Attachment 1 - Performance Work Statement_07Aug24.pdf

6913G624Q3132491 Crash Preventability Determination Program Support

PERFORMANCE WORK STATEMENT (PWS)

C.1 BACKGROUND

The mission of the Federal Motor Carrier Safety Administration (FMCSA) is to promote safe commercial motor vehicle operations through education, regulation, enforcement, and innovative research and technology to reduce truck and bus crashes resulting in fewer injuries and fatalities.

It also includes achieving a safe and more secure transportation environment through shared responsibilities with our partners and stakeholders.

FMCSA’s Safety Measurement System (SMS) uses an algorithm to assess the safety of motor carriers. Violation and crash information are included in SMS from other FMCSA systems.

These are sorted into Behavior Analysis Safety Improvement Categories (BASIC). In the Crash Indicator BASIC, FMCSA uses crash data, to identify unsafe motor carriers. In May 2020, FMCSA initiated the Crash Preventability Determination Program (CPDP) to allow motor carriers, drivers, and other stakeholders to request a preventability review of certain crashes. Not preventable crashes are removed from a motor carriers Crash Indicator BASIC calculation, which impacts the Agency’s ability to identify high risk motor carriers https://www.fmcsa.dot.gov/crash-preventability-determination-program.

The Volpe Center supports FMCSA in the implementation and operation of the CPDP. The support is provided in the areas of, business process management, crash analysis, data analysis and program evaluation, and education, learning, training and communications to effectively and efficiently conduct the program.

C.2 PURPOSE

The purpose of this contract is to procure crash analysis expertise to supplement the Volpe Center’s Safety Measurement and Analysis Division’s support to operation of the FMCSA’s CPDP and support expanded program operations. Activities include reviewing crashes for program eligibility and preventability based on program standards, engaging with the Volpe Center to identify areas for continuous improvement, and attending team meetings and training events.

C.3 REQUIRED TASKS AND DELIVERABLES

The contractor shall provide crash analysis expertise for the Volpe Center in support of FMCSA’s CPDP with the aim to provide recommendations on eligibility and preventability according to program standards and guidelines.

C.3.1 Task 1: Project Management

The objective of this task will be to assist in planning resources and activities to accomplish the work as well as provide consistent communication between contractor team members and Volpe https://www.fmcsa.dot.gov/crash-preventability-determination-program staff on the status and progress of the work to ensure efficient management and oversight of personnel and financial resources.

The contractor shall support the following:

• Participate in regular internal and external project meetings

• Capture and track monthly expenditures (dollars)

• Develop weekly and monthly reports that include work performed in the period, work planned for next period, and associated expenditures.

The deliverables associated with this task are:

Deliverable Due Date Quantity of Deliverables Format

Monthly Progress Reports By the 15th calendar day of the month 12 MS Word

Weekly and monthly reports; monthly reports reflect the amount(s) shown on the contractor’s invoice

5 days after the week closes

52 weekly reports

12 monthly reports

MS Excel

C.3.2 Task 2: Review of CPDP Requests

The contractor shall provide crash analysis expertise that supports the review of crash reports submitted to CPDP and make recommendations on the eligibility and preventability of individual crashes. The contractor shall be responsible for adhering to the practices and procedures of the CPDP, including the access and review of supplemental documentation about motor carriers, drivers and other information relevant to the submitted crash from FMCSA systems and other sources.

Eligibility assessments on crashes submitted to the CPDP through a request for data review in DataQs

Daily through September 8, 2025

17,500 requests for data review per 0.5

FTE

Crash requests tracked in FMCSA/DataQs system

Preventability recommendations on crashes submitted to the CPDP through a

Daily through September 8, 2025

8,000 requests for data review per 2

FTE

Crash requests tracked in FMCSA/DataQs system request for data review in DataQs

Reviewer meetings Weekly through September 8, 2025 52 half-hour meetings Virtual

Optional Period:

November 1, 2024, to September 8, 2025.

Preventability recommendations on crashes submitted to the CPDP after the program expansion go live.

Daily through September 8, 2025

4,000 requests for data review per 1

FTE

Crash requests tracked in

C.3.3 Support of CPDP Continuous Improvement

The objective of this task is to support and inform Volpe Team members in their support of FMCSA on the enhancement and evolution of the CPDP. Work in this area includes documenting suggestions and proposals for new crash types, improved processes, and updated standards and attending team meetings and training sessions to facilitate the advancement of the program.

Proposed updates to crash types or standards As requested by COR 1 MS Office Suite

Attendance at full CPDP team meetings Annually 1 Virtual/Option for in person Attendance at CPDP training events As requested by COR 1 Virtual/Option for in person

C.4 GOVERNMENT FURNISHED PROPERTY/INFORMATION

The following is a list of Government Furnished Property/Information to be provided to the Contractor at award as required:

No. Government Furnished Property/Information 1 CPDP Eligibility Guide, Crash Review Form Checklist, Reviewer Standard Operating Procedures, CPDP Reviewer Training slide deck

2 FMCSA Portal accounts 3 Access to information systems (DataQs, MCMIS, L&I, EMIS, CDLIS, Query Central, etc.)

C.5 TRAVEL

This contract may require travel to the full team CPDP meeting and training events by up to four

(4) staff supporting the project (Section C.3.3). The location is expected to be Washington, D.C.

or Cambridge, MA.

