Attachment 1 - Oil-Water Separator Pumping Services - SOW.pdf

Statement of Work (SOW) For

Facility Operations Contract Services (Oil Water Separator/Clarifier Sump Standards)

February 16 , 2023

Location: El Centro Sector Address: 221 West Aten Road Imperial, CA El Centro Sector, U.S.B.P

Contract Officer Information:

U.S. Customs & Border Protection U.S. Customs & Border Protection

Table of Contents

1. BACKGROUND

2. GENERAL REQUIREMENTS

3. SCOPE

4. DESCRIPTION OF TASKS AND DELIVERABLES

4.1 OIL WATER SEPARATOR/CLARIFIER SUMP/TESTING…………………………………...………………3-4

5. SITE SPECIFIC LOCATIONS/FREQUENCIES

6. PERIOD OF PERFORMANCE

7. SUPERVISION RESPONSIBILITIES – MANAGEMENT CONTACT

7.1 POLICY AND PROCEDURE

8. OTHER CONTRACTOR CONSIDERATIONS

9. ACCIDENT REPORT PROCEDURES

10. USE OF GOVERNMENT PREMISES

10.1 GOVERNMENT PREMISES ...................................................................................................................... 6-7

11. CONTRACTOR LEGAL REQUIREMENTS, PERMITS/CODE COMPLIANCE

12. PHYSICAL SECURITY

12.1 SECURITY REQUIREMENTS

13. CONDUCT, SUPERVISION, SCHEDULES, MANAGER QUALIFICATIONS

13.1 SUPERVISION/MANAGER EXPECTATIONS ............................................................................................. 7-8

14. SURVEILLANCE BY CUSTOMER COMPLAINT

15. CONTRACTING OFFICER AUTHORITY .................................. ERROR! BOOKMARK NOT DEFINED.

16. POINT OF CONTACT (POC)

16.1 CO/POC/RESPONSIBLITIES .................................................................................................................. 8-9

17. DEFINITIONS/ACRONYMS ..................................................................................................................... 9-10

Statement of Work (SOW)

1. Background The U.S. Customs and Border Protection (CBP), Enterprise Services, Office of Facilities and Asset Management (OFAM), Facilities Management and Engineering (FM&E) Directorate, plans, delivers, sustains, and disposes of facilities and infrastructure required for U.S. Border Patrol operational support. To meet mission traced strategic goals and objectives, the BPAM PMO partners with the U.S. Border Patrol to translate established mission needs into programs of requirements.

This contract supports the cleaning, pumping and disposal of sludge, mud, and wastewater at three (3) U.S. Border Patrol locations within the El Centro Sector. The Government may, in the future, include additional sites. Site descriptions for Building Entity (BE) and the “WORKSITE LOCATION IDENTIFICATION” are located in Section 5 under Site Specific Locations.

2. General Requirements All work shall be performed as specified at the U.S. Customs and Border Protection (CBP) Building Entity (BE) Site defined in Section 3, Scope, below.

No work shall be performed when the government has no work force on duty available for the inspection of the contractor's work unless prior approval of the POC is obtained.

3. Scope The Contractor shall provide all management, supervision, labor, transportation, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure a clean, neat, and professional appearance at the CBP site. The Contractor shall provide collection and disposal of wastewater and clarifier sump sampling and analyses services in accordance with the requirements of this SOW.

4. Description of Tasks and Deliverables

_X_ Collection and disposal of wastewater and clarifier sump sampling and analyses services

The Contract Services Guidelines for the Contractor are given below, including quality standards, but may not be limited to just those items listed. Questions should be addressed to the

POC.

4.1 Oil Water Separator/Clarifier Sump/Testing

Collection, Disposal, & Testing Provide collection and disposal of wastewater at three (3) locations in the El Centro Sector. Wastewater is to be collected at designated sites to include fuel islands, garage and car wash sumps, metal troughs, and oil water separators/clarifiers. Additional services may be required within 24-hours’ notice in the event of unforeseen weather conditions.

The Contractor shall provide all labor, supervision, tools, materials, parts, equipment, transportation, licenses, and management necessary to provide hazardous material collection and disposal. Contractor shall comply will all applicable local, State, and Federal laws and regulations with handling, transportation, and disposal of hazardous wastewater and solid materials.

