Attachment_1_Outside_Plant_PWS_Sep 2024.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GOVERNMENT FIXED COMMUNICATIONS INFRASTRUCTURE INSTALLATION

& REPAIR (OUTSIDE PLANT)

September 2024

Table of Contents

SECTION 1. DESCRIPTION OF SERVICES

SECTION 2. SERVICES SUMMARY

SECTION 3. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND SERVICES

SECTION 4. CONTRACTOR FURNISHED ITEMS AND SERVICES

SECTION 5. GENERAL INFORMATION

SECTION 6. DEFINITIONS

SECTION 7. TECHNICAL DEFINITIONS

SECTION 8. PWS – Appendix A

PWS - Appendix B……………………………………………………………………………………….. 25

SECTION 1. DESCRIPTION OF SERVICES

1.1. OUTSIDE PLANT

1.1.1. The Contractor shall engineer, furnish, install, test, and repair (EFIT&R) United States Air Force (USAF) owned exterior direct buried or ducted communications cables and tubing (e.g. microducts), and EFIT&R USAF owned (and ‘Other’ owned where agreement exists) buried manhole and ducting systems to include facility entry/exit ducting, tubing and enclosed cables. Locations where this contract will be performed will include but are not limited to:

RAF Lakenheath, Suffolk RAF Feltwell, Norfolk RAF Mildenhall, Suffolk RAF Alconbury, Cambridgeshire RAF Molesworth, Cambridgeshire RAF Croughton, Northamptonshire RAF Fairford, Gloucestershire RAF Waddington, Lincolnshire RAF Welford, Berkshires Any location within the UK where there is a USAF presence.

The Government reserves the right to add other locations within the UK where the USAF establishes a presence for support of US Visiting Forces.

Site Specific The Contractor will receive, from the Contracting Official Representative (COR), a Performance Work Statement for all work required using the predetermined Contract Line-Item Numbers (CLINs) items and pricing. Work to include both internal and external jointing and final cable terminations either at an internal facility demarcation point (demarc) or equipment endpoint if applicable. Fiber optic cables to be in options of blown or drawn fiber with various multiple strand options for both multi-mode and single mode. Copper cabling to include coaxial and multi-pair telephone cabling (direct buried and ducted).

1.1.2. All as built drawings (schematic drawings) of installed Plant shall be delivered electronically to base POC (CSIR Manager). Drawings shall be submitted in PDF as standard.

AutoCAD (DWG), Microsoft Visio, Shape files, and GPS plotting, depicting new/existing services, may be requested by site-specific CORs by selecting the appropriate CLINS items IAW the IDIQ Ordering Guide.

1.1.3. Fiber and copper cable test data (deliverable) shall be contractor supplied (e.g. Optical Time Domain Reflectometer (OTDR) results for fiber optic installs) in electronic format confirming installation to industry standard operating parameters for all installed grounding, fiber and copper cabling. Test results shall show the start and end point locations, rack/cabinet name and rack unit (RU). All fiber must be tested on the cable drum before installation. Post installation and faulty testing on out of warranty installed fiber can be ordered separately IAW the IDIQ Ordering Guide. by site specific COR.

1.1.4. Installation Scheduling. Installation activities shall be coordinated with the site-specific COR to preclude system outages on the existing Government Communication’s Networks.

Where installation activities require interruption of service to existing operating networks, the Contractor shall obtain advance written permission from and adhere to scheduled down times arranged by the site-specific COR. General service interruptions can take an average 27 days to coordinate and power outages can take a minimum of 45 days. Approval can be granted earlier depending on mission impact. A maximum of one (1) occurrence per year, per installation for an unplanned interruption of service.

1.1.5. Warranty and Logistics. Warranty schedule shall be provided to each site specific CORs no later than 30 working days from contract award, schedule will list each vendor or manufacturer's product offered as well as their permission to extend that warranty to the Government. Warranty shall include warranty on materials (Fiber cables), installation (fiber terminations) fiber cables, cabinets etc. furthermore it shall depict the length of installation warranties i.e., 1 year warranty defect. Installation warranties will start once the COR acceptance through Wide Area Workflow (WAWF). The Contractor will provide a warranty length and information for installed items..

1.2. ENGINEERING AND INSTALLATION

1.2.1. The Contractor shall handle and control all contractor provided equipment including, but not limited to, loading, unloading, packing, unpacking, security, inventory, and inspection. Upon ‘just in time’ delivery to the location specified in the Task Order, the Contractor shall perform any final assembly and testing necessary to render the required system available for use by the Government. All cable plant shall be labeled detailing building destination, cabinet, patch panel, terminal block or other details necessary to accurately record ownership, path, routing, and destination information. Each cable bundle must be labelled with this information at the back of each Fiber Optic Distribution/Patch Panel (FODP/FOPP) as well as above the appropriate ports on the front of the FODP/FOPP. Labelling shall meet industry standards and/or be agreed with specific COR naming convention. All “cable plant” and “premise wiring” installed by the Contractor shall be documented via updated plant drawings (Base Installation Records and Drawings) and tested with results recorded.

