Attachment 1 Palau PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

EQUIPMENT STORAGE AND TRANSPORTATION

AT

REPUBLIC OF PALAU

PACIFIC AIR FORCES (PACAF)

JOINT BASE PEARL HARBOR-HICKAM (JBPH-H), HAWAII

22 Jun 2022

I. Scope of Work

The contractor will furnish all personnel, equipment, facilities, supplies, services, and materials, except as specified herein as government-furnished, for equipment storage and transportation in the Republic of Palau. The contractor shall be responsible for locating adequate storage/warehouse space for Pacific Air Forces (PACAF) equipment, including drayage and/or related freight and air transportation services. The contractor shall provide immediate storage/warehousing need of up to 20,000 square feet of storage for PACAF equipment to be positioned in the Republic of Palau. The contractor shall make all arrangements for obtaining storage or warehouse space; protection and delivery of equipment to and from the airport

(Roman Tmetuchl International Airport) or seaports (Port of Malakal and Port of Koror);

movement of equipment in and around the storage/warehouse facilities to facilitate service and maintenance operations/checks and perform services to maintain security and safety of equipment in appropriate storage/warehouse facilities. Additional work requirements are identified in the Task Requirements section and compliance with the Service Delivery Summary.

If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

II. Task Requirements

Storage/Warehousing/Drayage: The contractor shall provide storage/warehousing for no more than 20,000 square feet, as specified in the order. Growth to 20,000 square feet will grow over the time of this contract and storage space will be ordered as needed via Basic Purchase Agreement

(BPA). The contractor shall make every effort to locate all warehousing/storage in a single facility; however, if needed, the square footage requirement may be broken up into multiple facilities, provided they are located on the island of Babelthuap and maintain security and safety of equipment in appropriate storage/warehouse facilities, located at a distance not greater than 10 miles from Roman Tmetuchl International Airport. There are no distance requirements tied to seaport locations. Drayage time shall not exceed one (1) hour to Roman Tmetuchl International

Airport, or four (4) hours to local seaports. Equipment requiring both storage and drayage/transportation by the contractor consists of a mixture of, but not conclusive to, powered and non-powered equipment, rolling stock (vehicles, trailers, carts, etc.), tracked vehicles, containers and metal/wooden crates, etc. Rolling stock/tracked vehicles will not exceed the following dimensions and weight; Length: 525", Width: 115", Height: 150", Weight: 43,500 pounds. Additional equipment to be stored meets the following dimension range: Length: 16-

300", Width: 16-125", Height: 15-120", Weight: 150-16,000 pounds. For all equipment to be stored at contracted storage/warehouse location, more detailed dimensions for delivered increments will be provided at time of purchase agreement for each drayage/transportation requirement.

a. The contractor shall locate and confirm suitable storage facilities to protect the integrity of equipment, to include adequate roadways to ensure safe and timely drayage to and from both airports and seaports, as listed in the Scope of Work, when equipment is required for use.

b. United States Air Force (USAF) personnel, other service component personnel, or commercial vendors, will be responsible to both unload and load equipment on and off aircraft or vessels at all listed airport and seaport locations. Contractor will be responsible for the upload and download of equipment at both the airport/seaport and warehouse locations to their transportation vehicles. The contractor shall furnish all material, supplies, equipment and drayage for the coordination and movement of equipment to and from the storage facility to the listed airport and seaport locations.

c. Contractor will be given up to 72 hours advance notification when a service/maintenance/operations check will occur. Contractor will be given no less than 24 hours’ advance notification when drayage will need to be performed. Once notification is received, USAF personnel will ensure coordination occurs with the contractor on timelines for arrival of USAF personnel at the storage facility or when equipment is to arrive or depart at the airport/seaport locations. Contractor will ensure all effort is made to remain in contact with USAF personnel and USAF personnel shall be given unfettered access to equipment at the storage facility during normal operating hours.

d. The contractor will allow unlimited access to the storage/warehouse facility to allow for service/maintenance/operations checks in coordination with USAF personnel. Contractor will provide adequate indoor or outdoor covered/un-covered space required for USAF personnel to conduct these service/maintenance/operations checks on all types of equipment listed within the

Task Requirements section. All supplies for the service/maintenance/operations checks will be provided by the government and conducted by USAF personnel or contracted support personnel.