Driver/operator must be able to drive and operate a waste disposal truck to the locations listed below. Driver/operator must be able to operate vacuum truck to extract liquid and solids from fuel islands, garage and car wash sumps, metal troughs, and oil water separators/clarifiers and dispose of waste materials in a safe and authorized manner. Service is to include profiling, manifesting, transportation and destination site acceptance.

a) Vacuum and pump out all stages of clarifiers/ separators and floor sumps

b) Remove all sludge and debris from metal troughs, sumps and/or clarifier pits

c) Rinse down the clarifiers/separators and floor sumps

d) Visually inspect clarifiers for needed repairs

e) Transport both liquids and solids to a permitted facility that accepts waste stream for treatment and disposal

f) Services shall occur between the hours of 7:00 am-2:00 pm, Tuesday - Thursday

g) Contractor shall evaluate and validate site requirements

h) Service shall be in compliance with federally mandated “Green Procurement Program”

(GPP) policy, for purchases of environmentally preferable products and service, where feasible

Testing shall be performed on the contents of the tank/sump being pumped from the facilities each time a pick-up occurs to ensure that the waste is properly classified for recycling or disposal. Test results, along with the Bill of Lading or Uniform Hazardous Waste Manifest, or Non-Hazardous Waste Manifest shall be included with the invoice every time. If these documents are not included, the Government reserves the right to reject the invoice.

Supervision Responsibilities The contractor shall furnish all supervision, labor, material and equipment necessary to accomplish full scope of work.

General Worksite Information Refer to Section 5 under Site Specific Locations for a list of all current locations. Access to facilities shall be coordinated with the POC for each location during hours of operation as specified.

Service Schedule and Times The Contractor shall notify the POC three (3) days prior to service. Services shall occur between the hours of 7:00 am-2:00 pm, Tuesday- Thursday.

Special Considerations Environmental Management - In order to comply with federally mandated environmental preference programs and Department of Homeland Security (DHS) “Green Procurement Program” (GPP) policy, US Customs and Border Protection requires the use of environmentally preferable products and services. These program elements include:

recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environment Executive website (http://www.ofee.gov). Product or service must be in compliance with Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug-Free Workplace FAR 52.223-1 through 52.223-17, 52.204-4 and 52.211-5. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

https://www.acquisition.gov/far/

5. Site Specific Locations/Frequencies Provide Service at the following locations:

A. Location: Customs & Border Protection El Centro Sector/Station 221 West Aten Road Imperial, CA 92251

Car Wash (CA0262/CA9739) Type: Clarifier/Oil Water Separator and sumps Size (gallons): 1,500 plus three 50 gallon sump pits Drain Size: Three (3) drains @ 4” each Frequency: 6 times a year (Once a quarter & two additional as needed) Testing Frequency: Each Pickup

Fuel Island (CA0186/CA14834) Type: Clarifier/Oil Water Separator Size (gallons): 2,000 Drain Size: Two (2) @ 4” each Frequency: 1 time a year Testing Frequency: Each pickup )

B. Location: Customs & Border Protection El Centro Sector/VMF-FMF 170 West Commercial Ave, Unit#2 El Centro, CA 92243

Garage (CA11592/CA15934) Type: Garage Mop Sink/OWS Size (gallons): 1,000 Drain Size: One (1) @ 4” each Frequency: 2 times a year Testing Frequency: Each Pickup

C. Location: Customs & Border Protection Calexico Border Patrol Station 536 Barbara Worth Calexico, CA 92231

Car Wash (CA0302/CA19786) Type: Clarifier Oil Water Separator and sump

Size (gallons): 550 (total gallons includes one 500 gallon tank and a sump in car wash bay.)

Drain Size: One (1) 4” Frequency: 6 times a year (Once a quarter & two additional as needed)

Testing Frequency: Each pickup)

6. Period of Performance Period of Performance: The contract includes a 12-month base period and four (4) 12-month option periods.