1.2.2. All fiber optic and other cables shall be furnished, installed, terminated, tested before installation, and retested for proper operation. All fiber optics cables will be tested after installation by using appropriate line items and warranted by the cCntractor. All FODP/FOPPs installed will have the appropriate laser radiation warning labels and the Contractor will ensure all ports shall be covered with caps to prevent laser eye damage.

1.2.3. All underground cables shall be installed in ductwork unless otherwise agreed by the COR (e.g. direct buried coaxial copper cabling for CATV services). Existing ducting with spare capacity shall be utilized (where routing is efficient) to increase the fiber strand count or cable count by the required capacity in a Task Order (TO). The cable distribution system, duct, tubing and trenching work shall meet all requirements of BS 6701 and other applicable standards (i.e.

Telecommunications Industry Association (TIA)). See Appendix A.

1.2.4. Excavation. All open trenches and open holes shall be properly protected by use of barricades and warning signs honoring UK Safety Law and Regulations. Trenches, pits, and holes that employees must enter are required to be protected from excavated materials or equipment that could fall or roll into the excavated area. Any excavations that are next to sidewalks, pathways and roadways shall be guarded and supported using standard commercial practices and procedures. All excavations (either in roadways or otherwise) will be coordinated by the Contractor for prior approval from the site USAF Civil Engineering unit using the AF Form 103 process (see para 1.3.2) Base Civil Engineering Work Clearance Requests, process as a minimum, the specific base COR will inform the Contractor if a Defence Infrastructure Organization (DIO) via the DIO Form 29, USVF Request for Host Nation Approval is required at their specific sites.

Confined spaces entry (i.e., entering manholes, tunnels, unvented vaults) shall be tested for atmospheric conditions, oxygen levels, toxic levels, and combustible levels prior to entering and working in confined spaces in accordance with Health and Safety at Work Act 1974 and The Confined Spaces Regulations 1997. Furthermore, the Contractor must have the confined space approved by the bases Authorized persons through Civil Engineering. Forced air ventilation is required for any confined spaces testing positive for contaminants. All cable ducts shall be installed, as a minimum, of 18 inches below grassed surfaces and 48 inches below public traveled areas or otherwise determined lower per governing regulations/standards as appropriate.

See Appendix A.

The Contractor will create Risk Assessment and Method Statement (RAMS) for all work on any installation which shall be reviewed/requested at any time.

1.2.5. Fire Stopping. All internal wall penetration works shall include ‘fire stopping’ to industry standards to include but not limited to UK Building Regulations and Approved Document B (Fire Safety) Volume 2: Buildings Other Than Dwellings. See Appendix A. Fire stopping must also adhere to any base-specific requirements. If any contract delivery orders covered by this Outside Plant (OSP) contract are sub-contracted by the primary Contractor, the primary Contractor is ultimately responsible for ensuring the delivery order is completed by a competent person and IAW all industry standards as specified in Appendix A.

1.2.6. Grounding. Grounding will meet industry standards to include grounding of each metal item to the dedicated communications grounding circuit, where available, IAW ANSI/TIA-607- E. Only if a dedicated communications grounding circuit is not available will the building grounding be used. Metal items must not be grounded using a ‘daisy chain’ method. Cable trays are the only exception in which case the building grounding circuit should be used.

1.3. RESTORATION OF GROUNDS AND FACILITIES

1.3.1. Grounds and shrubbery disturbed by excavations (vehicles or equipment) shall be restored to its original state when excavation work is completed. The Contractor shall exercise due care and attention when working in or around Government facilities to prevent damage. The Contractor shall repair any damage caused to facilities and clear all residue from the work site that was generated by performance of work under this PWS.

1.3.2. Approval to begin facility or exterior works. The Contractor shall assist specific CORs with required paperwork to obtain an approved Base Civil Engineering Work Clearance Request, Air Force (AF) Form 103, prior to any trenching, digging, or modification to a facility (e.g.

drilling, boring, affixing) AF332 (if required), Form 29 (if required). COR shall submit paperwork on behalf of the Contractor to respective Base Civil Engineering (BCE) organization and Defence Infrastructure Organization (DIO) where work is being performed. Furthermore, the Contractor shall not start work until told to by site specific COR. The Government reserves the right to amend or introduce additional approvals throughout the term of the contract.

1.3.3. The Contractor shall plan and complete work in accordance with applicable industry standards as identified in appendix A and each site-specific Base Standard available via the site specific COR. The Contractor shall seek advice from the site-specific COR where conflicting standards or policy is encountered.

1.4. DELIVERY, TESTING AND ACCEPTANCE

1.4.1. Delivery. The Contractor shall ensure items are made available to meet required period of performance as specified per each Task Order. Recommend the Contractor shall deliver materials to the locations specified in the site-specific Task Order (TO) on a ‘just in time’ basis.