PERIOD OF PERFORMANCE

The anticipated period of performance for this task order is September 9, 2024, to September 8, 2025, inclusive of option periods.

PLACE OF PERFORMANCE

The Place of Performance shall be virtual or at the contractor’s facility.

DELIVERABLES

The required deliverables of this contract are identified for each task area in the statement of work in Section C.3 and the Deliverables by CLIN table below. All deliverables are expected to be completed by September 8, 2025, including optional meetings and reviews, as exercised.

CLIN Tasks Deliverable Due Date Quantity Format

00100 1 Monthly Progress Reports

By the 15th calendar day of the month through April 9, 2025

7 MS Word

1 Weekly and monthly reports; monthly reports reflect the amount(s) shown on the contractor’s invoice

5 days after the week closes through April 9, 2025

31 weekly reports

MS Excel

2 Eligibility assessments on crashes submitted to the CPDP through a request for data review in DataQs

Daily through April 9, 2025

10,200 requests for data review per

0.5 FTE

Crash requests tracked in FMCSA/DataQs system

2 Preventability recommendations on crashes submitted to the CPDP through a request for data review in DataQs

Daily through April 9, 2025

4,667 requests for data review per

2 FTE

Crash requests tracked in

2 Reviewer meetings Weekly through April 9, 2025

31 half-hour meetings

Virtual

3 Proposed updates to crash types or standards

As requested by COR through April 9, 2025

1 MS Office Suite

00200 (optional) 1 Monthly Progress Reports

By the 15th calendar day of the month through September 8, 5 MS Word

1 Weekly and monthly reports; monthly reports reflect the amount(s) shown on the contractor’s invoice

5 days after the week closes through September 8, 21 weekly reports

MS Excel

2 Eligibility assessments on crashes submitted to the CPDP through a request for data review in DataQs

Daily through September 8, 7,300 requests for data review per

0.5 FTE

Crash requests tracked in FMCSA/DataQs system

2 Preventability recommendations on crashes submitted to the CPDP through a request for data review in DataQs

Daily through September 8, 3,333 requests for data review per

2 FTE

Crash requests tracked in FMCSA/DataQs system

2 Reviewer meetings Weekly through September 8, 21 half-hour meetings

Virtual

3 Proposed updates to crash types or standards

As requested by COR through September 8, 1 MS Office Suite

00300 (optional) 2 Optional Period:

November 1, 2024, to April 9, 2025.

Preventability recommendations on crashes submitted to the CPDP after the program expansion go live.

Daily through April 9, 2025

1,667 requests for data review per

1 FTE

Crash requests tracked in

00400 (optional) 2 Optional Period: April 10, 2025, to September 8, 2025. Preventability recommendations on crashes submitted to the CPDP after the program expansion go live.

Daily through September 8, 1,667 requests for data review per

1 FTE

Crash requests tracked in FMCSA/DataQs system

00500 (optional) 3 Attendance at full CPDP team meetings (virtual)

Annually 1 Virtual

00600 (optional) 3 Attendance at full CPDP team meetings (in person)

Annually 1 Optional Add-on for In Person

00700 (optional) 3 Attendance at CPDP training events through April 9, 2025 (virtual)

To be determined

(TBD)

1 Virtual

00800 (optional) 3 Attendance at CPDP training events through April 9, 2025 (in person)

TBD 1 Optional Add-on for In Person

00900 (optional) 3 Attendance at CPDP training events through September 8, 2025 (virtual)

TBD 1 Virtual

01000 (optional) 3 Attendance at CPDP training events through September 8, 2025 (in person)

TBD 1 Optional Add-on for In Person

PERFORMANCE REQUIREMENTS

The contractor shall be responsible and accountable to the Government for meeting related requirements under this PWS. The below performance areas will be monitored for Quality Assurance. See the below tables for performance requirements.

Performance Area Technical Writing Data Analysis Communications

Performance Requirements Summary Table

Performance Objective

Performance Standard

Acceptable Quality Levels Method of Surveillance

Incentive (Positive and/or Negative)

Customer Satisfaction

Compliance with the contract requirements

80% positive customer rating

Routine evaluation of management, cost, schedule, technical performance. Conducted through a survey of customers and evaluation of customer complaints

Positive: Continued performance eligibility;

Annual CPARS will reflect positive performance Negative: Potential contract cancellation

Contractor shall produce on time, quality deliverables

Provide on-time status reporting and accurate deliverables

Satisfactory/ Unsatisfactory

Case by case review of status reports received from the contractor and the project timeline

Positive: Continued performance eligibility;

Annual CPARS will reflect positive performance Negative: Potential contract cancellation

Complies with Crash Preventability Determination Program requirements and standards

Compliance with program requirements and standards

98% of reviews are in compliance

Reviewed requests contain all required documentation and recommendations are aligned with program guidance.

Positive: Continued performance eligibility;

Annual CPARS will reflect positive performance Negative: Potential contract cancellation

Meets work throughput expectations

Provide acceptable throughput of requests for preventability review

+/- 5% of estimates in the PWS

Number of requests forwarded to downstream reviewers meets estimates documents in PWS

Positive: Continued performance eligibility;

Annual CPARS will reflect positive performance Negative: Potential contract cancellation

**** End of PWS ***

DELIVERABLES