor shall provide a contract manager who shall be responsible for the performance of the services. The name of the contract manager shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager must be able to read, write, speak, and understand English.

4.11.1.1 The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.11.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

4.11.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.12. Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Appendix A, Publications and Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five (5) business days of receipt of the request.

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4.13. Special Qualifications and Training.

4.13.1. All contractor personnel performing service on these booms must be qualified IAW ASME 30.5 to perform these services.

5. Appendices [modify as necessary]

A. Publications/Forms

B. Deliverables

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APPENDIX A – Publications and Forms

Publication/Instruction /Name Date Applicable

Paragraph/Chapter PWS Paragraph

Section 01 57 19.05 32, Environmental Protection 01/2023 Entire Document

Applicable PWS Para. 4.9.1 and 4.9.3.

Air Force Technical Order 36C3-4-21-31 Commercial Manual Entire Document

Applicable PWS Para 1, 1.1. and 1.2.

National Crane Repair Manual Commercial Manual Entire Document

Applicable PWS Para 1.1. and 1.2.

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APPENDIX B - Deliverables

All deliverables must meet professional standards and the requirements set forth in the applicable contractual documents. The Contractor shall be responsible for delivering all specified end items. The end items listed in the table below are outputs, which fall within the scope of this effort and are illustrative of the type of work the Government expects to require.

Title Submission Date Distribution Copies Delivery ticket (PWS para 1.4)

Within 5 business days of performing service Authorized

Caller 1 each

Hazardous Materials Authorization Request and Safety Data Sheets (SDS) (PWS para 4.9.3.)

Three weeks prior to planned use on FE Warren AFB or missile field.

CO /

Authorized

Caller 1 each

Records (PWS para 4.12)

Within 5 business days of request.

CO /

Authorized Caller

1 each