1.4.2. The site-specific COR shall be allowed to witness all system tests to ensure conformance with this PWS and the specific Task Order. The COR will coordinate with the Contractor on the system tests they would like to be present for.

1.4.3. On-site Testing/Acceptance. The Contractor shall terminate cable assemblies, and test fiber cables using an OTDR and copper cables with appropriate test meters to demonstrate to CORs that all requirements of the PWS are met. If fiber tests come back with marginal passes, the Contractor will re-terminate fiber and retest (at the Contractors’ expense) until it passes, if it continues to marginally pass, the site-specific COR will make the determination to accept or reject the payment in WAWF. Test results will show the cabinet name per the Base Installation Records and Drawings (BIRDs)labelling (where labelled) and the cabinet Rack Unit (RU) used by the patch panel. Test equipment calibration dates and date inspection performed will be shown on all test results.

At completion of each TO and COR inspection the Contractor shall provide the Government the appropriate Test Results within 15 working days and final drawings records within an additional 15 working days, the Contractor can ask request an extension for large installation task orders, which must be agreed by site-specific COR and can only be issued via a contract modification issued by a warranted contracting officer.

The Site COR will process installation acceptance paperwork; each Site COR can determine what sign off paperwork they require to close their projects. RAF Lakenheath will use the AF 747 which states the work is complete and acceptable and moreover that the fiber/copper materials has been handed over to the Government. Project acceptance or invoice payment will

NOT be made in WAWF until the site COR has received all deliverables to include test results and drawings.

1.5. BASE INSTALLATION RECORDS AND DRAWINGS (BIRDs)

1.5.1. Outside Cable Plant work drawings will detail path taken which shall reflect the exact manholes utilized and ducts. The quantity of cables, type, length, optical and transmission loss measurements, termination type, and labeling shall be included. If new manholes, ducts, micro-duct tubing are required, this shall also be provided on marked up copies of existing Government furnished drawings. If site COR has included Shape file, butterfly, or GPS positioning items , the Contractor shall provide updated base overlay manhole/duct system and detailed cable routing and drawings shall be provide by the Contractor.

1.5.2. Detailed floor plan drawings shall be provided by the Contractor reflecting all work done within base facilities. At a minimum, the drawings shall reflect location of all new/amended cables, trays, ducts to include type, routes and demarc point information. The Government will provide Master floor plan drawings for the Contractor updates. The Contractor shall protect and control all drawings received to ensure security of Government information and will not disseminate further without explicitly written permission of the Government. Further distribution only as directed by the relevant Communications Squadron or higher DoD authority. Documents will be safeguarded, stored, distributed, and destroyed in accordance with DoDI 5200.48. "When destroying CUI [Controlled Unclassified Information], including in electronic form, agencies must do so in a manner making it unreadable, indecipherable, and irrecoverable. If the law, regulation, or Government-wide policy specifies a method of destruction, agencies must use the method prescribed."

1.6. CLEANLINESS AT WORK SITE

The Contractor shall, at all times, keep the work site(including storage areas used by them) free from accumulations of waste material or rubbish. Prior to completion of the work, the Contractor shall remove any rubbish, spoil, all tools, equipment, and materials not the property of the Government. Upon completion of work, the Contractor shall leave the work and premises in a clean, neat, and professional condition in compliance with the Performance Requirements Summary. Additional attention to cleanliness must be observed when working within/around Protective Area Shelter (PAS) units. All rubbish/Foreign Object Debris (FOD) must be picked up; and workspace must be left clear, clean, and tidy.

SECTION 2. SERVICES SUMMARY

2.1 PERFORMANCE REQUIREMENT SUMMARY (PRS)/ SERVICE SUMMARY (SS)

The contract service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally Acceptable Quality Levels (AQLs) of service required for each requirement. The SS and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, deficiencies identified in this service summary on each task shall be reported to the Contracting Officer in an effort to identify normal phase-in problems.

Performance Objective PWS Para Performance Threshold/AQLs

Remedy Inspections Ratings

1. Install Outside Plant Infrastructure as described in the PWS within the Period of Performance per Task Order

I.I, 1.4 Installations to be complete and contractor ready for Government inspection & acceptance within period of performance 95% of the time.

What: COR will monitor project timelines and ensure deliverables are complete and ready for inspection.

Method: COR will maintain a list of projects and deliverable dates and ensure events are completed within the proposed project schedule.

Frequency of Surveillance:

COR cannot survey this section since there is no time or frequency given.

Frequency of Reporting: Event driven Incentive:

CPARS ratings commensurate with performance

Exceptional Very Good Satisfactory Marginal Unsatisfactory

2. Deliver Installation Records (Test results & electronic Face equip/floor plan drawings, buried cable/ducting drawings and GPS data) in accordance with industry standards in Appendix A

1.1.2, 1.1.3, 1.4

Installation records to be delivered to the COR no later than 10 working days and final approved records no later than an additional 15 working days after Government acceptance, two complete sets of "as installed drawings" and test records on CD or DVD.