Contractor Facilities Compliance: The contractor-provided facilities must be compliant with local building codes and ordinances, have adequate doors and windows closures, weather tightness, and adequacy of security procedures.

a. Contractor’s facilities may be constructed of any modern building material normally used and generally accepted for the construction of warehouses, transportation terminals, and structures used for similar purposes.

b. Material may include but is not limited to brick, block, concrete, and rolled sheet metal, which are most commonly used and accepted materials. However, any warehouses rated as “wood-frame” or “pole” building as determined by the Insurances Services Office or other cognizant fire insurance rating organization are NOT acceptable.

c. Facilities shall adhere to the applicable environmental requirements to ensure equipment will not be exposed to extreme heat, cold, moisture, high humidity, or other environmental conditions, which would cause damage such as mold, mildew, and cracking or separation of any finished surfaces.

d. Storage/Warehouses must have good housekeeping to prevent rodent infestation and/or excessive dust or dirt where equipment will be stored.

e. At a minimum, warehouses, or similar storage structures, must possess the required fire protection and prevention standards that meet the requirement for the insurance rating organization for the Republic of Palau.

f. Contractor facilities shall possess the appropriate insurances from a cognizant insurance rating organization capable of meeting the national codes requirement for warehousing and storage of equipment.

Security and Safety Requirements: The contractor shall provide the necessary security and safety for equipment.

a. The proposed secure space may be within a warehouse, or similar structure, with other tenants. If there is non-exclusive use of the storage space, PACAF requires its equipment to be segregated from that of the other tenants and cordoned off from other tenants’ equipment.

b. Facility must be surrounded by fencing or concrete barrier.

c. Contractor shall maintain and control access to the facility where equipment will be stored. The security must ensure 24/7 surveillance of equipment for the storage facility to secure equipment and prevent from theft or damage.

d. Contractor shall maintain security of equipment with an approved quality control management process that adequately records security audits, documents inventory of equipment, and reports any discrepancies or concerns to PACAF personnel within 24 hours of observation.

Contractor-Furnished Equipment and Supplies: The contractor shall provide all equipment and supplies to store the equipment for the contract period of performance.

a. The contractor shall be fully responsible for the storage of equipment and supplies and not hold PACAF liable for any damages or loss due to delivery or storage, if found negligent in performing duties.

Period of Performance:

The BPA will have an ordering period of up to five years. The call ‘contract’ for storage will establish the Period of Performance (PoP) per order delivery up to 12 months. At the end of that 12-month period the BPA will require revalidation every year per the contractor’s pricing and continued government need.

All drayage requests, to include delivery and pick-up, will be conducted as one-time purchases per request.

III. Service Delivery Summary

Service Delivery

Summary

Performance Objectives PWS Reference

Performance Standard

Promptly Secure Storage and Warehouse Facilities for Housing Equipment

Part I, Part II, PACAF personnel must be able to receive response no later than 24 hours prior to pickup of equipment for storage/warehouse upon receipt of BPA call request.

Maintain Adequate Facilities and Insurance for Protection of

Part I, Part II Equipment non-availability shall not interfere with operations for more than 2 hours of a scheduled exercise event per event.

Provide Security and Safety of Equipment in Storage/Warehouse

Observation 100% of the time with no incident unreported to PACAF personnel.

On-Time Pickup/Delivery of Equipment prepositioned after exercise events to and from airport and seaports

95% compliant with Equipment pickup/delivery with no more than two validated customer complaint during storage timeframe as specified per call.

Perform Maintenance and Operational Checks

95% compliant with operational and maintenance checks with no more than two validated customer complaint.

Maintain Adequate Facilities and Insurance for Protection of

Part II Maintain 100% compliance with insurance coverage with no lapse in coverage during storage timeframe as specified per call.

IV. Government-Furnished Equipment

The government will not furnish any equipment for the delivery and storage of equipment to and from the location of intended use to the contractor provided storage warehouse.

V. Additional Information

The Contracting Office point of contacts for this project is TSgt Joshua Boak, joshua.boak@us.af.mil and TSgt Ernest Trosen, ernest.trosen.2@us.af.mil.

mailto:joshua.boak@us.af.mil mailto:ernest.trosen.2@us.af.mil