Base Year: 04/01/2023-03/31/2024

Option Year 1: 04/01/2024-03/31/2025 Option Year 2: 04/01/2025-03/31/2026 Option Year 3: 04/01/2026-03/31/2027 Option Year 4: 04/01/2027-03/31/2028

Exercising of option years is dependent on the needs and requirements of the Government (i.e., within the Government’s discretion)

7. Supervision Responsibilities – Management Contact

7.1 Policy and Procedure

Supervision The Contractor shall be responsible for the supervision of his employees while performing under this contract. The POC will perform inspections in order to ensure compliance with requirements of this Contract, but will not attempt to supervise the Contractor’s employees.

Verbal Correspondence Any Contractor’s representatives/employees designated shall have the ability to communicate with all government personal in English.

Contract Authority The Contractor’s representatives designated in writing by the Contractor shall have complete authority to act for the Contractor during the duration of this contract. The representatives shall be contacted by the POC in the event of any problems or special circumstances.

8. Other Contractor Considerations Loss of Equipment The Government cannot and shall not be held responsible for loss of tools, equipment, and materials sustained by the Contractor.

9. Accident Report Procedures Personnel or Property Accident Reporting In the event of an accident involving Government personnel or property, where the POC perceived a lack of effective completion by the Contractor’s personnel was a factor, the Contractor shall submit a report within 1 workday after an accident to the Contracting Officer in letter form that will include the following: time and date of occurrence; the place of occurrence; a list of personnel directly involved; a narrative description of the accident that includes a chronological order of the accident and circumstances;

and witnesses names and contact information.

10. Use of Government Premises

10.1 Government Premises

Operation Compliance of Premises The Contractor shall comply with all regulations and security requirements of the premises, which are occupied, or the area in which the contract work is to be done.

Interruption/Interference with Government business The Contractor shall perform the contract in such a manner as to not interrupt of interfere with the conduct of Government business.

11. Contractor Legal Requirements, Permits/Code Compliance

Local, City, County and State Licenses, and Permits The Contractor shall obtain at his own expense, all necessary local, city, county and state licenses, permits, and shall conform to all laws, regulations, and ordinances and code requirements applicable to satisfactory completion of this contract. Full responsibility for compliance with this clause shall rest with the Contractor and the Government shall assume no liability for failure.

12. Physical Security

12.1 Security Requirements

Background Investigation All locations the work is to be performed at are secure locations. Contract personnel preforming work shall be escorted around the locations by government personal. Before any contactor’s representative/employee can enter any facility/be associated with the contract the following conditions must be meet. Must be legally in the U.S. Must provide Name, DOB, SSN, DL number, Address, and Phone Number to the POC for an initial background clearance ten (10) days prior to beginning the work under this contract.

Level of site access The Government reserves the right to set the conditions of access for contract personnel. Depending on security levels of designated offices, contract personnel shall require a Government Point of Contact escort.

13. Conduct, Supervision, Schedules, Manager Qualifications

13.1 Supervision/Manager Expectations

Orientation of Facility The Contractor and his employees and any subcontractor shall become familiar with and obey all station regulations, including fire, traffic and security regulations. All contract employees must have attended an orientation conducted by the POC (or his or her designee). The orientation will include an explanation or the occupant agency's function and may include a tour of the building/facility. It will also familiarize contract employees with key client agency personnel and areas of the building/facility requiring special attention. The Contractor's managers and supervisors shall be able to read, write, speak and understand English to the satisfaction of the POC. All personnel shall keep within the limits of the work area and not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor shall be responsible to the Government for acts and omissions of his own employees and of subcontractors and their employees.

Appearance Contractor personnel shall present a neat appearance and be easily recognized.

This shall be accomplished by wearing clothing bearing the name of the company.

Timeline regarding dismissed/terminated/reassigned contract employees The Contractor shall notify the POC in writing the names of any employees no longer working on the project within one (1) workday after that employee is terminated or no longer expected to work under this contract.

14. Surveillance by Customer Complaint

Investigation/Validation/Notification and Record archive When a complaint is received, the POC will investigate, validate the complaint, notify the Contractor in writing of the defect and maintain a record of the complaint.

15. Special Considerations

15.1 Contracting Officer’s Authority:

No changes to this SOW or price increases shall be incurred without written prior approval of the Contracting Officer. Any changes or cost increases will not take effect until the Contracting Officer executes a written modification. The Contracting Officer is the only individual with the authority to amend the solicitation or modify the contract.