What: COR will provide oversight when the contractor is required to submit records.

Method: COR will ensure two sets of records are provided within 10 days of Government acceptance and they do not require re-work by the COR.

Frequency of Surveillance:

after acceptance of each T.O.

Frequency of Reporting: Event driven Incentive:

Satisfactory Marginal Unsatisfactory

3. Minimize interruptions of infrastructure service

1.1.4, 4.3 Contractor shall obtain written permission for scheduled service interruptions and downtimes from the COR minimum of 72 hrs. in advance. The contractor shall not cause through negligence or failure an unplanned interruption of service or down-time. A maximum of one (I) occurrence per year for an unplanned interruption of service.

What: COR to ensure the contractor submits the required documentation at least 72 hours prior to a scheduled service interruption.

Method: COR will monitor and record unplanned interruptions of service.

Frequency of Surveillance/Reporting:

Event driven; a maximum of one

(I) occurrence per year for an Unplanned interruption of Service per installation Incentive:

Satisfactory Marginal Unsatisfactory

4. Provide and track manufacturer/ supplier Warranty for all contractor installed systems.

1.1.5, 5.11 Details of all warranties shall be provided to the site specific CORs on completion of works and no later than l0 working days from COR acceptance of completed work.

What: COR will ensure warranties are being tracked.

Method: COR will inspect contractor warranty tracking system and ensure all warranties are included/properly tracked.

Frequency of Surveillance/Reporting:

Periodic Quarterly Incentive:

CPARS ratings commensurate with performance

Exceptional Very Good Satisfactory

5. Maintain Work Site Cleanliness/Restoration

1.3.1, 1.6 No more than one (I) validation complaint received by the COR per Task Order.

What: COR will inspect track Customer complaints Method: COR will track and record customer complaints Frequency of Surveillance/Reporting: Event driven; Upon receipt of customer complaint Incentive:

CPARS ratings commensurate with performance

Exceptional Very Good Satisfactory Marginal Unsatisfactory

6. Contractor shall present a professional appearance wearing and carrying appropriate identification at all times.

Conduct shall be professional and appropriate to a fully non-discriminatory working environment.

5.4.4 No more than one (I)

validation complaint received by the COR per Task Order.

What: COR will inspect track Customer complaints Method: COR will track and record customer complaints Frequency of Surveillance/Reporting: Event driven; Upon receipt of customer complaint Incentive:

CPARS ratings commensurate with performance

Exceptional Very Good Satisfactory Marginal Unsatisfactory

7. Comply with all Airfield Driving requirements

5.10 Applicable contractor

staff shall undertake Airfield Driving instruction completing necessary training on-site within 30 days of contract award or next available AF training opportunity. The contractor shall adhere to Airfield driving instructions Lakenheath 113-202 / guidance and operate in a safe manner. Contractor will abide by violation classifications (7.4)

What: COR will ensure Airfield Driver Training is accomplished and record misdemeanors.

Method: COR will ensure Airfield Driver Training is accomplished within 30 days of contract award or available training date and track any traffic violations Frequency of Surveillance/Reporting: Within 30 days of Task order award.

Violations maintained upon event of a violation. Periodic Surveillance.

Incentive:

CPARS ratings commensurate with performance

Exceptional Very Good Satisfactory Marginal Unsatisfactory

8. Ensure identification of contractor Vehicles and personnel are provided

5.6.2, 5.6.3 The contractor shall submit a list with details to the applicable site COR of all personnel and vehicles requiring regular entry to the sites in performance of Network Services duties within 5 days of contract award. For those personnel

What: COR to ensure the contractor submits required documentation Method: COR to ensure the contractor submits required documentation and the contractor properly obtains and displays identification.

Frequency of Surveillance/Reporting: Within 30 Days of contract award or upon

Exceptional Very Good Satisfactory with confirmed SC clearances an AF base entry pass can be issued.

For those without SC clearances then a further process of vetting shall necessarily take place before a base pass allowing unescorted entry can be issued. I 00% compliance is required update/renewal of listing.

Periodic Surveillance.

Incentive:

CPARS ratings commensurate with performance

9. Ensure Explosive Safety training is completed

5.4.6 Before accomplishing

work within areas requiring special measures, the contractor shall need to complete Explosive Safety training provided by the applicable site Ground Safety Office. The contractor shall identify technician(s) for training within 5 days of contract award and shall complete training within days or next available AF training opportunity.

!00% compliance required.

What: COR will ensure Explosive Safety Training is accomplished.

Method: COR will ensure Explosive Safety Training is accomplished within 30 days of contract award.

Frequency of Surveillance/Reporting: Within 30 days of Task order award.

Violations maintained upon event of a violation. Periodic Surveillance.

Incentive:

CPARS ratings commensurate with performance

Exceptional Very Good Satisfactory Marginal Unsatisfactory

10. Ensure Information Security control and dissemination

5.6 The Contractor shall

protect, control and destroy when appropriate all Records (including Base Installation Records and Drawings (BIRDs) and test data) received and/or created to ensure security of Government information and shall not disseminate further without explicit permission of the Government 100% of the time.

What: COR to ensure applicable records are destroyed Method: COR to ensure applicable records are destroyed and protection of information is being accomplished Frequency of Surveillance/Reporting:

Periodic Surveillance.

Incentive:

CPARS ratings commensurate with performance

Exceptional Very Good Satisfactory

2.2. QUALITY CONTOL The Contractor shall develop and maintain a quality control program to ensure IT Infrastructure services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure that non-performance and continual repeat of defective service does not occur. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2.1, Service Summary.

2.2.1. Contractor’s Quality Control Plan. The Contractor shall submit a quality control plan with the proposal. The plan shall include:

2.2.1.1. A description of the inspection system to cover all services listed in the Performance Requirements Summary in paragraph 2.1. Description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors. Additionally, control procedures for any Government-provided keys or lock combinations shall be included.

2.2.1.2. A description of the methods and checklists to be used for identifying and preventing deficiencies in the quality of service provided.

2.2.1.3. The records of inspections and follow-up corrective actions taken shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2.2.1.4. A method of documenting and certifying employee training. This documentation will be kept on file for COR review upon request. Types of training we expect to see for contractors but not limited to and not every employee needs all this training - confined spaces, first aid, working at height, asbestos, flightline/airfield driving, Skilled Persons, JSP 375 and explosive safety.

2.3. QUALITY ASSURANCE The Government will inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the Contractor’s task orders to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate a type of Corrective Action Report (CAR) and issue to the Contractor. The Contractor shall respond to the CAR IAW instructions provided and return it to the COR within the specified timeframe as specified in the QASP.

11. Ensure contract progression with appointment of Contract Manager and, their Alternate Point of Contact.

4.4 The contractor shall

provide written contact details of their Contract Manager and alternate to the specific site COR within 5 working days of contract award.

What: COR will obtain contractor POC listing Method: COR will obtain contractor POC listing Frequency of Surveillance/Reporting: Within 5 days of contract award. Periodic Surveillance.

Incentive:

CPARS ratings commensurate with performance

Exceptional Very Good Satisfactory

SECTION 3. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND

SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES The Government will not provide staging or storage facilities for the Contractor’s use. However, temporary on-site facilities may be available for storage of excavating equipment/vehicles, bulk materials, and spoil during specific Task Order completion.

3.1.1. Keys and Lock combinations. The Contractor shall control securely all keys or lock combinations entrusted to them.

3.2. GOVERNMENT FURNISHED EQUIPMENT (GFE) FOR INSTALLATIONS

Network Terminating Equipment. The Contractor shall terminate Fiber Optic, copper (telephone multi-pair and coaxial) cable onto existing Government furnished terminating equipment where capacity is available; otherwise identify capacity shortfalls to the Government.

3.3. GOVERNMENT FURNISHED SERVICES

3.3.1. Facility Ground. The Government will provide a facility ground point for the Contractor to ground all equipment provided under this PWS. The facility ground shall be provided IAW Military Handbook 419A - Grounding, Bonding and Shielding for Electronic Equipments and Facilities.

3.3.2. Electrical Power & Grounding. The Government will provide all electrical power to facilitate the Contractor in accomplishing task orders.

3.3.3. Government Furnished Training. The Government will provide AF training specific when required to the sites where the contract performance will occur to include but not limited to fire protection, flightline training, explosive/hazardous training, escorting on installation. Site COR will determine what is mandatory for their installation and provide the Contractor with relevant training material.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General Information. Except for those items or services specifically stated in Section 3 as Government furnished, the Contractor shall furnish everything required by the Government to fulfill this contract according to all its terms, to include all equipment and installation necessary.

4.2. The Contractor shall provide all items necessary for provisioning of new cable infrastructure when the Government directs additional “cable plant” is required for an existing building or for providing service associated with minor new construction. This shall include EFIT&R of new manhole/duct systems, duct inner tubing (Microduct), fiber optic and copper cables, splice closures, Intermediate Distribution Frames (IDFs), terminal blocks, Cable TV (CATV) Digital Line Amplifiers (DLAs), building cable entry ports, etc. as necessary to meet the contract requirements. The Contractor shall strive to use existing plant to meet contract requirements and propose new plant only when necessary to achieve those requirements.

4.3. Maximum use of existing Plant is required. Work can include adding/removing/relocating of cable services due to building constructions, renovations and demolitions.

4.4.1. Buried Main Ducting Ownership. All listed CLIN items are to be provided, installed, and tested by the Contractor using the predetermined CLIN structure pricing. Thereafter, all listed CLIN items shall be owned by USAF, unless stated otherwise, for example buried ducting with an agreed alternative non-USAF owned cost, meaning the Contractor owns the ducts and maintain them but the Government owns all the microducts and fiber within the duct system.