15.2 Environmental Management:

To comply with federally mandated environmental preference programs and Department of Homeland Security (DHS) “Green Procurement Program” (GPP) policy, US Customs and Border Protection requires the use of environmentally preferable products and services. These program elements include recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environment Executive website (http://www.ofee.gov).

Product or service must be in compliance with Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational Safety, and Drug-Free Workplace FAR 52.223-1 through 52.223-17, 52.204-4 and 52.211-5. The full text of the referenced FAR clauses may be accessed electronically at the following link (https://www.acquisition.gov/far/).

16. Point of Contact (POC)

16.1 CO/POC Responsibilities

Technical Contact/Technical Representative This will be the U.S. Customs and Border Protection technical contact person or Point of Contact. The (POC) information will be provided upon award of the contract. Contracting Officer retains the sole right to issue modifications and change orders. In no event shall any understanding or agreement, contract modification, change orders or other matter in deviation from the terms of this contract, between the Contractor and a person other than the Contracting Officer, be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by the Contracting Officer.

POC Responsibilities The Contracting Officer will designate the POC at time of contract award. The responsibilities of the POC include, but are not limited to determining the adequacy of Contractor completion efforts in accordance with the conditions of this SOW.

Inspection and Monitoring of the Contractor’s work and level of service The POC is responsible for the inspection and monitoring of the Contractor's work. The responsibilities of POC include, but are not limited to:

1. Inspecting the work to ensure compliance with the contract requirements.

2. Documenting through written inspections reports conferring with representative of the contractor regarding any problems encountered in the successful execution of the work.

3. Conduct a periodic walk through of the buildings and other areas covered by this contract to ascertain the level of services being performed.

The Contractor will be notified of any deficiencies noted by the POC.

17. Definitions/Acronyms As used throughout this contract, the following definitions/acronyms shall have the meaning set forth below:

BE – Business Entity - Site descriptions for Building Entity (BE) are located in Section 5 under Site Specific Locations.

CAM 17 – Is a test to determine the presence or absence of the following metals, Antimony, Arsenic, Barium, Beryllium, Cadmium, Chromium, Cobalt, Copper, Lead, Molybdenum, Nickel, Selenium, Silver, Thallium, Vanadium, Zine.

CBP – Customs and Border Protection - One of the Department of Homeland Security’s largest and most complex components, with a priority mission of keeping terrorists and their weapons out of the U.S. It also has a responsibility for securing and facilitating trade and travel while enforcing hundreds of U.S. regulations, including immigration and drug laws.

CO – Contracting Officer - The U.S. Customs and Border Protection person for the Department of Homeland Security with the authority to enter into contracts, administer, and terminate contracts and make related determinations and findings. See ACO definition above.

Contractor - The entity that provides the services described in the Statement of Work.

Detainee - Any person confined under the auspices and the authority of any federal agency, primarily the Department of Homeland Security. (DHS reserves the right to place detainees who are in the custody of the Bureaus of Prisons, the U.S. Marshals Service or any person confined under the auspices and the authority of the DHS or any other federal agency.) Many of those being detained may have substantial and varied criminal histories.

DL – Driver’s license number DOB – Date of Birth Field Technician – Conducts field sampling and data collection at remediation projects to include; soil contamination, water contamination, asbestos containing metals, lead containing materials, and mercury containing materials with minimum supervision.

Fuel Island – Location were gasoline and diesel storage tanks reside.

Sump – A low space that collects undesirable solids and/or liquids.

Metal Trough - A channel or conduit for conveying water, mud, and debris.

Oil Water Separator/Clarifier – Is a device designed to remove both heavy suspended solids and free and dispersed non-emulsified oil from the oil water mixture.

POC – Point of Contact - An employee who is designated and authorized by the Contracting Officer to answer technical questions, provide for inspections, certify invoices for payment and assist in administering the contract.

SOW – Statement of Work - This Statement of Work (SOW) is intended to support the facility services at U.S. Custom and Border Protection (CBP) sites.

SSN – Social Security Number VOC – Volatile Organic Compound