The Contractor estimates in response to all Task Orders for buried main ducting plant will include optional installation proposals for USAF owned verses non-USAF owned buried ducting.

4.4.2. The Contractor shall provide all necessary labor, materials, and equipment to ensure the proper execution of the works detailed within this performance work statement and as called for on individual Task Orders issued under this contract.

4.5. Materials. All materials furnished by the Contractor under this contract shall be Commercial off the Shelf (COTS) products, which comply with the United Kingdom’s current National Telecommunications practices and specifications. The IET Wiring Regulations BS 7671 must be followed at all times.

4.6. Contractor use of test equipment and tools. All testing equipment (e.g. OTDR) and tools (e.g. Fusion Splicer) necessary for work by the Contractor in accomplishment of the stated requirements of this contract shall be provided and maintained by the Contractor. All test equipment must be calibrated IAW the manufacturer’s requirement to ensure validation of all test results. Test equipment calibration date(s) and date inspection performed will be shown on all test results.

4.7. Electrical Approvals. Contractors must be assessed and deemed suitable to be added to the Electrical Skilled Persons register by the Base Authorized Person (AP) Electrical prior to starting any work on the UK bases. The Skilled Person Standing Instruction lasts for a maximum of 3 years, after which they must be reassessed by the AP Electrical. To complete electrical work within fuel facilities (PSI’s, Petrol Stations etc.) and any other electrical installations identified as Hazardous Areas in a DSEAR Assessment or have Flameproof / Explosion proof and Intrinsically Safe Equipment or ‘Ex’ Rated Equipment within will require a CompEx 1-4 qualification and registered as a Hazardous Area Electrical Skilled Person. Electrical Contractors shall be assessed and deemed competent as an Electrical Skilled Person Hazardous Areas (with CompEx 1-4) by the Base Authorized Person (AP) Electrical office prior to working on the NEMA 7 enclosures, Flameproof / Explosion proof and Intrinsically Safe Equipment or ‘Ex’ Rated Equipment to include inside the PAS units (RAF Lakenheath). The CompEx 1–4 qualification must be renewed every 5 years. To work in Munition Storage Areas knowledge of ESTC 6 and electrical installations in Munitions Areas is essential.

4.8 Base Specific COR will provide the Contractor contact details of the base Authorizing Person on respective installations (number/POC info will be provided on award of contract) and register as a Skilled Person and COMPEX certification where required, before any work can be completed per JSP375 Safety rules and procedures. The Contractor must always adhere to JSP 375 standards at all times unless directed by specific site COR or authorizing personnel.

4.8.1. Some facilities on base installation will require the Contractors to be escorted by Government personnel; areas include but not limited to MUNS, Vaults, SCIFS, controller/restrictive area. Site Specific COR can issue Restrictive Area Badges as they deem appropriate which will allow contractors to work in certain area unescorted. Site CORs will work with the Contractors. Furthermore, the Site-Specific COR can coordinate via base HAC managers key sign-out authorization letters enabling contractors to sign out and work unescorted in server rooms and IT equipment rooms.

4.8.2. The Contractor will provide a schedule of work for this install, and they will coordinate with the appropriate Communications Squadron POC (Site Specific COR) for access into all escorted areas. Base Specific CORS shall work with the Contractor to coordinate entry into secure spaces and arrange a mutually convenient appointment.

SECTION 5. GENERAL INFORMATION

5.1. SITE LOCATIONS All work centered at the following listed RAF locations to include but not limited to:

RAF Lakenheath, Suffolk RAF Feltwell, Norfolk RAF Mildenhall, Suffolk RAF Alconbury, Cambridgeshire RAF Molesworth, Cambridgeshire RAF Croughton, Northamptonshire RAF Fairford, Gloucestershire RAF Waddington, Lincolnshire RAF Welford, Berkshires Any location within the UK where there is a USAF presence.

The Government reserve the right to add other locations within the UK where the USAF establishes a presence for support of US Visiting Forces.

5.1.1. CORs will be located at each listed site above with the exception of RAF Feltwell, which will be supported by RAF Lakenheath.

5.1.1.1. Regular works will be required at RAF Feltwell as an alternative work site to RAF Lakenheath.

5.2. EXISTING AGREEMENTS (Informational). Reference, DCA 400-87-H-0020 and 1973 Cost sharing Agreement, agreement between USA and BT on Provisioning of Communications Services and Related Facilities. An agreement exists for supply of services in the form of communications circuits over existing BT Openreach owned or previously USAF funded copper cabling and fiber plant. However, this PWS primarily relates to the installation of USAF owned fixed communications infrastructure and not provision of communications services over circuits with associated downstream/upstream data transfer from BT Openreach. Fiber installation will be classed as Dark Fiber and owned by the USAF; and shall be used as seem appropriate by respected Communication Units or Site CORS.

5.3. NEGLIGENT COMMUNICATIONS OUTAGES The Contractor shall be responsible for any unscheduled/unplanned communications outages resulting from failures on their part (i.e.

inadvertent cutting of a buried cable and subsequent loss of communications capabilities to a user). The Contractor shall provide evidence of the appropriate information technology industry liability insurance to cover damage, repairs, or negligent work that may cause network outages resulting in unscheduled/unplanned network repairs. The Contractor shall fund and complete repair in a timely manner as advised by the Contracting Officer Representative (COR) in agreement with the Contracting Officer.

5.4. CONTRACTOR PERSONNEL The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, their contact details (i.e., phone number and email address), and an alternate or alternates who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer within 5 days of contract award.

5.4.1. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

5.4.2. Under normal daily operations, the Contract Manager or alternate shall be available during normal duty hours within one (1) normal workday to meet on the installation with Government personnel designated by the Contracting Officer to discuss problem areas. A telephone approval is authorized when the approving authority name rank and telephone number can be validated by the Contractor. The COR will schedule on-site meetings with the Contract Manager monthly for the first three months and then quarterly (every 3 months) as required thereafter to discuss matters relevant to the Contractor’s performance.

5.4.3. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

5.4.4. Contractor personnel shall present a professional appearance wearing appropriate clothing and be easily recognized as Contractor employees. The wearing of clothing identification tags or display of visible identification cards depicting Contractor employee name and company information is required. Verifiable identification will be carried at all times and be subject to review by appropriate Government personnel whilst on any installation.

5.4.5. All works performed by the Contractor under this PWS shall honor both, UK Health and Safety Law and Regulations for the protection of its employees, and protection directives under Air Force Occupational Safety & Health (AFOSH) and Occupational Safety and Health

Administration (OSHA). Further, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements.

5.4.6. All Contractors performing minor installations and final terminations within areas determined by USAF to require special measures (e.g., explosive safety), shall attend an Explosive Safety training/briefing provided by the local USAF Safety Office and be certified with an Explosives Permit to Work and associated Disclosure of Risk Statement. Fusion splicing will not be used in an explosive safety area unless you have written approval from the applicable bases’ USAF Safety Office, mechanical splicing can be used in these areas if fusion splicing is not approved.

5.5. GOVERNMENT PERSONNEL

5.5.1. For each location covered by this contract, the Contracting Officer (CO) shall designate an onsite individual Contracting Officer Representative (COR) to monitor contract performance IAW this PWS and the Quality Assurance Surveillance Plan (QASP).

5.5.2. The onsite COR is responsible for ensuring, from a customer perspective, all contractor delivered works meet contract obligations with regard to standards and specifications. The Contractor shall not initiate any work without a TO, nor change any work required in a TO without direction from the CO. If the Contractor performs work based upon directions from parties other than the CO, the Government is under no obligation to reimburse the Contractor for any or all activities undertaken in such circumstances. Upon contract award, the CO shall inform the Contractor of each site’s COR and their appropriate alternate including all applicable contact details.

5.6. PHYSICAL SECURITY

5.6.1. The Contractor agrees to abide by all applicable security regulations and procedures as stipulated by Government Security Agencies concerned with the execution of this contract. Work performed in secure/restricted areas or facilities shall require an escort by Government personnel. Base COR will determine escort requirements with contractor lead engineer and notice of access into secure/restricted locations. Note - 100 CS requires all contractors to be escorted while in their comms rooms, furthermore 100 CS require one-week advance notice from the Contractor to their base COR or project Manager in order to coordinate entry into secure spaces and arrange a mutually convenient appointment.

The Contractor agrees to abide by all instructions issued to Contractor personnel by Government escorts as regards access to, evacuation from, and free movement within secure/restricted facilities. If the Government escort fails to meet the Contractor at the agreed to location after 30 minutes from the agreed to time, the Contractor accepts the effort as an abortive attempt and will reschedule the effort, through the site-specific COR for another time. The Contractor must understand that operational situations occur, in which the Government will not be held liable for access to such areas being denied. Operational situations include, but are not limited to, bomb threats, fire evacuations, mission driven facility lock downs. The Contractor shall not be liable for late response when prohibited by the Government.

5.6.2. Prior to commencing work, the Contractor shall furnish a complete detailed list of all personnel involved in the accomplishment of the contract work at each site to the applicable site COR in order to obtain access to the respective installation. This will be accomplished within 30 days of contract award. Addition of employees after contract award shall be reported immediately to the COR and prior to commencing work. The COR will prepare/process applications through their applicable Security Forces unit for base entry passes if not on an existing Entry Authorization List ( EAL) subject to limitations of regular verses occasional use.

The Contractor shall ensure all personnel and sub-contractors requiring regular access to work on the bases are on the contractor EAL and/or are in possession of an AF Form 79 Base Pass for that (or each) respective location. The Contractor shall identify these same employees for escort of its own or sub-contractor personnel not in possession of a base entry pass. The contract shall provide an updated employee list whenever staff changes or upon request of the COR.

5.6.3. Security Clearances for Contractor Staff. All contractor staff requiring un-escorted site access will require a current host nation Security Check (SC) issued from the UK Defense Business Service (DBS) National Security Vetting (NSV) Agency. All contractor requests for Clearances, will be submitted to the applicable site COR for review/action. Contractor staff will not be allowed un-escorted access without a current SC Clearance issued for the purpose of this contract or a prior version. Companies with approval by DBS NSV to issuance of NSV Clearances shall provide satisfactory confirmation of existing staff Clearances to the COR to enable USAF consideration for site entry authorization and duty performance start.

5.6.4. Controlled Area Access. The contractor shall initially contact the specific site COR for the appropriate point of contact (POC) for the controlled area in question. The Contractor shall then contact the POC to gain access, as required. Afterwards, the contractor shall keep a record of the contact details for said area on hand.

5.6.5. The Contractor shall be responsible for safeguarding of any/all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

5.7. HOURS OF OPERATION The Contractor shall perform EFIT&R services during the hours of 0800 to 1700, Monday through Friday, UK holidays excluded. United States (US) holidays are provided for informational purposes only. During US holidays and any associated family or goal days, access to certain base facilities and locations may be difficult. To the maximum extent possible, the Contractor shall coordinate such access in advance to preclude any issues.

5.7.1. Applicable US Holidays are:

New Year’s Day January 1 Martin Luther King’s Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day last Monday in May Juneteenth National Independence Day June 19

Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans’ Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

5.7.2. When a holiday falls on a Sunday, the following day is also a holiday, when a US holiday falls on a Saturday; the preceding day is also a holiday.

5.7.3. Base Closures. Base closures due to inclement weather can be obtained by calling the Lakenheath Base Weather Line on 01638 523541. For RAF Mildenhall call 01638 543541. For RAF Alconbury call 01480 844636 and RAF Fairford call 01280 708020.

5.8. CONSERVATION OF UTILITIES The Contractor shall make sure employees practice utilities conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of utilities to include:

5.8.1. Lights shall be used only in areas where work is actually being performed.

5.8.2. Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

5.8.3. Water faucets or valves shall be turned off when not in use.

5.8.4. Turning off electrical equipment items when not in use.

5.9. AIRFIELD PRECAUTIONS

5.9.1. Performance under this contract shall require the Contractor to operate vehicles and perform services on Government installation airfields such as aircraft taxiways, access roads, parking ramps, aprons, and infield areas. When performing in these areas, the Contractor shall ensure the following practices are followed to prevent damage to aircraft. This paragraph is applicable to RAF Fairford, RAF Lakenheath, and RAF Mildenhall. Each location requires parties requiring airfield access to participate in that installation’s access course and abide by the site-specific rules. Contactors shall not drive on the airfield until all requirements are fulfilled. If a specific eye exam is required, it is the Contractor’s responsibility to obtain.

5.9.2. The Contractor(s) shall ensure an appropriate number of personnel and/or sub-contractors are in possession of flight-line driver’s licenses and Contractor Vehicle passes for use on the flight-line. Personnel driving on the airfield must complete airfield driver’s training or be escorted by a vehicle driver possessing a valid AF Form 483, Certificate of Competency, prior to entry to the airfield. Contractor will provide an airfield qualified escort for personnel working on the airfield. Personnel acting as an escort must be authorized and certified to drive on the airfield.

Personnel must also possess a Restricted Area Badge (RAB) obtained via Base Security Manager. Contractor personnel and/or sub-contractors shall be responsible for escorting on the flight-line area when needed. The respective USAF site Airfield Office will provide applicable on-site training and certify Contractor staff as flight-line qualified. Contractor staff shall comply with all airfield signs, markings and Control Tower Signals as instructed. Contractor staff shall not drive on the flight-line until trained and certified as qualified by the USAF site Airfield Office. Contractors shall coordinate training via the applicable site COR.

5.10. WARRANTY All Contractor works or Contractor provided equipment must be warranted to industry standards as outlined in para 1.1.5.

5.11. QUALITY STANDARDS The Contractor shall perform all work on this contract in accordance with UK and US industry standards for telecommunications and where required power installations, AF regulations and standards to include base-specific documentation to include ‘Base Standards’ published by individual Units Civil Engineering Squadron. Copies of each available via site specific CORs. See Appendix A for an example list of standards.

5.12. BIOENVIRONMENTAL ENGINEERING/HAZMAT REQUIREMENTS

5.12.1. Environmental, Health, And Safety. The Contractor shall ensure all employees receive the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health Acts (OSHA), federal and local laws. The Contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution. The Contractor shall provide all required Personal Protective Equipment (PPE).

5.12.2.Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution Prevention Act of 1990, 42 U.S.C. §§ 13101-13109, the UK Pollution Prevention and Control Act 1999 and awareness of the requirements of AFMAN 32-7002, Environmental Compliance and Pollution Prevention and Final Governing Standards United Kingdom FGS (UK).